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Home My Public Portal Aboutr 21-048�Rezolufion of the oroug4 of (fartexef, N 51 #21 -48 Date of Adoption March 4, 2021 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH MOTT MACDONALD — WOODBRIDGE TOWNSHIP SEWER INTERCEPTOR & GENERAL SEWER CONSULTING SERVICES WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the Woodbridge Township Sewer Interceptor and general sewer consulting services; and WHEREAS, the Borough's Consulting Engineers, Mott MacDonald, possess the requisite skill and expertise to provide said services; and WHEREAS, Mott MacDonald has submitted a proposal to provide said engineering services at a total cost not to exceed $35,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account # 1- 05 -55- 501 -201 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from Mott MacDonald for engineering services related to the Woodbridge Township Sewer Interceptor and general sewer consulting services, in a total amount not to exceed $35,000.00 billable in accordance with Mott MacDonald's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(l)(a) in accordance with the Borough's Pair and Open Process as authorized by law. Adopted this 4'h day of March, 2021 and certified as a hue copy of the original on March 5, 2021. CARMBLA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YBS NO NV A.B. COUNCILMAN YES I NO NV I A.B. BELLING X ,TONAL X DIAZ X latOM DIMASCIO X NAPLES X- Indicate Vate AB- Absent NV-Not' g XOR- IIIdlcala5 Vote to Overrule Veto Adopted at a meeting of the Municipal Council Marc 4 2021 r AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the florough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: March 10, 2021 Notary Pgblic of New Jersey DANAC. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commission Expires 1/12/2022 Sworn and subscribed before me this 161 day of Lr6A AW 1 Municipal Clerk IV 41 11-JVin .BOR-OUGH OF CAMIRET MUNICIPAL CLERK: To: Patrickr. DeBlasio, Treasurer Borough of Carteret I1 V. IV.,.) 01wh3l it REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS; For PROI'ESSIONAL SERVICES - MOn MACDONALD - WOODBRIDGE, TOWNSHIP SMn INTZRCEPTOR & GENERAL SBX,'k CONSULTING' SERVICES Name of Account: Mott MacDonald Amount to be encumbered: $35, 000.00 Resolution Ak. a) - 4 � 1 Municipal Cle.rk w •YY��YjY \YY��11YY�M ■•MYIIYAYYY YYII�Yf ........................ "I .......... CERTIFICATION OF AVAILABILITY OP FUNDS I, Treasurer of.the Borough of Carteret, do hereby certify that there are sufficient ft nds available in the current budget to enable the Borough Council to authorize the entering into a contract between the Borough of Carteret and: The funds available for this contract ark in the budget, in the account of: in the amopntof-, �T�o B� this certification, I have hereby encumbered cation, n ed account for the - amount o the contract pending Council action. kc;�S� PatiickJ. DeBlasio, Treasurer Date: Memorlal Municipal Building 0 61 Cooke Avenue ♦ Carteret, New Jersey 07008 7W,1732-541,.3800 0 I<ax; 732- 541 -8925 ♦ .wwwomWnU j M MOTT ' " M ' MACDONALD Mr. Robert J. Bergen, Esq., Law Director Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Borough of Carteret Proposal for Professional Woodbridge Port Reading (Borough), Mott MacDonald has prepared gineering Services related to over -sight n of the Township of Woodbridge's Port Woodbridge Interceptor is the main interceptor sewer receiving flow from iple mufiicipalitles,and as such there are many sources of flow to the system. first segment of the, Woodbridge interceptor is also known as the Port Reading 'captor and is the receiving interceptor for 100% of the Borough of Carteret's As the Boroughs aware, negotiations with Woodbridge Township regarding "sharing to rehabilitate the Port Reading Interceptor are currently ongoing. The sharing formula which establishes the individual magnitude of contributor onsibility for the Rehabilitation Program is governed by the 1987 agreement Teen the Borough and the Township. Recently, Woodbridge developed an nate cost sharing formula using sulfide mass contribution to the interceptor h would have increased the Borough's cost share of the Rehabilitation. The )ugh rejected the sulfide mass contribution approach and fortunately, through a iation process, cost sharing will remain as outlined in the 1987 agreement. Separate from the ongoing cost sharing negotiations, Woodbridge Township has developed a staged approach to the study, design and construct improvements to rehabilitate various segments of its Woodbridge interceptor. The Township has broken the overall Woodbridge Interceptor into 6 different segments that will undergo rehabilitation design and construction. Note that not all of these 6 segments correspond to the segments identified in the 1987 Agreement. PROJECT UNDERSTANDING The Borough of Carteret discharges to the Port Reading Interceptor also named Segment 1 of the overall Woodbridge Interceptor. Plans and specifications for this segment have been revised and will soon be rebid. Per the 1987 agreement the Borough's share of the rehabilitation cost is 83.49 %. Woodbridge estimates the cost of rehabilitation for Segment 1 is approximately $14.4 million dollars. February 19, 2021 3 Paragon Way Freehold NJ 07728 Dear Mr. Bergen, United States of America At the request by the Borough T +1 (732) 7806565 the following Proposal for Prot F +1 (732) 577 1 www.mottmac.comaacom and inspection services during Reading Interceptor. rehabilitat BACKGROUND (Borough), Mott MacDonald has prepared gineering Services related to over -sight n of the Township of Woodbridge's Port Woodbridge Interceptor is the main interceptor sewer receiving flow from iple mufiicipalitles,and as such there are many sources of flow to the system. first segment of the, Woodbridge interceptor is also known as the Port Reading 'captor and is the receiving interceptor for 100% of the Borough of Carteret's As the Boroughs aware, negotiations with Woodbridge Township regarding "sharing to rehabilitate the Port Reading Interceptor are currently ongoing. The sharing formula which establishes the individual magnitude of contributor onsibility for the Rehabilitation Program is governed by the 1987 agreement Teen the Borough and the Township. Recently, Woodbridge developed an nate cost sharing formula using sulfide mass contribution to the interceptor h would have increased the Borough's cost share of the Rehabilitation. The )ugh rejected the sulfide mass contribution approach and fortunately, through a iation process, cost sharing will remain as outlined in the 1987 agreement. Separate from the ongoing cost sharing negotiations, Woodbridge Township has developed a staged approach to the study, design and construct improvements to rehabilitate various segments of its Woodbridge interceptor. The Township has broken the overall Woodbridge Interceptor into 6 different segments that will undergo rehabilitation design and construction. Note that not all of these 6 segments correspond to the segments identified in the 1987 Agreement. PROJECT UNDERSTANDING The Borough of Carteret discharges to the Port Reading Interceptor also named Segment 1 of the overall Woodbridge Interceptor. Plans and specifications for this segment have been revised and will soon be rebid. Per the 1987 agreement the Borough's share of the rehabilitation cost is 83.49 %. Woodbridge estimates the cost of rehabilitation for Segment 1 is approximately $14.4 million dollars. MMott MacDonald has reviewed the Segment 1 (Port Reading Interceptor) design M documents and identified areas where the design may not be adequately detailed. These areas could lead to cost extras and construction delays. There is also a large MATT MACDONALD allowance item in the contract documents with no clear description of how the allowance is to be used. As a major stake holder, the Borough of Carteret would like to participate in the construction phase of the Port Reading Interceptor segment of the Woodbridge Interceptor. PROJECT SCOPE February 19, 20211 Page 2 of 3 To protect the Borough's financial and,techhical interests, Mott MacDonald proposes the following engineering services scope,of work to assist with overseeing the Segment 1 construction phase of work. We will'perform the following tasks and provide monthly written updates to`the Borough during'tbe construction. Where needed we will notify the Borough of significant issues aithey arise. 1. Attend pre- bid„preconstruction'and progress meetings and obtain copies of meeting minutes., 2. Obtain and review copies;ofdraft addendum, prior to issue, during the bidding process and advise the Borough of construction cost or schedule 3. Obtain'and review copies of the bids received and bid evaluations prepared by Woodbridge Townships (WT) engineers. Mott MacDonald will advise the Borough regarding'seleetion'of the lowest acceptable bid. 4. , Obtain and review copies of the contractor's schedule and cost breakdown summaries and any updates submitted during construction. Mott MacDonald will use this information when reviewing progress payment applications and the construction schedule. 5, Mott MacDonald will visit the construction site at a minimum of once a week to observe'construction progress and compliance with contract documents. We would follow construction site safety procedures. Mott MacDonald will include site visit summaries in monthly reports to the Borough. 6.',-,Obtain and review copies of progress payment applications to review construction cost with overall progress. 7. Obtain and review contractor or WT change order requests and advise the Borough on cost and schedule impacts. 8. Obtain and review contractor requests for payment under any allowance item in the contract. 9. Obtain and review any contractor or WT request for substitute material changes. Mott MacDonald will evaluate if substitute materials provide the same or better function than the original contract documents. 10. Obtain and review copies of any contractor RFI and engineer's corresponding response. 11. Obtain and review copies of contractor required testing results that confirm the compliance of construction work. 12. Obtain and review copies of contractor bypass pumping plans and be provided adequate notice for the start of bypass pumping operations, major sewer tie ins, or other work that may impact sewage flow from Carteret. Mott MacDonald also assumes that Woodbridge or their consultants will provide the documents described above in a timely manner. Typically, the documents requested above are submitted electronically so including Carteret on the distribution should not be a burden to Woodbridge Township. M ENGINEERING FEE PROPOSAL MMott MacDonald is prepared to complete the above proposed scope of work upon the MOTT Borough's authorization. As the work effort for many of the tasks listed above will vary over the MACDONALD construction phase. Mott MacDonald estimates that from 20 to 36 hours per month over the life of the project may be required for the above described services during construction. We suggest the Borough authorize an initial budget of $35,000 to undertake this work on a reimbursable, "not -to- exceed" basis. Mott MacDonald would keep the Borough advised monthly of project status and costs. We trust that this proposal is responsive to the project needs and we look forward to continuing our long standing, professional relationship with the Borough of Carteret. If there are any questions or concerns you would like to discuss, please do not hesitate to contact us. If a meeting would be a better venue to review and clarify this proposal, please advise and we will make the necessary arrangements at the Borough's convenience.> Very truly yours, Mott MacDonald, :. Kocsik, PE Angelo Bufaino, PE S Vice President ? Vice President )12.2549 , , T 732.333.3272 ocsik(amottmac.com angelo.bufainoal ) mottmac.com Pebmary 19, 20211 Page 3 of 3 P ',DuPont, PE, CME, PP, Director of Municipal Engineering C. Betz, PE, Mott MacDonald