The URL can be used to link to this page

Home My Public Portal AboutORD10562 BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NU. /tg S(p AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH HAROLD G. BUTZER, INC. , FOR MAINTENANCE AND SERVICE OF HEATING AND AIR CONDITIONING EQUIPMENT. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Jefferson are hereby authorized to execute a contract with Harold G. Butzer, Inc. , for maintenance and service of heating and air conditioning equipment. Section 2. The agreement shall be substantially the same in form and content as Exhibit A attached hereto. Section 3 . This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed /' iL0 �(� Approved Pr iding Off ic?lr Mayor ATTEST: aaw-41. 4u� City Clerk HEATING AND AIR CONDITIONING SERVICE CONTRACT Th' contract is de and entered into this day of 19 ► by and between the City of Jefferson, M souri, a municipal corporation, hereinafter referred to as "City" and Harold G. Butzer, Incorporated, hereinafter referred to as "Contractor. " NOW, THEREFORE, in consideration of the covenant and agreements hereinafter set forth, it is agreed as follows: 1. SCOPE OF WORK: The work of this agreement consists of the performance of authorized Heating and Air Conditioning work on all City heating and air conditioning systems which include all buildings occupied by the City. 2. CONTRACT PERIOD: This contract will be in effect from January 7, 1986, through January 6, 1987. The City retains the right to extend this contract for one ( 1) year periods. Increases, if any, may be requested by the Contractor and negotiated with the City forty-five (45 ) days prior to the Contract termination. 3. REPORTS: Contractor shall submit, on a monthly basis, a detailed report listing corrective or preventive action taken. 4 . VISIT NOTICE: Contractor shall post in a conspicucous place, at site locations, a check sheet and enter thereon the date of each service visit, the name of the individual performing the service and the time of the service. 5. IDENTIFICATION: Employees of the Contractor shall have proper identification and present same prior to servicing. 6. PARTS AND SUPPLIES: The following mark-up schedule will be followed when invoicing City for parts and supplies: 0 - $10.00 1000 10.01 - $60.00 50$ OVER $60.00 30 .Q, Compressors and heating and air conditioning units replaced by the Contractor that are not under warranty shall be replaced at -' the Contractor's actual cost including any and all discounts offered by his supplier. The City at its option, may furnish the replacement compressors and/or heating and air conditioning units through competitive bid procedures. The City has the option of getting other opinions on replacing complete units . 7. RESPONSE TIME: Repair service is to be provided on same day the call is received or on the next regular work day. In the event emergency service is required, after regular work day, the ip Contractor will be paid overtime labor rate. 8. SEMI-ANNUAL MAINTENANCE: The semi-annual maintenance, except as noted below, shall include as a minimum the following: A. Supply and install all, necessary repair and renewal parts except as noted below. B. Inspect and adjust tension of a?]. fan belts . C. Inspect, clean, replace as necessary humidifier pans, float balls, and heating elements, etc. , effective award date. D. Inspect all drainage systems . E. Adjust and functionally clean all systems components, motors, starters , drives, and accessories . F. Inspect and maintain proper levels of refrigerant. G. Lubricate all moving parts , by manufacturers specifications. H. Remove scale and foreign matter from coils and condensing units. I. Start up and shut down air conditioning system on date specified by owners. J. Inspect all capacity, temperatures, and safety devices ( including thermometers, and gauges which control the equipment) . K. Replace filters. L. Check amps and voltage on all motors . M. Check heating and cooling systems at City Hall and Police Department buildings prior to cooling and heating seasons. Contact Planning and Code Enforcement prior to work commencing. N. Minimum of two regular inspections yearly; before heating season and before cooling season. 9. AUTHORIZED PERSONNEL: Only authorized City personnel will make requests for services. Any service work requiring replacement parts will be verified by Planning and Code Enforcement and authorized by the appropriate department director. .M S VENDOR ESTIMATES AND WORK WRITE-UP: All work to be performed r by the contractor will first have an estimate of cost before proceeding. All work completed will be followed up with a work performed write-up to be given to the appropriate department at the completion of services. 11. HEATING SYSTEMS: All boilers to be inspected prior to start up. A. Proper water levels maintained. B. Check condition of all traps, clean and/or replace as necessary C. Check for leaks, etc. D. Check control for proper steam or water pressure E. Drain all supply and return pipes prior to heating season, flush system F. Check fuel air ratio on burners prior to heating season G. Start up and shut down system on date specified by the City. H. Lubrication of heating and ventilating equipment I. Inspection of contactors and safeties during heating season, making adjustments as required J. Check levels of water treatment and add chemicals if necessary K. Check pump couplings, bearings, and general condition of pumps L. Check oil levels , belts , batteries , etc. on the emergency generators 12. RATES: Service will be provided at the following rates: Labor Rate - Regular Hours $19 .50/hour Labor Rate - Overtime $29 .25/hour Labor Rate - Sundays & Holidays $39.00/hour 13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform more than ten thousand five hundred dollars ($10, 500. 00 ) of work in one year without first obtaining consent of the City Council. 14 . INSURANCE: Contractor agrees to completely indemnify and hold harmless the City for any and all damages, injuries, actions , costs, attorney's fees and all other expenses whatsoever, arising out of the performance of said work whether the property or persons damaged are the servants and employees of the Contractor or third parties , in no manner connected with said work. All interlineations, corrections, deletions and changes herein have been prior to the execution of this contract. Contractor small procure and maintain during the life of this contract: A. Workmen's Compensation Insurance for all its employees to be engaged in work under this contract. B. Contractor's Public Liability Insurance in an amount not less than $800, 000 for all claims arising out of a single occurrence and $100, 000 for an y one person in a single accident or occurrence, except for those claims governed b g y the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor's Property Damage Insurance in an amount not less than $800, 000 for all claims arising out of a single occurrence and $100, 000 for any one person in a single accident or occurrence. C. Automobile Liability Insurance in the amount not less than $800,000 for all claims arising out of a single occurrence and $100, 000 for any one person in a single accident or occurrence. D. Owner's Protective Liability Insurance. The contractor ® shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured in an amount not less than $800,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence. E. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance requirements shall contain a provision that coverage under such policies shall not be cancelled or materially changed until at least fifteen ( 15) days ' prior written notice has been given to the City. IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their seals the day and year first above written. CITY OF JEFFFERSON, MISSOURI By MAYOR ATTEST: CITY CLERK AVA (CITY SEAL) HAROLD G. BUTZER, INCORPORATED By �. Harold G. Butzer, resident ., ATTEST: r.A ` . t SECRETARY ("CORPORATE SEAL) • M E M O R A N D U M TO: Mayor and Council Members FROM: Allen Garner RE: Bill 85-165 "l DATE: January 3, 1986 This is a standard contract renewal, with the only changes being made as follow: Previous Rate Proposed Rate Reg. hrs . - $18.00/hr $19.50/hr Overtime - $27.00/hr $29'.25/hr Sun/Hol. - $36.00/hr $39 .00/hr Also, the period of the contract will be from January 7, 1986 through January 6, 1987, with the right to extend for one more year beyond that period. dh y .fn`s CERTIFWATE OF INSURANCE �t Wausau Insurance Companies is to certify that the insurance policies (described below by a policy number)written on forms in use by the company have been issued. certificate is not a policy or a binder of insurance and does not in any way alter, amend or extend the coverage afforded by arty policy referred to herein. Name and address of Insured Harold G. Butzer, Inc. Producer No.: 2726 730 Wicker Lane Place: St. Louis, MO Jefferson City, MO 65101 Date Issued: January 2, 1986 Region: CUM,SL(020),KC Kind of Coverage * Expiration Date Policy Number ** Unless otherwise indicated, this policy affords full coverage under the Workers Compensation laws of all states(except states where coverage can be provided only by Workers 2 12 31 86 0716 02 046473 State Funds,and Canada)and as designated in the policy and endorsements for Employers Compensation** Liability. Limits of Liability _ Comprehenslve 3 12 31 86 0726 00 046473 Bodily Injury Property Domago General Liability _— $500,000 Each Occurrence $ 100,000 Each Occurrence Special Multi-Peril or Trademark(Section II only) $500,000 Aggregate j Aggregate Products-Completed Operations: Included ❑ Excluded Single Limit j Each Occurrence Contractual-All Written Contracts: Included ❑ Not Covered $ Aggregate Owners',Landlords' $ Each Occurrence $ Each Occurrence and Tenants'Liability j Aggregate tactual Liability-- j Each Occurrence $ Each Occurrence rgnated Contracts j Aggregate Only Single limit j Each Occurrence j Aggregate Automobile Liability W 12 31 86 10726 03 046473 $ Per Person ] All Owned Autos Hired and Nonowned Autos $ Per Accident $ Per Accident ❑ Specified Autos Only Single Limit $ 500,000 Per Accident s 5,000,000 Each Occurrence Umbrella 2 12 31 86 0736 07 046473 s 5,000,000 Aggregate Products-Completed Operations Liability j 10,000 Retention Special Provisions/locations/Specifled Autos: If any policy described above is canceled during its term by the company, the company will mail notice fifteen (15) days before the effective date of such cancelation to the party named below. JOB DESCRIPTION: Heating and Air Conditioning Service Contract for City of Jefferson Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afford- ed by the policy(policies)described above is subject to all of the terms,exclusions and conditions of such policy(policies)during the term(s)thereof. *The entry of a number in this column means that tha coverage is afforded by the company designated by the some number. ed to:. City of Jefferson *Issued by 2. EMPLOYERS INSURANCE OF WAUSAU A Mutual Company . Y 3. WAUSAU UNDERWRITERS INSURANCE COMPANY 320 E. McCarty 5. WORLDWIDE UNDERWRITERS INSURANCE COMPANY Jefferson City, MO 65101 7. ILLINOIS EMPLOYERS INSURANCE OF WAUSAU 1. WAUSAU LLOYDS • Signed A.-o cd—.pony p,esenranre 7.� t5)15576 HAROLD C. BUTZER, I Letter ®# Mechanica' Systems For The Comfort And Transmittal Convenience Of Man P.O. BOX 358 — 730 WICKER LANE — JEFFERSON CITY, MISSOURI 65102 — TELEPHONE 314-636-4115 OR IF CALLING FROM ST. LOUIS, MISSOURI METROPOLITAN AREA OR FROM EAST OF MISSISSIPPI RIVER TELEPHONE 314-227-1990 DATE: 01/24/86 OUR JOB NUMBER: JOB: City of Jefferson 320 East McCarty Street Jefferson City, MO 65101 L" Attention: Phyllis Powell --J FILE NUMBER: City Clerk WE ARE SENDING YOU N ATTACHED ❑ UNDER SEPARATE COVER VIA . THE FOLLOWING ITEMS: COPIES DESCRIPTION 1 Heating and Air Conditioning Service Contract dated 01/20/86, signed THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED ❑ RESUBMIT COPIES FOR APPROVAL 0 FOR YOUR USE ❑ APPROVED AS NOTED ❑ SUBMIT COPIES FOR DISTRIBUTION ❑ AS REQUESTED ❑ RETURNED FOR CORRECTIONS ❑ RETURN CORRECTED PRINTS ❑ FOR REVIEW AND COMMENT ❑ REMARKS THANK YOU! ! COPY TO BY _ Harold G. Butzer, P esident (FORM 4.481.2M) 1 HAROLD G. BUTZEF, �w Mechanical Systems For The Comfort And Convenience Of Man -PROPOSAL P.O. BOX 350 -- 730 WICKER LANE — JEFFERSON CITY, MISSOURI 65101 -- TELEPHONE 314438.4115 OR IF CALLiNo FROM ST. LOUIS, MISSOURI METROPOLITAN AREA OR FROM EAST OF MISSISSIPPI RIVER — TELEPHONE 314.427.1900 DATE: October 31, 1985 City Of Jefferson 320 E. McCarty Street JOB: Service Contract Jefferson City, MO 65101 Dated January 22, 1985 Attention: Mr. Jim Hartley L J WE PROPOSE to continue the current Service Contract for a second year beginning January 7, 1986 and ending January 6, 1987 at the following service rates: Regular Time: $19.50 Overtime Hours: $29.25 Sundays E Holidays: $39.00 PMtiw GENERAL CONDITIONS:All orders are accepted on the condition that Harold 0.Butzer,Inc.&hall not be responsible for delays or defeauhs where occasioned by causes of any kind or ex. tent beyond its control,including,but not limited to armed conflict or economic dislocation resulting therefrom:embargoes:shortages of labor,raw materials,production facilities or transportation;labor difficulties;civil disorders of any kind;action of any civil or military authorities(including priorities and allocations);fire,floods and accidents. CHANGE ORDERS:If the Purchaser orders that work other than that agreed on above be performed,tho payment therefore*hall be based on cost plus an allowance for overhead of 15%of coat plue an allowance for profit of 10%of cost and overhead.The cost Mall Include the cost of installation and supervision labor(including wages,fringe bens its,payroll Insurances and taxes),the cost of materials(Including taxes and transportation charges),the rental charges for power tools whether or not owned by the Company and the cost of work subcontracted to or Performed by others.If the Purchaser orders that deductions be made in wo-k agreed on above,the credits for same Shell be based on cost.It is contemplated that Installation or suporvlsion labor and servk»s agreed on are to be performed during regular working hours on regular working days.If the Purchaser requests that labor or services be performed outside of such regular working ours.any overtime or other additional expenses occasioned thereby Shell be billed to and paid by the Purchaser as sat out above. PAYMENT TERMS:By the tenth day of each month,Purchaser shall pay for all equipment and materials placed on job site,all installation and supervision labor,all wrvioes performed by others during the preceding month including allowances tor overhead and profit as shown by our written estimate or by the architect's or engineer's written estimate Mss a re"rn of ten par. aunt thsreol,on the first 50%of the value of the work.The aggregate amount of these reserves shall be paid by the Purchaw within 30 days after installation Is substantially completed. Purchaser agrees to pay a service charge of 1-112 percent per month on the principal amounts outstanding for more than 30 days. 11 default is made In the pon ayment of any of the monthly estimates or the accumulated reserve and If the account Is placed In the hands of an attorney for collection,Purchaser will pay a reasable attorney's fee antl all costs of collection. DURATION OF PROPOSAL:Proposals do not continue beyond thri days and all proposals are subject to change or withdrawal at any time by the Company without notice. DAMAGES OR BACNCHARGES:The Purchasm Mall advise Harold a.Butzer,Inc.of any damages or backcharges within thirty days of such damages or backcharges.Failure on the part of the Purchaser to render an itemized account shall relieve Harold 0.Butzer,Inc.of any responsibility for payment thereof. This Proposal is hereby accepted and Harold G. Butzer, Inc. is authorized to proceed with the work described above. 45PURCHASER AR D G. BUTZER, INC. BY TITLE BY — U Van, DATE TITLE Manor er,Servic Deeart e+nt