HomeMy Public PortalAboutORD10569 BILL NO.
SPONSORED BY COUNCILMAN _rw
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A GRANT CONTRACT BETWEEN THE CITY
OF JEFFERSON AND THE MISSOURI HIGHWAY AND TRANSPORTATION
COMMISSION FOR THE INSTALLATION OF BRIDGE LOAD CAPACITY SIGNS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized
and directed to execute a contract with the Missouri Highway and
Transportation Commission for the purpose of receiving eighty
percent ( 80% ) reimbursement from the United States government for
the cost of installing bridge carrying capacity signs .
Section 2. The contract shall be substantially the same in
form and content as the contract attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect
from and after the date of its passage and approval.
Passed 2 - 3 - 96 Approved /Z /r< f
esiding Offi r Mayor
ATTEST:
City Clerk
PROJECT HRO-026( 17)
CITY OF JEFFERSON
BRIDGE LOAD POSTING AGREEMENT
This Agreement , made and entered into by and between
the MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION, herein
called "Commission" and the CITY of JE:FFERSON
herein called "City"
WITNESSETH:
The Congress of the United States has authorized,
in Section 124 of the Federal-Aid Highway Act of 1978 (Pub.
L. 95-599; 92 Stat. 2689 ) , the Secretary of Transportation
io grant funds to states for projects for the replacement
and rehabilitation of toll-free public bridges which are
under the jurisdiction of and maintained by a public author-
ity and are open to public travel.
Periodic inspections of off-system bridges have been
and will continue to be made by the City and Commission
every two years or as subsequently required by the Federal
Highway Administration.
The Federal Highway Administration requires that each
bridge be rated as to its safe load carrying capaca.ty,
and if it is determined under this rating procedure that
the maximum legal load under State law exceeds the load
permitted under the Operating Rating, the bridge must be
posted in conformity with the AASHTO Manual for Maintenance
Inspection of Bridges, 1983, or in accordance with the
State law.
In consideration of the mutual covenants and promises
contained herein to be faithfully kept and performed by
the parties hereto and each of them, it is agreed as fol-
lows:
1. Commission will furnish to City lists indicating
which bridges have been rated for safe load carrying capac-
ity and which bridges have not been so rated.
2. Commission will furnish to City information which
is available in its files with respect to bridge and site
characteristics.
3. City will establish, or engage qualified consulting
engineers to establish safe load ratings for all bridges
under City' s jurisdiction which have not been so rated.
4 . City will present Commission with a schedule of signs
to be posted together with an estimate of cost for the instal-
lation thereof.
5. Upon approval of City' s schedule by the Federal Highway
Administration, City will install or cause to be installed
signs indicating the safe load carrying capacity for all bridges
as determined pursuant hereto. Bridges rated at less than
three tons should be closed to all vehicular traffic.
6. The cost of the improvement contemplated herein will
be borne by the United States Government and by the City.
The City will invoice the Commission from time to time for
the City' s cost of determining ratings, for the cost of the
City' s consulting engineer, and the cost of installing signs
by the City' s forces or contractor. The Commission will reim-
burse the Federal share to the City. The parties understand
that the Federal share for this project is not more than 80%
of the total cost of the project. It is understood that the
present policies governing the participating ratios of the
Federal Government and City may be changed as to specific pro-
jects in the future.
7. Signing shall be in accordance with the most recent
edition of the Manual on Uniform Traffic Control Devices, U.S.
Department of Transportation, Federal Highway Administration.
8. After construction and installation, all obligations
of Commission under this Agreement shall thereupon cease and
terminate. City shall keep, control and maintain the roads,
bridges, and signing the same as and for all purposes, a part
of the City' s road system at its own cost and expense and at
no cost and expense whatsoever to Commission.
9. City shall indemnify and save harmless the Commission
from damages or claims for damage arising as a proximate result
of the negligence of City or its agents or employees, in connec-
tion with the herein contemplated improvements. It is the
intent of the parties hereto that Commission is to assume no
liability for the completion of the herein contemplated improve-
ments; and, if the Commission should expend any funds in connec-
tion herewith for which it is not reimbursed by the United
States Government, City will reimburse the Commission for same.
10. City shall secure any necessary approvals of permits
from the Federal Government and the State of Missouri as
required to permit the construction and maintenance of the
improvements contemplated herein.
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11. At the time of processing the required project agree-
ments with the Federal Highway Administration, Commission will
advise City of any required goals for participation by dis-
advantaged business enterprise and businesses owned and con-
trolled by females to be included in City' s proposal for the
work to be performed by competitive bid.
12. City shall notify prospective bidders that minority
business enterprises will be afforded full and ,affirmative
opportunity to submit bids in response to the invitation and
will not be discriminated against on grounds of race, color,
sex, or national origin in consideration for an award.
13. City shall insure that representatives of the Commis-
sion and the Federal Highway Administration shall have access
to the project for the purpose of inspecting and reviewing
work being performed by any contractor or subcontractor on
the off-system bridge replacement and rehabilitation project.
City shall also require all contractors and subcontractors
to maintain books, accounts, ledgers, invoices, drafts, docu-
ments, pages, and other business records pertaining to the
performance of this off-system bridge project contract and
shall require that such materials be available at the con-
tractors' field or permanent business offices at all reasonable
times during the performance of the contract and for three
years from date of final payment under the contract, for inspec•--
tion by authorized representatives of the Commission and/or
the Federal Highway Administration.
14 . Following completion of the contract, or during per-
formance of the same as directed, City will submit vouchers
to Commission's District Engineer for reimbursement by the
United States Government as hereinafter set out. Any progress
payments which may be made to City shall not in any case exceed
95% of the estimated total obligation of the United States
Government with the balance being payable upon completion of
the final audit. No retention will be withheld from the invoice
cost for signs installed by City forces in accordance with
Paragraph 6.
15. Reimbursement payments shall be paid by the United
States Government through the Commission to City on completion
of the final audit by the Federal Highway Administration and
Commission of all eligible costs incurred by City.
16. As responsibility for the performance of all functions
or work contemplated as part of this project is assumed by
the City, and the City may elect to construct all or part of
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the improvement contemplated herein with its own forces, a
copy of United States Department of Transportation Form PR-1273,
Required Contract Provisions , Federal-Aid Construction Contracts,
is attached hereto and is herein incorporated by reference
and made a part of this agreement. Wherever the term "the
contractor" or words of similar import appear in Form PR-1273,
the term "the City" is to be substituted. The City agrees
to abide by and carry out the condition and obligations of
"the contractor" as stated in Section Ii, Equal Opportunity,
and Section III, Nonsegregated Facilities, as set out in Form
PR-1273.
17. This Agreement is entered into subject to the approval
of the Federal Highway Administration.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed by their respective proper officials.
Executed by City the � Z' day of
19 V. Pursuant to Ordinance No. 10569 of said City appr e.d
on the 6th day of February, 1986.
Executed by Commission the day of � ,e�ch.�t • ,
Ah 19 g(o
CITY OF JEFFERSON, MISSOURI MISSOURI HIGHWAY AND
TRANSPORTATION COMMISSION
By U qcv__- By
gayor Chi f Engineer
ATTEST: (SEAL ) ATTEST: (SEAL)
City Clerk Secretary
APPROVED AS TO FORM:
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