HomeMy Public PortalAboutWater Commissioners -- 2023-08-04 MinutesWATERC OMMISSI4M,RS AUGUST 4,?t3
This meeting will be conducted in person at 11:00 AM at 2198 Main Street, Room A. This means that at least a quorum of
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1. Call to Order: 11:00 AM
2. Declaration.of a Quorum: Commissioner Baran, Commissioner Brown, Commissioner
Skidmore; -Liaison Mary Chaffee, Office Manager Sherry Theuret, Assistant Superintendent Alex
Provos and Superintendent Paul Anderson.
3. Meeting Participation Statement: Read by Commissioner Baran
4. Recording Statement: Read by Commissioner Baran
S. Request for water main on Burning Bush Way (Isaac Sargent)
a. Isaac Sargent with Compass Realtor is requesting the possibility of the water main to be
extended from Carol Ann Drive, down Old Chatham Road to Burning Bush Way.
i. There are four lots on Burning Bush Way for sale. Lot twelve (12) cannot be
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developed without access to town water.
1. Superintendent Anderson provided sketches showing the estimated
length would be 650' of eight in water main along with two hydrants
would need to be installed.
2. Past practice the installation of water main would be to improve water
quality and/or water department initiated to make a loop to improve
water circulation.
3. Both roads are paved and private.
a. The water department would need to hire an engineer to survey
the area to confirm the possibility of installation of a water
main.
4. Easements would need to be obtained by all the owners on the roads to
install water mains on their road.
The water department currently doesn't have funds to start a new
project. The Superintendent would not be able to entertain the
possibility of a new project due to funding for a couple of years.
a. Liaison Mary Chaffee asked Superintendent Anderson, "has a
developer ever paid for the installation of water main?
b. Developers in the past have provided estimates to pay a
contractor to install water main and easement documents to do
the work privately.
ii. Stephanie Sequin, a representative from Ryder & Wilcox, inquired about a
waiting list for the future.
1. Superintendent Anderson responded there are currently no waiting list
but, there are scheduled projects for the next year.
2. Commissioner Brown indicated the town has installed water main due
to contaminated wells and the water department had the funds.
a. Superintendent Anderson responded that up and coming
projects that have already been approved for funding are Red
Top Road and Maury Lane.
i. Motion by Commissioner Brown due to lack of funding
and benefit to the town water system does not approve
the installation of water main from Carol Ann Drive,
down Old Chatham Road to Burning Bush Way.
ii. Motion 2nd by Commissioner Skidmore
iii. Roll Call Vote: 3-0-0
6. Reorganization of Board:
a. Commissioner Baran asking if anyone would like to be the new Chair for the Water
Commissioners.
i. Commissioner Brown made a motion to have Commissioner Baran continue to
be Chair.
1. Motion 2nd by Commissioner Skidmore
2. Roll Call Vote: 2-0-1
ii. Commissioner Baran would like to have Commissioner Brown be Vice Chair
moving forward and fill in, as necessary.
1. Motion 2nd by Commissioner Skidmore
2. Roll Call Vote: 2-0-1
7. Select WQRC representative.
a. Motion by Commissioner Baran have Commissioner Brown be the new WQRC
Representative.
i i. Motion by Commissioner Skidmore to have Commissioner Brown as the new
WQRC Representative.
1. Roll Call Vote: 2-0-1
8. Discuss future meeting dates.
a. Superintendent Anderson will have a conflict in meeting dates for about one year.
Superintendent Anderson will be taking municipal government course on Fridays for
one year. Superintendent Anderson proposes to move meetings to the first Wednesday
of every month.
i. Commissioner Baran would like to have meetings changed back to Friday's
when possible.
s 1. Motion by Commissioner Baran to have meetings changed to the first
Wednesday starting October 4th at 11:00 AM.
2. Roll Call Vote: 3-0-0
WATT R COMMISSIONERS AUGUST ..'? _
9. Drought status update.
a. The water level has dropped slightly but the drought task force still has everything as
normal.
10. Superintendent's Report
a. The Generator Project is complete.
b. Tank painting starting August 21St.
c. Working with Barnstable County Round Table Safety Committee for in-house CDL
Training.
L There are exemptions for municipalities where training can be done in-house
with employees who currently hold a CDL license. Hopefully be able to use
current town employees with CDL licenses to train co-workers to take the road
test.
d. Financial Forecast with the finance team and with the assistance of Doug Wilcock.
i. Town Administrator, Assistant Twon Administrator and Finance Director.
e. Purchased three hydration stations for Stony Brook and Eddie School. The schools are
hiring a plumber to install each of the hydration stations.
f. Brewster Conservation Day went very well. Handed out many water bottles and spoke
with the community.
g. Sea Camps has their second community forum on Saturday, August 5th.
h. Foreman Ritchie will be leaving the water department to move new employment to the
Dennis Water District.
11. Assistant Superintendent's Report
a. Hannah Caliri is doing an excellent job in her new position as Treatment Foremen.
b. Red Top Road —postponed shortly due to the leaving of Foreman Ritchie and the
painting of the tanks.
12. Office Manager's Report
a. August 11 billing statements mailed out Monday, July 31St
L Fertilization Insert with each of the bills as part of the Bay Pond Committee.
b. Online Bank Checks through Invoice Cloud
i L Starting at the end of August, the water department will no longer receive
online banking checks.
i ii. They will be processed through Invoice Cloud with an electronic file just like a
payment made with a credit card.
13. Approval of Meeting Minutes:
a. Motion by Commissioner Baran to approve June 2"d and July 7th minutes as amended.
L Motion 2nd by Commissioner Skidmore
is 1. Roll Call Vote: 2-0-0
14. One Time Reduced Rates
a. Motion by Commissioner Brown approve the one-time reduced rates for:
L 25 White Rock Road
�Ji. 138 Greenland Pond Road
'iii. 120 Ambergris Circle
1. Motion 2nd by Commissioner Skidmore
2. Roll Call Vote: 3-0-0
15. For Your Information:
e;
a. Commissioner Baran along with The Pond Planning Committee Guided walking
group — had two guided walks and they were well attended and appreciated.
t ' .TER;C°( iViMi q"NF:R .A.:_1C:UST 4. 2023
a.
16. Matters Not Reasonably Anticipated by the Chair: N/A
17. Next Meeting: September 8th at 11:00 AM
18. Adjournment: 11:48
a. Motion by Commissioner Brown to adjourn at 11:48 AM.
L Motion 2"d by Commissioner Skidmore
ii. Roll Call Vote: 3-0-0