HomeMy Public PortalAboutGolf Commission Packet - 10.10.23~OONPOF't!O
C Fee. u, yes ,y
4lrnilp111111a10�� �=
Golf Commission
Andrea Johnson
Chair
John Kissida
Vice Chair
Rob David
Jim Juras
Anne O'Connell
Jay Paggi
David Valcourt
Town Employees
Jay Packett
Director of
Operations
Colin Walsh
Course
Superintendent
TOWN OF BREWSTER
GOLF COMMISSION
1000 Freemans Way
(508) 896-1716
golfcommission@brewster-ma.gov
www.CaptainsGolfCourse.com
GOLF COMMISSION MEETING AGENDA
2198 Main Sheet
October 10, 2023 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID:890 9291 0526 Passcode: 509224
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: htths://us02web.zoom.usjj/89092910526?pwd=WHM2V3hrVklhSTloW WhVU09kanUzt )T09
Passcode: 509224
To request to speak: Tap Zoom "Raise Hand", then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (li v'estream. Brewster -ma. ),
or Video recording (tv.bre\><ster-ma.:=o\'
Please note that for any item listed in this section the Select Board may take officials action including votes.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be
video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. Public Comment
6. Superintendents Report- Colin Walsh
7. Director of Golf Operations Report- Jay Packett
a. Business Manager Update
8. State of the Captains- Final Draft Approval - Dave Valcourt
9. Pump House Protection
a. Technical edits made to the RFP for the irrigation water source/supply study
(Jay Paggi)
10. Divot/Ball Mark Problem -Dave Valcourt
11. Strategic Planning Updates
12. Questions and Comments from Associations and Liaisons
13. Review and Approve Minutes: 9/12 & 9/26
14. Future Agenda Items and Meetings (10/24 and 11/12)
15. Matters Not Reasonably Anticipated by the Chair
16. Adjournment
Date Posted:
10/05/ 2023
Date Revised: Received by Town Clerk:
BUDGET STATUS rev. 9/30/23
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
C ontra cual Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffessi on al/Te chnical_
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies _
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. WettingAg_ents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental_ Monitoring
Safety Clothing Allowance
Mileage -Maintenance _
Meetings/Travel
Dues and Subscriptions _ -
Clothing Allowance-Admin
Advertising /Promotions
CVEC Administration Charges
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
FY 2024
Expended thru
September Budget
% of
j Budget
Balance I Spent
$ 222,973.30 $1,106,892.00 $ 883,918.70 20.1%
$ 197,911.95 $ 570,394.00 $ 372,482.05 34.7%
$ 25,558.77 _$ 67,302.00 $ 41,743.23 38.D%
$ 3,000.00 $ 14,170.00 $ 11,170.00 21.2%
$_ _ - $ 33,000.00 $ 33,000.00
$ - $ - $ -
$ - $ • $ -
$ 449,444.02 $1,791,758.00 $1,342,313.98 25.1%
$ $ 3,500.00 $ 3,500.00
$ 6,835.68 $ 12,500.00 $ 5,664.32
$ 1,588.90 $ 16,000.00 $ 14,411.10
$ 4,168.01 $ 13,000.00 $ 8,831.99
$ 16,508.43 $ 50,000.00 $ 33,491.57
$ 6,539.11 $ 25,000.00 $ 18,460.89
$ 25,107.71 1 $ 95,000.00 $ 69,892.29
$ 11,579.51 $ 40,000.00 $ 28,420.49
$ 1,409.08 i $ 8,500.00 $ 7,090.92
$ - $ 2,500.00 $ 2,500.00
$ 355.36 $ 1,600.00 $ 1,244.64
$ 1,320.00 $ 2,200.00 $ 880.00
$ 767.33 $ 10,000.00 $ 9,232.67
$ - $ 6,000.00 $ 6,000.00
$ 2,472.55 $ 15,000.00 $ 12,527.45
$ 3,480.58 $ 13,000.00 $ 9,519.42
$ 1,573.30 $ 8,500.00 $ 6,926.70
$ 5,447.50 $ 25,000.00 $ 19,552.50
$ 6,063.62 $ 35,000.00 $ 28,936.38
$ 3,396.00 $ 35,000.00 $ 31,604.00
$ 1,_57.0.47 $ 13,000.00 $ 11,429.53
$ j $ 8,000.00 $ 8,000.00
$ 7,714.30 $ 40,000.00 $ 32,285.70
$ 12,855.00 $ 100,000.00 $ 87,145.00
$ 3,180.00 $ 135,000.00 $ 131,820.00
$ 1,092.37 $ 20,000.00 $ 18,907.63
$ 1,620.43 $ 60,000.00 $ 58,379.57
$ 55,500.00 $ 1.11,000.00 $ 55,500.00
$ 8,967.40 I $ 51,000.00 $ 42,032.60
$ 61,965.18 $ 85,000.00 $ 23,034.82
$ - $ 3,500.00 $ 3,500.00
$ 1,550.37 1 $ 10,000.00 $ 8,449.63
$ - $ _ 450.00 $ 450.00
$ - $ 2,500.00 $ 2,500.00
$ 2,340.00 $ 4,100.00 $ 1,760.00
$ - $ 4,000.00 $ 4,000.00
$ 8,874.98 $ 50,000.00 $ 41,125.02
$ 390.63 $ 4,688.00 $ 4,297.37
$ - $
$ $ - $
- $ _ __$
$ - $ - $
$ - 5 - $
$ $ - $
$ _ I $ - $
$ 266,233.80 $1,119538.00 $
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
0.0% Oil/Grease
Diesel Fuel
9.9% Heating
32.1% Gasoline
33.0% Electricity
26.2% Electricity -Irrigation Pump
26.4% R&M Equipment
28.9% R&M Irrigation
16.6% ProffessionallTechnical
0.0% OSHA Training
22.2% Phones
60.0%; Alarm
7.7%, Office Supplies
0.0% Score Cards
16.5% Maintenance Sullies
26.8%, Range Supplies
18.5% Computer Supplies
21.8%; Custodial Supplies
17.3%, Rubbish Removal/Sanitation
9.7% Seed & Sod
12.1%,Tee & Green
0.0% Landscaping
19.3% Topsail & Sand
12.9% Fertilizer
2.4%j Fungicide
5.5% Insecticides
2.7% Misc. Wetting Agents/Lime
50.0%, Cart Lease
17.6% Clubhouse Fum.lRepair
72.9%[Credit Card Expense
0.0% Environmental Monitoring
15.5% Safety Clothing Allowance
0.0% Mileage -Maintenance
0.0% Meetings/Travel
57.1% Dues and Subscriptions
0.0% Clothing Allowance-Admin
17.7% Advertising/Promotions
8.3% CVEC Administration Charges
54.7%
FY 2023
Expended thru
September Budget
$ 223,842.74 $ 1,001,971.00
$ 197,542.35 $ 518,540.00
$ 24,954.95 $ 61,184.00
$ 3,081.00 $ 15,197.00
$ - $ -
$ -
$ - I $ -
$ 449,421.04 I $ 1,596,892.00
% of
Budget
Balance Spent
778,128.26
320,997.65
36,229.05
12,116.00
22.3%
38.1%
40.8%
20.3%
1,147,470.96 28.1%
3,200.00 $ 3,200.00
$ 4,643.90 ' $ 10,500.00 $ 5,856.10
$ 1,322.57 1 $ 14,000.00 $ 12,677.43
$ 3,550.64 $ 9,000.00 $ 5,449.36
$ 19,242.68 $ 48,760.00 $ 29,517.32
$ 11,839.85 $ 23,320.00 $ 11,480.15
$ 21,643.44 $ 88,000.00 $ 66,356.56
$ 17,100.75 $ 37,000.00 $ 19,899.25
$ 1,780.00 ' $ 4,500.00 $ 2,720.00
$ - $ 2,500.00 $ 2,500.00
$ 365.22 $ 1,600.00 $ 1,234.78
$ 1,896.31 $ 2,200.00 $ 303.69
$ 3,251.90 $ 9,500.00 $ 6,248.10
$ 2,985.00 $ 5,000.00 $ 2,015.00
$ 6,646.19 $ 12,000.00. $ 5,353.81
$ _ 2,350.06 $ 13,000.00 $ 10,649.94
$ 3,087.45 $ 8,000.00 $ 4,912.55
$ 4,018.97 ' $ 22,000.00 $ 17,981.03
$ 4,807.12 $ _ 20,000.00 $ 15,192.88
$ 6,522.00 $ 29,000.00 $ 22,478.00
$ $ 12,000.00 $
$ 793.50 $ 5,000.00 $
$ 5,396.28 $ 31,500.00 $
$ 11,612.25 $ 96,000.00 $
$ 4,945.37 $ 126,000.00
_$ - $ 16,000.00
$ 1,015.00 $ 58,000.00
$ 74,000.00 $ 111,000.00
$ 22,732.30 $ 50,000.00
$ 38,592.70 $ 75,000.00
$ 426.08 $ 3,000.00
$ 896.87 $ 9,000.00
$ - $ 450.00
$ - - $ 2,500.00
$ 2,605.00 $ 4,100.00
$ - $ 4,000.00
$ 6,394.93 $ 50,000.00
$ 1,171.88 $ 4,688.00 $
$ - .$ - -- $
$ - $
$ $ $
$ $ - $
$ $ - $
$ - $ - $
$- - $ _ $
12,000.00
4,206.50 _
26,103.72
84,387.75
121,054.63
16,000.00
56,985.00
37,000.00
27,267.70
36,407.30
2,573.92
8,103.13
450.00
2,500.00
1,495.00
4,000.00
43,605.07
3,516.12
0.0%
44.2%
9.4%
39.5%
39.5%
50.8%
24.6%
46.2%
39.6%
0.0%
22.8%
86.2%
34.2%
59.7%
55.4%
18.1%
38.6%
18.3%
24.0%
22.5%
0.0%
15.9%
17.1%
12.1%
3.9%
0.0%
1.8%
66.7%
45.5%
51.5%
14.2%
10.0%
0.0%
0.0%
63.5%
0.0%
12.8%
25.0%
853,304.20 23.8% SUBTOTAL $ 287,636.21 $ 1,021,318.00 $ 733,681.79 28.2%
$ - 1 $ 21,000.00 $ 21,000.00
$ 69,971.15 $ 240,000.00 $ 1.70,028.85
$ $ - $
$ 211,619.00 $ 211,619.00 $ -
$ 158.55 $ 712.00 $ 553.45
$ $ 50,000.00 $ 50,000.00
$ 69,717.75 $ 373,092.00 $ 3.03,374.25
$ - j $ 26,050.00 $ 26,050.00
$ 7,308.00LS $ 20,000.00 $ 12,692.00
$ 11,324.00 r $ 16,000.00 $ 4,676.00
General Liability Insurance _ $ 70,386.77 $ 82,000.00 $ 11,613.23
Retirement/Pension Exp. $ 296,704.66 $ 296,705.00 $ 0.34
Transfer to Capital Stabilization _ $ 350,000.00 $ 350,000.00 $ _ _ -
SUBTOTAL $1,087,189.88 $1,687,178.00 $ 599,988.12
GRAND TOTAL $1,802,867.70 54,598,474.00 $2,795,606.30
Other Expenses:
0% Transfer to Trust
29% Pro Shop Purchases
Capital
100% Indirect Costs
22% Life Insurance
0% Unemployment
19% Health Insurance
0% Medicare
37% Compensated Absences
71% Workers Compensation
86% General Liability Insurance
100% Retirement/Pension Exp. $ 238,554.00
100% Transfer to Capital Stabilization $ _
64% SUBTOTAL $ 667,349.87
39% GRAND TOTAL 5 1,404,407.12
$ - $ 21,000.00 $ 21,000.00
$ 69,642.86 $ 230,000.00 $ 160,357,14 30%
$ $$
$ 205,356.00 $ 205,356.00 $ - 100%
$ 223.52 $ 671.00 $ 447.48 33%
$ - $ 55,080.00 $ 55,080.00 0%
$ 69,398.25 $ 343,608.00 $ 274,209.75 20%
$ - $ 23,976.00 $ 23,976.00 0%
$ 5,308.00 $ 20,000.00 _$ 14,692.00 27%
$ 10,605.00 $ 16,480.00 $ 5,875.00 64%
$ 68,262.24 $ 81,198.00 $ 12,935.76 84%
$ 238,554.00 $ . 100%
$ 400,000.00 $ 400,000.00 0%
$ 1,635,923.00 , $ 968,573.13 41%
0%
5 4,254,133.00 $ 2,849,725.88 33%
CAPTAINS GOLF COURSE COMPARISON REPORT
SEPTEMBER
Sep -18 Sep -19 Sep -20 Sep -21 Sep -22 Sep -23
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 4,784.00 $ 6,061.00 $ 8,375.00 $ - $ $ 500.00
RESIDENTS - Moming $ - $ $ - $ $ - $ -
RESIDENTS - Twilight $ 1,341.00 $ 2,822.00 $ 3,310.00 $ $ 868.40 $
CHARTER NON-RESIDENTS $ $ - $ $ - $ - $ -
NON-RESIDENTS $ 3,591.00 $ 3,771.00 $ 8,360.00 $ 2,804.00 $ $ 2,165.00
NON-RESIDENT TWILIGHT $ 249.00 $ 1,554.00 $ 2,448.00 $ $ $ 536.00
AFP COLLEGIATE $ $ $ - $ $ $
AFP JUNIOR $ $ - $ $ $ - $
SUBTOTAL $ 9,965.00 $ 14,208.00 $ 22,493.00 $ 2,804.00 $ 868.40 $ 3,201.00
GREEN FEES:
18 HOLE GREEN FEE $ 178,229.52 $ 197,857.62 $ 242,866.89 $ 173,759.91 $ 215,005.56 $ 212,285.74
TWILIGHT GREEN FEES $ 20,605.00 $ 18,376.00 $ 32,034.89 $ 25,606.00 $ 29,204.00 $ 46,216.00
BACK 9 GREEN FEES $ 8,396.00 $ 7,999.00 $ 16,757.00 $ 28,032.00 $ 29,590.00 $ 4,774.00
ADVANCED RESERVATIONS $ 11,344.50 $ 8,419.40 $ 5,838.30 $ 3,580.80 $ 9,125.40 $ 26,961.55
SUBTOTAL $ 218,575.02 $ 232,652.02 $ 297,497.08 $ 230,978.71 $ 282,924.96 $ 290,237.29
CARTS:
18 HOLE CART $ 75,195.74 $ 74,320.94 $ 93,665.17 $ 78,430.36 $ 86,019.78 $ 86,519.55
9 HOLE CART $ 14,935.10 $ 17,200.25 $ 21,114.06 $ 16,986.61 $ 21,346.32 $ 17,564.89
SUBTOTAL $ 90,130.84 $ 91,521.19 $ 114,779.23 $ 95,416.97 $ 107,366.10 $ 104,084.44
DRIVING RANGE $ 14,912.00 $ 14,224.00 $ 26,426.00 $ 19,063.00 $ 14,676.00 $ 14,808.00
PULL CARTS $ 972.36 $ 963.96 $ 1,118.98 $ 476.15 $ 782.97 $ 771.81
SNACK BAR RENT $ 5,000.00 $ 5,000.00 $ $ 5,000.00 $ - $ -
GIFT CERTIFICATES $ (1,486.31) $ (1,367.63) $ (792.94) $ 61.73 $ (1,125.72) $ 88.09
CREDIT BOOK $ (9,751.20) $ (4,714.08) $ 852.26 $ 4,829.73 $ 4,697.11 $ 1,265.02
PRO SHOP SALES $ 33,930.33 $ 31,599.38 $ 28,664.65 $ 30,197.38 $ 25,524.36 $ 39,701.98
HANDICAP REVENUE $ - $ - $ $ $
SOLAR REVENUE $ - $ $ - $ - $ - $
MISC. SALES $ $ - $ - $ 5,504.50 $ 1,657.14 $ 15.00
SUBTOTAL $ 43,577.18 $ 45,705.63 $ 56,268.95 $ 65,132.49 $ 46,211.86 $ 56,649.90
TOTAL REVENUE $ 362,248.04 $ 384,086.84 $ 491,038.26 $ 394,332.17 $ 437,371.32 $ 454,172.63
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH SEPTEMBER ( 9 months )
YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 291,480.85 $ 318,694.00 $ 332,563.02 $ 283,150.00 $ 390,561.00 $ 395,646.71
RESIDENTS - Morning $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70 $ 261,186.50 $ 294,422.70
RESIDENTS - Twilight $ 45,388.00 $ 51,884.33 $ 64,999.00 $ 52,651.00 $ 68,224.80 $ 69,746.00
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ $
NON-RESIDENTS $ 320,515.00 $ 338,696.00 $ 369,423.00 $ 412,078.00 $ 538,192.87 $ 562,694.96
NON-RESIDENT TWILIGHT $ 42,579.00 $ 43,281.00 $ 69,833.00 $ 71,648.00 $ 81,951.00 $ 73,340.00
COLLEGIATE $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 $ 19,380.00 $ 17,650.00
JUNIORS $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00 $ 3,917.00 $ 4,956.00
SUBTOTAL $ 931,179.84 $ 989,187.78 $ 1,064,944.02 $ 1,019,629.70 $ 1,363,413.17 $ 1,418,456.37
GREEN FEES:
18 HOLE GREEN FEE $ 1,263,179.33 $ 1,297,267.07 $ 1,290,923.75 $ 1,423,229.95 $ 1,554,265.80 $ 1,623,418.49
TWILIGHT GREEN FEES $ 136,716.20 $ 152,978.30 $ 188,523.88 $ 192,338.20 $ 203,976.98 $ 364,177.19
BACK 9 GREEN FEES $ 67,201.04 $ 79,048.95 $ 88,523.00 $ 139,456.00 $ 212,649.14 $ 55,231.00
ADVANCED RESERVATIONS $ 102,234.20 $ 98,975.60 $ 28,739.70 $ 40,244.70 $ 55,168.15 $ 107,166.90
SUBTOTAL $1,569,330.77 $1,628,269.92 $ 1,596,710.33 $ 1,795,268.85 $ 2,026,060.07 $ 2,149,993.58
CARTS:
18 HOLE CART
9 HOLE CART
SUBTOTAL
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
HANDICAP REVENUE
SOLAR REVENUE
MISC. SALES
SUBTOTAL
476,909.74
103,176.49
580,086.23
112,469.80
7,441.20
23,500.00
(16,142.69)
1,789.16
241,755.97
370,813.44
458,254.86 $ 427,350.46 $ 545,172.19 $ 569,782.02 $ 606,820.65
102,447.87 $ 105,023.42 $ _ 122,673.25 $ 135,958.07 $ 139,645.91
560,702.73 $ 532,373.88 $ 667,845.44 $ 705,740.09 $ 746,466.56
127,819.00
7,095.17
25,451.58
(18,369.57)
5,839.16
235,907.50
383,742.84
121,653.00 $ 149,486.00 $ 151,517.50 $ 155,563.00
7,411.57 $ 5,104.95 $ 5,348.65 $ 6,357.90
10,000.00 $ 15,000.00 $ 5,000.00 $ 6,000.00
(16,450.58) $ (8,661.51) $ (13,576.49) $ (14,840.89)
3,708.07 $ 19,042.27 $ 16,478.10 $ 18,801.75
148,597.47 $ 233,191.65 $ 255,114.01 $ 298,175.70
$ $ $ 12,560.00
$ $ $ 72,117.00
$ 5,504.50 $ 7,046.64 $ 4,155.75
274,919.53 $ 418,667.86 $ 426,928.41 $ 558,890.21
TOTAL REVENUE $3,451,410.28 $3,561,903.27 $ 3,468,947.76 $ 3,901,411.85 $ 4,522,141.74 $ 4,873,806.72
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH SEPTEMBER (3 months )
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
RESIDENTS - Morning
RESIDENTS - Twilight
CHARTER NON-RESIDENTS
NON-RESIDENTS
NON-RESIDENT TWILIGHT
COLLEGIATE
JUNIORS
SUBTOTAL
17,382.00
(795.00)
4,338.00
8,367.00
2,154.00
740.00
1,085.00
33,271.00
$
12,033.00
3,340.00
4,796.00
10,454.00
2,590.00
945.00
388.00
34,546.00
20,767.00
(793.00)
6,195.00
22,400.00
6,492.00
1,221.00
496.00
56,778.00
$
7,371.00
3,390.00
2,808.00
2,804.00
1,400.00
1,221.00
584.00
19,578.00
3,280.00
5,548.40
2,080.00
2,310.00
450.00
$
13,668.40
$
1,800.00
2,970.00
1,080.00
4,330.00
2,136.00
450.00
496.00
13,262.00
GREEN FEES:
18 HOLE GREEN FEE $ 901,036.33 $ 942,899.55 $ 1,111,054.81 $ 977,823.49 $ 1,063,537.56 $ 1,099,837.99
TWILIGHT GREEN FEES $ 92,980.20 $ 99,807.00 $ 138,752.88 $ 120,380.20 $ 125,072.00 $ 245,138.15
BACK 9 GREEN FEES $ 53,037.04 $ 63,513.00 $ 73,486.00 $ 104,448.00 $ 159,055.01 $ 21,115.00
ADVANCED RESERVATIONS $ 30,001.00 $ 30,093.00 $ 14,537.30 $ 10,558.50 $ 31,462.60 $ 66,330.15
SUBTOTAL $1,077,054.57 $1,136,312.55 $ 1,337,830.99 $ 1,213,210.19 $ 1,379,127.17 $ 1,432,421.29
CARTS:
18 HOLE CART $ 308,696.92 $ 308,753.74 $ 362,217.55 $ 355,505.92 $ 374,682.15 $ 374,441.84
9 HOLE CART $ 71,854.82 $ 77,232.91 $ 82,800.85 $ 77,347.43 $ 91,264.14 $ 85,478.89
SUBTOTAL $ 380,551.74 $ 385,986.65 $ 445,018.40 $ 432,853.35 $ 465,946.29 $ 459,920.73
DRIVING RANGE $ 71,174.00 $ 76,443.00 $ 96,413.00 $ 86,850.00 $ 83,431.50 $ 88,866.00
PULL CARTS $ 5,099.97 $ 4,755.93 $ 5,624.65 $ 3,070.01 $ 3,885.76 $ 4,316.37
SNACK BAR RENT $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 15,000.00 $ 5,000.00 $
GIFT CERTIFICATES $ (16,583.77) $ (14,530.35) $ (10,966.30) $ (10,073.53) $ (11,182.36) $ (11,345.07)
CREDIT BOOK $ (1,262.00) $ 4,114.15 $ 4,224.94 $ 14,656.78 $ 13,018.04 $ 7,425.52
PRO SHOP SALES $ 137,530.19 $ 132,522.99 $ 109,421.77 $ 133,605.45 $ 129,297.02 $ 177,905.20
HANDICAP REVENUE $ - $ $ $ - $ - $ 2,100.00
SOLAR REVENUE $ - $ - $ $ $ $ -
MISC. SALES $ - $ $ $ 5,504.50 $ 3,255.55 $ 3,340.10
SUBTOTAL $ 210,958.39 $ 218,305.72 $ 214,718.06 $ 248,613.21 $ 226,705.51 $ 272,608.12
TOTAL REVENUE $1,701,835.70 $1,775,150.92 $ 2,054,345.45 $ 1,914,254.75 $ 2,085,447.37 $ 2,178,212.14
FY 2024 Projections by month
REVENUES: JUL
Season Passes $ 12,000
Green Fees 9 510,661
Cart Fees $ 167,585
Driving Range $ 28,507
Pro Shop Revenues $ 47,000
Restaurant Rent $ 8,000
Solar Array $ -
Miscellaneous $ -
TOTAL REVENUES $ 773,753
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability& Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life. Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability& Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
170,600
148,899
26,400
712
31,091
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
1,434,075
$ (660,322)
AUG
6,000
510,661
175,565
37,416
40,000
8,000
777,642
SEP
3,664
297,886
119,704
24,944
25,770
6,000
477,967
OCT NOV
191,498 $ 63,833
87,783 $ 31,921
17,817 $ 7,127
20,000 $ 10,000
4,000 $ 2,500
•
- 5 -
321,098 $ 115,380
DEC JAN FEB MAR APR
- $ $ 204,606 $ 457,355 5 324,963
21,278 $ 21,278 0 21,278 $ 42,555 $ 63,833
7,980 $ 5,586 $ 3,990 $ 6,384 S 31,921
1,782 $ 3,563 $ 3,563 $ 3,563 $ 14,254
4,000 $ 5,000 $ 2,000 $ 20,000 $ 25,000
- $ - 5 - $ 1,505 $ 2,000
- $ - $ - 5 - 5 -
- $ - $ - $ $ -
35,039 $ 35,427 $ 235,437 $ 531,358 $ 461,970
170,600 5 153,012. $ 133,666 $ 123,113 $ 112,561 5 116,578 $
143,301 $ 116,432 $ 66,053 $ 59,336 $ 40,303 $ 40,303 $
24,000 5 16,800 5 10,800 $ 4,800 $ 6,000 $ - $
$ - $ 5 $ - $ - $
9 $ - $ 7,000 $ 9,000 $ 9,000 $
31,091 9 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $
$ $ - $ - $ $ 5
5 5 - 5 - $ $ $
$ - $ - 5 - $ $ $
5 - $ - $ - $ $ $
$ - $ - $ $ $ $
$ • $ - $ - $ $ $
$ - $ - $ - 5 - 5 $
$ - 5 - 5 - 5 - $ $
$ - $ $ $ 5 5
$ - $ - $ - $ $ 5
368,991 5 317,335 $ 241,609 $ 225,340 $ 198,955 $ 196,472 $
408,651 $ 160,632 $ 79,488 $ (109,959) 5 (163,915) $ (161,045) $
ACTUAL ACTUAL ACTUAL
J(J1 AUG SEP
$ 7,821 $ 2,240 $ 3,201 $
$ 597,856 $ 544,328 5 290,237 $
$ 184,999 5 169,388 $ 104,856 5
0 41,370 5 32,688 $ 14,808 $
$ 74,086 $ 64,117 5 39,702 $
$ 5 - $ - S
$ $ $ - $
5 3,270 5 2,155 $ 15 $
S (9,078) $ (2,356) 5 88 5
$ 409 $ 5,691 $ 1,265 $
$ 905,788 $ 8:18,552 $ 454,173 $
$ 127,977 $ 164,274 $ 257,194 $
$ 53,472 $ 141,993 $ 110,766 $
5 12,475 5 21,135 0 30,369 $
$ 53 5 53 $ $3 5
5 - 0 5 $
$ 23,705 $ 23,705 $ 22,300 5
5 - 5 - 5 $
5 1,308 $ 6,000 $ $
$ 11,324 $ 5 5
$ 296,705 5 - $ 5
$ 75,387 5 - $ 5
$ • 5 $ $
$ - $ 211,619 $ 5
$ $ 350,000 $ 5
$ - $ $ 5
$ - $ 5 $
$ 597,404 $ 878,780 5 316,683 $
$ 908,383 5 (65,928) $ 127.489 $
ROJECTES PROJECTED PROJECTED PROJECTED
OCE NOV OEC JAN
PROJECTED
FEB
5 $ - 5 $
5 $ $ $
$ 5 0 $
$ 5 - $ 5
5 $ -
$ - $ - 5 $
$ S - $ $
$ 5 - $ $
$ - $ $ 5
5 $ $ 5
$ - 5 $ 5
87,938
50,379
9,000
31,091
178,408
57,029
119,596 $
79,467 $
5
130,148
118,671
40,800
9,000 $ 7,000
31,091 $ 37,091
$
- $
$
239,174 5 327,710
292,184 $
MAY JUN
156,464 $ 36,514
127,665 5 255,330
63,842 $ 95,763
16,035 $ 19;599
30,000 $ 45,000
6,000 $ 7,000
72,517 5 -
472,523 $ 461,256
167,082
123,149
55,200
31,091
376,522
274,366
133,225
55,200
31,091
493,281
134,260 5 96,001 $ (32,676)
TOTALS
1,203,566
2,127,754
798,024
178,171
273,770
45,000
72,517
4,696,802
1,758,758
1,119,538
240,000
712
50,000
373,092
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
4,598,474
100,328
PROJECTED PROJECTED PROJECTED PROJECTED
MAR APR MAY JUN TOTALS
$ • $ $ $ $ 13,262
$ • $ $ - $ $ 1,432,421
$ - $ $ - $ - $ 464,237
$ - 0 $ - $ $ 88,866
$ $ $ $ - $ 177,905
$ $ $ - $ $ -
$ 5 $ $ - $ -
$ $ $ $ $ 5,440
5 $ $ 5 5 (11,345)
$ $ $ $ 5 7,426
$ $ 5 - $ - $ 2,178,212
$
$
5
5
5
$
S
$
5
$ 449,444
$ 266,234
5 69,971
$ 159
$ 69,718
$ 7,308
$ 11,324
5 296,705
5 70,367
$
$ 211,619
- $ 350,000
$
$ 1,802,858
$ 375,344
MONTH: Sep -23
_DATE DAY 18
1 FRI 206
2 SAT 281
3 SUN 248
4 MON 160 , 1
5 TUE 78 1
6 WED 94 1
7 THU 137 10
8 _ FRI 205
9 SAT 117 6
101 SUN 94 3
11 MON 58 f 1
121 TUE 56 13 WED 77 2
14 THU 74 6
15 FRI
16 SAT
17 SUN
18 MON
19 TUE 65
20 WED 57
21 THU 104
22 FRI 197
23 SAT 47
24 SUN 114
25 MON 21
26 TUE 56
27 WED 65
28 THU 140
29 FRI 120
301 SAT 107
TOTALS 3,272
September -22 3,569
SeSptember-21 2,780
September -20
September -19
I _
September -18
B-9
2
5
173 3
GUEST PLAY
TWI-LT PP
107
132
80
77 -
47 -
61 16
37 57
87 31
59 29
26 24
32
23 15
17
30 25
26 36
114- _ 13
7 2
_
62
MEMBER PLAY GRAND
COMP OTHER 1 TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS
7 - 322 155 15 98 268 590
2 420 114 9
6 343
7 245
9 _135
10 - 182
2 40 283
3 - 1_ _326
1 - 212
4 - 151 1 69 244
23 114 _ 29 150
7 - 101 1, 42 140
6 - 102 25 _ 178
5 1 65 205 36 80
1 ' - 239 56 208
20 6
1 25 5
4 42 - 6
10 69 3
6 , 25 -
91 20 3
4 1
5 10
44 4 • 5
9 28 - 13
2 46 2• 2
11 18 1 -
110- _ 1,242 • =257 - _ 148 -
190
1
88
156
279
76
146
26
75
118
190
172
136
105 5,134
700 808: 360 197 206
556
1,187 , 341 39 ' 24
4,019 _1 392 1,235 281 67
3,368 236 629
480
221
5,840
4,927
5,994
95
3,202 232 712
September -17 3,122 210 595
September -16' 3,437 124
September -15 3,859
September -14' 3,134
September -13 3,348
September -12 3,315 4
September -11 3,397
September -10 j 2,802
Member -091 3,338
September -08 I 2..486 114
September -07 2018 166
member -06 2,518 _ 224
r
September -05
I
September -04
2,177 320
115
105
127
200 522
595
572
628
289
355
403
192
143 9.
189
101 5
155 10
100 17
111 29
152 17
170 5
121 -
98
112 41
40 4
114 38
142 13 66
27 _ 4 3
114 65
120 - 71
117 7 _ 63
112 9 119
13 5 2
891- 1 18
23 14 -
88 - 48
68 13 79
93 16 55
112 30 28
10 - 61
221
34
179
191
187
240
20
108
37
COMMENTS/WEATHER
Sunny, 75 deg
42 165 585 Perfect, Sun, 75 deg
87 239 582 Sunny, Humid, 80 deg
65 254 499 Sunny, Warm, 80 deg
52 158 293 Sunny, Hot, 84 deg
78 : 243 4251 Sun, Hot, 87 deg
57 I} 174 457 ; HOT, HUMID, 90 deg
61 201 527 Partly Cloudy, 82 deg,
30 •1 199 411 Warm, Humid, 80 deg
395 Warm, Humid, 82 deg
264 Overcast, 76 deg
241 Overcast, Rainy, Muggy, 75 deg_
280 Humid, 80 deg
285 Rain AM, Sun PM, Humid 77 deg T
447 Cloudy, Windy, 65 deg 329.93
Closed, Hurricane Lee
411 Sunny, 72 deg
43 Rain, 67 deg
270 Sunny, 75 deg _
279 Sunny, Nice, 71 deg
343 Sunny, 70 deg _
519 Sunny, Wes, 72 deg
98 Rain, 60 deg
254 Rain Showers, 61 deg
63 Cloudy, Damp, 62 deg
136 211 Cool, 60 deg _
160 278 Sunny, Wind;, 65 deg
164 ' 354 ' Sunny, 65 deg
170-1- 342 Cloudy, Windy, 63 deg
16_ 152 Rain, 60 deg
3,003 I 311 1,450 I 4,764
3,203 1_ 1,390 786 , 5,379
3,292 I_
_ 1,112 I 973 _ 5,377
4,184 ' 728 1,682 6,594
5,029 _ 3,647 838 1,046. 5,531
9,898
11,219 1 Day Closed
10,304
12,588
10,560
194 ' 4,821 . _ 3,136 831 873! 4,840 9,661
124' 177 4,583 3,1671-- 761
414
173 167. 4,899
216 461_ 5,222
492 173 194
697 574., 163
566
273
170 277
84 467
539
107 672
582
144 813 458
1,834 288
September -03 1,717 229
September -02
September -01
September -00
1,322 250
1,536 j 233
1,380 ! 305
580
834
651
157 164
169 376
326 407
3,244
692 ! 4,620 9,203
958 655
3,568
4,726 2411
5,182-_1 3,251
5,120 3,371
4.808 3,717
4,708 3,557
5,486 3,980
3,580
765 231 5511 4,727
745 244 855 5,862
1,296 jj 311 1,211
462
1,857
493
2,175
342
2,072
418
2,252
400 '
2,964
403 j 3,415
204 930
300 887
733_ 65
92_0 637 4,968
871 381 _ 4,503
4,857 9,756
4,956 10,178
9,694 1
9,685
765 240 4,376.1 9,496
1.034
1,065
882
934
3,863 1,053
6,211 3,743
5,950 3,813
5,977 3,840
199 729
126 , _ 4,877 9,685
349 , 4,971 _ 9,679
1
340. 5,202 10,688
211 j 4,725 9,452
395 ' 5,311
11,173
1,105 514 5,362 11,573
999 538 • 5,350. 11,300
1,139 416 5,395 11,372
5,288 3,716
266 953 5,459 3,351
216 671 6,020 3,740
68 3841 5,955 3.207
861 1 429 f 5,006 10,294
918 ' 324 4,593 t 10,052
1,064. 191 4,995 11,015
709 ' 498 1 4,414 10,369
CALENDAR YEAR 2023 PLAY TOTALS
January
18 hole
green
152
GUEST
Prepaids
-
-
-
213
361
180
96
20
PLAY
Back 9 Twilight
wlmbr green
95 53
60 76
Misc.
15
24
13
111
1,217
329
204
MEMBER
18 hole play
1,100
791
' 1,356
2,302
Back 9
play
285
PLAY
Twilight Member
play Play
138 1,523
TOTAL
PLAY
Monthly
Totals
1,838
1,450
2,398
5,522
10,588
12,474
Member
Play %
Guest
Play
315
346
508
83%
76%
79%
63%
50%
49%
42%
44%
48%
#DIV/0!
#DIV/0!
• #DIV/0!
50%
February
March
April
May
June
July
August
186
268
1,099
2,495
3,974
6,228
5,309
212
101
1,104
1,890
3,465
128
263
254
100
115
176
110
99
385
730
149
433
864
371
2,057
1,004
1,816
3,209
5,331
6,399
9,852
3,307
3,687
4,472
4,230
3,003
-
-
-
24,248
30,465
1,086
5,257
462
455
541
311
-
-
-
1,926
2,325
1,965
1,450
-
_
-
_
6,075
7,252
17,104
2,777
1,242
218
253
8,500
5,134
6,736
4,764
-
-
-
15,236
9,898
-
-
-
76,508
September
3,272
-
-
257
-
October
-
-
-
-
November
-
-
-
10,647
6,867
8,265
-
-
2,384
2,760
1,376
-
-
38,442
43,213
December
-
-
-
1,301
6,471
TOTALS
22,983
1,127
1,650
1,201
531
4,467
8,671
7,995
4,728
9,351 {
7,407
10,569
38,066
89,756
2022
25,465
46,543
52%
3,939
2,503
40,903
34,259
.2021
26,122
52,823
93,726
56%%
23,830
8,682
564
36,110
11,480
48,648
84,758
57%
2020
3,240
1,769
2,344
6,082
2,591
34,924
26,234
5,425
52%
2019 i
22,138
6,833 i
38,492
73,416
1,888
2,032
6,112
3,932
36,253
25,6081
6,171 6,363
2018
22,289
38,142
74,395
51%
52%
1,907
6,426
38,380
73,477
2017
21,905
1,825
6,534
2,926
35,097
26,477
5,477
1,809
4,206
38,869
5,577
40,549
79,418
2016
23,902
2,357
r 6,595
27,309
7,663
51%
2015
25,318
2,216 •
1,174
6,117
38,260
24,845
5,605 • 5,502
35,952
- 74,212
3,435
48%
23,422
2,405
929
5,885 !
3,867
36,508
3,932
72,560
2014
26,145
5,975
36,052
50%
2013
23,220
1,138
6,311
3,799
36,906
25,748
6,108 3,769 !
49%
2,438
35,625
72,531
2012
23,523
2,636 I
1,231
6,161
37,169
28,694 I
2,963
38,778
75,947
3,618
7,121
51%
51%
2011
23,723
3,242 I
843
5,128 I
3,449 !
36,385
28,422
74,339
6,854
2,678
37,954
20,652
6,594
27,379
6,782
3,442
2010
3,180
878
4,457
35,761
37,603
73,364
51%
2009
22,9861
2,089
5,011
5,218
38,821
26,929
3,160
36,196
75,017
3,517
6,107
48%
2008
23,524
4,582
1,204
40,963
25,997
49°%
5,8371
5,816
6,959 5,918
38,874
79,837
2007
24,113
4,858-
1,177
6,544 I
6,577
43,269
29,758
7,470 3,353
40,581
83,850
48%
2006
22,099
7,080 1
1,485
5,828
6,962
3,654
42,372
43,454
31,342
7,376
85,826
49%
16,577
11,948
2,162 !
4,601
6,404 1
41,692
7,270 4,869
41,018
82,710
I
2005
28,879
50%
2004
16,731
12,074
1,858
4,602
5,472
40,737
30,078
7,250 4,212
41,540
82,277
50%
2003
17,168
12,342
1,912
4,371
3,800
38,702
5,397
41,190
28,837
6,065
79,892
48%
15,353
1,953
5,482
4,487
44,980
30,641
7,111
40,957
85,937
48%°
2002
17,705
3,205
13,280
21,699
1,943
46,026
30,163
7,039 1,837
39,039
46%0
2001
5,034
4,070
85,065
14,082
18,987
1,779 t
2,382
40,710 1
28,967
4,375 2,879 I
36,221
2000
3,480
76,931
47%
State of Captains, (SOC) Fall 2023 Version 6.0
Fellow Members of Captains!
It is hard to believe that summer weather and the annual tourist surge on the Cape are in our
rearview mirror! As the Captains' Fall season begins, so will the migration of our Cape Cod
golfing snowbirds seeking warmer weather and softer greens. For us year -rounders who
remain, we look forward to crisp mornings with breath -taking foliage, an occasional invocation
of "the leaf rule", and more open tee times. In this edition of the State of Captains, your golf
commission would like to take the opportunity to reflect on this past season, share with you the
planned course work over the next few months, and finally provide you awareness of some of
our headwinds and challenges that lie ahead in future seasons.
Before getting started, it is appropriate to mention several recent transitions on the golf
commission. Anne O'Connell ended her tenure as the commission's chair, passing the leadership
duties to Andrea Johnson, previously our Vice -Chair. We extend our most sincere appreciation
and thanks to Anne for her leadership and energy over the past several years. Anne will
continue service as a commission member. We enthusiastically welcome Andrea as the
commission's new chair, as well as John Kissida now serving as the Vice -Chair. In addition to
the commission leadership transitions, two commissioners have recently completed their
service, and two new commissioners have been brought on board. Jeff Odell tirelessly served
on the commission for 14 years. He will always be remembered for being our institutional
memory and most recently for spearheading the solar projects and practice range
improvements. Wyn Morton who was the energy and intellect behind our website and
advertising efforts has also completed his service on the commission after two 3 -year terms. We
cannot thank both Jeff and Wyn enough for their enduring contributions and tireless
commitment to make Captains the premier public course on Cape Cod. We welcome our
newest additions to the golf commission, Jay Paggi and most recently Jim Juras. Both Jay and
Jim bring with them a wealth of golf course -relevant experience, eagerness to serve, and a love
of the game.
2023 Assessment
"The State of Captains" remains strong and is getting stronger! In FY 2023, our first year as an
enterprise fund, Captains successfully executed its budget, continued sustainment of a strong
membership, and maintained exceptional playing conditions, while understaffed and supporting
near record play totals over 36 holes.
Captains has enjoyed a very busy year! As of the end of September, Captains has recorded
76,508 rounds for the 2023 golf season despite frequent weekend rains and is slightly ahead of
last year's play. Our Director of Golf, Jay Packett, noted that during past years, the Labor Day
holiday would often mark a decrease in play, as visiting golfers returned home. Surprisingly, this
year's Labor Day holiday saw over 2300 rounds played during the 4 -day holiday with between
560-570 rounds per day! Jay remarked, with a weary but prideful face, that "This was a good
problem to have." Our successful season certainly benefitted from kind weather, however, it
clearly has been the tireless efforts of our golf superintendent, Colin Walsh, supported by his
outstanding maintenance and groundskeeping staffs who deserve our appreciation and
accolades.
Season memberships in all categories have remained at near capacity, with our current
membership at 1150 golfers. Cape Cod Men's Golf Association (CCMGA) President Rob Harris
reported that "the CCMGA popularity endures, boasting 167 CCMGA members and a wait list
for Wednesday block times in 21 of the 22 events this year"! After a year -long freeze on new
Non -Resident (NR) memberships, 25 new NR golfers became Captains members. We
maintained last season's daily tee time allocation strategy of 50% member tee times on 1 course
and 25% member tee times on the 2nd course. Feedback from our men's and women's golf
associations indicated that although there were some member closeouts experienced, these
were for the most part equitably and satisfactorily managed. Again, it is strongly recommended
that players expand their requested tee time windows, especially by 4 -day a week players, in
order to avoid being closed out for a tee time.
Our initial year financials as an enterprise fund were solid as we closed FY 2023 with revenues
of $5,168,350 against our FY 2023 budget of $4,254,133 for retained earnings of $914,217.
Capital Planning Updates and Preview of the 2024 Golf Season
After years of postponed expenditures and deferred maintenance, Captains continues to
reinvest its available funds in replacing aging and inadequate infrastructure and equipment. The
golf commission has been working with the town administration to develop a 10 year capital
plan for Captains. Our plan currently estimates costs of more than $15 million over the next 10 -
year period and will ultimately require bonding for the major projects. Some of the key pieces
of work contained in the 10 -year plan include: construction of new equipment maintenance
facilities, clubhouse maintenance, continued systemic replacement of aged turf maintenance
equipment (mowers, aerators etc.); renovation of Captains Port and Starboard course irrigation
water source, supply, and distribution systems to include pump station protection with
irrigation water supply enhancements; and finally cart path and tee repairs.
At Special Town Meeting on 13 November, the Golf Department will be seeking funding
approval for those capital improvements mentioned above that are earmarked for FY 2024.
These include funds to replace critical turf maintenance equipment, reconditioning the main
course irrigation well (current well is the original), and initiating a pump house feasibility study
for irrigation water source and supply given its age, criticality, and history of flooding. Also
included will be a request for maintenance facility design funding as well as additional funds
due to cost increases for the replacement of all doors and windows at the Captains Clubhouse.
A detailed view of the upcoming 5 year plan is available through the Town of Brewster's
website link. Although the Golf Department's total request will be considerable, all necessary
funds for these projects will come from a combination of retained earnings and from the capital
stabilization fund first established in 2022. No taxpayer dollars will be used for any of the Golf
Department's expenditures.
In House Projects to Save Money and Improve Play continued throughout the past year. This
past winter Colin, his team and the DPW did much of the prep work necessary before asphalt
could be installed in the Spring, saving about 50% of the cost and allowing more cart paths to be
improved. This is scheduled to continue through Fall/Winter 23-24.
We all recognize that our tee boxes need leveling. Progress in this area has been hampered by
incre4asing costs and equipment availability. Regardless, Colin has a plan to level several tee
boxes this winter. Note the recent addition of a new red tee on #6 Port and more recently the
renovation of the white tee on Port #14 and red tee on Starboard #6.
Teaching and growing the Game at Captains has never enjoyed a better coach -mentor team
than Pat Fannon, Keith Gagnon, and Jon Mahon. Golf lesson appointments have been booked
solid through the season. Best to look ahead and book early for next year...we highly
recommend as Christmas presents! Youth golf programs have also been extremely well
attended. Our Captains golf instruction team share a keen eye, personable approach, and
endless patience that have truly brought Captains golf instruction to a new level.
Resurgence of the Pro Shop has also been a bright spot at Captains this year. Expanded
inventories, that include items not previously stocked along with better selections for both men
and women have produced record sales revenues and high customer satisfaction. For
awareness, the occasional unavailability of high demand items such as Titleist golf balls, is not
due to insufficient ordering by Captains but a result of supplier quota allocation rules.
Off Season Memberships are now available for Brewster residents for play October -March.
Both unrestricted and twilight memberships are available. Although this initiative has
historically brought in only a small number of new memberships, Captains will benefit from a
modest revenue increase, that would otherwise be missed during the off-season period.
Friends of Captains President, Peggy McEvoy's contagious enthusiasm and tireless leadership
have enabled her and her exceptional group of dedicated volunteers, to make huge impacts on
Captains golf experience and attractiveness. Such initiatives include new range markers on
practice range, putting green clock, refurbished bag drop rack, golf library, and even bird
houses. Volunteers have spent countless hours fixing fairway divots, repairing ball marks on
greens, resurrecting imbedded range balls, and providing several plantings of flowers and
shrubs to beautify Captains entryway and throughout both courses. Our thanks and
appreciation go out to Friends of Captains, as we are so lucky to have such a supportive band of
dedicated volunteers!
Freeman's Grill, rated the #1 restaurant in Brewster by TripAdvisor, continues its tradition of
excellence in this, its 6th year at Captains. Owner Sean Sullivan, ably assisted by managers Sam
O'Connor and Max Fallon, has established a tradition at Freeman's Grill of great food and
exceptional service, that draws rave reviews from both golfers and non -golfers alike. Captains is
very fortunate to have Freemans Grill with Sean and his team as a partner.
Supporting Brewster's Green Vision continues to focus the ongoing work of course
superintendent, Colin Walsh, and his team, in reducing the application of fertilizers on the
course without negatively impacting play. Just this month our long-awaited GPS guided sprayers
arrived that will significantly enable more precise and efficient product application. These
forward -thinking initiatives will continue to positively impact Brewster's nitrogen mitigation
efforts and help protect the Pleasant Bay watershed. This is a great news story and highly likely
to result in future savings for the Town.
Town of Brewster
Captains Golf Course
Irrigation Water Source and Supply Study
Scope of Work
The Town of Brewster owns, operates and maintains the Captains Golf Course.
The Facility consists of two 18 hole courses, the first of which was built in 1985, and the second
course built in 1999.
As the irrigation system is reaching the end of its useful life the Course is contemplating full
replacement in the near future.
The water supply for the system consists of two production wells, drilled in 1984 and 1998, and
a pressure maintenance well drilled in 1987. The wells operate under a current DEP Water
Withdraw) Permit, which will be made available upon request. The wells pump through a control
building located on the north side of Hole #2 on the Port Course. As this is a low point, the
control building and Well #3 routinely flood with storms of 4% recurrence interval, and
sometimes less.
The Town wishes to retain the services of a Professional Engineering Firm, appropriately
licensed and insured, to study the existing conditions of the source and supply for the existing
and proposed irrigation system, and to explore alternatives to the same.
It is anticipated that the following scope of services would be included in the Study. Consultant
will at a minimum:
* Evaluate the two existing production wells, with the end goal being to determine if they
can (should) be redeveloped or redrilled. Well #2 is scheduled to be redeveloped this winter
along with the installation of a new well pump. This work is predicated on funding approval.
Well #3, located in the main Pump House, was redeveloped in 2018, and, in 2021, a new
casing, screen, and well pump was installed.
* Evaluation of the flooding potential for the two existing production wells and the pressure
maintenance well, and what mitigation could be offered. There is a recent Pumphouse
Flooding Evaluation report that will be made available. It is anticipated that a higher
recurrence interval Storm (eg: 1% and 0.2% ) be considered in the Study, and that the
elevation that well #2, #3, and the pressure maintenance well would need to be raised to be
above the higher storms be calculated.
* Evaluation for a site for the new control building, including all necessary components.
* Evaluation of the Pumping System design, including the potential for any storage, atmospheric
or hydropneumatic, to more efficiently control and buffer the large well pumps.
* Evaluation of the construction of a pond to provide the necessary storage for the irrigation
supply. This could possibly include reconfiguration and reconstruction of the current pond that
exists on Port #8.
* Cost Estimates of Alternatives studied.
October 5, 2023
It is understood that the Consultant that is retained for the preparation of this report will have full
access to the Course's files and reports, including the GIS aerial mapping the Town has. It is
also understood that the Consultant would have access to the Staff as necessary. It is
anticipated that the Consultant would meet with appropriate Town Staff an adequate number of
times to discuss alternatives and recommendations to insure that the final report is consistent
with the Towns vision for the System.
Because of the broad spectrum of the services anticipated, it is anticipated that the Consultant
would need to retain the services of some subcontractors. These could include a well drilling
contractor, a pump system contractor or manufacturer, or a water storage contractor or supplier.
Another item that the course would like to see considered in the report is the environmental
impact of all the different alternatives. This could include impacts to wetlands, and any other
sensitive areas. Any required regulatory agency permits that may be associated with the
alternatives should be identified, including any necessary modifications to the existing permits.
The new irrigation system that will be built will not be considered in this study. This report is
solely for source and supply, however a brief section on the size of the distribution mains should
be considered.
The Consultant will, upon completion of all investigations and meetings with the appropriate
Town Department, prepare the Final report, and deliver five(5) copies to the Town, along with
an electronic version. The Consultant should also be prepared to present findings to
appropriate Boards and Committees as requested by the Town of Brewster. The Final Report
will be used as the basis for the design of the Improvements that will be bid by the Town.
The Consultant will provide in their Proposal:
*Information on qualifications and experience in similar type Engineering Studies.
*References from Clients on similar projects the Town may contact.
*Resumes of key Staff proposed to work on the Report.
* Proposed Subcontractors and their qualifications and relevant experience.
*Anticipated schedule for completion of the Study from the date of Contract award.
*A detailed Scope of Services, and cost proposal for each task, as well as total project costs.
October 5, 2023
\\\\\\\\\\\\\1111111 IIIWiI p1Ulq�l///
oftE
T
a O -.-- SFR "V
F
O u K�.; of D
� r 1. = � — �
=`�
L EQ Ri a vo,0 \\\\ \\
iiii�odinfilim lluo\\p
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of September 12th, 2023
Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice -Chair), Anne O'Connell, Jay
Paggi and David Valcourt.
Others Present: Jay Packett (Director of Operations), Peggy McEvoy (Friends of Captains), Rob Harris
(CCMGA), Terry Ivester (Women's 18 -Hole Association), and Dave Whitney (Select Board Liaison).
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: htts: reflect-brewster-
ma.cablecast.ty/ CablecastPublicSite show, 7673?site=1
Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — A quorum was present.
Public Comment: Peggy McEvoy discussed The Friends of Captains Tournament. She mentioned the
upcoming tournament on Sunday, the 17th, with over 100 participants and 20+ volunteers. She also
thanked the Select Board for a new clock purchase, finalizing details in two weeks. The Divot Day was
scheduled for September 28th and noted the Brewster Rec Summer Golf Camp Support, she mentioned
that they had received a thank -you note from the sponsored campers.
Superintendent's Report — Jay Packet for Colin Walsh:
Jay Packett shared course maintenance updates and storm preparedness measures for Colin Walsh.
Below are the key points Jay Packett spoke about.
Aeration Update: Aeration of the starboard course is in progress, impacted by less -than -ideal weather.
Cleanup continues to bring courses back to 100%. The port course will be addressed next week.
Hurricane Lee: Uncertainty surrounds Hurricane Lee's path, potentially bringing significant rainfall.
Pump Station: Pump number two's performance has declined and will be reconditioned in the fall,
including pump replacement.
Tee Project: A tee on Port number six was leveled using sod from port number seven. The area on number
seven will become rough, aiding nitrogen mitigation.
Fall Projects: Planned projects include cart path repairs, improvements to tees, bunker face repairs, and
tree removal for better turf health.
Staffing: A staff shortage is noted, with appreciation for the hardworking maintenance team.
Additional Notes: Anne O'Connell sought clarification on funding for cart path improvements and John
1
Kissida raised concerns about power shutdown for pump station protection during the upcoming storm.
Director's Report — Jay Packet:
Jay Packett provided updates on financials, memberships, cart paths, staffing, and highlighted the local
rules for cart path extensions. Below are the key points Jay Packett spoke about.
Financial Updates: He mentioned that the budget status was slightly better than the previous year. He
anticipated an increase in expenses in September due to bulk purchases like fertilizer and fungicides.
Despite rising prices, they had planned for it. August financials showed an overall surplus, with increased
revenue from greens fees and the pro shop.
Seasonal Memberships: Jay Packett recommended offering seasonal memberships for Brewster residents
from October 1, 2023, to March 31, 2024, with a 4% price increase. This option provided flexibility for
those with limited time during the summer.
Cart Path Extensions: He mentioned the use of gravel to fill potholes on cart paths and addressed
concerns about cart path extensions. He highlighted the local rules allowing relief from cart path
extensions but acknowledged the gray area and the need for golfers to use their judgment.
New Staff Member: Jay Packett introduced Matt Rocco, who had been hired for a 32 -week position after
working seasonally at the course. Matt's addition was welcomed by the team.
Seasonal Hiring: Colin was reviewing applications for seasonal help, given the current staff shortage.
Efforts were made to find additional staff.
Jay Packett discussed the business manager position and the hiring process for a new candidate. Resumes
were reviewed, and interviews were to be conducted by Susan, Donna, and Mimi. They aimed to hire
someone sooner rather than later to facilitate their introduction to the role. Many resumes were received,
including some from online platforms. Dave Valcourt asked about a $105,000 increase in the budget for
FY 24. Jay explained that it accounted for the new hire's salary and health insurance.
Capital Planning update (Anne O'Connell)
Anne O'Connell discussed the FY 24 capital plan, highlighting significant changes compared to the
previous year. The major points included the following:
The capital plan for FY 24 had increased to $1.7 million, up from $990,000 the previous year. The major
drivers for increase were due to several factors, including equipment needs, pump house protection study,
maintenance building study, well reconditioning, and tee box improvements. The biggest challenge was
allocating $700,000 for window and door replacements. Anne O'Connell mentioned the possibility of
allocating some funds for cart path improvements in FY 25, as cart path paving was limited due to budget
constraints. There was a discussion about reallocating funds from FY 26 to FY 25 to support cart path
improvements. Anne O'Connell highlighted various other capital expenses, such as restaurant equipment,
driving range improvements, and maintenance building design. The discussion also touched upon funding
sources, including retained earnings and stabilization balances. Ultimately, the motion to approve the FY
24 capital plan for $1.7 million was made and seconded.
SOC Input (Dave Valcourt) Dave Valcourt spoke about the annual "State of the Captains" email to
update golf course members. He emphasized the importance of conveying key messages about the
course's performance and projects. Discussion followed on topics that included membership statistics,
course improvements, environmental impacts, capital projects, and initiated RFPs. Jay Packett provided
input on golf statistics, John Kissida offered to write about initiated RFPs, and Rob Harris suggested
keeping the email concise. Discussion continued on the content of the email. Dave Valcourt emphasized
the importance of highlighting the golf commission's achievements and good working relationships. John
Kissida discussed capital projects, including the cost of tee box improvements and the need for a
placeholder regarding future expenses. Andrea Johnson offered to_contribute to the discussion on the
Friends of the Captains. Overall, the conversation revolved around what content should be included in the
2
"State of the Captains" email, with an emphasis on keeping the information both informative and concise.
The golf commission members provided input on various topics and messages to be included in the email.
Strategic Planning Updates (Commission)
In the 10 -year capital plan, there's a concern about the irrigation system upgrade being scheduled for
fiscal year 2027. There's hope to move it up a year, but everything depends on approval.
A suggestion was made to add a link to the plan on the Captain's website, making it clear that large
projects represent the first nine years of a 20 -year bond. Jay Packett acknowledged this suggestion and
mentioned that a link to the town's OpenGov platform could be added to the Captain's website. However,
he wanted to discuss this further with the finance team to ensure transparency.
Jay Packett noted that the capital plan is meant to encourage discussion and address questions or
concerns, while John Kissida emphasized the need to explain that these investments are crucial for the
course's future, and member participation at town meetings is vital for funding approval.
Questions and Comments from Associations and Liaisons:
Rob Harris (CCMGA) suggested using the town website with detailed information with pictures and
descriptions for each capital project. This would provide a better reference than the email. He
recommended including tee box enhancements but not specifying prices to avoid alarming readers about
the expenses.
Review and approve minutes.
8/8 & 8/22 - Both sets of minutes approved with amendments.
Future Agenda Items and Meetings (9/26, 10/10)
Review the capital plan, with a suggestion to have an annual discussion about it. The Golf Commission
planned to look at any potential adjustments or shifts in the plan in the coming years.
Discuss the scope of work for the RFP for the Water Source and Supply Protection Plan at the next
meeting, scheduled for September 26.
Matters not anticipated by the Chair: -None
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
3
Calling All Brewster Residents!
Attend Town Bleetinrr Wernher 13 a Vote on Brewster's LOP!
Brewster Local Comprehensive Plan
FAQS Frequently Asked Questions
What is a Local
Comprehensive Plan [LCP]?
The Local Comprehensive Plan (LCP) is an important planning tool used to guide a community by
addressing and balancing a diversity of needs including economic growth, protection of environmental
resources, quality of life, and community character.
How Does an LCP Work?
The LCP is a vehicle for each town to define its vision for planning for future change and protecting shared
resources on Cape Cod. The LCP offers direction to help guide a town's land -use decisions, housing, and
other policies over the next ten or more years. In addition to articulating a vision statement and establishing
goals across many sectors, the LCP is a source of information about existing and expected conditions within
the town that will change over time as the values and expectations of the community evolve.
How Does the LOP Relate to
Brewster's Vision Plan?
Brewster's LCP is the next step in the town's Vision Planning process. Comprised of local citizen volunteers,
Brewster's Vision Planning Committee (VPC) drafted the LCP utilizing the Brewster Vision Plan's "Vision
Statement" and "Building Blocks" as its foundation. It does not replace the Vision Plan; rather it develops that
plan in greater detail.
How Was Brewster's LCP
Created & How Has It Been
Revised?
The VPC utilized the town's 2018 Vision Plan, Vision Statement, and Building Blocks as its cornerstones. As
with the Vision Plan, the Draft LCP was developed over two+ years based upon extensive input from
Brewster citizens, town committees, staff, and a broad range of organizations representing environmental
interests, housing, local businesses, etc.
In early 2022, the VPC prepared a "Next Steps" survey which solicited community input on the Draft LCP's
Action Plan and the full LCP, with over 2300 citizens — or 25% of residents -- participating. Based on voter
direction from the 2022 Fall and 2023 Special Town Meetings, LCP text has been subsequently updated and
simplified, and all text about pursuing a proposed boardwalk to Wing Island has been removed.
Why is the LCP Important to
Brewster Citizens?
Preparing and updating an LCP helps ensure that Brewster responds to changing needs in a sustainable
manner. It also serves as a guide and resource for elected officials, board members, and community
residents for future decision -making.
For example, the LCP "Action Plan" describes a range of issues Brewster residents have deemed vitally
important such as expanding housing opportunities for young families, workers, and seniors; protecting our
water supply; preserving the water quality of our ponds; preserving community character; fostering local
small businesses; and mitigating and adapting to climate change.
Where Can I Learn More and
How Can I Help?
All Brewster citizens are encouraged to leam more about the LCP. Stay tuned for community outreach
opportunities in October and November and visit the town website at brewster-ma.ovllocal-
comprehensive-plan for more information. And most important, attend Town Meeting November 13 and
have your voice heard on Brewster's Local Comprehensive Plan!
What Happens After Town
Meeting Adopts the LCP?
Once adopted, the LCP will be implemented through the Town's standard capital budgeting and Select
Board's annual strategic planning processes. Residents will have ongoing opportunities for input and
feedback on specific projects and initiatives, and the Select Board will report annually through various
channels on LCP implementation progress.
For more info, visit:
www.brewster-ma.govllocal-comprehensive-plan
Prepared by the Brewster Vision Planning Committee 1 FALL 2023
Attention Brewster Voters!
Attend November Town Meeting and Make Your Voices Heard
on Brewster's Local Comprehensive Plan
Submitted by Brewster's Vision Planning Committee, October 2023
You have an opportunity to consider and vote on Brewster's Local Comprehensive Plan (LCP) at Town Meeting on
November 13.
What's an LCP and why do we need one? The LCP is an important planning document for Brewster. It is a way
for the community to prepare proactively for the future by balancing priorities and issues we care about as a
community. The LCP defines those priority areas — such as community character, housing, economic
growth, water supply, and climate change — as Building Blocks.
Based on extensive citizen input and the Town's 2018 Vision Plan, the LCP was crafted by a
committee of resident volunteers. The Plan is not binding regulation. Rather it provides recommendations
and guidance for decision -making by elected officials and Town management. These recommendations are
included in the LCP Action Plan.
The Action Plan is the heart of the LCP. Of the plan's 90+ pages, the ten pages comprising the Action
Plan are the most important for you to read as a voter! The Action Plan shows the range of issues Brewster
citizens have deemed important to discuss and tackle in the coming decade and beyond. -Potential
strategies outlined in the Action Plan are not an exhaustive list of the ways the Town could advance LCP
goals but rather citizen -based guidelines for decision -making. Adoption of the LCP is not the end but rather
the continuation of conversation Town officials will have with residents about these recommended actions.
It is important to note that any actions involving bylaw changes or appropriations will go to Town Meeting
for your vote.
The plan was presented to Town Meeting last November but returned to committee because of resident
concerns regarding a proposed Wing Island boardwalk. Based on 2022 Fall Town Meeting and 2023
Special Town Meeting outcomes, all mentions of pursuing a proposed boardwalk have been removed
from the plan. We have also updated the content and made it easier to read.
The LCP, FAQ and related documents can be found on the Town website:
www.brewster-ma. ,ov/local-corm rehensive-,:Ian Please send any questions to us at brewplan(c�brewster-
ma.gov. And don't forget to attend Town Meeting on November 13!
Respectfully,
Brewster Vision Planning Committee