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HomeMy Public PortalAboutORD10685 BILL NO. �p SPONSORED BY COUNCILMAN , ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH WILLIAMS-KEEPERS CERTIFIED PUBLIC ACCOUNTANTS FOR THE AUDIT OF THE CITY RECORDS FOR THE YEAR ENDING OCTOBER 31, 1986. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with Williams-Keepers Certified Public Accountants for the audit of the City records for the year ending October 31, 1986, for the sum of $14,200. Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordiance shall be in full force and effect from and after the date of its passage and approval. Passed Approved 4dl. P siding Offiobr Mayor ATTEST: Y City Clerk PERSONAL SERVICES CONTRACT This Con ract is made and entered into the � day of 1986, by and between the City of Jefferson, MiSS94ki, e a municipal corporation, hereinafter referred to as "Cit ' , and Williams-:keepers Certified Public Accountants , a partnership, hereinafter referred to as "Auditor," . In consideration of the covenants and agreements hereinafter set forth, it is agreed as follows: 1. Auditor will perform auditing services for the City as described in the Audit Proposal, which is attached hereto as "Exhibit A" , and incorporated herein. 2. At any point during the audit, if the Auditor encounters any unusual situation which indicates that the audit cannot be completed without increasing the scope of this agreement, the Auditor will immediately notify the City of that situation. 3. The final copy of the audit will be submitted to the Finance Director by February 10, 1987, with the audit delivered to the City Council on February 16, 1987. 4 . The Auditor will hold a pre-audit conference with the City staff and a second pre-audit conference with the federal cognizant agency. 5. The Auditor will hold an exit conference with City staff. 6 . The City will pay the Auditor a total sum of $14 , 200 for the auditing services . This will be paid 75% after acceptance by the City Council and 25% after acceptance by the cognizant agency. The City will not pay the Auditor any additional amounts either for the services described in this agreement, or for any services outside the scope of this contract without the prior written - consent of the City Council, whether or not the Auditor had performed any additional services . 7. The Auditor is an independent contractor and nothing contained in this contract or its attachments shall constitute or designate the appraiser or any of its officers, agents , or employees as agents of employees of the City. x IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day first above written. CITY OF JEFFERSON MISSOURI � / YOR ATTEST: �. City. 0 erk Williams-Keepers Certified Public Accountants By 4 PARTNER WILLIAMS • KEEPERS CERTIFIED PUBLIC ACCOUNTANTS AOL 107 ADAMS STREET JEi/ERSom CITY,MtISSOUFM 45101 914 495.6144 June 2, 1986 The Honorable Mayor and Members of the City Council City of Jefferson City, Missouri This letter will confirm the acceptance of the second year (1986) of our three year proposal regarding the services we will render to City of Jefferson City, Missouri for its fiscal year ending October 31, 1986. We will make an examination of the financial statements of City of Jefferson City, Missouri as of and for the one year period ended October 31, 1986. Our examination will be made in accordance with generally accepted auditing standards as promulgated by the American Institute of Certified Public Accountants and incorporated in Standards for Audit of Governmental Organizations, Programs,, Am Activities and Functions issued by the Comptroller General in 1981 (also known as generally accepted government auditing standards) and, accordingly, will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. We will also test for compliance with federal, state and local regulations as well as the requirements of OMB Circular A-128 and the Single Audit A,:t as they apply. The examination will be directed to an expression of our opinion on the financial statements taken as a whole. Our work will be based primarily upon selected sampling and tests of the accounting records and related data and, therefore, will not include a detailed audit of the transactions for the period. Thus, the examination is not primarily or specifically designed, and cannot be relied upon, to disclose defalcations and other similar irregularities should any exist. However, should any such irregularities come to our attention, we will report them to you promptly. We will also issue our report on the study and evaluation of internal control systems and our report on compliance with federal and state laws, regulations or agreements governing individual programs, in accordance with OMB Circular A-128. We will also make recommendations during the audit field work to City staff of alternative procedures or principles of accounting, if any exist, to aid in more efficient accounting or auditing. Page 2 ANk If reproduction or publication of our report or any portion thereof is intended, copies of masters or printers' proofs of the entire document are to be submitted to us for review. You will also furnish us with a copy of the printed report. We understand that City staff will be available to answer questions, prepare schedules, and make available all documents and records required by us during our examination. Also, data processing programs and files will be made available as appropriate for the period under examination. Our examination will begin in early December and is expected to be completed by January 31, 1987. We will deliver two (2) copies of the financial statements to the Director of Finance no later than January 31, 1987 unless an extension of time is requested and approved by both parties involved. A post audit conference will be held with the Director of Finance for the purpose of reviewing the completed financial statements and draft of the management letter no later than February 10, 1987. Presentation of twenty (20) copies of the reports and general explanation to the Mayor and City Council will be presented at the February 16, 1987 Council meeting. The working papers developed during the audit will be retained for a five year period and made available, upon request, to other independent auditors. Consistent with our policy on continuing engagements, the audit and all related services will be under the overall supervision of Emil G. Ortmeyer, CPA, Engagement Partner with the day-to-day field work supervised by Michael J. Oldelehr, CPA, Manager. Other members of our professional staff will be used to perform this engagement based upon their prior experience and the experience level needed in the various phases of the engagement. Charges for the foregoing services for the year ending October 31, 1986 will not exceed $14,200 as stated in our audit proposal dated August 27, 1985 and will be payable within 30 days of receipt of the invoice. Progress billings will be made at various stages of the field work. This fee is based on the assumption that your personnel will prepare such schedules and analyses for us and will make available to us invoices and other documents for our examination as and when requested. Page 3 Aft We are pleased to be able to continue to serve the City of Jefferson City, Missouri. If this letter correctly expresses your understanding$ please sign the enclosed copy where indicated and return it to us. Very truly yours, WILLIAMS-KEEPERS Emil G. Ortmeyer, CPA, Engagement Partner APPROVED: By G-L (Name and Title) Date