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HomeMy Public PortalAboutORD10707 i 1 BILL NO. �r�". - �'-5- SPONSORED BY COUNCILMAN L�jtl `�'1' ��•�.��o ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH FORREST CAPPS AND ASSOCIATES ARCHITECTS, AIA, FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO THE DESIGN OF THE INNER CITY BUS TERMINAL. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Jefferson are hereby authorized and directed to execute a contract with Forrest Capps and Associates Architects, AIA, for architectural and engineering services pertaining to the design of the inner city bus terminal for a sum not to exceed $10,800. Section 2. The agreement shall be substantially the same in form and content as Exhibit A attached hereto. Section 3. This ordinance shall be in full force and effect from andafter the date of its passage and approval. IP Passed �� `.lG Approved Pre 3-ding Off ' er ayor � + ATTEST: City Clerk SPECIAL CONSULTANT CONTRACT THIS AGREEMENT, made and entered into this day of 1.9 by and between the City of Jeffetrs on, a municipal corporation of the State of Missouri, hereinafter referred to as the "City" with offices at 320 E. McCarty, Jefferson City, Missouri 65101, and Forrest Capps & Associates Architects AIA hereinafter referred to as the "Consultant" . WITNESSETH: THAT, WHEREAS, the City of Jefferson desires to engage the Consultant to render certain technical and professional services hereafter described in connection with a project more particularly described in Exhibit A; and WHEREAS, the Consultant made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal and is authorized by Ordinance /a 2 0 7 _ of the City Council, of the City of Jefferson, adopted � �_ �Z 11 19 �r, to enter into a contract with the ant for the performances of services by the Consultant. NOW, THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Consultant as follows: 1. The City agrees to engage the services of the Consultant to perform the services hereinafter set forth in connection with projects described in Exhibit A. 2 . The City may add to Consultant services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 6 hereof. The Consultant shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and prepared and approved by the office of the Director of Transportation and shall be accepted and countersigned by the Consultant or its agreed representatives . 3. All information, data, ' and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Consultant without charge by the City, and the City shall cooperate with the Consultant in every reasonable way in carrying out the scope of services . 4 . The Consultant represents that Consultant has or will secure at its own expense, all personnel required to perform the services called for under this contract by Consultant. Such l personnel shall not by employees of or have any contractual relationship with the City except as employees of the Consultant. Ak All of the services required hereunder will be performed by the WW Consultant or under Consultant 's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services . None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 5. The services of the Consultant shall commence as directed in the Notice to Proceed and shall. be undertaken and completed in such sequence as to assure their expeditious completion in the light of the purposes of the contract, but in any event, all of the services required hereunder shall be completed in accordance with the schedule of work set out in Exhibit A. 6. The City agrees to pay the Consultant in accordance with the terms set forth in Exhibit A, which shall constitute complete compensation for all services to be rendered under this contract. It is expressly understood that in no event will the total compensation and reimbursement to be paid to the Consultant under the terms of this contract exceed the sum of $ 10, 800 .00 for all services required unless specifically and mutually agreed to in writing by both the City and Consultant. No change shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. 7. The City will. pay the Consultant in accordance with the rate set forth in Exhibit A, which shall constitute full and complete compensation for the Consultant services hereunder. Such compensation will be paid in progress payments, as established by the City. The final payment will be subject to receipt of a requisition for payment and a statement of services rendered from the Consultant that the Consultant fully performed with work to be paid for in such progress payments in conformance with the contract. 8. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Consultant shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five ( 5 ) days before the effective day of such termination. City or Consultant may without cause terminate this contract upon 30 days prior written notice. In either such event, all finished or unfinished documents , data, studies, surveys, drawings , maps , models , photographs and reports or other materials prepared by the Consultant under this contract shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials . Notwithstanding the above, the Consultant shall not be relieved of liability to 2 the City for damages sustained by the City by virtue of any such breach of the contract by the Consultant. 9. The Consultant shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation) , without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 10. Any reports, data, or similar information given to or prepared or assembled by the Consultant under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior written approval of the City. 11. The Consultant agrees in the performance of this contract not to discriminate on the ground or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age, or political opinion or affiliation, against any employee of Consultant or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 12. The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any of its agents or employees as agents or employees of the City. 13 . The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Workmen's Compensation Program of the City. 14 . The parties mutually agree to the following: a. In no event shall the City be liable to the Consultant for special, indirect, or consequential damages , except those caused by the City's negligence, arising out of or in any way connected with a breach of this contract. The maximum liability of the City shall be limited to the amount of money to be paid or received by the City under this contract . b. - The Consultant shall defend, indemnify, and hold the City harmless from and against all claims , losses , and liabilities arising out of personal injuries , including death, and damage to property which are caused by the Consultant arising out of or in any way connected with ® this contract. Consultant further agrees to defend, indemnify, and hold the City harmless from and against 3 any claims, losses and liabilities arising out of the award of this contract to the Consultant. 15. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to City at 320 East McCarty, Jefferson City, Missouri 65101, and Consultant at 2721 B Industrial Drive, Jefferson City, Missouri 65101 The date of delivery of any notice shall be the date falling on the second full day after the day of its mailing. Executed this / day of A .- —. , 19 86 CITY OF JEFFERSON, MISSOURI By MAYOR i `ATTEST r CITY CLERK CONSULTANT By G/ 4 EXHIBIT A INNER CITY BUS TERMINAL SCOPE OF SERVICES I. Description of Work. The architect would work with the City Director of Transportation and Trailways representative to develop: 1. Site Plan , 2. Special Requirements 3. Building Plans and Specifications 4 . Bidding and Construction Services, including site inspection. The architect would also provide all architectural services. The objective being to construct a 1000 to 1500 s.f. structure, for an Inner City Bus Terminal. Construction to be completed this season. II. Task and Services . 1. Meet with the city officials and Trailways representatives to develop a preliminary site plan and general building parameters as follows: a. Material quality level considering budget constraints . b. Exterior architecture based on aesthetics and environmental considerations. C. Mechanical, water/waste, and electrical requirements , definitions and siting: i. HVAC ii. Lighting ( interior/exterior) d. Security requirements . e. Energy conservation. f. Building codes. g. Handicap design considerations. 2. Prepare Final-Design Criteria and Concepts including: a. Outline specifications. b. Proposed site plan. C. Proposed construction and floor plan. d. Pre-final construction cost estimate. e. Pre-final design and construction schedule. 3. Submit and make a formal presentation of final design concept to city officials and Trailways representatives for approval. 4 . Develop construction documents. AMk a. Working drawings. (Including Plot Plan, Floor Plan, Elevations , Sections Foundation, Roof Framing, Doors and Windows, Wall Sections, Details, etc. ) b. Final specification. C. Update cost estimate. d. Update construction schedule. 5. Prepare bid documentation. a. Prior approval by City of working drawings and specifications . 6. Provide A/E construction services. a. Assist city as requested, duxirg construction, advertisement/award process. b. Provide full A/E services during construction, including site inspection. C. Provide all necessary copies of Plans and Specifications , plus one set of reproducible as built plans . III. Assistance. The City will provide: 1. Property line survey and topographic map of the site, showing location of all known utilities . IV. Schedule and Percentage of Work. Phase of Work Time Required o of Work Schematic Design 3 Weeks 15 Design Development 4 Weeks 20 Construction Documents 7 Weeks 40 Bidding 3 Weeks 5 Construction Determined by Contractor 20 100% The above schedule is contingent upon receipt of complete project requirements from the City and Trailways prior to commencing work. V. Schedule of Hourly Rates . 1. Principals ' time at the fixed rate of Thirty-five Dollars ($35.00 ) per hour. For the purposes of this Agreement, the Principals are: Forrest 0. Capps, Jr. and Timothy E. Harlow, Architects . 2. Principals ' employees ' time computed at a multiple of Amok two and one half (2 .5 ) times the employees ' Direct Personnel Expense as defined in Article 4 of AIA Document B141 Standard Form of Agreement Between Owner and Architect. 3. For Additional Services of Consultants, including additional structural, mechanical and electrical services and those provided under Subparagraph 1. 2. 21 or identified in Article 5 as part of Additional Services , a multiple of One and One Half ( 1. 5 ) times the amounts billed to the Architect for such services. See attached AIA Document B141 Standard Architect. 4. For Reimbursable Expenses, as described in Article 4, and any other items , included in Article 5 as Reimbursable Expenses, a multiple of One and One Tenth ( 1. 1) times the amounts expended by the Architect, the Architect 's employees and consultants in the interest of the Project. See attached AIA Document B141 Standard Architect. VI. Payment. The Consultant shall submit monthly billings based on the hourly rates and showing number of hours worked for each category set out in section V. with the maximum of each phase not to exceed the % shown in IV. VII. Personnel. 1. Forrest Capps will be responsible for the proposed project. 2. Tim Harlow will be the project supervisor. 3. Key , project personnel will be Forrest Capps and Tim Harlow. Linda Denny will assist with project drafting. 4. See attached resume for staff consultants .