HomeMy Public PortalAboutPRR 14-0957Your oriuinal request. dated June 4. 2014, is reproduced in the space below: 9'r%
From: file rec [mailto:file.folder.record @gmail.com]
Sent: Wednesday, June 04, 2014 1:19 PM
To: Bill Thrasher; Rita Taylor
Subject: PUBLIC RECORDS REQUEST obo 2014
PUBLIC RECORDS REQUEST obo 2014
To whom it may concern,
Please forward this public record request to the Custodian of Records for your
agency. I wish to make a public records request of the Town of Gulf Stream for public
records. I do this pursuant to Florida Constitution Article 1, Section 24 and Florida
Statutes Chapter 119.07.
All records including notes, phone logs, invoices, charts, maps, field notes,
payments, phone statements, emails, sketches, reports, or any record in any
way related to any work by Obrien, Suiter, Obrien, surveyor company in 2014
requested by the Town.
Please include records from all email accounts in the control of all town
officials, appointees and employees and include all records that may be in the
possession of parties other than your agency who provide service to the residents of
Gulf Stream on behalf of your agency. If you contend that any of the records I am
seeking, or any portion thereof, are exempt from inspection or disclosure please cite
the specific exemption as required by Florida Statute §119.07(1)(e) and state in
writing and with particularity the basis for your conclusions as required by Florida
Statute §119.07(1)(f).
Please take note of Florida Statue §119.07(c) and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good
faith effort which "includes making reasonable efforts to determine from other
officers or employees within the agency whether such a record exists and if so, the
location at which the record can be accessed." I am, therefore, requesting that you
notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
9S7
If some records that are responsive to my request are obtainable sooner than other
responsive records, I wish to receive those records as soon as they are available and I
wish to receive the other records as soon as they become available. I request that no
responsive records be withheld from me while waiting for other responsive records
to be found.
If the records are not available as digital records then please email me with
instructions for me to pick the records up from you. I would prefer the records in
electronic or digital form. If the public records being sought are maintained by your
agency in an electronic format please produce the records in the original electronic
format in which they were created or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require a search
of sufficient duration as to require any deposit payment from me, please notify me
of any such required payment prior to conducting any portion of that search which
would require such payment. Please first produce any responsive records that are
readily available and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify
me in advance of their production with a written estimate of the total cost. Please be
sure to itemize any estimates so as to indicate the total number of pages and /or
records, as well as to distinguish the cost of labor and materials prior to you
expending any resources that would require payment from me.
All responses to this public records request should be made in writing to the
following email address: file.folder.record@gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 3, 2014
File rec [mail to: file.folder.record @gmail.com]
Re: GS #955 (laserfiche), #956 (obo 2013), #957 (obo 2014)
Please provide all public records that are emails, memos, contracts, proposals, notes,
statements, reports, letters or code related to Laserfiche which where created or received by the
Town since Jan. 1, 2013.
All records inchiding notes, phone logs, invoices, charts, maps, field notes, payments, phone
statements, emails, sketches, reports, or any record in any way related to any work by Obrien,
Suiter, Obrien, surveyor company in 2013 requested by the Town.
All records including notes, phone logs, invoices, charts, maps, field notes, payments, phone
statements, emails, sketches, reports, or any record in any way related to any work by Obrien,
Suiter, Obrien, surveyor company in 2014 requested by the Town.
Dear File rec [mail to: file.folder.record @ gmail.com],
The Town of Gulf Stream received your public records request on June 4, 2014. If your request
was received in writing, then the requests can be found at the following links: http://www2.sulf-
stream.ors /Web Lin k8 /0 /doc /18210 /PaQel.asPx http://www2.sulf-
stream.orz /WebLink8 /0 /doc /18211 /Pagel.aspx, and httv://www2.gulf-
stream.org/WebLink8/0/doc/18212/Pagel.ast)x If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 3.5 hours of police administrative support at $39.23 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(3.5 hours @ 39.23 = 137.31) - (.25 hour @ 39.23= 9.81) = Deposit Due: $127.50 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated: 6/4/2014
Requestor: file rec
Public Records Requested: All records including notes, phone logs, invoices, charts, maps, field
notes, payments, phone statements, emails, sketches, reports, or any
record in any way related to any work by Obrien, Suiter, Obrien,
surveyor company in 2014 requested by the Town
Employee providing estimate: Rita Taylor/ Kelly Avery Date: 9/3/2014
Description of activity: (what you did to determine this estimate)
Looked through paper and digital files to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated total number of responsive documents:
8 Y: x 11($0.08):
(# of pages)
8 Y, x 14 ($0.09):
(# of pages)
11 x 17 ($0.11):
(Note: production rates are per page, regardless of whether they are one -sided or two - sided)
Estimated Time to produce records: 60 minutes
(tt of pages)
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes /CD's /flash drives
Total estimate to produce records:
39.23 (PD $30.93 /ADMIN $39.23)
39.23
39.23