HomeMy Public PortalAboutORD10799 BILL NO. 86-195
SPONSORED BY COUNCILMAN HALSEY
ORDINANCE NO. le-� Leis'
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH HAROLD G. BUTZER,
INC. , FOR MAINTENANCE AND SERVICE OF HEATING AND AIR CONDITIONING
EQUIPMENT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1 . The Mayor and City Clerk of the City of
Jefferson are hereby authorized to execute a contract with Harold
G. Butzer, Inc. , for maintenance and service of heating and air
conditioning equipment.
Section 2. The agreement shall be substantially the same in
form and content as Exhibit A attached hereto.
Section 3. This Ordinance shall, be in full force and effect
from and after the date of its passage and approval.
Passed ! � � ��' 7 Approved
Presiding Officer Mayor
ATTEST:
City Clerk
Ak HEATING AND AIR CONDITIONING SERVICE CONTRACT
This c ntract is made and entered into this �'� _ day of
� 19 _, by and between the City of Jefferson,
Missouri, a municipal corporation, hereinafter referred to as
"City" and Harold G. Butzer, Incorporated, hereinafter referred
to as "Contractor. "
NOW, THEREFORE, in consideration of the covenant and agreements
hereinafter set forth, it is agreed as follows:
1. SCOPE OF WORK: The work of this agreement consists of the
performance of authorized Beating and Air Conditioning work on
all City heating and air conditioning systems which include ail.
buildings occupied by the City.
2. CONTRACT PERIOD: This contract will be in effect from
January 1, 1987 through December 31, 1988.
3. REPORTS: Contractor shall submit, on a monthly basis, a
detailed report listing corrective or preventive action taken.
4. VISIT NOTICE: Contractor shall post in a conspicuous place,
at site locations, a check ,sheet and enter thereon the date of
each service visit, the name of the individual performing the
service and the time of the service.
5. IDENTIFICATION: Employees of the Contractor shall have proper
identification and present same prior to servicing.
6. PARTS AND SUPPLIES: The following mark-up schedule will be
followed when invoicing City for parts and supplies:
0 - $10.00 100%
10.01 - $60.00 50%
OVER $60.00 30%
Compressors and heating and air conditioning units replaced by
the Contractor that are not under warranty shall be replaced at
the Contractor' s actual cost including any and all discounts
offered by his supplier. The City at its option, may furnish the
replacement compressors and/or heating and air conditioning units
through competitive bid procedures.
The City has the option of getting other opinions on replacing
complete units.
7. RESPONSE TIME: Repair service is to be provided on same day
the call is received or on the next regular work day. In the
event emergency service is required, after regular work day, the
Contractor will be paid overtime labor rate.
B. SEMI-ANNUAL MAINTENANCE: The semi-annual maintenance, except
as noted below, shall include as a minimum the following:
A. Supply and install all necessary repair and renewal
parts except as noted below.
B. Inspect and adjust tension of all fan belts.
C. Inspect, clean, replace as necessary humidifier pans,
float balls, and heating elements, etc. , effective
award date.
D. Inspect all drainage systems.
E. Adjust and functionally clean all systems components,
motors, starters, drives, and accessories.
F. Inspect and maintain proper levels of refrigerant.
G. Lubricate all moving parts , by manufacturers
specifications.
H. Remove scale and foreign matter from coils and
condensing unit.
I. Start up and shut down air conditioning system on date
specified by owners.
J. Inspect all capacity, temperatures, and safety devices
(including thermometers, and gauges which control the
equipment) .
R� Replace filters.
L. Check amps and voltage on all motors.
M. Check heating and cooling systems at City Hall and
Police Department buildings prior to cooling and
heating seasons. Contact Planning and Code Enforcement
prior to work commencing.
N. Minimum of two regular inspections yearly: before
heating season and before cooling season.
9. AUTHORIZED PERSONNEL: Only authorized City personnel will
make requests for services . Any service work requiring
replacement parts will be verified by Planning and Code
Enforcement and authorized by the appropriate department
director.
10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be
performed the contractor will first have an estimate of cost
before proceeding. All work completed will be followed up with a
work performed write-up to be given to the appropriate department
at the completion of services.
11. HEATING SYSTEMS: All boilers to be inspected prior to start
up.
A. Proper water levels maintained.
B. Check condition of all traps, clean and/or replace as
necessary.
C. Check for leaks, etc.
D. Check control for proper steam or water pressure
E. Drain all supply and return pipes prior to heating
® season, flush system.
F. Check fuel air ratio on burners prior to heating
r
season.
G. Start up and shut down system on date specified by the
City.
H. Lubrication of heating and ventilating equipment.
I. Inspection of contractors and safeties during heating
season, making adjustments as required.
J. Check levels of water treatment and add chemicals if
necessary.
K. Check pump couplings, bearings, and general condition
of pumps.
L. Check oil levels, belts, batteries, etc. on the
emergency generators.
12. RATES: Service will be provided at the following rates:
Labor Rate - Regular Hours $20.67/hour
Labor Rate - Overtime $31.08/hour
Labor Rate -• Sundaes & Holidays $41.34/hour
13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform
more than ten thousand five hundred dollars ($10, 500.00) of work
in one year without first obtaining consent of the City Council.
14. INSURANCE: Contractor agrees to completely indemnify and
hold harmless the City for any and all damages, injuries,
actions, costs, attorney ' s fees and all other expenses
whatsoever, arising out of the performance of said work whether
the property or persons damaged are the servants and employees of
the Contractor or third parties, in no manner connected with said
work. All interlineations, corrections, deletions and changes
herein have been prior to the execution of this contract.
Contractor shall procure and maintain during the life of this
contract:
A. Workmen' s Compensation Insurance for all its employees
to be engaged in work under this contract.
H. Contractor's Public Liability Insurance in an amount
not less than $800,000 for all claims arising out of a
single occurrence and $100,000 for any one person in a
single accident or occurrence, except for those claims
governed by the provisions of the Missouri Workmen's
Compensation Law, Chapter 287, RSMo, and Contractor' s
Property Damage Insurance in an amount not less than
$800, 000 for all claims arising out of a single
occurrence and $100,000 for any one person in a single
accident or occurrence.
C. Automobile Liability Insurance in the amount not less
than $800,000 for all claims arising out of a single
occurrence and $100,000 for any one person in a single
accident or occurrence.
r
D. Owner's Protective Liability Insurance. The contractor
shall also obtain at its own expense and deliver to the
City an Owner's Protective Liability Insurance Policy
naming the City of Jefferson as the insured in an
amount not less than $500,000 for all claims arising
out of a single occurrence and $100,000 for any one
person in a single accident or occurrence.
E. The Certificates of Insurance furnished to the City
showing proof of compliance with these insurance
requirements shall contain a provision that coverage
under such policies shall not be cancelled or
materially changed until at least fifteen (15) days'
prior written notice has been given to the City.
IN WITNESS WHEREOF, the parties have hereunto set their hands and
affixed their seals the day and year first above written.
CITY OF JEFFERSON, MISSOURI
By _ �(
MA
XOR
ATTEST:
CITY CLERK
HAROLD G. BUTZER, INCORPORATED
By
Haro d G. Tesident
Bu zer
ATTEST:
"'A�sOE-aft Se tart'
110 jal