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HomeMy Public PortalAboutSelect Board -- 2023-10-02 Minutes% Town of Brewster 2198 Main Street a� a Brewster, MA 02631-1898 o Phone: (508) 896-3701 www.brewster-ma.gov MINUTES OF THE SELECT. BOA RD MEETING DATE: October 2, 2023 TIME: 5:30 PM PLACE: 2198 Main Street, Room A Office of: Select Board Town Manager REGULAR SESSION Participants: Chair Chatelain, Selectperson Bingham, Selectperson Chaffee, Selectperson Hoffmann, Town Manager Peter Lombardi, Assistant Town Manager Donna Kalinick, Finance Director Mimi Bernardo, Project Manager Conor Kenny, Faythe Ellise, Jill Scalise, Stuart Heaton, Ben Freidman, Amanda Bebrin, Jay Coburn Absent: Selectperson-Whitney Call to Order, Declaration of a quorum, Meeting Participation Statement and Recording Statement Chair Chatelain called the meeting to order at 5:30pm, read the meeting participation, the recording statements and decla%ed a quorum. Executive Session Selectperson Hoffmann moved to enter the executive session to discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the litigating position of the public body and the chair so declares in the case of Parisis Filippatos v. Town of Brewster Select Board and to review and vote on executive session minutes at 5:31pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. The Select Board retdrned to open session at 5:46pm Discuss and Vote on Pall 2023 Special Town Meeting Warrant Articles a. Private Road Betterment Bylaw Revisions Project Manager Conor Kenny joined the meeting and summarized the proposed revisions to the bylaw, stating`that the town runs a program to facilitate the repair of private roads. Several department heads and Town counsel have identified several revisions that are needed. The main proposed changes include: • Delete'article VII of Chapter 157 as it is a duplicate of article VIII. • Define`what a private road is which is currently missing from the bylaw. • Update the Planning Boards role in the process as to not be duplicative with that of the Select Board, • Changl the verifier of accuracy of signatures to verify that the signatures are those of current owners of record. • Definelthe circumstances in which the Department of Public Works can make certain minor or tempp, ary repairs. • Clarify'that maintenance on private roads cannot include construction, re -construction, or re- surfaci;ng. • Clarify.that assessments/betterments are recorded as liens on the property. 6 Select Board 10.02.2023 www.brewster-ma.gov Page 1 of 8 ti FooTown of Brewster Select $ * B";� 3 2198 Main Street Town Manager o U y 1 Brewster, MA 02631-1898 r Phone: (508) 896-3701 www.brewster-ma.gov V.IIIIIIII.."" 1 Mr. Kenny pointed out that the revisions does clarify that private owners may need to obtain permits and approval for work from other departments. ,3 Selectperson Hoffmann moved to recommend the Private Road Betterment revisions article. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson H�offmann-yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. ,r b. Community Preservation Committee Articles: Fayhe Ellis, CPC Chair Ms. Ellis provided an overview of the Committees work and introduced the two community housing projects for Town Meeting approval: • Application from Brewster Affordable Housing Trust (BAHT) seeking funding for the Affordable Buy Down Program. This funding request may provide up to $50K in grant assistance to first time affordable home buyers purchasing in Brewster. Amounts above $50K may be considered but will require Select Board approval. Eligible households may earn up to 80% of Area Medium Income (AMI) and must agree to place a permanent deed restriction on the home. The grant funds reduce or buy down the purchase price of the (tome to make it affordable, homebuyer funds are provided as an interest free loan, forgivable after 30 years. The program is targeted to preserve affordable homes already on the town's Subsidized Housing Inventory. The original request was for $250K and the CPC increased the award by $5K to offset legal and administrative expenses. The source of the funds is the undesignated fund balance. The Brewster Housing Partnership recommended approval to the CPC, and the CPC voted 9 in favor and 0 opposed. • The Preservation of Affordable Housing (POAH) and Housing Assistance Corporation (HAC) applied for funds to help develop affordable housing units at Spring Rock Village on Millstone Road. This new development of 45 affordable housing units includes 15 one -bedroom units, 25 two-bedroom units and 5 three-bedroom units. The project is scheduled for completion in June 2026, the initial lease up selection process for tenants will include a 55% local preference and a 15% regional preference. The developers are planning to apply for CPA funds from Orleans, Harwich, Chatham, Eastham, and Dennis. The total project cost is $27.1M, and the funding request is $507,500. Of this, $500K will be used for construction costs and $7,500 will be set aside to pay CPC legal and administrative expenses. The source of the funds is the undesignated fund balance, the Brewster Housing Partnership recommended approval to the CPC, and the CPC voted 8 in favor and 0 opposed. Selectperson Hoffmann moved to recommend the Community Preservation Act Funding article as described by Ms. Ellis. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Public Announcements and Comment Dr. Richard Hoffmann, Old Bog Road, as the Brewster representative to Cape Cod Technical High School Committee, announced that on September 19 the Mass Department of Elementary and Secondary Education (DESE) acknowledged CC Tech as a school of recognition for the strong growth and overall progress towards Select Board 10.02.2023 www.brewster-ma.gov Page 2 of 8 meeting or exceeding the 2023 improvement targets for the MCAS exam. These are the results for the class of 2025, recognizing the work of all students, in particular the high attendance rates when the test is being administered. Dr. Hoffmann noted that only 65 schools were recognized out of 1,000 across the Commonwealth. He expressed how proud he is of the students, the staff and other community members who make this possible. Thanked the Brewster community for continuing support of the High School. Select Board Announcements and Liaison Reports Selectperson Hoffmahn attended the "Bash" event that benefited Nauset Youth Alliance and Brewster Recreation, which raised money for their scholarship fund. Town Manz! Report Mr. Lombardi shared :the following: • The County Commission took the last step in terms of approving the request to release Brewster's share of American Rescue Plan Act (ABPA) funds of just under $500K. The funds will help cover costs for the planned remediation at the former shooting range at the Bay property and the ongoing work at Long Pond Landing to upgrade the ramp and improve the parking area. • Lt. Governor driscoll is meeting with municipal leaders across the State seeking feedback on legislative, regulatory, or procedural improvements. The meeting with Cape officials will be later this week. • The Pleasant bay Alliance is developing a Climate Adaptation Action Plan and will be holding a forum on Saturday October 21 from 9am — 2pm at the Chatham Community Center. There is also an online survey for residents to provide feedback. • The community survey about the Town's outreach and communication efforts is open until Tuesday October 10. Consent Agenda a. Meeting Minutes: August 21, September 11, and September 18, 2023 b. Appointment: Bicycle & Pedestrian Committee: Sharon Donohue and Kelly Messier c. Application Requests from Great Cape Co -Op Inc. for One Day Entertainment License, One Day Liquor License, and Special Event License d. Special Event Request: Friends of Brewster Dog Park e. One Day Liqudr License Application: Maplewood at Brewster f. Fee Waiver Request: Blueberry Hills Property Owner's Association g. Town Landing and Public Beach Access Request: Saints Landing h. Request for Approval to Submit MassDOT Shared Streets and Spaces Grant Application on Behalf of Town =e Selectperson Hoffmann moved to approve the Consent Agenda with the exception of 9c as presented with conditions listed in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. A• Select Board 10.02.2023 www.brewster-ma.gov Page 3 of 8 Town of Brewster Office of: i( J%E�UER' }F % Ax_, Select Board 2198 Main Street Town Manager _ a. 3' 3o sy b = Brewster, MA 02631-1898 w = _co Phone: (508) 896-3701 www.brewster-ma.gov meeting or exceeding the 2023 improvement targets for the MCAS exam. These are the results for the class of 2025, recognizing the work of all students, in particular the high attendance rates when the test is being administered. Dr. Hoffmann noted that only 65 schools were recognized out of 1,000 across the Commonwealth. He expressed how proud he is of the students, the staff and other community members who make this possible. Thanked the Brewster community for continuing support of the High School. Select Board Announcements and Liaison Reports Selectperson Hoffmahn attended the "Bash" event that benefited Nauset Youth Alliance and Brewster Recreation, which raised money for their scholarship fund. Town Manz! Report Mr. Lombardi shared :the following: • The County Commission took the last step in terms of approving the request to release Brewster's share of American Rescue Plan Act (ABPA) funds of just under $500K. The funds will help cover costs for the planned remediation at the former shooting range at the Bay property and the ongoing work at Long Pond Landing to upgrade the ramp and improve the parking area. • Lt. Governor driscoll is meeting with municipal leaders across the State seeking feedback on legislative, regulatory, or procedural improvements. The meeting with Cape officials will be later this week. • The Pleasant bay Alliance is developing a Climate Adaptation Action Plan and will be holding a forum on Saturday October 21 from 9am — 2pm at the Chatham Community Center. There is also an online survey for residents to provide feedback. • The community survey about the Town's outreach and communication efforts is open until Tuesday October 10. Consent Agenda a. Meeting Minutes: August 21, September 11, and September 18, 2023 b. Appointment: Bicycle & Pedestrian Committee: Sharon Donohue and Kelly Messier c. Application Requests from Great Cape Co -Op Inc. for One Day Entertainment License, One Day Liquor License, and Special Event License d. Special Event Request: Friends of Brewster Dog Park e. One Day Liqudr License Application: Maplewood at Brewster f. Fee Waiver Request: Blueberry Hills Property Owner's Association g. Town Landing and Public Beach Access Request: Saints Landing h. Request for Approval to Submit MassDOT Shared Streets and Spaces Grant Application on Behalf of Town =e Selectperson Hoffmann moved to approve the Consent Agenda with the exception of 9c as presented with conditions listed in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. A• Select Board 10.02.2023 www.brewster-ma.gov Page 3 of 8 /1 FfB RPO Rje9 \Q f �i�i�lidl/rrmlllllllln11�4����D\\\ } Selectperson Chaffee requested to consider item 9c separately as there were numerous violations with different town departments in the past. It was noted that the Board of Health and Zoning and Planning Board violations have been resolved. Some building code violations still need to be resolved and the Building Commissioner is working with the property owner to complete. Mr. Lombardi shared khat the Conservation Commission has been working with the property owner to make progress and the Conservation Commission expects to ratify a revised site plan in the near future. Mr. Lombardi stated that one issue with the permits is that there are proposed activities in the set back to the wetlands, the Conservation Commission will be seeking an amended site plan to approve. Selectperson Chaffee moved to approve the Great Cape Co -Ops request pending scheduling and funding a police detail for the period of the event, all food vendors obtain pertinent food service permits from the Health Department, tents that are 400ft or larger require a permit from the Building Department, a representative from the Great Cape Co -Op should meet prior with the Natural Resources Department to determine if a Conservation permit is required, the area where alcoholic beverages will be consumed needs to be determined in conjunction with the Police Department and clearly delineated, and an appropriate number of trash receptacles should be provided. Selectperson Bingham second. ChairfChatelain reinforced that some of these are required by any applicant through the licensing permit process, except for the Conservation requirement. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann - yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Discuss and Vote on SerenitV at Brewster Request for 2023 Affordable Rental Rates:_ Housing Coordinator Jill Scalise provided some background information on the Town's, relationship with Elevation Financial Group for Serenity Apartments at Brewster. There are 132 studio apartments, with 27 affordable apartments as part of the Local Action Unit project. There is an annual process that is required for any rental increases by Financial Elevation Group. Mr. Friedman, Elevation Financial Group, reviewed that three years ago they worked with Brewster to increase the number of affordable housing units available to residents. Over the last two years there has been significant inflation and Financial Elevation Group has seen sharp increases in insurance, utilities, and mortgage rates, though they have not increased their rental rates from the original 2021 numbers. The plan that they are presenting is the result of a detailed and aggressive effort to keep rates as low as possible for affordable units while keeping the property economically viable. Mr. Friedman shared that the top priority is to keep current residents in their homes, the affordable renewal rates are on average almost $200 below the maximum rates in the agreement with the Town. The rates are higher for new residents, though 26 out of 27 units are still comfortably below the 80% AMI threshold. Mr. Friedman stated that:by combining resident affordability and economic viability, Elevation Financial Group has established a schedule of rents and are requesting the Select Board to certify them as they are within the guidelines of the agreement. Ms. Scalise provided some information on Fair Market Rent (FMR) in Barnstable County, noting that FMR is determined using a separate formula. The rate that Housing Assistance Corporation is"currently using is 120% of the FMR for the region. Mr. Friedman noted that the vast majority will be on the renewal rate and that 25 of the 27 units are below the 100% FMR. ` Select Board 10.02.2023 www.brewster-ma.gov Page 4 of 8 S yi t \\\\\o\'ook tll1IIIIV rrlrliq�iq� gPS ��// OffiC@ of: Town o Brewster \o� o �o a; ; 9 % 'z nP °A �= t Select Board 2198 Main Street `z Town Manager 3� = Brewster, MA 02631-1898 a _ = Phone: (508) 896-3701 www.brewster-ma.gov /1 FfB RPO Rje9 \Q f �i�i�lidl/rrmlllllllln11�4����D\\\ } Selectperson Chaffee requested to consider item 9c separately as there were numerous violations with different town departments in the past. It was noted that the Board of Health and Zoning and Planning Board violations have been resolved. Some building code violations still need to be resolved and the Building Commissioner is working with the property owner to complete. Mr. Lombardi shared khat the Conservation Commission has been working with the property owner to make progress and the Conservation Commission expects to ratify a revised site plan in the near future. Mr. Lombardi stated that one issue with the permits is that there are proposed activities in the set back to the wetlands, the Conservation Commission will be seeking an amended site plan to approve. Selectperson Chaffee moved to approve the Great Cape Co -Ops request pending scheduling and funding a police detail for the period of the event, all food vendors obtain pertinent food service permits from the Health Department, tents that are 400ft or larger require a permit from the Building Department, a representative from the Great Cape Co -Op should meet prior with the Natural Resources Department to determine if a Conservation permit is required, the area where alcoholic beverages will be consumed needs to be determined in conjunction with the Police Department and clearly delineated, and an appropriate number of trash receptacles should be provided. Selectperson Bingham second. ChairfChatelain reinforced that some of these are required by any applicant through the licensing permit process, except for the Conservation requirement. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann - yes, Selectperson Chaffee -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Discuss and Vote on SerenitV at Brewster Request for 2023 Affordable Rental Rates:_ Housing Coordinator Jill Scalise provided some background information on the Town's, relationship with Elevation Financial Group for Serenity Apartments at Brewster. There are 132 studio apartments, with 27 affordable apartments as part of the Local Action Unit project. There is an annual process that is required for any rental increases by Financial Elevation Group. Mr. Friedman, Elevation Financial Group, reviewed that three years ago they worked with Brewster to increase the number of affordable housing units available to residents. Over the last two years there has been significant inflation and Financial Elevation Group has seen sharp increases in insurance, utilities, and mortgage rates, though they have not increased their rental rates from the original 2021 numbers. The plan that they are presenting is the result of a detailed and aggressive effort to keep rates as low as possible for affordable units while keeping the property economically viable. Mr. Friedman shared that the top priority is to keep current residents in their homes, the affordable renewal rates are on average almost $200 below the maximum rates in the agreement with the Town. The rates are higher for new residents, though 26 out of 27 units are still comfortably below the 80% AMI threshold. Mr. Friedman stated that:by combining resident affordability and economic viability, Elevation Financial Group has established a schedule of rents and are requesting the Select Board to certify them as they are within the guidelines of the agreement. Ms. Scalise provided some information on Fair Market Rent (FMR) in Barnstable County, noting that FMR is determined using a separate formula. The rate that Housing Assistance Corporation is"currently using is 120% of the FMR for the region. Mr. Friedman noted that the vast majority will be on the renewal rate and that 25 of the 27 units are below the 100% FMR. ` Select Board 10.02.2023 www.brewster-ma.gov Page 4 of 8 E"'% TF9' Town of Brewster a°°* ELo�R _fie° Select Board 2198 Main Street Town Manager 3� a = Brewster, MA 02631-1898 C_ Phone: (508) 896-3701 Ir www.brewster-ma.gov % Stuart Heaton of Elevation Financial Group reviewed their rate structure and how electric, gas, water, sewer, and trash are calculated for residents. He commented that across all properties they want to be able to bear the economic cost, but not pass 100% on to residents. Their goal is to keep rents as low as possible, cover all operating expenses, return some capital to the investor, and make sure there is longterm viability and success. Selectperson Hoffmann moved that the Board approve the Serenity at Brewster request for the 2023 affordable rental rate, increase. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee -yes, Selectperson Whitney -yes, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Housin U date from Community Development Partnership- Amanda Bebrin Jay Coburn, President'and Chief Executive Officer, shared the Community Development Partnership's mission to build a stronger anb more diverse year-round community of residents on the lower cape who can afford to live, work and thriSe. Amanda Bebrin, Director of Housing Advocacy, introduced the Lower Cape Housing Institute (LCHI) which`.provides education to appointed and elected officials across the region. Ms. Bebrin reviewed the quarterly peer group forums and ongoing workshops that the Community Development Partnership hosts at no costs. For more information visit their website avvjkv.ca�.d .r?;r;7. Ms. Kalinick noted the support that the Community Development Partnership plays in the housing efforts in Brewster by providing valuable feedback, data and support. Discuss and Vote on Fall 2023 Special Town Meetin Warrant Articles c. Capital and Skcial Projects (including Millstone Road Improvements) Mr. Lombardi'shared that free cash certification came in at just over $5.1M, the Town tends to make most requests in the Fall, and the remaining balance request at the Spring Town Meeting. If all requests are approved at both Town Meetings, there will be a balance of a little over $1.1M, this is consistent with the target range in the Select Board policy. Mr. Lombardi, Ms. Bernardo and Ms. Kalinick provided an overview of the requests: • Selecti3oard/Town Administration o $100K ($50K from Free Cash and $50K from Water Quality Stabilization Fund) to development of a town -wide pond management plan and a pilot pond management study for a specific pond. o $50K from the Water Quality Stabilization Fund to apply for a Watershed permit for Herring River. • Assessor's Office o $80K from Overlay for Valuation Services • Facilities o $30K from Free Cash for townwide building maintenance and security. • Information Technology o $40K from Free Cash for Technology upgrades and replacements. • Police�Department Select Board 10.02.2023 www.brewster-ma.gov Page 5 of 8 ea s ; Town of Brewster office of: Select Board 2198 Main Street Z g Town Manager 3� a = Brewster, MA 02631-1898 ° a, Phone: (508) 896-3701 r = = www.brewster-ma.gov` /510" o $140K from Free Cash to replace three vehicles with hybrid models. o $45K from the Cell Tower Lease Funds for mobile data terminal'replacement. • Building/Inspections o $60K from Free Cash to purchase anew hybrid vehicle `r y • Fire Department ;k o $30K from Free Cash for miscellaneous fire equipment o $15K from the Ambulance fund for additional funding for ambulance leases o $65K from the Ambulance fund for chest compression devices o $35K from the Ambulance fund for mobile computer equipment • Recreation Department o $10K from Free Cash to replace the six Town Hall field benches', • Brewster Elementary Schools o $75K from Free Cash for the Stony Brook Generator Design • Department of Public Works o $250K from Free Cash for drainage/road maintenance o $220K from Free Cash for a One Ton dump truck replacement :? o $80K from Free Cash for a pick-up truck (for the new Assistant Director position) o '$25K from Free Cash for mower replacement and new electric M" ower o $20K from Cable Communications Fund for mobile digital sign board o $50K from re -appropriated existing articles for DPW building maintenance o $17K from Free Cash for an electric mower o $2.55M for Millstone Road Construction ($2.15M from Free Cash, $150K from re - appropriations from the Sea Camps parking article and $250K from the Private Road Betterment Fund- reduced from $300K) The Select Board agreed that this item should be a standalone item and not included under the Capital and Special projects. Mr. Lombardi noted that as a standalone item, it may end up being in the lottery at Town Meeting, will confer with town counsel and the moderator. • Council on Aging o $15K from Free Cash for the 50th Anniversary Celebration • Water Enterprise o $75K from Retained earnings for Red Top Road Water Main installation • Brewster Ladies Library o $100K from Free Cash for a new elevator to replace the current�elevator • Golf Enterprise Fund (total request is $1.7M) Mr. Lombardi shared that retained earnings for Golf Enterprise at the close of FY23 was just over $2.1M, also the Golf Capital Stabilization Fund balance is over $75OK. o $700K; $350K from Retained Earnings and $350K from Golf Capital Stabilization for windows and doors o $400K from Retained Earnings for the Maintenance Building design o $100K from Retained Earnings for Irrigation pump reconditioning Select Board 10.02.2023 www.brewster-ma.gov Page 6 of 8 o $350K from Retained Earnings for equipment replacement o '$20K from Retained Earnings for tee box renovations o $15K from Retained Earnings for restaurant equipment, furnishings and repairs o •$15K from Retained Earnings for driving range improvements o $100K from Retained Earnings for irrigation water source and supply study Selectperson Hoffmann moved to recommend the Capital Articles, excluding Millstone Road. Selectperson Bingham second. A roil call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee;Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Selectperson Hoffmann moved to recommend a Millstone Road Capital Funding request article. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee, Chair Chatelain-yes.'The Board vote was 4 -Yes, 0 -No. d. Unpaid Bills There are four unpaid bills from FY23 totaling $8,475.96. The largest of which is just over $7,500 for the Golf Department which will be paid from Retained Earnings. There is one from the Fire Department for $265 and two from the Department of Public Works each about $300. i u Selectperson Hoffmann moved to recommend the outstanding obligations as written in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann - yes, Selectperson Chaffee, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. e. Cable Fund Trinsfer With the recent hire of two employees for media operations, Town Meeting is seeking to transfer $75K from the Cable Receipts Reserve account (money received from Comcast) to the General Fund. Ms. Bernardo provided an overview of the Cable Receipt Reserve for appropriation fund activity. Selectperson Hoffmann moved to recommend the Cable Fund Transfer. Selectperson Bingham second. A roll call vote was taken. S+ lectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. FYIs No questions/comments Matters Not Reasondbly Anticipated by the Chair None questions from the Media None Select Board 10.02.2023 www.brewster-ma.gov Page 7 of 8 Town of Brewster Qffice of: 4F s °6A F9' Select Board 2198 Main Street Town Manager 3 9° y = Brewster, MA 02631-1898 o Phone: (508) 896-3701 www.brewster-ma.gov Pe o $350K from Retained Earnings for equipment replacement o '$20K from Retained Earnings for tee box renovations o $15K from Retained Earnings for restaurant equipment, furnishings and repairs o •$15K from Retained Earnings for driving range improvements o $100K from Retained Earnings for irrigation water source and supply study Selectperson Hoffmann moved to recommend the Capital Articles, excluding Millstone Road. Selectperson Bingham second. A roil call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee;Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Selectperson Hoffmann moved to recommend a Millstone Road Capital Funding request article. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee, Chair Chatelain-yes.'The Board vote was 4 -Yes, 0 -No. d. Unpaid Bills There are four unpaid bills from FY23 totaling $8,475.96. The largest of which is just over $7,500 for the Golf Department which will be paid from Retained Earnings. There is one from the Fire Department for $265 and two from the Department of Public Works each about $300. i u Selectperson Hoffmann moved to recommend the outstanding obligations as written in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann - yes, Selectperson Chaffee, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. e. Cable Fund Trinsfer With the recent hire of two employees for media operations, Town Meeting is seeking to transfer $75K from the Cable Receipts Reserve account (money received from Comcast) to the General Fund. Ms. Bernardo provided an overview of the Cable Receipt Reserve for appropriation fund activity. Selectperson Hoffmann moved to recommend the Cable Fund Transfer. Selectperson Bingham second. A roll call vote was taken. S+ lectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee, Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. FYIs No questions/comments Matters Not Reasondbly Anticipated by the Chair None questions from the Media None Select Board 10.02.2023 www.brewster-ma.gov Page 7 of 8 Next Meetings October 4 (Joint Meeting with Bay Property Planning Committee & Pond Property Planning Committee), October 16, November 6, November 13 (Town Meeting) and November 27, 2023 Adjournment Y Selectperson Hoffmann moved to adjourn at 8:05pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Chatelain- yes. The Board vote was 4 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: ___,� Signed. ,� !�:' -' Date Sele tperson HoffmagpI"Clerk of the Select Board I Accompanying Documents in Packet: Agenda, TM Report, Consent Agenda items, Serenity at Brewster documents, Draft Town Meeting Warrant information, Community Development Partnership information, FYIs. Select Board 10.02.2023 www.brewster-ma.gov Page 8 of 8 Town of Brewster � Oifice of: (� Select Board 2198 Main Street Town Manager Brewster, MA 02631-1898 0 Phone: (508) 896-3701 www.brewster-ma.gov ,,/ Next Meetings October 4 (Joint Meeting with Bay Property Planning Committee & Pond Property Planning Committee), October 16, November 6, November 13 (Town Meeting) and November 27, 2023 Adjournment Y Selectperson Hoffmann moved to adjourn at 8:05pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Chatelain- yes. The Board vote was 4 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: ___,� Signed. ,� !�:' -' Date Sele tperson HoffmagpI"Clerk of the Select Board I Accompanying Documents in Packet: Agenda, TM Report, Consent Agenda items, Serenity at Brewster documents, Draft Town Meeting Warrant information, Community Development Partnership information, FYIs. Select Board 10.02.2023 www.brewster-ma.gov Page 8 of 8