HomeMy Public PortalAboutORD11022 BILL NO. 87-215
SPONSORED BY COUNCILMAN HALSEY
ORDINANCE NO. //,o.-22
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BUTZER HEATING
& AIR CONDITIONING FOR THE MAINTENANCE OF HEATING, AIR
CONDITIONING AND REFRIGERATION FOR ALL PUBLIC BUILDINGS.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized and
directed to execute an agreement with Butzer Heating & Air
Conditioning for the maintenance of heating, air conditioning and
refrigeration for all public buildings for a sum not to exceed
$25,000.00.
Section 2. The agreement shall be substantially the same in
form and content as that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect
from and after the date of its passage and approval.
Passed Approved
w
71�aad7A ficer T' yor
ATTEST:
City Clerk
HEATING, AIR CONDITIONING AND REFRIGERATION SERVICE CONTRACT
This contract is made and entered into this /F-a- day of�
19 by and between the City of Jefferson, Missouri, a
municipal corporation, hereinafter referred to as "City" and
Harold G. Hutzer, Incorporated, hereinafter referred to as
"Contractor. "
NOW, THEREFORE, in consideration of the covenant and agreements
hereinafter set forth, it is agreed as follows:
1. SCOPE OF WORK: The work of this agreement consists of the
performance of authorized Heating, Air Conditioning and
Refrigeration work on all City heating, air conditioning and
refrigeration systems which include all buildings occupied by the
City. The shelter at the ice arena shall be the only facility at
the ice arena included in this contract.
2. CONTRACT PERIOD: This contract will be in effect from April
18, 1988 through April 17, 1989. The City retains -the right to
extend this contract for two (2) one-year periods. Increases, if
any, may be requested by the Contractor and negotiated with the
City ninety (90) days prior to the Contract termination.
3. REPORTS: Contractor shall submit, on a monthly basis, a
detailed report listing corrective or preventive action taken.
4. VISIT NOTICE: Contractor shall post in a conspicuous place,
at site locations, a check sheet and enter thereon the date of
each service visit, the name of the individual performing the
service and the time of the service.
5. IDENTIFICATION: Employees of the Contractor shall have proper
identification and present same prior to servicing.
6. PARTS AND SUPPLIES: The following mark-up schedule will be
followed when invoicing City for parts and supplies:
0 - $10.00 100$
10.01 - $60.00 503%
OVER $60.00 30%
Compressors and heating and air conditioning units replaced by
the Contractor that are not under warranty shall be replaced at
the Contractor' s actual cost including any and all discounts
offered by his supplier. The City at its option, may furnish the
replacement compressors and/or heating and air conditioning units
including all materials and labor through competitive bid
procedures.
The City has the option of getting other opinions on replacing
complete units.
7. RESPONSE TIME: Repair service is to be provided on same day
the call is received or on the next regular work day. In the
® event emergency service is required, after regular work day, the
Contractor will be paid overtime labor rate.
8. QUARTERLY MAINTENANCE: The Quarterly Maintenance, except as
noted below, shall include as a minimum the following:
A. Supply and install all necessary repair and renewal
parts except as noted below.
H. Inspect and adjust tension of all fan belts.
C. Inspect, clean, replace as necessary humidifier pans,
float balls, and heating elements, etc. , effective
award date.
D. Inspect all drainage systems.
E. Adjust and functionally clean all systems components,
motors, starters, drives, and accessories.
F. Inspect and maintain proper levels of refrigerant.
G. Lubricate all moving parts, by manufacturers
specifications.
H. Remove scale and foreign matter from coils and
condensing unit.
I. Start up and shut down air conditioning system on date
specified by owners.
J. Inspect all capacity, temperatures, and safety devices
(including thermometers, and gauges which control the
equipment) .
K. Replace filters.
L. Check amps and voltage on all motors.
M. Check heating and cooling systems at City Iyall and
Police Department buildings prior to cooling and
heating seasons. Contact Planning and Code Enforcement
prior to work commencing.
N. Minimum of two regular inspections yearly: Before
heating season and before cooling season.
9. AUTHORIZED PERSONNEL: Only authorized City personnel will
make requests for services. Any service work requiring
replacement parts will be verified by the City Administrator or
his designee and authorized by the appropriate department
director.
10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be performed
by the contractor will first have an estimate of cost in writing
to the appropriate department director with a copy to the
purchasing division before proceeding. All work completed will
be followed up with a work performed write-up to be given to the
appropriate department director with a copy to the purchasing
division at the completion of services.
11. HEATING SYSTEMS: All boilers to be inspected prior to start
up.
• A. Proper water levels maintained.
B. Check condition of all traps, clean and/or replace as
necessary.
C. Check for leaks, etc.
D. Check control for proper steam or water pressure
E. Drain all supply and return pipes prior to heating
season, flush system.
F. Check fuel air ratio on burners prior to heating
season.
G. Start up and shut down system on date specified by the
City.
H. Lubrication of heating and ventilating equipment.
I. Inspection of contractors and safeties during heating
season, making adjustments as required.
J. Check levels of water treatment and add chemicals if
necessary.
K. Check pump couplings, bearings, and general condition
of pumps.
L. Check oil levels, belts, batteries, etc. on the
emergency generators.
12. RATES: Service will be provided at the following rates:
Commercial Residential
Labor Rate - Regular Hours $23.67/hour $20.45/hour
Labor Rate - Overtime $34.05/hour $31.00/hour
Labor Rate - Sundays,Holidays $46.00/hour $41.00/hour
® 13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform
more than Twenty-five Thousand dollars ($25,000.00) of work ill
one year without first obtaining consent of the City Council.
14. INSURANCE: Contractor agrees to completely indemnify and
hold harmless the City for any and all damages, injuries,
actions, costs, attorney ' s fees and all other expenses
whatsoever, arising out of the performance of said work whether
the property or persons damaged are the servants and employees of
the Contractor or third parties in no manner connected with said
work.
Contractor shall procure and maintain during the life of this
contract:
A. Workmen's Compensation Insurance for all its employees
to be engaged in work under this contract.
B. Contractor's Public Liability Insurance in an amount
not less than $800,000 for all claims arising out of a
single occurrence and $100,000 for any one person in a
single accident or occurrence, except for those claims
governed by the provisions of the Missouri Workmen's
Compensation Law, Chapter 287, RSMo, and Contractor's
Property Damage Insurance in an- amount not less than
$800,000 for all claims arising out of a single
occurrence and $100,000 for any one person in a single
accident or occurrence.
C. Automobile Liability Insurance in the amount not less
than $800,000 for all claims arising out of a single
occurrence and $100,000 for any one person in a single
accident or occurrence.
D. Owner's Protective Liability Insurance. The contractor
shall also obtain at its own expense and deliver to the
City an Owner's Protective Liability Insurance Policy
naming the City of Jefferson as the insured in an
amount not less than $800,000 for all claims arising
out of a single occurrence and $100.000 for any one
person in a single accident or occurrence.
E. The Certificates of Insurance furnished to the City
showing proof of compliance with these insurance
requirements shall contain a provision that coverage
under such policies shall not be cancelled or
materially changed until at least fifteen (15) days'
prior written notice has been given to the City.
IN WITNESS WHEREOF, the parties have hereunto set their
hands and affixed their seals the day and year first above
written.
CITY OF JEFFERSON, MISSOURI
MAYO
ATTEST:
CITY'-CLERK-
HAROLD G. BUTZER, INCORPORATED
By. a, G.
&I-
Harold G. Butz r, President
ATTEST:
W
Secr to