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HomeMy Public PortalAboutORD11022 BILL NO. 87-215 SPONSORED BY COUNCILMAN HALSEY ORDINANCE NO. //,o.-22 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BUTZER HEATING & AIR CONDITIONING FOR THE MAINTENANCE OF HEATING, AIR CONDITIONING AND REFRIGERATION FOR ALL PUBLIC BUILDINGS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute an agreement with Butzer Heating & Air Conditioning for the maintenance of heating, air conditioning and refrigeration for all public buildings for a sum not to exceed $25,000.00. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed Approved w 71�aad7A ficer T' yor ATTEST: City Clerk HEATING, AIR CONDITIONING AND REFRIGERATION SERVICE CONTRACT This contract is made and entered into this /F-a- day of� 19 by and between the City of Jefferson, Missouri, a municipal corporation, hereinafter referred to as "City" and Harold G. Hutzer, Incorporated, hereinafter referred to as "Contractor. " NOW, THEREFORE, in consideration of the covenant and agreements hereinafter set forth, it is agreed as follows: 1. SCOPE OF WORK: The work of this agreement consists of the performance of authorized Heating, Air Conditioning and Refrigeration work on all City heating, air conditioning and refrigeration systems which include all buildings occupied by the City. The shelter at the ice arena shall be the only facility at the ice arena included in this contract. 2. CONTRACT PERIOD: This contract will be in effect from April 18, 1988 through April 17, 1989. The City retains -the right to extend this contract for two (2) one-year periods. Increases, if any, may be requested by the Contractor and negotiated with the City ninety (90) days prior to the Contract termination. 3. REPORTS: Contractor shall submit, on a monthly basis, a detailed report listing corrective or preventive action taken. 4. VISIT NOTICE: Contractor shall post in a conspicuous place, at site locations, a check sheet and enter thereon the date of each service visit, the name of the individual performing the service and the time of the service. 5. IDENTIFICATION: Employees of the Contractor shall have proper identification and present same prior to servicing. 6. PARTS AND SUPPLIES: The following mark-up schedule will be followed when invoicing City for parts and supplies: 0 - $10.00 100$ 10.01 - $60.00 503% OVER $60.00 30% Compressors and heating and air conditioning units replaced by the Contractor that are not under warranty shall be replaced at the Contractor' s actual cost including any and all discounts offered by his supplier. The City at its option, may furnish the replacement compressors and/or heating and air conditioning units including all materials and labor through competitive bid procedures. The City has the option of getting other opinions on replacing complete units. 7. RESPONSE TIME: Repair service is to be provided on same day the call is received or on the next regular work day. In the ® event emergency service is required, after regular work day, the Contractor will be paid overtime labor rate. 8. QUARTERLY MAINTENANCE: The Quarterly Maintenance, except as noted below, shall include as a minimum the following: A. Supply and install all necessary repair and renewal parts except as noted below. H. Inspect and adjust tension of all fan belts. C. Inspect, clean, replace as necessary humidifier pans, float balls, and heating elements, etc. , effective award date. D. Inspect all drainage systems. E. Adjust and functionally clean all systems components, motors, starters, drives, and accessories. F. Inspect and maintain proper levels of refrigerant. G. Lubricate all moving parts, by manufacturers specifications. H. Remove scale and foreign matter from coils and condensing unit. I. Start up and shut down air conditioning system on date specified by owners. J. Inspect all capacity, temperatures, and safety devices (including thermometers, and gauges which control the equipment) . K. Replace filters. L. Check amps and voltage on all motors. M. Check heating and cooling systems at City Iyall and Police Department buildings prior to cooling and heating seasons. Contact Planning and Code Enforcement prior to work commencing. N. Minimum of two regular inspections yearly: Before heating season and before cooling season. 9. AUTHORIZED PERSONNEL: Only authorized City personnel will make requests for services. Any service work requiring replacement parts will be verified by the City Administrator or his designee and authorized by the appropriate department director. 10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be performed by the contractor will first have an estimate of cost in writing to the appropriate department director with a copy to the purchasing division before proceeding. All work completed will be followed up with a work performed write-up to be given to the appropriate department director with a copy to the purchasing division at the completion of services. 11. HEATING SYSTEMS: All boilers to be inspected prior to start up. • A. Proper water levels maintained. B. Check condition of all traps, clean and/or replace as necessary. C. Check for leaks, etc. D. Check control for proper steam or water pressure E. Drain all supply and return pipes prior to heating season, flush system. F. Check fuel air ratio on burners prior to heating season. G. Start up and shut down system on date specified by the City. H. Lubrication of heating and ventilating equipment. I. Inspection of contractors and safeties during heating season, making adjustments as required. J. Check levels of water treatment and add chemicals if necessary. K. Check pump couplings, bearings, and general condition of pumps. L. Check oil levels, belts, batteries, etc. on the emergency generators. 12. RATES: Service will be provided at the following rates: Commercial Residential Labor Rate - Regular Hours $23.67/hour $20.45/hour Labor Rate - Overtime $34.05/hour $31.00/hour Labor Rate - Sundays,Holidays $46.00/hour $41.00/hour ® 13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform more than Twenty-five Thousand dollars ($25,000.00) of work ill one year without first obtaining consent of the City Council. 14. INSURANCE: Contractor agrees to completely indemnify and hold harmless the City for any and all damages, injuries, actions, costs, attorney ' s fees and all other expenses whatsoever, arising out of the performance of said work whether the property or persons damaged are the servants and employees of the Contractor or third parties in no manner connected with said work. Contractor shall procure and maintain during the life of this contract: A. Workmen's Compensation Insurance for all its employees to be engaged in work under this contract. B. Contractor's Public Liability Insurance in an amount not less than $800,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor's Property Damage Insurance in an- amount not less than $800,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence. C. Automobile Liability Insurance in the amount not less than $800,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence. D. Owner's Protective Liability Insurance. The contractor shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured in an amount not less than $800,000 for all claims arising out of a single occurrence and $100.000 for any one person in a single accident or occurrence. E. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance requirements shall contain a provision that coverage under such policies shall not be cancelled or materially changed until at least fifteen (15) days' prior written notice has been given to the City. IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their seals the day and year first above written. CITY OF JEFFERSON, MISSOURI MAYO ATTEST: CITY'-CLERK- HAROLD G. BUTZER, INCORPORATED By. a, G. &I- Harold G. Butz r, President ATTEST: W Secr to