HomeMy Public PortalAboutORD08017 Z+
BILL NO.
INTRODUCED BY COUNCILMEN:
ORDINANCE NO.
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AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING
THE BY-LAWS OF THE MID-MISSOURI REGIONAL PLANNING COMMISSION.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
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�sf Section 1. The by-laws of the Mid-Missouri Regional Planning
Commission are hereby approved.
Section 2. Said by-laws shall read in words and figures as
follows:
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,73 By Laws of the Mid-Missouri Regional Planning Commission
• (Proposed by By-Laws Committee)
ARTICLE I
Name of Commission and Location of offices
1.1. The Commision shall be known as the Mid Missouri
Regional Planning Commission,
1,2 The Commission shall maintain its prirF�p�FA ,0 fE3cp
in a place to be designated by th Executive Committee and
may establish field offices at such other places as it may
deem necessary,
ARTICLE II
Powers and Duties of the Commision
2.1 The Commission shall have and exerise the powers
and discharge the duties as provided by Sections 251.150-
251.440, R. S. Mo„ 1959, as amended, and by way of explaining
and not by way of limitation, the following:
(a) The Commission shall elect its own chairman and exe- 251.270
cutive committee as provided in Article V, Section
7.1 of these by-laws. The Commission shall establish
its -own by-l-aws. of-procedure and may create and fill such
other offices as it way determine necessary, The Com-
mission may authorize the Executive Committee to act
for it on all matters pursuant to rules adopted by it.
It shall keep a record of its resolutions, transactions,
findings, and determinations, which shall be a public
record.
(b) The Commision shall have all powers necessary to enable 251.300
it to perform its function and promote regional planning.
(c) The' Commission shall appoint to serve at its pleasure 251,280
and shall compensate an Executive Director and such
employees as it deems necessary for its work, and may
hire such specialists and c6nsultants for part-time
or full-time service as may be necessary for the per-
formance of its responsibilities.
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(d) Aid, in any form, for the purpose of accomplishing the 251.280
objectives of the Commission may be accepted from all
5, governmental agencies whether local, state, or federal,
if the conditions under which such aid is furnished are
not inweiapdtible with the provisions of the section.
`Fhe Commission may accept gifts and a is fr aL ublic
or private individuals or agencies iftlie con
under which such grants are made are in accordance with
the accomplishment of the objectives of the Commission.
2.2 The Commission shall have the function and duty of 251.320
making and adopting a comprehensive plan, with the accompany-
ing maps, plats, charts, programs, and descriptmve or explana-
tory matter'showing the Commission's recommendations for such
development, and may include among other things, without limi-
tation because of enumeration, the general location, character,
and extent of main traffic arteries; bridges and viaducts;
public places and areas; parks; parkways; recreational areas;
sites for public buildings and structures; airports; waterways;
routes for public transit; and the general location and extent
of main or interceptor routes for sewers, water conduits, and
other public utilities whether privately or publicly owned;
areas for industrial, commercial, residential, agricultural,
or recreational development. The comprehensive plan shall
be made with the general purpose of guiding and accomplish-
ing a coordinated, adjusted, and harmonious development of
the region which wile, in accordance with existing and future
needs, best promote public health, safety, morals, order,
convenience, prosperity, or the general welfare, as well as
efficiency and economy in the process of development.
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2;3 The Commissions may provide advisory services on 251.290
regional problems to the local government units within the
region and to the other public and private agencies in mat-
ters relative to its functions and objectives, and may act
as a coordinating agency for programs and activities on such
local units and agencies as they relate to its objectives.
ARTICLE III
Organization of the Commission
' 3.1 '.E`he Commission shall consist: of participating mom- 251.250
bars who shall represent the local units of government within
the boundaries of the region. All Commission . members shall
be electors of the state and reside within the region. Each
member of the Commission representing a county in the region .
shall be a member of the County Court or its designee, and each
incorporated municipality shall be entitled to one representative
who shall be a member of its legislative body, .and shall be appointed by
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the mayor, subject to the approval of the legislative body.
An alternative representative may be appointed in the manner
prescribed above, but not necessarily a member of the legis-
lative body. Such alternate may attend all Commission meet-
ings, but shall only be allowed voting privileges in the
absence of the officially designated voting member.
3.2 Commission members shall serve at the discretion 251.250
of the respective goveniuj,4 bodies for a term of two (2) years
and will be eligible for reappointment.
ARTICLE IV
Meetings
4.1 The Commission shall meet at least the first Wednesday in 251.270
March in the city where the principal office of the Commission is
located. Additional meetings may be called by the Executive Com-
..mittee or by one-third of the members upon written request filed
with the secretary, designating time, place and purpose of the
meeting to all members of the commission.
4.2 Each duly appointed member of the Commission shall have 251.270
one vote and proxy voting shall not be permitted, except as pro-
vided for in Article III, Section 3.1 of these by-laws.
4.3 One half (102) of the Commission members shall be 251.270
present at any meeting in order to constitute a quorum. A
majority of such quorum must vote on any proposition to con-
stitute such proposition as a valid and binding act of the
Commission. Should a quorum not be present at any meeting,
the members present and entitled to vote shall adjourn such t
meeting to a specified date, not later than thirty (30) days
after such adjournment.
4.4 The Commission shall keep a record of its resolu- 251.270
tions, transactions, findings, and determinations which shall be
a public record. The minutes of each meeting shall be prepared
and distributed to the Commission members as promptly as possible
-fter each meeting. The minutes of each meeting and any corrections
thereof, duly adopted, shall be signed by the presiding officer.
' 4.5 All meetings of the Commission shall be open and 251.270
public.
ARTICLE V
5.1 The officers of the Commission shall be selected 251.270
from among its members and shall consist of a chairman, a vice-
chaiarman, secretary, and treasurer, all who shall be voting mem-
bers of the Commission. These officers shall be chosen from among
those members elected to the Executive Committee as hereinafter
provided in Article VII, Section 7.1 of these by-laws.
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5.2 All officers of the Commission shall serve for a 251.270
term of one (1) year and be eligible for re-election. Should
an officer fail to qualify as a Commission member at any time
as provided by Article III, Sections 3.1 and 3.2, a new member
}' to tha Executive Committee shall be chosen as provided in Article
VII, Section 7.1 and the Executive Committee will then select a
replacement for the disqualified officer for the unexpired portion
of the term of office.
5.3 An officer elected by the members of the Commission 251.270
may be removed at any time with cause, by the affirmative vote
of two-thirds of the members of the Commission. Any vacancy oc-
curring in any office shall be filled for the unexpired term there-
of by the members in the same manner as provided in the election of
officers.
5.4 The Chairman shall preside at all meetings of the 251.270
Commission. He shall, together with the Treasurer, authorize
all expenditures by the Executive Director, for and on behalf of
the Commission. The Vice-chairman shall, in the absence or dis-
ability of the Chairman, perform the duties and exercise the powers
for the Chairman.
5.5 The Secretary shall cause to be recorded, all the 251.270
proceedings of the meetings of the Commission in a book to be
kept for that purpose. He shall give notice of all meetings of
the Commissioners for such notice as required. The Secretary
shall have the custody of and provide for safekeeping of all docu-
ments of the Commission, provided however, that he may delegate
clerical duties to the Executive Director.
5..6 The Treasurer shall have custody of the funds of the 251.270
Commission and shall keep full and accurate accounts of receipts
and disbursements in books belonging to the Commission and shall
deposit all mnnies in the name and to the credit of the Commission
in such depositories as may be designated by the Executive Com-
mittee. He shall disburse the funds of the Commission as ordered
by the Executive Committee, taking proper vouchers for such disburse-
ments, and shall render to the members an account of his transactions
and of the financial condition of the Commission as required by the
members.
5.7 Any duty of the Secretary or Treasurer may be performed 25x.270
by the Executive Director, under the supervision of the Secretary
or Treasurer.
5.8 The Commission may, by proper resolution, grant 251.270
either general or specific authority to the Executive Director
to execute instruments for and on behalf of the Commission.
5.9 All officers and employees who handle funds, or who 251.270
are custodian.¢. of property, shall be bonded in an amount to be
determined by the Executive Committee.
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ARTICLE VI
Personnel
6.1 The Executive Director shall be the chief admini- 251,280
strative officer of the Commission and shall be in charge of
and responsible for all professional planning work and of
the administration of the functions and offices of .the Commis-
si.on, subject however , to the policies established by the
Commission and to the general supervision of the Executive
Committee. He shall make appointments of staff personnel,
prepare a recommended budget , prepare reports and public-
tions, and direct the wort of the staff. The Exectuive Direc-
tor may testify before appropriate public bodies or committees
thereof, on such policies and recommendations as may be adopt-
ed and approved by the Commission, and may consult and confer .
with appropriate public officials on behalf of the Commission
in connection with the program of the Commission.
AOL 6.2 The Executive Director shall from time to time, re 251.280
commend to the Executive Committee the size of the staff
required and the composition thereof. Such personnel as are
authorized shall be appointed by the Executive Director in
accordance with rules established by the Commission. Pro-
motions and salaries shall be determined by the Executive
Committee, with approval of the Commis§s'ion.
6.3 Staff personnel shall be subject to such person- 251.280
nel policies as may from time to time be established by the
Executive Committee.
6.4 The Executive Director must be recommended by the 251.280
Executive Committee. The Executive Committee shall submit
the name of such person to the Commission for final approval.
The Executive Director shall be discharged by the Commsssion
only upon the recommendation of the Executive Committee.
` 6.5 The Commission shall have authority to utilize ex- 251.380
,-, isting staff of the member governmental agencies when so
suthorized by the member government.
` ARTICLE VII
`T Committees
7.1 Executive Committee. The Executive committee 251.270
shall consist of sixteen (16) voting members of the Commis-
sion. The most populous incorporated municipality in each
"'`' count shall be entitled to one (1) member on the Executive
Committee. Each county shall be entitled to one (1) Addi-
tional member of thu Executive Committee to be chosen by
among caucus from the other members of the Commission from
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such county, other than from the most populous municipality.
TheExecutive Committee shall have and possess such powers,
duties and functions as are set out herein or by resolution
of the Commission.
7.2 There shall be such other committees selected for 251.270
specific terms of office as the Chairman of the Commission,
with approval of the members, shall from time to time desig-
nate. The members of any said committee shall be appointed
by the Chairman and shall have such authority and perform
such duties as tie members shall designate by resolution.
7.3 In the event it shall be necessary to employ legal 251. 280
counsel, or a certified public accounting firm, the same
shall be' selevted by the Executive Director, with approval
of the Executive Committee.
7.4 Tam (10) members of the Executive Committee shall
be considered as a quorum for the purpose of transacting the
business of the Committee. A. majority vote of the entire
Committee shall be required to pass any motion before the
Committee.
ARTICLE VIII
Fiscal Year
8.1 The fiscal year of the Commission shall be from
July l to June 30.
ARTICLE IX
Budget
9.1 Proration of expenses, The amount charged to each 251.400
participating local unit shall be in the proportion to its
population as shown by the last decennial census and in pro-
portion to the total of all participating local units.
x, !;• 9.2 Annually, and at least one hundred twenty (120)
days prior to the end of the Commission's fiscal year, the Executive
Director shall prepare a work program setting forth the
proposed activities of the Commission for the next ensuing fiscal
year and the budget and staff requirements for such programs
which shall be used as the operating guide of the Commission
for the particular period, The work program shall be submit-
ted to the Executive Committee for the appropriate action and
if approved, to the Commission for adoption.
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9.3 The Executive Director shall prepare a budget and 251.400
? .. submit it to the Executive Committee for approval pr Dar to
March 1st of each year to underwrite the aforesaid work pro-
'.` ` gram. The budget shall show the proportionate share of each
local
governmental unit participating in the Commission. The
. . budget as approved by the Executive Committee shall be sub-
} mitted to the Commission for adoption or ammendment and adop-
tion, in sufficient time to present to the units of local
government within the planning region, for action at least
ninety (90) days prior to the and of the Commission's fiscal
year. The budget 'as adopted by the Commission shall be pre-
sented to political subdivisions, parties to the agreement,
and resolution for appropriate action by each, pursuant to
the provisions of section 7.2 of this Article.
9.4 The Executive Committee shall review proposals for 251.400
budget changes, amendments, and transfers of funds between
accounts that may be made throughout the year, and shall make
appropriate recommendations to the Commission, which shall
have the authority to approve such changes, amendments,
transfers, or duties authorized by the resolutim.
ARTICLE X
Annual Report
10.1 By September 1 of each year, the Executive Direc- 251.310
for shall prepare an annual report, setting forth the actici-
tiec and work of the Commission for the previous fiscal year.
The annual report shall be submitted to the Executive Com-
mittee for approval and appropriate action,.
10.2 Upon adoption, the annual report shall be submit- 251.310
ted to legislative bodies of the local
g' governments within
the region, to members of the Missouri .General Assembly
_ representing the district which is within or -partly within
the region, and to the Department of Community Affairs.
10.3 The fiscal records of the Commission shall be 251.310
audited annually b a certified
Y Y public accountant who
8 ht maintains an office within the eight g (a) county
area of
this Commission.
ARTICLE XI
General
11. 1 None of the members of the Commission shall be person-
`_ ally liable under, upon, or in connection with any agreements or
undertakings entered into by the Commission, or in connectiai with
any other obligations or liabilities of the Commission.
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11.2 In any case where a provision of these by-laws or an
amendment thereto may be in conflict with the agreement and re-
`" solution establishing the Commission and any amendments thereto,
said agreement and resolution and any amendments thereto shall
prevail.
ARTICLE XII
Amendments
12. 1 The by-laws of the Commission may be porposed For
amandment by majority votes of the members present at any
meeting of the Commission, or at any special meeting thereof at
which a quorum is present, provided that a thirty (30) day notice
of such regular or special meeting shall include a reference to
the proposed amendment. The Executive Committee shall have no
power or authority to amend or repeal these laws.
ARTICLE X:III
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Adoption of By-Laws and Amendments
13.1 13.1 These By-Laws and any amendments thereto shall be
considered as having been adopted when the same are approved
be resolution or: order of governing bodies representing not
less than fifty-one (51) per cent of the population of the
region as determined by the last completed federal decennial
cencus. The approving resolutions or orders shall be filed
with the chairman or temporary chairman of the Commission or
proposed Commission, who shall, by proclamation, declare the
by-laws or amendments thereto to have been adopted.
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Section 3. A copy of this ordinance shall be forwarded by the
City Clerk to Mayor George Nicholaus, Columbia, Missouri, as Chairman
of the Mid-Missouri Regional Planning Commission.
Section 4. This ordinance shall take effect and be in force from
and after its passage and approval.
Passed: Approved:
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P ident of the Council Mayor
Attest:
K' City Cle
k
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