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Home My Public Portal AboutPRR 14-1345From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.comj Sent: Friday, September 05, 2014 8:21 AM To: Bill Thrasher Subject: Fwd: Public Record Request web site financial records Dear Custodian of Records, This email is a request for public records and a clarification of my most previous request to you. First, the clarification. My most recent record request to you made on Sept. 4, 2014, which is forwarded below for your reference, was made in order to obtain records I need in order to speak informatively at the next budget hearing of the Town of Gulf Stream. It is essential to me that I have access to these previously published records so that I may prepare for this hearing. I do not wish to waste the commission's time by inaccurately referring to items I previously saw but rather I wish to be able to accurately and factually discuss the Town's proposed budget while referencing these actual records. Second, a follow up request for another public record. Please provide any record of the decision to remove from public access all the financial records previously accessible from the Town's web site which is identified by the URL: h_ttp: / /www.gulf- stream.org/. I make this request with all the terms, references and admonitions of my previous request. Sincerely, chrisoharegulfstream(@,gmail.com ---- - - - - -- Forwarded message ---- - - - - -- From: Chris O'Hare < chrisoharegulfstream na,gmail.com> Date: Thu, Sep 4, 2014 at 5:58 PM Subject: Public Record Request web site financial records To: bthrasheragulf- stream.org. Please forward this public record request to the Custodian of Records for your agency. Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Certain financial records were previously located and publicly accessible on the Town web site which is identified by the URL: http: / /www.gulf- stream.org/. These records were previously located and accessible under the home page tab I Want to .... Find a Town Record. These financial records included records of vendors, payments, receipts and other financial records. These records have recently been removed or made inaccessible from this web site. I wish to obtain these records as they were originally published on the Town's web site. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by $119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 6119.07(1)(f) of the Florida Statutes. I wish to receive these records as soon as possible. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. Please take note of �119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. I prefer to receive these records in electronic format but I ask that you provide these records in the least expensive format and method available to you. If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstreamCobgmail .com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail September 9, 2014 Chris O'Hare [mail to: chrisoharegulfstream @ gmail.com] Re: GS #1345 (decision to remove) Please provide any record of the decision to remove from public access all the financial records previously accessible from the Town's web site which is identified by the URL: http://www.gulf- stream.orF /. Dear Chris O'Hare [mail to: chrisoharegulfstream @gmail.com], This letter is in response to the public records you have requested in your email received September 5, 2014. This correspondence is reproduced at the following link: httv://www2.gulf- stream.org/WebLink8/0/doc/20323/Pagel.asi)x. Please note that no such record exists. We consider this matter closed. Sincerely, Town Clerk Custodian of the Records