HomeMy Public PortalAboutGolf Commission Packet 12.12.23Golf Commission
Andrea Johnson
Chair
John Kissida
Vice Chair
Rob David
Jim Juras
Anne O'Connell
Jay Paggi
David Valcourt
Town Employees
Jay Packett
Director of
Operations
Colin Walsh
Course
Superintendent
TOWN OF BREWSTER
GOLF COMMISSION
1000 Freemans Way
(508) 896-1716
v,olfcommission@brewster-ma.gov
www.CaptainsGolfCourse.com
GOLF COMMISSION MEETING AGENDA
2198 Main Street
December 12, 2023 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (305) 224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: httns://us02web.zoom.us/i/88144078985?pwd=M05KOnNsRIROT2FzZEpkSFZDWUVOZZ09
Passcode: 490087
To request to speak: Tap Zoom "Raise Hand", then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma,_o ),
or Video recording (tv.brewster_ma..m
Please note that for any item listed m this section the Select Board may take officials action including votes.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be
video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. FY 25 - 29 Financial Forecast Presentation - Peter Lombardi, Donna Kalinick, Mimi
Bernardo and Jay Packett
6. Discussion and vote on recommendations for daily fee, cart fee and range fee increases -
Andrea Johnson
7. Update on Business Manager position - Jay Packett
8. Monthly Financials presented - Jay Packett
9. Updates on course conditions, winter projects, and staffing - Colin Walsh
10. Questions and Comments from Associations and Liaisons
11. Public Comment
12. Review and Approve Minutes: 11/14
13. Future Agenda Items and Meetings (1/9 & 1/23)
14. Matters Not Reasonably Anticipated by the Chair
15. Adjournment
Date Posted:
Date Revised: Received by Town Clerk:
CAPTAINS GOLF COURSE
FINANCIAL FORECAST
FISCAL YEARS 2025-2029
' .F ORPOP A17, \,.
�iririfJGO.I l�11oa�`
Peter Lombardi, Town Manager
Mimi Bernardo, Finance Director
Donna Kalinick, Assistant Town Manager
Jay Packett, Director of Golf
Town of Brewster, Massachusetts
December 12, 2023
12/12/2023
Background
Golf Department transitioned to a fully self -funded
Enterprise Fund as of July 1, 2022 (FY23)
Finance Team, Golf Director, and Golf Commission
created a 10 -Year Capital Plan and 5 -Year Financial
Forecast for the Golf Department in FY24
Starting in 2023, rate setting is based on the annually
updated Financial Forecast and long-term Capital Plan to
ensure future year projected revenues align with
estimated expenses and to create consistency in annual
rate increases
Budget Presentation Award
Brewster Finance Team received the Go vernment Finance
Officers Association (GFOA) Distinguished Budget
Presentation Award for our FY24 budget
Award represents a significant achievement by the Town - it
reflects the commitment of the Select Board and staff to
meeting the highest principles of governmental budgeting
Finance Team had to satisfy nationally recognized guidelines
for effective budget presentation
These guidelines are designed to assess how well an
organization's budget serv es as:
- a policy document
- a financial plan
- an operations guide
- a communications device
3
Overview of FY24 Budget
Total FY24 Budgeted Expenses increased by 8% over
FY23 (including $350k transfer to Capital Stabilization),
based on a variety of budgetary pressures
Personnel expenses increased by about 12%, including
the new full-time Business Manager position.
Indirect charges were reviewed and fully accounted for,
increasing by 3%, with $211,619 being transferred to
the General Fund to cover these o verhead expenses
Golf Department pays for its share of OPEB, Retirement,
Health Insurance and related benefits (fully self-
supporting)
Overview of FY24 Budget (cont'd)
Significant deferred capital continued to be addressed,
as the new Capital Stabilization Fund balance was
increased to $750k to start FY24
$350k was appropriated at Fall 2023 Town Meeting to help pay for
a portion of the clubhouse windows and doors project
Current Golf Capital Stabilization Fund balance is $424,374
Membership fees were increased on April 1, 2023 (4%
av erage increase) - rates were set based on FY24-FY28
Forecast
Timing of rate increases should help maintain healthy
Retained Earning balances
Actual revenues continue to exceed projections ($723k
in FY23)
5
s
IMF Virl1=M111111r14.
FY25-29 Budget Forecast: Revenue Assumptions
Revenues were calculated to offset any future deficits,
resulting in the following recommended rate increases:
FY25 5% (includes 50% of 25 new non-members)
FY26 6%
FY27 7%
FY28 7%
FY29 7%
Proposed rate increases are exactly in line with last
year's forecast except that FY28 is now set to increase
by 7% instead of 5% (largely due to higher capital costs)
Assumes overall membership totals remain relatively
constant (except for adding new non-members in FY25)
6
i
FY25-29 Budget Forecast: Revenue Assumptions
(cont'd)
Cart Rates increase 8 +% in FY25, then 5% in FY26+
Capital Stabilization funds are assumed to help cover the
debt payments in FY27 ($250k) and FY28 ($100k) to
smooth rate increases and avoid deficits
Solar Revenues
$20+k to General Fund for Energy Manager
$70+k balance to Golf Department
Restaurant Revenues - $50k
12/12/2023 Revenue Overview
FO R ILLUSTR ATIVE PURPOSES
Golf Financial F orecast FY25-29 - Revenues
V isu8IIZa9On
•
Fv2581M0c 'V26RN 28 Buoceit FY29
Fiscal Yea r
Co llapse All FY22 Budget FY22 Ac tua l FY23 Budget FY23 Actu al FY24 Budget FY25 Budg et FY26 Budget
a G res s Fee s 3 1. 800. 000 0 2. 098 792 3 1.773.000 0 2 291 .912 02 127,754 $ 2.232 419 0 2.364 020
• Memberships 1. 420.327 1. 366.506 1 459.100 1.405.511 1.203.568 ' 282,837 ' 359,809
e Carts 660. 273 789 804 677660 A49.'220 79P 024 861 488 n04 .3 .30
- O1har Golf Rev enue 499.500 520 140 . 172,020 498.805 501,941 510.981 520,201
Pro Shop Sa les 3000 00 298.641 300,000 287.338 273 770 279.2413 284.83'
Renner Fee s '57.500 173.763 130.020 163,381 '79,171 181 735 18:170
Restaurant Rental Faris 12.000 25.000 42. 000 30. 803 50.000 50 .000 50,000
Tou rna men t En try Fe es 0 26. 983 0 33740 0 0 0
Gilt Certificate Rev enu e - Fee 0 '2.874 0 8,803 0 0
C re dit Boo k Transac tio ns 0 -17 121 0 •23. 059
• De pa rtmen tal Rev enue 72.517 72, 517 '1.000 82.577 69,000 71.000 71,000
✓ Tran sfers from Other Funds 0 0 C 0 0 0 0
• Earnings on investment e 0 0 44.813 0 0 8
1 Miss Revenue 10. 160 0 2,888 0 0
• Mis c No n- Rec urrin g 0 0 0 423 0 0
To ta l 3 4.452617 3 4 857.079 3 4. 452. 800 S 5.176.256 0 4 700.285 $ 4.958 706 3 5.219,366
Sad L erg e to Sm ell
Greens Fees
• Memberships
Cans
• Other Gott Revenue
• Departmental Revenue
• Transfers from Other Funds
Earning s on Inv estment
Mis0 Revenue
• WO Non- Reeumnp
FY27 Budget
52.526512
FY26 Budget FY29 Budget
5 2 700.315 S 2.886 .230
1 454 .997 • 558.849 1 885.830
949 348 gin , Fi114 1 040 ,2111
529.606 548.084
290.528 296.339 302,268
189,078 192 ,860 108 ,718
50 000 60.000 60.000
0 0 0
O 0
71.000 71 .000 71 ,000
250 .000 100,000 0
0 0 0
O 0
U U 0
3 5.781.483 S 5.963.970 3 6,218.263
9
0 0
Cre mes *i Oo mKx s
539.159
8
FY25-29 Budget Forecast: Expense Assumptions
FY24 Expenses were reviewed by line item and adjusted
based on current conditions - increasing by about 4 .6% on
average, including select targeted increases for items such as
electricity, fuel and some materials that are particularly
volatile right now and other anticipated expense drivers (eg.
20% increase in cart lease payments in 2nd half of FY25)
Consistent with the General Fund Financial Forecast, the
following assumptions were applied to major cost drivers:
Personnel 2.5% COLA, plus contractual steps in FY25-29
Pension 11% (FY25), 10% (FY26-27), & 9% (FY28-29)
Health Insurance 4% in FY25-FY29
Indirects 5% in FY25-29
No staffing changes proposed in FY25-29
9
12/12/2023 Expense Overview
F OR ILLUSTR ATI VE PURPOSES
Golf Financial F orecast FY25-29 - Expenses
Visualization
A
Fuca 'fea t
Collapse All
e Salaries 8 Wages
• Expenses
• Emplo yee Benefits
Transfe rs to O dle, Fun ds
Transfer to General Fu nd
Transfer to General Stabilization
Transur to O PEB Trust
• D ebt
• Capful Expen se s
Total
q � • $H
So rt Large to Small
• Satanes & Wages
• Expens es
Employe e B enefits
• Transfers to Other Funds
Debt
• Capital Expenses
FY22 Budget FY22 Actual P423 Bu dget FY23 Actual FY24 Budget FY25 B udget FY26 Budget FY27 B udget FY28 B udget FY29 Budget
$ 1 542 718 $ 1.475. 959 5 1 598,892 5 1,642,16+ $ t 781 ,758 $ 1 847 598 $ 1 899.271 $ 1 958 .982 52 .018.497 6 2.076 720
1.264594 +.167.801 1,348,995 1,395. 181 '.457538 1.57808 -831 ,830 1,679 .998 1,/25 .27 's 1772.504
541,621 523,977 681.889 590, 231 166 .559 814 .664 883 .675 916.611 969.842 1 .028 .984
150.324 150, 324 628.356 626,358 502 .619 243.200 254.310 265 .976 276 .225 291 .067
129. 324 129. 324 205,356 205. 356 211.$19 222.200 233,310 244.976 257 .225 270 .067
O 0 400-000 400,000 350.000 7 0 0 0 0
21. 000 21. 000 21000 21. 000 21,000 21.000 21,000 21000 21,000 21,000
O 0 0 0 0 300.000 300,000 925 .000 925 .000 925 .000
100000 50. 373 0 0 0 0 0 0 0 0
S 3.699. 347 5 3. 368 435 $ 4. 254 133 5 4.253.928 $ 4.598,474 $ 4.783,470 5 4 949.086 $ 5,748.567 5 5.916 .837 $ 8 .092 .295
t7 taled u, Ooe0 00o
10
FY25-29 Forecast: Capital Debt Assumptions
Golf Irrigation Project: $8.5M in Long Term Debt
with 4% interest (20 -year loan)
Debt payments of $625k to start in FY27
Maintenance Building Project: $4M in Long Term
Debt with 4% interest rate (20 -year loan)
Debt payments of $325k to start in FY25
FY25-29 Budget Forecast Implications
Estimated FY25 Golf revenu e totals:
$4,958,705
Projected FY25 Golf Fund operating appropriations:
$4,783,470
Estimated available FY25 capacity:
$175,235 (3. 7% of annual operating budget)
Annual rate increases must be 5 +% for the
Enterprise Fund to remain solvent in FY25+
12/12/2023 Revenue & Expense Overview
FOR ILLUSTRATI VE PURPOSES
Golf Financial Forecast FY25-29 - Overview
Visualiza tion
Expend All
• Revenues
x Expenses
Revenues Less Ex pe nses
t9 i
rsca. Ye a
a.
1E ct e
Serf Large to Smell
• Revenues
E xp ens es
FY22 Budget FY22 Actu al FY 23 Budoe t FY 23 Actual FY24 Budget FY25 B udget FY26 Budget FY27 Budget FY26 Budget FY29 Budget
S 4 452.617 5 4. 857 079 S 4.452,800 5 5. 176,256 S 4,700.285 S 4,958.705 $ 5.219.368 S5 .781 483 $ 5,983.970 S 6.218.263
3, 699. 347 3. 388, 435 4.254.133 4.253.928 4.598,474 4 .783 .470 4.949.086 5.748 .587 5,918,837 8 .092.295
5 753.270 S 1.488.644 S 198,667 5 922.327 5 101. 811 S 175 .235 S 270.282 S 34 896 S 47.133 $ 125.988
_reatac wm C4errrc
13
FY25-29 Capital & Reserves
Retained Earnings Balance as of July 1, 2023: $2,105,819
$1.7M was authorized for capital at Fall 2023 Town Meeting
Current Retained Earning Balance after FY24 capital : $755,819
10 Year Capital Improvement Plan assumes about $1.3M in
annual capital expenses
Starting in FY27, debt payments for two major capital
projects account for about 75% of all annual capital
investment
Based on forecast year-end totals, reserves may not be able
to cover additional capital needs - revenues, expenses
(operating & capital), and reserve balances all need to be
monitored closely in FY25+
Town's Free Cash/Financial Reserves Policy recommends
5-7% of operating budget annually be put aside with no less
than 2-2.5% remaining after capital expenses paid out
14
12/12/2023 Golf Capital Improvement Plan FY24 - 2
Capital Needs:
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Equipment Replacement
$ 350,000
$ 400,000
$ 400,000
$ 400,000
$ 350,000
Pump House Feasibility
$ 100,000
Irrigation System - All Holes
$ 625,000
$ 625,000
Irrigation System Construction Management
$ 100,000
$ 100,000
Maintenance Building Design
$ 400,000
Maintenance Facility Upgrades
$ 300,000
$ 300,000
$ 300,000
$ 300,000
Maintenance Facility Construction Management
$ 175,000
Cart Barn Painting
$ 15,000
Main Course Irrigation Well Reconditioning
$ 100,000
Driving Range Well Reconditioning
$ 50,000
Sink Hole Repair
$ 20,000
Cart Path Improvements
$ 120,000
Tee Box Improvements
$ 20,000
$ 20,000
$ 20,000
$ 20,000
Clubhouse Painting
$ 50,000
Clubhouse Roof Replacement
$ 125,000
Pro Shop Furnishings
$ 25,000
Clubhouse Window & Door Replacement
Additional Costs Windows and Doors
$ 700,000
Kitchen Equipment Replacement
$ 15,000
$ 15,000
$ 15,000
Clubhouse Surroundings Improvements & Theme Enhancement!
$ 10,000
$ 10,000
$ 10,000
$ 10,000
Driving Range Improvements
$ 15,000
$ 75,000
Total Planned Capital Improvements
$ 1,700,000
$ 1,010,000
$ 1,065,000
$ 1,475,000
$ 1,435,000
15
Questions & Answers
CAPTAINS GOLF COURSE - RATES
GREEN FEES:
2024
Rates
2023
Rates
January 1st thru March 29th
Everyday - 18 hole green fee
$ 47.00
$ 47.00
After 1:00 p.m. everyday - twilight green fee
$ 31.00
$ 31.00
Back 9 everyday - available for the 1st hour and a half
$ 31.00
$ 31.00
Junior green fee (under 18 years old) - after 1:00 p.m.
$ 5.00
$ 5.00
March 30th thru April 21st
Friday thru Sunday - 18 hole green fee
$ 65.00
$ 62.00
Monday thru Thursday - 18 hole green fee
$ 55.00
$ 52.00
After 1:00 p.m. everyday - 18 hole green fee
$ 55.00
$ 52.00
After 3:00 p.m. everyday - twilight green fee
$ 38.00
$ 36.00
Back 9 everyday - available for the 1st hour and a half
$ 38.00
$ 36.00
Junior green fee (under 18 years old) - after 4:00 p.m.
$ 5.00
$ 5.00
April 22nd thru May 27th -
Friday thru Sunday - 18 hole green fee (and Memorial Day)
$ 84.00
$ 80.00
Friday thru Sunday 1:00 pm to 3:00 pm
$ 60.00
$ 57.00
Friday thru Sunday After 3:00 pm
$ 44.00
$ 42.00
Friday thru Sunday Back 9 - available for the 1st hour and a half
$ 44.00
$ 42.00
Monday thru Thursday - 18 hole green fee (except Memorial Day)
$ 65.00
$ 62.00
Monday thru Thursday after 1:00 p.m.
$ 55.00
$ 52.00
Monday thru Thursday after 3:00 p.m.
$ 38.00
$ 36.00
Monday thru Wednesday Back 9 - available for the 1st hour and a half
$ 38.00
$ 36.00
Junior green fee (under 18 years old) - after 4:00 p.m.
$ 5.00
$ 5.00
May 28th thru June 28th
Friday thru Sunday - 18 hole green fee
$ 84.00
$ 80.00
Friday thru Sunday 1:00 pm to 3:00 p.m.
$ 60.00
$ 57.00
Friday thru Sunday After 3:00 pm
$ 44.00
$ 42.00
Friday thru Sunday Back 9 - available for the 1st hour and a half
$ 44.00
$ 42.00
Monday thru Thursday - 18 hole green fee _
$ 65.00
$ 62.00
Monday thru Thursday 1:00 pm to 3:00 pm
$ 55.00
$ 52.00
Monday thru Thursday after 3:00 p.m.
$ 38.00
$ 36.00
Monday thru Wednesday Back 9 - available for the 1st hour and a half
$ 38.00
$ 36.00
Junior green fee (under 18 years old) - after 4:00 p.m.
$ 5.00
$ 5.00
June 29th thru September 2nd
18 hole green fee - everyday before 9:00 a.m.
$ 90.00
$ 85.00
18 hole green fee - everyday 9:00 a.m. - 2:00 p.m.
$ 82.00
$ 78.00
18 hole green fee - everyday 2:00 p.m. - 4:00 p.m.
$ 60.00
$ 57.00
After 4:00 p.m. everyday - twilight green fee _
$ 44.00
$ 42.00
Back 9 everyday except Thursday - available for the 1st hr and a half
$ 44.00
$ 42.00
Junior green fee (under 18 years old) - after 5:00 p.m.
$ - 5.00
$ 5.00
September 3rd thru October 14th
Friday thru Sunday - 18 hole green fee (and Columbus Day)
$ 84.00
$ 80.00
Friday thru Sunday 1:00 pm to 3:00 p.m.
$ 60.00
$ 57.00
Friday thru Sunday After 3:00 pm
$ 44.00
$ 42.00
Friday thru Sunday Back 9 - available for the 1st hour and a half
$ 44.00
$ - 42.00
Monday thru Thursday - 18 hole green fee (except Columbus Day)
$ 65.00
$ 62.00
Monday thru Thursday 1:00 pm to 3:00 pm
$ 55.00
$ 52.00
Monday thru Thursday after 3:00 p.m.
$ 38.00
$ 36.00
Monday thru Wednesday Back 9 - available for the 1st hour and a half
$ 38.00
$ 36.00
Junior green fee (under 18 years old) - after 4:00 p.m.
$ 5.00
$ 5.00
October 18th thru October 27th
Friday thru Sunday - 18 hole green fee
$ 65.00
$ 62.00
Monday thru Thursday - 18 hole green fee
$ 55.00
$ 52.00
After 1:00 p.m. everyday - 18 hole green fee
$ 38.00
$ 36.00
Back 9 everyday - available for the 1st hour and a half
$ 38.00
$ 36.00
Junior green fee (under 18 years old) - after 2:00 p.m.
$ 5.00
$ 5.00
October 28th thru December 31st
Everyday - 18 hole green fee
$ 50.00
$ 47.00
After 1:00 p.m. everyday - twilight green fee
$ 33.00
$ 31.00
Back 9 everyday - available for the 1st hour and a half
$ 33.00
$ 31.00
Junior green fee (under 18 years old) - after 1:00 p.m.
$ 5.00
$ 5.00
RIDING CARTS
Daily Fee Player 18 Hole Cart - single rider
$ 25.00
$ 23.00
Daily Fee Player 9 Hole Cart - single rider
$ 15.00
$ 14.00
Annual Fee Player 18 Hole Cart - single rider
$ 20.00
$ 18.00
Annual Fee Player 9 Hole Cart - single rider
$ 10.00
$ 10.00
PULL CARTS
18 holes
$ 8.00
$ 5.00
9 holes
$ 5.00
$ 3.00
DRIVING RANGE
Warm-up bucket (15 balls)
$ 3.00 $ 3.00
Small bucket (35 balls)
$ 6.00
$ 6.00
Large bucket (70 balls)
$ 10.00
$ 10.00
Debit card (5 small buckets)
$ 22.00
$ 22.00
Debit card ($100 worth of range balls)
$ 60.00
$ 60.00
Debit card ($200 worth of range balls)
$ 100.00
$ 100.00
Junior bucket (16 yrs. & under - limit 1 bucket per junior)
$ 2.00
$ 2.00
RENTAL CLUBS
$ 50.00
$ 50.00
ANNUAL FEE PLAYER PASSES
Brewster Adult Resident and/or Real Estate Taxpayer categories:
Early Start - may play anytime/any day
$ 1,365.00
$ 1,300.00
Morning - may play after 9:00 a.m. in prime season/anytime in non -prime season (see app.)
$ 1,040.00
$ 990.00
Twilight - may play beginning one hour prior to the start of the Twilight green fee rate
$ 570.00
$ 540.00
Brewster Resident Collegiate (19 - 25 years old)
$ 475.00
$ 450.00
Brewster Resident - Junior (12 - 18 years old)
$ 215.00
$ 204.00
Non -Resident Categories
Charter Non -Resident (Renewals only)
$ 1,895.00
$ 1,805.00
Non -Residents - Individual
$ 2,275.00
$ 2,165.00
Non -Residents - Twilight
$ 840.00
$ 800.00
Non -Residents - Collegiate (19 - 25 years old)
$ 685.00
$ 650.00
Jr. Non -Resident (12 - 18 years old)
$ 305.00
$ 292.00
RATES ARE SUBJECT TO CHANGE WITHOUT NOTICE
Residents
Early
Morning
Twilight
College
Junior
Total
Non Res
Early
Twilight
College
Junior
Total
Total AFP
# AFP 2023 Rate 2023 Revenue 2% increase 3% Increase
323
295
128
20
18
784
264
95
15
3
377
1161
1300
990
540
450
204
2165
800
650
292
419,900 .00
292,050.00
69,120.00
9,000 .00
3,672.00
793,742.00
1325
1010
550
460
210
1340
1020
555
465
210
4% increase
1350
1030
560
470
215
Residents - Less 5%
Early 307
Morning 280
Twilight 122
College 19
Junior I 17
Total 745
1
1300
990
540
450
204
571,560 .00
76,000 .00
9,750.00
876.00
658,186.00
$ 1,451,928.00
2210
815
665
300
No n Res - Less 5%
Early Plus 13 264
Twilight Plus 12 102
College 14
Junior 3
Total 383
Total 1128
399,100.00
277, 200.00
65,880. 00
8,550.00 _
3,468.00 _
754,198. 00
2230
825
670
300
5% Increase
1365
1040
570
475
215
2250
830
675
305
2165
800
650
292
$ 406,775.00
$ 282,800.00
$ 67,100 .00
$ 8,740 .00
$ 3,570.00
$ 768,985.00
2275
840
685
305
$ 411,380 .00 $ 414,450.00
$ 285,600 .00 $ 288,400.00
$ 67,710 .00 $ 68,320.00
$ 8,835 .00 $ 8,930.00
$ 3,570.00 $ 3,655.00
$ 777,095.00
$ 419,055 .00
$ 291,200.00
$ 69,540.00
$ 9,025.00
$ 3,655.00
$ 783,755.00 $ 792,475.00
$ 571,560.00 $ 583,440.00 $ 588,720.00 $ 594,000.00
$ 81,600.00 $ 83,130.00 $ 84,150.00 $ 84,660.00
$ 9,100. 00 $ 9,310.00 $ 9,380 .00 $ 9,450 .00
$ 876.00 $ 900. 00 $ 900.00 $ 915 .00
$ 663,136.00 $ 676,780.00 $ 683,150.00 $ 689,025 .00
$ 1,417,334.00 $ 1,445,765.00 $ 1,460,245.00
600,600 .00
85,680.00
9,590.00
915.00
696,785 .00
$ 1,472,780.00 $ 1,489,260 .00
ASSUMING MEMBERSHIP NUMBERS STAY THE SAME, PLUS ADDING 25 NON-RESIDENTS
5%
Residents
Early 323
Morning 295
Twilight 128
College 20
Junior
Total
Non Res
1365
18
784
1040
570
475
215
Early Plus 13 277 2275
Twilight Plus 12 107 840
College 15 685
Junior 3 305
Total 402
Total AFP 1186
$ 440,895.00
$ 306,800.00
$ 72,960 .00
$ 9,500.00
$ 3,870 .00
$ 834,025.00
Less 50% of new non-residents
14,788 .00
Less 50% of new non-residents $ 5,040 .00
$ 615,387.00
$ 84,840.00
$ 10,275 .00
$ 915.00
$ 711,417.00
$ 1,545,442 .00
BUDGET STATUS rev. 11/30/23
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity_ -
Contracual Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
' Proffessional/Technical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards _
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landscapi
Topsail & Sand
Fertilizer
Fungicide
nsecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance S
Mileage -Maintenance - $
Meetings/Travel _
Dues and Subscriptions $
Clothing Allowance-Admin S
Advertising/Promotions
CVEC Administration Charges
FY 2024
Expended thru
November Budget
WAGES
$ 425,676.30 1 $1,132,652.00 $ 706,975.70 37.6% Full-time Wages $ 380,012.18 $ 1,001,971.00 $ 621,958.82 37.9%
$ 3.12,007.34 $ 570,394.00 $ 258,386.66 54.7% Part-time Wages $ 303,809.61 $ 518,540.00 $ 214,730.39 58.6%
$ 42,342,36 $ 67,302.00 $ 24,959.64 62.9% Overtime $__41,231.36 $ 61,184.00 $ 19,952.64 67.4%
$ ,,295.44 ' $ 14,170.00 $ 10,874.56 23.3% Longevity _ $ 3,081.00 $ 15,197.00 $ 12,116.D0 20.3%
$ - $ 7,240.00 L_$_ 7,240.00 0.0% Contractual Obligations
$ - $ - $ - --'
$ - $ - $
$ 783,321.44. $1,791,758.00 $1,008,436.56__ 43.7% SUBTOTAL $ 728,134.15 $ 1,596,892.00 $ 868,757.85 45,6%
%of
Budget
Balance Spent
FY 2023
Expended thru
November Budget Balance
% of
Budget
Spent
- $ - ---- $ - _ .
$ $ $
GENERAL EXPENSES
$ - $ 3,500.00 , $ 3,500.00 0.0% Oil/Grease $ 2,194.99 $ 3,200.00 $ 1,005.01 68.6%
$ 9,114.24 $ 12,500.00 $ 3,385.76 72.9%
$ 10,265.04 $ 10,500.00 $
$
3,057.70 18.4%
ting
2,
00.00 $
$ 5,876.22 $ 13,000.00 $ 17,112378 45.2% Gasoline
el --- $ 26,373.55 , $ 49,0 000.00 $ 20,539.32 57.9%0.
$ 24,370.69 $ 50,000_00 $ 25,629.31 48.7/ Electricity ,
$ 7,937.73 $ 25,000.00 $ 17,062.27 31.8% Electricity -Irrigation Pump $ 14,578.33 $ 23,320.00 $ 8,741.67 62.5%
$ 30,422.31 $ 95_,000.00 $ 64,577.69 32.0 % R&M Equipment $ 29,193.76 $ 68,000.00 $ 58,806.24 33.2%
$ 19,951.42 $ 40,000.00 $ 20,048.58 49.9% R&M Irrigation $ 18,058.47 $ 37,000.00 $ 18,941.53 48.8%
$ 25001.08 $ 8,500.00. $ 6,498.92 23.5% Proffessional/Technical $ 5,632.63 $ 4,500.00 $ (1,132.63)' 125.2%
$ - $ 2,500.00 $ 2,500.00 0.0% OSHA Training _ $ - $ 2,500.00 $ 2,500.00 0.0%
$ 470.99 $ 1,600.00 $ 1,129.01 29.4% Phones $ 481.81 $ 1,600.00 $ 1,118.19 30.1%
$ 1,495.00 $ 2,200.00 $ 705.00 68.0% Alarm $ 2,842.31 $ 2,200.00 $ (642.31) 129.2%
898.95 $ 10,000.00 $ 9,101.05 9.0% Office Supplies $ 3,881.49 , $ 9500.00 $ 5,618.51 40.9%
$ 6,000.00 $ 6,000.00 0.0% Score Cards $ 2,985.00 $ 5,000.00 $ 2,015.00 59.7%
6,349.29 $ 15,000.00 $ 8,650.71 42.3% Maintenance Supplies
3,480.58 $ 13,000.00 $ 9,519.42 26.8% Range Supplies -
3,533.32 $ _ 8,500.00 $ 4,866.68 42.7% Computer Supplies
8,719.66 $ 25,000.00 i $ 16,280.14 34.9% Custodial Supplies
166 932.54 $ 35 000.00 $ 18 067.46 48.4% Rubbish Removal/Sanitation
3,741.00 $ 35,000.00 $ 31,259.00 10.7 % See
1,249.17 $ 13,000.00 $ 11,750.83 9.6% Tee & Green
784.74 $ 8,000.00 $ 7,215.26 9.8% Landscaping
$ 9,878.93 $ 40,000.00 $ 30,121.07_1 24.7% Topsoil & Sand
$ 50,295.00 $ 100,000.00 $ 49,705.00 50.3% Fertilizer
$ 8,991.33 $ 135,000.00 $ 126,008.67 6.7% Fungicide
$ 1,092.37 $ 20,000.00 $ 18,907,63 5.5% Insecticides _
$ 2,055.23 $ 60,000.00 $ 57,944.771 3.4% Misc. WettingApents/Lime
$ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Cart Lease
See d
$ 11,447.09 $ 51,000.00 $ 39,552.91 22.4% Clubhouse Fum./Repair
$ 78,860.70 $ 85,000.00 $ 6,139.30 - 92.8% Credit Card Expense
$ 426.08 $ 3,500.00 $ 3,073.92. 12.2% Environmental Monitoring
$ 11,062.75 $ 12,000.00 $ 937.25 92.2%,
3343 92 $ 13 000 00 $ 9,656.08 25.7%
$ 4,374.63 $ 8,000.00. $ 3,625.37 54.7%
$ 7,411.96 $ 22,000.00 $ 14,588.04 33.7%
$ 9,321.48 $ 20,000.00 ' $ 10,678.52 46.6%
50,000.00 $ 39,420.14 _ 21.2%
1,562.50 $ 4,688.0D $ 3,125.50 33.3% CVEC Administration Charges $ 1,171.88 $ 4,688.00 $ 3,516.12 25.0%
- $ - $ _ $ $ $
- $ _ $ $
$ - -_ $ $ - $
,$ $ - $ - $
$ $ - $ $
$ - $ - $
- $ - $ - $
3,703.17 $ 10,000.00 $ - 6,296.83 37.0% .Safety Clothing Allowance
- $ _ 450.00 $ 450.00. 0.0% Mileage -Maintenance $
148.36. $ 2,500.00 $ 2,351,64 5.9% Meetingsfrravel $
2,340.00 $ 4,100.00 , $ 1,760.00 57.1% Dues and Subscriptions - $__ 2,945.00 ! $ 4,100.00
$ 4,000.00 $ 4,000.00 0.0% Clothing Allowance-Admin $ _ - 1 $ 4,000.00
$ 16,579.96 $ 50,000.00 $ 33,420.02 33.2% Advertising_/Promotions
$ 11,482.00 $ 29,000.00 ' $ 17,518.00 39.6%
$ - $ _ 12,000.00 $ 12,000.00 0.0%
$ 793.50 $ 5,000.00.1 $ 4,206.50 L 15.9%
$ 15,203.75 $ 31,500.00 $ 16,296.25 48.3%
$ 48,492.25 $ 96,000.00 $ 47,507.75 50.5%
$ 4,603.07 $ 126,000.00 i $ 121,396.93 3.7%
$ - $ 16,000.00 $ 16,000.00 0.0%
$ 40,387.16 $ 58,000.00 _ $ 17,612.84 69.6%
$ 74,000.00 $ 111,000.00 $ 37,000.00_1_ 66.7%
$ 24,995.82 $ 50,000.00 $ 25,004.18I 50.D%
$ 53,933.60 $ 75,000.00 $ 21,066.40 ' 71.9%
$ 599.03 $ _ 3,000.00 $ 2,400.97 20.0%
$ 1,725.31 $ 9,000.00 _ $ 7,274.69 19.2%
$ 450.00 $ 450.00 0.0m
- i $ _ 2,500.00 $ 2,500.00 0.0%
$ 1,155.00 71.8%
$ 4,000.00. 0.0%
$ 10,579.86 $
$
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop_Purchases
Capital
Indirect Costs
Life Insurance
Unemployment -
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Exp,
Transfer to Capital Stabilization $ 350,000.00 ! $ 3.50,000.00 $ •
Insuranced Claims $ 13,317.00 $ 13,317.00 $
SUBTOTAL $1,209,571.19 $1,700,495.00. $ 490,923.81
GRAND TOTAL
$ 21,000.00 $ 21,000.00 $ -
$ 102 200.39 $ 240,000.00. $ 137,799.61
$ - $ - I $ -
,1__$ 211 619.00 1 $ 211,619.00 I, $
_ $. 270.69. $ 712.00 $ 441.,
_ $ - $ 50,000.00 $ 50,000.00
$ 115,730.75 $ 373,092.00 $ 2
$ 6,608.73 $ 26,050.00 $ 19,441.27
$ 8,858.20 $ 20,000.00,L$ - 11,141.80
$ 12,875.00 $ 16,000.00 $ 3,125.00
$ 70,386.77 $ 82,000.00 $ 11,613.23
$ 296,704.66 $ 296,705.00 $ 0.34
$
$
$ 411,752.17
707,785.83 36.8%
SUBTOTAL
Other Expenses: _
100% Transfer to Trust
43% Pro Shop Purchases
Capital
100% Indirect Costs
31 38% Life Insurance
0% Unemployment
57,361.25 31% Health Insurance
25%� Medicare
44% Compensated Absences
80% Workers Co nsation
86% General Liability Insurance
100%i Retirement/Pension Exp.
100%1 Transfer to Capital Stabilization
100%1
71% SUBTOTAL
$2,404,644.80 84,611,791.00 52,207,146.20 52% GRAND TOTAL
$ 453,975.07 $ 1,021,318,00 $ 567,342.93 44.4%
$ - $ 21,000.00 $ 21,000.00 0%
$ 87,310.91 $ 230,000.00 $ 142,689.09 38%
$ - $ - $ -
$ 205,356.00 $ 205,356.00 $ - 100%
$ 276.37 $ 67_1.00 _ $ 394.63 41%
$ - $ 55,080.00 $ _ 55,080.00 0%
$ 115,663.75 $ 343,608.00 $ 227,944.25 34%
$ 6,502.90 $ 23,976.00 $ 17,473.10 _ _ 27%
$ 21,547.75 $ 20,000.00 , $$ (1,547.75) 108%
$ 10,605.00 $ 16,480.00 k $ 5,875.0D sail,
$ 68,262.24 $ 81,198.00 ! $ _ 12,935.76 . - 84%
$ 238,5.54.00 - $ 238,554.00 I $ - 100%
$ - $ 400,000.00 , $ 400,000.00 0%
$ 754,078.92 $ 1,635,923.00 , $ 881,844.08 46%
51.936.188.14 5 4 254 133.00 $ 2,317,944.86 ! 46%
CAPTAINS GOLF COURSE COMPARISON REPORT
NOVEMBER
Nov -18 Nov -19 Nov -20 Nov -21 Nov -22 Nov -23
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ - $ $ - $ $ $
RESIDENTS-Moming $ $ $ $ $ $
RESIDENTS - Twilight $ - $ - $ $ - $ 200.00 $
CHARTER NON-RESIDENTS $ - $ $ - $ $ $
NON-RESIDENTS $ - $ $ - $ $ $ -
NON-RESIDENT TWILIGHT $ $ $ $ $ $
AFP COLLEGIATE $ - $ $ - $ $ $
AFP JUNIOR $ $ - $ $ - $ $
SUBTOTAL $ $ $ $ $ 200.00 $
GREEN FEES:
18 HOLE GREEN FEE $ 9,267.00 $ 10,399.00 $ 40,570.00 $ 24,615.00 $ 30,650.00 $ 26,651.00
TWILIGHT GREEN FEES $ 2,618.00 $ 4,003.00 $ 8,708.00 $ 7,168.00 $ 6,430.00 $ 8,937.00
BACK 9 GREEN FEES $ 815.00 $ 921.00 $ 3,010.00 $ 2,378.00 $ 4,190.00 $ 1,514.00
ADVANCED RESERVATIONS $ 5,000.00 $ 425.00 $ 3,324.80 $ 14,785.35 $ 10,657.95 $ 8,186.40
SUBTOTAL $ 17,700.00 $ 15,748.00 $ 55,612.80 $ 48,946.35 $ 51,927.95 $ 45,288.40
CARTS:
18 HOLE CART $ 7,643.72 $ 8,706.94 $ 24,017.51 $ 21,042.28 $ 22,609.43 $ 17,850.39
9 HOLE CART $ 2,782.75 $ 3,506.60 $ 8,779.12 $ 6,936.80 $ 6,154.73 $ 6,844.78
SUBTOTAL $ 10,426.47 $ 12,213.54 $ 32,796.63 $ 27,979.08 $ 28,764.16 $ 24,695.17
DRIVING RANGE $ 1,798.00 $ 2,376.00 $ 8,416.00 $ 4,413.00 $ 2,892.00 $ 4,145.00
PULL CARTS $ 249.51 $ 110.10 $ 315.27 $ 24.48 $ 110.07 $ 237.44
SNACK BAR RENT $ 3,500.00 $ 3,500.00 $ $ 2,500.00 $ 1,500.00 $ 19,500.00
GIFT CERTIFICATES $ 2,155.81 $ 994.53 $ 533.30 $ 3,110.24 $ 1,494.55 $ 865.46
CREDIT BOOK $ (2,445.09) $ 1,100.77 $ (587.85) $ 2,704.91 $ (1,187.69) $ 231.70
PRO SHOP SALES $ 11,161.20 $ 8,745.16 $ 12,278.71 $ 11,946.41 $ 9,853.03 $ 16,299.61
HANDICAP REVENUE $ - $ $ - $ $ -
SOLAR REVENUE $ - $ $ $ - $ - $ -
MISC. SALES $ - $ $ - $ 92.81 $ - $
SUBTOTAL $ 16,419.43 $ 16,826.56 $ 20,955.43 $ 24,791.85 $ 14,661.96 $ 41,279.21
TOTAL REVENUE $ 44,545.90 $ 44,788.10 $ 109,364.86 $ 101,717.28 $ 95,554.07 $ 111,262.78
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH NOVEMBER ( 11 months )
YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 292,078.85 $ 319,332.00 $ 334,908.02 $ 283,150.00 $ 391,041.00 $ 396,696.71
RESIDENTS - Moming $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70 $ 261,186.50 $ 294,422.70
RESIDENTS -Twilight $ 45,537.00 $ 52,520.33 $ 65,166.00 $ 52,651.00 $ 68,424.80 $ 69,746.00
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ - $
NON-RESIDENTS $ 321,313.00 $ 338,696.00 $ 371,623.00 $ 412,078.00 $ 538,192.87 $ 564,859.96
NON-RESIDENT TWILIGHT $ 42,579.00 $ 43,799.00 $ 70,105.00 $ 73,048.00 $ 81,951.00 $ 73,340.00
COLLEGIATE $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 $ 19,380.00 $ 17,650.00
JUNIORS $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5.464.00 $ 3,917.00 $ 4,956.00
SUBTOTAL $ 932,724.84 $ 990,979.78 $ 1,069,928.02 $ 1,021,029.70 $ 1,364,093.17 $ 1,421,671.37
GREEN FEES:
18 HOLE GREEN FEE $1,356,879.34 $1,382,182.10 $ 1,485,767.52 $ 1,586,540.95 $ 1,699,234.80 $ 1,788,959.49
TWILIGHT GREEN FEES $ 152,975.20 $ 167,910.30 $ 223,345.88 $ 219,383.89 $ 231,023.48 $ 410,665.19
BACK 9 GREEN FEES $ 71,778.04 $ 82,959.95 $ 97,857.95 $ 151,269.25 $ 231,004.14 $ 62,348.00
ADVANCED RESERVATIONS $ 125,820.20 $ 121,093.00 $ 40,318.20 $ 64,040.45 $ 70,711.10 $ 124,711.30
SUBTOTAL $1,707,452.78 $1,754,145.35 $ 1,847,289.55 $ 2,021,234.54 $ 2,231,973.52 $ 2,386,683.98
CARTS:
18 HOLE CART $ 524,898.85 $ 503,235.06 $ 522,393.34 $ 628,999.18 $ 642,662.73 $ 689,389.71
9 HOLE CART $ 115,043.05 $ 113,347.71 $ 129,777.17 $ 141,755.92 $ 155,288.11 $ 161,541.25
SUBTOTAL $ 639,941.90 $ 616,582.77 $ 652,170.51 $ 770,755.10 $ 797,950.84 $ 850,930.96
DRIVING RANGE $ 122,758.80 $ 136,190.00 $ 145,406.00 $ 165,819.00 $ 162,453.50 $ 169,527.00
PULL CARTS $ 8,312.05 $ 7,709.03 $ 8,401.63 $ 5,253.72 $ 5,907.73 $ 7,116.59
SNACK BAR RENT $ 32,000.00 $ 33,951.58 $ 10,000.00 $ 22,500.00 $ 24,603.05 $ 25,500.00
GIFT CERTIFICATES $ (15,272.95) $ (18,992.99) $ (19,407.68) $ (7,441.03) $ (14,631.69) $ (16,713.70)
CREDIT BOOK $ (813.46) $ 5,401.18 $ 5,047.24 $ 23,844.33 $ 17,770.80 $ 21,888.12
PRO SHOP SALES $ 274,388.99 $ 263,336.48 $ 187,201.63 $ 263,055.17 $ 287,110.34 $ 345,749.54
HANDICAP REVENUE $ $ - $ - $ $ - $ 12,940.00
SOLAR REVENUE $ - $ $ - $ - $ - $ 72,117.00
MISC. SALES $ - $ - $ - $ 6,223.27 $ 8,089.65 $ 4 155.75
SUBTOTAL $ 421,373.43 $ 427,595.28 $ 336,648.82 $ 479,254.46 $ 491,303.38 $ 642,280.30
TOTAL REVENUE $ 3,701,492.95 $ 3,789,303.18 $ 3,906,036.90 $ 4,292,273.80 $ 4,885,320.91 $ 5,301,566.61
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH NOVEMBER (5 months )
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 17,980.00 $ 12,671.00 $ 23,112.00 $ 7,371.00 $ 480.00 $ 2,850.00
RESIDENTS - Morning $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00 $ 3,280.00 $ 2,970.00
RESIDENTS - Twilight $ 4,487.00 $ 5,432.00 $ 6,362.00 $ 2,808.00 $ 5,748.40 $ 1,080.00
CHARTER NON-RESIDENTS $ - $ - $ $ $ $ -
NON-RESIDENTS $ 9,165.00 $ 10,454.00 $ 24,600.00 $ 2,804.00 $ 2,080.00 $ 6,495.00
NON-RESIDENT TWILIGHT $ 2,154.00 $ 3,108.00 $ 6,764.00 $ 2,800.00 $ 2,310.00 $ 2,136.00
COLLEGIATE $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00 $ 450.00
JUNIORS $ 1.085.00 $ 388.00 $ 496.00 $ 584.00 $ $ 496.00
SUBTOTAL $ 34,816.00 $ 36,338.00 $ 61,762.00 $ 20,978.00 $ 14,348.40 $ 16,477.00
GREEN FEES:
18 HOLE GREEN FEE $ 994,736.34 $1,027,814.58 $ 1,305,898.58 $ 1,141,134.49 $ 1,208,506.56 $ 1,265,378.99
TWILIGHT GREEN FEES $ 109,239.20 $ 114,739.00 $ 173,574.88 $ 147,425.89 $ 152,118.50 $ 291,626.15
BACK 9 GREEN FEES $ 57,614.04 $ 67,424.00 $ 82,820.95 $ 116,261.25 $ 177,410.01 $ 28,232.00
ADVANCED RESERVATIONS $ 53,587.00 $ 52,210.40 $ 26,115.80 $ 34,354.25 $ 47,005.55 $ 83,874.55
SUBTOTAL $1,215,176.58 $1,262,187.98 $ 1,588,410.21 $ 1,439,175.88 $ 1,585,040.62 $ 1,669,111.69
CARTS:
18 HOLE CART $ 356,686.03 $ 353,733.94 $ 457,260.43 $ 439,332.91 $ 447,562.86 $ 457,010.90
9 HOLE CART $ 83,721.38 $ 88,132.75 $ 107,554.60 $ 96,430.10 $ 110,594.18 $ 107,374.23
SUBTOTAL $ 440,407.41 $ 441,866.69 $ 564,815.03 $ 535,763.01 $ 558,157.04 $ 564,385.13
DRIVING RANGE $ 81,463.00 $ 84,814.00 $ 120,166.00 $ 103,183.00 $ 94,367.50 $ 102,830.00
PULL CARTS $ 5,970.82 $ 5,369.79 $ 6,614.71 $ 3,218.78 $ 4,444.84 $ 5,075.06
SNACK BAR RENT $ 23,500.00 $ 23,500.00 $ 10,000.00 $ 22,500.00 $ 24,603.05 $ 19,500.00
GIFT CERTIFICATES $ (15,714.03) $ (15,153.77) $ (13,923.40) $ (8,853.05) $ (12,237.56) $ (13,217.88)
CREDIT BOOK $ (3,864.62) $ 3,676.17 $ 5,564.11 $ 19,458.84 $ 14,310.74 $ 10,511.89
PRO SHOP SALES $ 170,163.21 $ 159,951.97 $ 148,025.93 $ 163,468.97 $ 161,293.35 $ 225,479.04
HANDICAP REVENUE $ - $ - $ $ - $ - $ 2,480.00
SOLAR REVENUE $ . $ - $ - $ - $ $ -
MISC. SALES $ - $ - $ - $ 6,223.27 $ 4,298.56 $ 3,340.10
SUBTOTAL $ 261,518.38 $ 262,158.16 $ 276,447.35 $ 309,199.81 $ 291,080.48 $ 355,998.21
TOTAL REVENUE $1,951,918.37 $2,002,550.83 $ 2,491,434.59 $2,305,116.70 $ 2,448,626.54 $ 2,605,972.03
FY 2024 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
F523 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Heahh Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
JUL AUG
12000 $ 6,000
510,661 $ 510,661
167,585 $ 175,565
28,507 $ 37,416
47,000 $ 40,000
8,000 $ 8,000
- $
$
773,753 $ 777,642
170,600
148,899
26,400
712
31,091
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
1,434,075
(660,322)
SEP
3,664
297,866
119,704
24,944
25,770
6,000
477,967
OCT
191,498
87,783
17,817
20,000
4,000
321,098
NOV DEC
63,833
31,921
7,127
10,000
2,500
115,380
35,039
21,278
7,980
1,782
4,000
JAN
$ - 5
$ 21,278 $
$ 5,586 $
$ 3,563 $
$ 5,000 $
$ 5
- 5 - $
$ 35,427 $
FEB
204,606
21,278
3,990
3,563
2,000
235,437
5
170,600 $ 153,012 $ 133,666 $ 123,113 $ 112,561 $ 116,078 $ 87,938 $
143,301 $ 116,432 $ 66,053 $ 59,336 $ 40,303 $ 40,303 $ 50,379 $
24,000 $ 16,800 6 10,800 $ 4,800 $ 6,000 $ $ - $
$ 5 $ - $ - $ - $ $
$ $ $ 7,000 $ 9,000 $ 9,000 $ 9,000 $
31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $
$ - $ - $ - 5 $ - $ - $
$ - $ - $ $ $ $ - $
$ - $ $ 5 $ - $ $
$ - $ $ 5 $ $ $
$ - $ $ $ $ $ $
$ - $ - $ - $ $ $ $
$ - $ $ - $ $ - $ - $
$ $ $ - 5 $ - $ - $
$ - $ $ - $ $ $ - $
368,991 $ 317,335 $ 241,609 $ 225,340 $ 198,955 $ 196,472 $ 178,408 $
408,651 $ 160,632 $ 79,488 $ (109,959) $ (163,915) $ (161,045) $ 57,029 $
MAR
457,355
42,555
6,384
3,563
20,000
1,500
531,358
119,596
79,487
9,000
31,091
239,174
292,184
APR
324,963
63,833
31,921
14,254
25,000
2,000
461,970
130,148
118,671
40,800
7,000
31,091
327,710
134,260
MAY
156,464
127,665
63,842
16,035
30,000
6,000
72,517
472,523
167,082
123,149
55,200
31,091
376,522
96,001
JUN TOTALS
38,514 $ 1,203,566
255,330 $ 2,127,754
95,763 $ 798,024
19,599 $ 178,171
45,000 $ 273,770
7,000 $ 45,000
- $ 72,517
461,206 $ 4,698,802
274,366
133,225
55,200
31,091
493,882
1,758,758
1,119,538
240,000
712
50,000
373,092
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
4,598,474
(32,676) $ 100,328
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
$ 7,821 $ 2,240 $ 3,201 $ 3,215 $ - $ $ $ $ - $ - $ $ - $ 16,477
$ 597,856 $ 544,328 $ 290,237 $ 191,402 $ 45,288 $ $ $ $ $ $ $ - $ 1,669,112
6 189,993 $ 169,388 $ 104,856 $ 80,290 $ 24,933 $ $ $ $ $ $ - $ - $ 569,460
$ 41,370 $ 32,688 $ 14,808 $ 9,819 $ 4,145 $ $ $ $ $ $ $ - $ 102,830
$ 74,086 $ 64,117 $ 39,702 $ 31,274 $ 16,300 $ 5 $ $ $ $ $ - 5 225,479
$ - $ - $ - $ • $ 19,500 $ $ $ $ $ $ - $ - $ 19,500
$ $ - $ - $ - $ $ $ 5 $ $ 5 - $ - $
$ 3,270 $ 2,155 $ 15 $ 380 $ 5 - 5 $ $ $ $ $ - $ 5,820
$ (9,078) $ (2,356) $ 88 $ (2,738) $ 865 $ - 5 $ $ - $ - $ $ - $ (13,218)
$ 469 $ 5,691 $ 1,265 $ 2,855 $ 232 $ - $ $ $ - $ $ $ - $ 10,512
$ 905,788 $ 818,252 $ 454,173 $ 316,497 $ 111,263 $ - 5 $ $ - $ $ 5 - $ 2,605,972
127,977
53,472
12,475
53
23,705
1,308
11,324
296,705
70,387
$97,404
164,274
101,993
21,136
53
23,705
6,000
211,619
350,000
878,780
157,194
110,768
36,360
53
22,308
326,683
145,423
115,269
18,697
63
23,007
21,000
323,459
$ 188,454 $
$ 30,249 $
$ 13,532 $
$ 50 $
$ 5
$ 23,007 $
$ 6,609 $
$ 1,550 $
$ 1,551 5
$ - $
$ - $
5 $
$ $
$ $
$ 5
$ 5
$ 265,001 $
SURPLUS/(DEFICIT) $ 308,383 $ (60,528) $ 127,489 $ (6,962) 5
(153,739) $
5
$
5
S
783,321
411,752
102,200
271
115,731
6,609
8,858
12,875
296,705
70,387
21,060
211,619
350,000
2,391,328
$ 214,644
MONTH: I Nov -23
DATE
1
2
3
DAY
WED
THU
FRI
SAT
4
5 SUN
6 MON
7 TUE
8 WED
9 THU
18
12
44 I
GUEST PLAY
B-9 TWI-LT1 PP COMP OTHER TOT-GST
1 1
5 13 4 2 - 36
19 19
36
21
4�
7
1 80
6
3
10
11
12
13 MON
14 TUE
15 WED
16
111
181 SAT 16.1
19 SUN 39 , - 17
201 MON 6
21` TUE 5 - 13
22 WED
23 THU
241 FRI 64
25 SAT 3
26' SUN 18
271 MON
28
29
30
FRI
SAT
SUN
122
44
14
12
18 '
2
32 ' 3 --- 21 1 -
32 3 30 -
133 i 8 5 -
7. 5
5. 5
4 ; 1 10 10
26 I
60
2
12
THU
FRI
107
1
21
2
63
178
24
12
16
25_L
46
85
24
64
7
22
18
22
71
106
100
65
122
27
33
32
85
MEMBER PLAY
B-9 TWI-LT _ TOT-MBR
1 9 32
19 - i 90
24 36 166
17 32 149
18 25 106
6 3 131
31 - 56�
27 5 65
1 - 33
26 41 152
125 - 38 163
49 12 10 71
GRAND
TOTALS COMMENTS/WEATHER
33 Partly Cloudy, Cool, 45 deg
126 Windy, Cold, 47 deg
257 Sunny, 50 deg
315 Sunny, Nice, 62 deg
254 Sunny, 60 deg
159 Cloudy, 50 deg
85 Rainy, 55 deg
86 Sunny, Windy, 45 deg
35 _ Rain, 45 deg
215 _ Cloudy, 50 deg
341 Sunny, Windy, Coal, 48 deg
95 Sunny, Cold, 45 deg
68 - 13 81
31 3 22 56
50 - 58 108
83 34 - 117
93 Cold, 45 deg
126 8 63 197
TUE
WED
THU
1
3
25
31
93
62
34
8 9 48
7 26 126
- 5 67
4 17 55
72 Cloudy, Clod, 44 deg
133 Sunny, Nice, 50 deg
163 Sunny, Nice, 60 deg
282 Sunny, 61 deg _
72 Misty, 55 deg
190 Sunny, 50 deg
111 64 18
8 61
35 86 5
8 58 11
3
23
13
5 34 67
71 167 1,284 1,732
1254 1996
21 23' 1721 1,255 2,201
TOTALS 627 I 40
Nov -22 6631 _ 193
Nov 21 701. 71 267
Nov -20 1,160 114 405'
0 82, 0 1 721 3,000
75 636 ! 1,461
s�
98 12 529 1 1,241
Nov -19 313
43 152
Nov -18 237
41
151
Nov -17 430
36
Nov -16 451
Nov -15 534
Nov -14 289
Nov -13 295
43
52
155
106
171
9 161
23 228
Nov -12 385
Nov -11 546
45 235
35 287
Nov -10 290 19 165
73 43 741 ' 1,598
2 99 42 743. 1625
14 126 897- 1,661
119 U 661 _ 1,321
53 693 1,386
45 840 { 1,503
1,016 1,861
73 - ' 547 -_-1,504
Nov -09 369 12 205. 22 79
Nov -08 346 27 157 21 82
Nov -07 277
36
Nov -06 646 60
Nov -05 599 81
Nov -04 469 54 152 36 102
Nov -03 504 73
Nov -02 369
Nov -01 429
Nov -00
373
80 101
55 288
13 ! 85 166
69
22 728 1,686
661 69
63
68
687
1,970
1,455
557 1,317
1,185. 2,116
1,234 1,916
1,710
879 1,802
146 770 1,693
150 1,128 2,339
74 Sunny, Cold, 40 deg
77.. Sunny, Cold, 42 deg
Closed, Rain
_ Closed, Thanksgiving
30 112 223 Sunny, Cool, 45 deg
6 12 20 Sunny, Windy, Cold, 34 deg
21 112 147 _ Sunny, Cool, 45 deg
31 100 108 Sunny, 52 deg
2 25 29 Cold, Windy, 36 deg
- 21 21 Sunny, Cold, 38 deg
14 82 116 Sunny, 49 deg
8
1
289
524
579
516 2,537 3,821 2 Days Closed
279 2799
437 3,217
383 736 4,119
207 286 1,954
4,053
4,472
5,840
212 182 , 1,635
536 229 2,363
456 178
243 416
196 131
188 99
299 . _ 268
381 311
270 207
293
204
324
367
459
323
265
309
294
124
2,590
2,164
3,104
2,259 3,002
2,320 3,217
1,648
1,673
2,070
2,573
1 Day Closed
2,309
2,366
2,910
3,589
1,981 2,528
301 2,564 3,251
307 1,966 , 2,599
183 1,824
279 2,762
355 2,730
272 2,305
2,381
3,947
3,964
3,122
213 2,280
156 Z158
125 2,758
3,159
2,928 I
3,886
124 1,934 2,662
CALENDAR YEAR 2023 PLAY TOTALS
Member
Play %
83%
76%
79%
63%
50%
49%
42%
44%
18 hole
green
152
186
GUEST
Prepaids
-
-
-
213
361
180
96
20
257
Back 9
w/mbr
95
60
PLAY
Twilight
green
_ 53
76
99
371
Misc.
15
24
13
111
1,217
329
204
Guest
Play
315
346
508
2,057
5,331
MEMBER
18 hole play
1,100
791
1,356
2,302
3,307
Back 9
play
285
212
385
730
1,086
PLAY
Twilight
play
138
101
149
433
864
1,926
2,325
1,965
1,450
1,207
516
-_
11,074
7,407
10,569
11,480
Member
Play
1,523
1,104
1,890
3,465
5,257
6,075
TOTAL
PLAY
Monthly
Totals
1,838
_ 1,450
2,398
5,522
10,588
12,474
January
February
March
268
128
263
April
1,099
May
2,495
254
100
1,004
1,816
June
3,974
6,399
3,687
4,472
4,230
3,003
3,063_
1,732
462
455
541
311
_ 559
289
July
6,228
5,309
3,272
2,239
627
-
115
176
110
3,209
2,777
1,242
1,092
9,852
7,252
6,736
4,764
17,104
_ 15,236
August
218
253
973
258
-
8,500
5,134
4,541
1,284
-
44,267
September
9,898
9,370
48%
52%
66%
#DIVl0!
October
141 96
4,829
November
36
40
1,437
323
-
12,062
2,537
-
45,432
46,543
52,823
48,648
3,821
- _
December
-
-
TOTALS
25,849
1,304
3,615
29,043
5,315
89,699
51%
6,471
6,867 2,760
8,265 1,376
8,682 564
43,213
2022
25,465 1,650
30,465
8,671
7,995
89,756
52%
1,201
3,939
2021
26,122 1
40,903
36,110
34,259
93,726
84,758
56%
57%
3,240
4,728
2020
23,830 531
2,503
I
6,833 38,492
2019
22,138 [ 1,769
_
2,344
6,082 2,591
34,924
26,234
5,425
73,416
52%
22,289 1 1,888
6,112
6,363 38,142
2018
2,032
3,932
36,253
25,608
6 171
74 395
51%
21,905
6,534
2,926
35,097
5,477 38,380
2017
1,907
1,825
26,477
6,426
73,477
52%
2016
23,902 2,357
1,809
6,595
4,206
38,869
27,309
7,663 5,577 40,549
79,418
51%
2,216
1,174 6,117
5,502 35,952
2015
25,318
3,435
38,260
24,845
5,605
74,212
48%
2,405
36,508
26,145
2014
23,422
929
5,885 3,867
5,975
3,932 36,052
72,560
500/,
49%
3,799 36,906
25,748
6,108
3,769 35,625
2013
23,220 2,438
1,138
6,311
- 72,531
2012
23,523 2,636
3,618 37,169
28,694
38,778
51%
1,231
6,161
7,121
2,963
- 75,947
2011
23,723 3,242
843
5,128 3,449
36,385
28,422
6,854
2,678 37,954
- 74,339
51%
20,652
3,442 37,603
73,364
51%
2010
3,180
878
6,594
4,457
35,761
27,379
6,782
22,986
26,929
6,107 3,160
2009
3,517
2,089
5,011
5,218
38,821
36,196
75,017
48%
5,816
6,959 5,918 38,874
2008
23,524 4,582
1,204
5,837
40,963
25,997
79,837-
49%
1,177
7,470 3,353 40,581
83,850
48%
2007
24,113 4,858
6,544
6,577
43,269
29,758
43,454
31,342 7,376 3,654
85,826
49%
50%
2006
22,099 7,080
1,485
5,828
6,962
42,372
11,948
2,162
4,601
6,404
7,270 4,869 41,018
2005
16,577
41,692
28,879
82,710
7,250 4,212 41,540
50%
2004
16,731 12,074
1,858 4,602
5,472
40,737
30,078
82,277
4,371
6,065 3,800 38,702
2003
17,168 12,342
1,912
5,397
41,190
28,837
79,892
48%
48%
5,482
30,641 7,111 3,205
2002
17,705 15,353
1,953
4,487
44,980
40,957
85,937
13,280
5,034
46,026
30,163 7,039
1,837 39,039
85,065
46%
2001
21,699
1,943
4,070
`14,082
3,480 2,382 40,710
28,967 4,375
2,879 36,221
2000
18,987
1,779
76,931
47%
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of November 14th, 2023
Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice Chair), Rob David, Jim Juras,
Anne O'Connell, Jay Paggi, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Susan Olin (9-
Holers Association)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster-
ma.cablecast.tv!CablecastPublicSite/show17774?site=1
Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — Seven Commissioners present which constitutes a quorum.
Public Comment — No public comment
Superintendent's Report (Colin Walsh) - Colin Walsh began by noting the onset of fall weather. He
highlighted improvements in course conditions, mentioning the occasional frost delays and the need for
caution during those times. The mowing of the golf courses had reduced, and the focus shifted to leaf
cleanup, acknowledging the extended period for this task. Colin Walsh detailed ongoing projects,
including bunker rebuilds on par threes and drainage work on hole 10 Port. He commended the
maintenance team for their efforts, citing the effectiveness of the recently acquired Kubota backhoe.
Updates on specific projects included a sinkhole repair on seven port and upcoming repairs to the cart
paths. Colin Walsh mentioned the irrigation system blowout was rescheduled post -Thanksgiving, delayed
due to compressor issues. He touched on safety and pesticide training programs, emphasizing the
commitment to staying updated on regulations.
Colin Walsh provided information on the Request for Proposal (RFP) for the well project and the
finalized maintenance building study report, signaling progress on these fronts. A new piece of capital
equipment, a rough mower, had arrived after a two-year wait, replacing a well-worn unit. Colin Walsh
acknowledged the positive impact of such additions on staff morale.
1
In personnel updates, Colin Walsh reported on seasonal staff finishing their tenure and upcoming layoffs,
along with the retirement of Jerry Hough, expressing gratitude for Hough's over 10 years of dedicated
service.
Director of Operations Report (Jay Packett) — Jay Packett started his financial report with an overview
of the Budget Status through October. He pointed out that the current budget used was at 46%, exceeding
last year's 40%. Notable increases were observed in diesel fuel and credit card expenses. Jay Packett
expressed concern over the latter, as the budget couldn't be adjusted, and an increase in credit card
transactions has incurred higher expenses.
Jay Packett then provided a summary of the financial performance for October 2023. Increases were
observed in pro shop sales, greens fees, and carts, contributing to an overall surplus of approximately
$49,000. Pro shop sales played a significant role, rising by nearly $10,000. Jay Packett was optimistic
about maintaining positive trends.
Calendar year statistics were presented, showcasing substantial gains in membership revenue, greens fees,
carts, and pro shop income. The overall surplus compared to the same period in 2022 amounted to
$400,000.
Moving to fiscal year totals, Jay Packett pointed out a surplus of about $90,000 in memberships. Greens
fees and carts also demonstrated noteworthy increases, resulting in a grand total surplus of almost
$142,000. Despite October's operating expenses exceeding projections due to pre -ordered maintenance
supplies, Packett emphasized an overall fiscal year projected surplus of $268,000.
The financial report concluded with Jay Packett noting a successful October in terms of play totals, with
9,307 rounds recorded —the second highest ever. Calendar year play totals reflected a substantial lead of
1,882 rounds compared to the same period in 2022. Jay Packett attributed these positive trends to the
efforts of Colin Walsh and his team, expressing gratitude for their consistent hard work. Jay Packet then
asked for any questions and comments on the financial data presented.
Anne O'Connell raised concerns about the high percentage of credit card usage, prompting discussions
about potential surcharges or incorporating fees into the overall cost structure. John Kissida and Rob
Davis shared insights on existing precedents and alternative approaches, suggesting potential discounts
for cash payments. Packett committed to exploring these options in collaboration with the town treasurer
and the finance team.
Business Manager Update — Jay Packett provided an update, stating that second -round interviews for the
position were conducted with three candidates. The panel, consisting of himself, Peter, Donna, Mimi, and
Susan (HR director), participated in the interviews. Following the meetings, they engaged in a discussion,
and it was revealed that there would be further communication with the candidates during the week.
While details were limited at the moment, Jay Packett expressed hope to share more information in the
next meeting, indicating ongoing progress in the hiring process.
Calendar of Events - Jay Packett presented the golf course's 2024 calendar events, highlighting key
activities and tournaments scheduled throughout the year. The presentation covered adjustments like an
earlier opening due to aeration considerations, hosting US Junior amateur qualifiers, and significant
events in each month. A request to host an event for Women's Week on October 14th generated concerns
among the commission members regarding it being Columbus Day weekend. The Women's Week golf
tournament is part of the annual Women's Week festivities in Provincetown, scheduled for October 12th
to 20th, 2024. The event aims to attract around 100 to 110 participants. The organizer specifically
requested hosting the golf tournament on October 14th, coinciding with Columbus Day. Despite an
2
expressed preference for an alternative date, the organizer cited scheduling constraints. The decision was
made to not host the tournament. The calendar discussion involved considerations for the schedule,
potential adjustments, and the general approval of the presented calendar. Jay Packett presented the 2024
calendar events for the golf course. Notable points include:
March 30: Opened 36 holes earlier than usual due to the calendar structure, starting aeration on April 1.
April: Aeration scheduled for the second week.
May 4th: Annual Martha White Tournament.
June: Consideration for hosting US Junior amateur qualifiers on June 17.
July: No association play in the first week, couples' championship on the 13th, and parent -child event on
the 21st.
August: Club Championship spans two weekends, 17th -18th being the busiest.
September: CUDA Cancer Fundraiser on the day after Labor Day, Nine-Holer's Association Invitational
on the 5th, and Captain's Invitational on the 7th -8th.
October: Various charity events, with Columbus Day affecting the schedule. Member -Member moved to
the weekend of the 26th -27th.
November: Course closures for maintenance starting from the 4th, one course closed Monday -Thursday,
both open Friday -Sunday.
Discussion and possible vote on 2024 daily fees, cart fees and range fees (Andrea Johnson) — The
Commission discussed tee time percentages. The current setup, with 50% members and 50% daily fee
players on the member course and 25% members and 75% daily fee players on the second course, was
considered effective. Jay Packett and the commission agreed on maintaining this ratio. A motion for the
recommendation to keep the current tee time percentages was approved and would be presented to the
Select Board for approval. Anne O'Connell then presented non-resident waitlist data, noting a decrease in
non-resident members from 386 to 377. Despite this, she suggested allowing up to 25 new non-resident
members for the next golf season. Discussions ensued regarding the decrease in non-resident
memberships, strategies for handling unresponsive individuals on the waitlist, and potential adjustments
to non-resident fees. Dave Valcourt proposed setting a target membership number around 1150 as a
compromise for AFPs and daily fee players. The commission agreed to decide on non-resident
memberships by the first meeting in February, with a motion to allow up to 25 new non-residents for the
2024 season being approved.
Discussion of 2024 Membership rates (Andrea Johnson) - The focus then shifted to daily fees, with
Anne O'Connell expressing reluctance due to the absence of an updated financial forecast. Jay Packett
shared information about a meeting to update the five-year financial forecast for the golf course. John
Kissida emphasized the importance of additional information, specifically average rounds played per
category and cart usage percentages. The discussion touched upon the potential impact of fee increases on
membership and the need for careful consideration to avoid discouraging golfers. Jay Packett provided
insights into the rates charged by other courses in the area based on his research. The conversation delved
into the need for revenue generation and the necessity of a balanced approach. John Kissida suggested
gathering more data, such as the average number of rounds per category and cart usage percentages, to
make informed decisions. Dave Valcourt advocated for a fiscally responsible approach, considering
deferred maintenance, capital improvements, and the goal of having 20% of the budget as retained
earnings. Andrea Johnson referred to Peter Lombardi's recommendation for a minimum 5% annual
increase over the next five years. Dave Valcourt emphasized the importance of informing and explaining
the decisions to the membership. The discussion expanded to projections of cost increases and the need
for transparency in the budgeting process. Colin Walsh highlighted that significant capital items were
included in the capital plan and Anne O'Connell acknowledged that as an enterprise fund, they had met
the expectation by the State of retained earnings. The discussion concluded on potential adjustments to
fee structures based on peak play times and the consideration of weekdays. John Kissida proposed
3
exploring ways to increase revenue during high -demand periods. The meeting was then quickly shifted to
approval of a minutes as time was running short.
Strategic Planning Updates (Commission) - None
Questions and Comments from Associations and Liaisons: None
Review and approve minutes (10/10 & 10/24) — Both 10/10 and 10/24 minutes approved with
amendments.
Future Agenda Items and Meetings (11/28 & 12/12) —Speaking on the maintenance building study was
added to the future agenda for meeting on 11/28.
Matters not anticipated by the Chair: - Andrea Johnson acknowledged the new requirement for more
detailed agendas. She expressed that she had been informed the day before that stating "department heads
giving us an update" would no longer suffice. Instead, detailed information had to be provided. Andrea
Johnson mentioned the potential loss of the ability to provide general strategic planning updates. She
indicated that she would be reaching out to request detailed information when seeking agenda items. The
emphasis was on creating specific and informative agendas so that anyone looking at them would have a
clear understanding of the topics to be discussed. Andrea Johnson also clarified that if a matter wasn't on
the agenda, it couldn't be discussed during the meeting.
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
4