HomeMy Public PortalAboutAffordable Housing Trust -- 2022-03-24 MinutesBrewster Housing Trust
March 24, 2022 S:OOpm Virtual Meeting
Housing Trust Members Present: Donna Kalinick, Tim Hackert, Madalyn Hillis -Dineen, Ned
Chatelain, Vanessa Greene
Others Present: Robert Tobias -Finance Committee liaison, Peter Lombardi -Town Administrator
Absent: Paul Ruchinskas, Maggie Spade -Aguilar
1. Call to Order: Chair Hackert called the meeting to order at 5:01pm, read the required
notice for virtual meetings, and declared a quorum.
2. Citizen's Forum: Chair Hackert read the rules for citizen's forum with citizens having up
to three minutes to speak. Glenn Casey said that he has stated before and still thinks
that the estimated project costs of about 22 million that was based on estimated
construction costs of other projects, not actual costs, and carries a 3% contingency is
too low, based on current CPI of 7% to 8%. He believes that CPI will be impacted further
by the current war. Mr. Casey has two degrees from Harvard in economics and a
background in government contracts. His concern from a financial prospective is that
the commodity costs of building will rise as high as 33% increase in 2 years when it goes
out to builders in 2 years; he estimated the cost will go to $30 million or $650,000 per
unit. He wants to make sure when the Trust brings this forward to the Select Board that
this is a blank check project. Mr. Casey asked Mr. Lombardi why Corcoran and Jennison
was disqualified as a proposer? Chair Hackert said if there is a specific procurement
question, it should be put in writing.
3. Housing Production Plan Update- Housing Needs Survey Now Online: Ms. Kalinick said
that we are working with the Brewster Housing Partnership (BHP) and Barrett Planning
on an update to the 2017 Housing Production Plan. A survey is now open which will help
identify needs. She and Ms. Greene encouraged Trust members to get the word out.
There is also a planned Community Forum on the Housing Production Plan on April 28th
at 6pm. A flyer will be in the next packet.
4. Cape Cod Sea Camps Planning Committee Discussion and vote on Housing Trust liaison
for the Bay Parcel: Chair Hackert said that Ms. Spade -Aguilar could not be here tonight
but indicated she would be willing to serve in the role. Ms. Greene said she cannot meet
the commitment at this time. Ms. Kalinick moved that the Trust appoint Maggie Spade -
Aguilar as the liaison to the Bay Parcel Committee, Madalyn Hillis -Dineen Hillis second. A
roll call vote was taken. Tim Hackert-Yes, Donna Kalinick-Yes, Madalyn Hillis -Dineen -
Yes, Vanessa Greene -Yes.
Discussion and possible vote on virtual, in-person or hybrid meeting format for April
and May Trust meetings: Ms. Kalinick said that the Select Board has voted that for the
months of April and May, committees can remain virtual, go to hybrid format or we can
meet in person with no restriction on the number of people in the room but the public
would still be virtual. The legislation that is currently in place allows remote meetings
through July 15th. The Select Board will get another update in May. If there is not an
extension in the legislation, we would all transition to in person. Ms. Kalinick asked that
any changes in schedule have to be communicated to the Town Administrator's office,
due to technology limitations. Madalyn Hillis -Dineen moved that the Trust stay virtual in
April and May, Vanessa Greene second. A roll call vote was taken. Tim Hackert-Yes,
Donna Kalinick-Yes, Madalyn Hillis -Dineen -Yes, Vanessa Greene -Yes.
6. Approval of Minutes from March 3, 2022: Chair Hackert said he did not have time to
review the minutes. It was decided to hold them until the next meeting.
7. Review, Discussion and Possible vote on POAH & HAC proposal for Millstone
Community Housing (Recusal of members with potential conflicts of interest): Chair
Hackert stated that we were waiting for Ned Chatelain to start this agenda item. Ned
Chatelain joined the meeting at 5:23pm and Ms. Green recused herself. Chair Hackert
said there are (2) items for response before we start this item; an email from Ms. Szturo
and the comments by Glenn Casey. Chair Hackert said there is potential for increased
project costs but we can't stop moving forward. Ms. Kalinick commented that we had
significant discussion about this issue when Lynne Sweet from LDS did the proforma
review. Ms. Kalinick said she needed to correct the statement by Mr. Casey that we
would be writing a blank check is erroneous. If the costs were to go up, the Town may
be in a position to help further but ultimately the cost of the development is for the
developer to handle. Chair Hackert said we are approving the development, not
commitment to any costs or financing at this point. In terms of the email from Irene, she
stated she did not want the height limitation waived and has concerns about screening
for parking. Chair Hackert said these items will be addressed in permitting but most of
the parking is interior and one parking area is next to the conversation land. The only
parking near Ocean Edge may not be able to be seen due to the grade difference but
again screening will be addressed during permitting.
• References of POAH & HAC: Mr. Lombardi, Procurement Officer, said that when
the Trust left off, we were at scoring for site visits, interviews and a minimum of
3 references from the last 10 years. Mr. Lombardi said the feedback that he
received from references were all exceedingly positive. Mr. Lombardi read a few
notes. Mashpee had a similar project, 39 units in a cluster, maintaining open
space- they were extremely effective. Multiple references stated they could not
be more complimentary about the work that POAH and HAC did in their
communities, including navigation of complex permitting and obtaining funding.
Mr. Lombardi noted that there is a lot of federal dollars that have been infused
into housing right now. There was feedback that they handled similar abutter
concerns very well, and in the end, there was little to no opposition to the
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projects. POAH and HAC have a well established, strong and complimentary
relationship. Feedback about the strong management component of POAH and
their commitment to staying in the community. Mr. Lombardi would rank the
references as highly advantageous.
• Proposal Review, Scoring Discussion and possible vote on proposal to
recommend to the Select Board: Ms. Kalinick said that we have to rank
individually the last category and then aggregate that as we did with the other
criteria. Ned Chatelain-Highly Advantageous, Madalyn Hillis -Dineen -Highly
Advantageous, Chair Hackert-Highly Advantageous, Ms. Kalinick-Highly
Advantageous based on the references and the site visits.
Ms. Kalinick moved that the Brewster Affordable Housing Trust review team
recommend the proposal from Preservation of Affordable Housing and Housing
Assistance Corporation in response to the Request for Proposals that the
Housing Trust issued for Community Housing at the Millstone Road property to
the Select Board for approval, Ned Chatelain second. A roll call vote was taken.
Ned Chatelain-Yes, Madalyn Hillis -Dineen -Yes, Donna Kalinick-Yes, Chair
Hackert-Yes.
• Information and support material to be provided to the Select Board- Ned
Chatelain said that he and Ms. Kalinick provided an overview to the Select Board
of the status. In that packet, the Select Board was given the RFP, the scoring
criteria and the power point presentation from POAH & HAC. We agreed to
provide a memo about the process, the full proposal and the aggregate scoring
from the Trust. Ms. Kalinick and Mr. Chatelain will prepare a memo for the Select
Board. Ms. Kalinick said Mr. Lombardi will also have to open the price proposal
because in an RFP, that is not opened until after an award is made based on
qualifications and criteria. Mr. Lombardi said he will share that with the Select
Board with the rest of the information. Packets are posted on Friday afternoon.
Madalyn Hillis -Dineen moved that Ms. Kalinick and Mr. Chatelain prepare a
memo about the process and recommendation on behalf of the Trust for the
Select Board, Ned Chatelain second. A roll call vote was taken. Ned Chatelain-
Yes, Madalyn Hillis -Dineen -Yes, Donna Kalinick-Yes, Chair Hackert-Yes.
8. For Your Information: Ms. Kalinick reminded everyone that Town meeting will be on
May 14, 2022 at 10am with a rain date of May 15, 2022. The warrant will be finalized in
two weeks and will be in the Cape Codder with copies available.
9. Any other business not anticipated: None
10. Next Meeting: April 7, 2022, at 5:00pm virtual. Also, for the RFP Review Committee
members, they would join the Select Board at their April 4th meeting as the Trust voted
a recommendation tonight.
11. Adjournment: Ned Chatelain moved adjournment at 5:46pm, Madalyn Hillis -Dineen
second. A roll call vote was taken. Madalyn Hillis -Dineen -Yes, Ned Chatelain-Yes, Donna
Kalinick-Yes, Chair Hackert-Yes.
Respectfully Submitted,
Donna J. Kalinick
Assistant Town Administrator
Packet Materials: A.22 BAHT packet laserfiche.com
Approved April 7, 2022
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