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HomeMy Public PortalAboutAffordable Housing Trust -- 2022-03-24 MinutesBrewster Housing Trust March 24, 2022 S:OOpm Virtual Meeting Housing Trust Members Present: Donna Kalinick, Tim Hackert, Madalyn Hillis -Dineen, Ned Chatelain, Vanessa Greene Others Present: Robert Tobias -Finance Committee liaison, Peter Lombardi -Town Administrator Absent: Paul Ruchinskas, Maggie Spade -Aguilar 1. Call to Order: Chair Hackert called the meeting to order at 5:01pm, read the required notice for virtual meetings, and declared a quorum. 2. Citizen's Forum: Chair Hackert read the rules for citizen's forum with citizens having up to three minutes to speak. Glenn Casey said that he has stated before and still thinks that the estimated project costs of about 22 million that was based on estimated construction costs of other projects, not actual costs, and carries a 3% contingency is too low, based on current CPI of 7% to 8%. He believes that CPI will be impacted further by the current war. Mr. Casey has two degrees from Harvard in economics and a background in government contracts. His concern from a financial prospective is that the commodity costs of building will rise as high as 33% increase in 2 years when it goes out to builders in 2 years; he estimated the cost will go to $30 million or $650,000 per unit. He wants to make sure when the Trust brings this forward to the Select Board that this is a blank check project. Mr. Casey asked Mr. Lombardi why Corcoran and Jennison was disqualified as a proposer? Chair Hackert said if there is a specific procurement question, it should be put in writing. 3. Housing Production Plan Update- Housing Needs Survey Now Online: Ms. Kalinick said that we are working with the Brewster Housing Partnership (BHP) and Barrett Planning on an update to the 2017 Housing Production Plan. A survey is now open which will help identify needs. She and Ms. Greene encouraged Trust members to get the word out. There is also a planned Community Forum on the Housing Production Plan on April 28th at 6pm. A flyer will be in the next packet. 4. Cape Cod Sea Camps Planning Committee Discussion and vote on Housing Trust liaison for the Bay Parcel: Chair Hackert said that Ms. Spade -Aguilar could not be here tonight but indicated she would be willing to serve in the role. Ms. Greene said she cannot meet the commitment at this time. Ms. Kalinick moved that the Trust appoint Maggie Spade - Aguilar as the liaison to the Bay Parcel Committee, Madalyn Hillis -Dineen Hillis second. A roll call vote was taken. Tim Hackert-Yes, Donna Kalinick-Yes, Madalyn Hillis -Dineen - Yes, Vanessa Greene -Yes. Discussion and possible vote on virtual, in-person or hybrid meeting format for April and May Trust meetings: Ms. Kalinick said that the Select Board has voted that for the months of April and May, committees can remain virtual, go to hybrid format or we can meet in person with no restriction on the number of people in the room but the public would still be virtual. The legislation that is currently in place allows remote meetings through July 15th. The Select Board will get another update in May. If there is not an extension in the legislation, we would all transition to in person. Ms. Kalinick asked that any changes in schedule have to be communicated to the Town Administrator's office, due to technology limitations. Madalyn Hillis -Dineen moved that the Trust stay virtual in April and May, Vanessa Greene second. A roll call vote was taken. Tim Hackert-Yes, Donna Kalinick-Yes, Madalyn Hillis -Dineen -Yes, Vanessa Greene -Yes. 6. Approval of Minutes from March 3, 2022: Chair Hackert said he did not have time to review the minutes. It was decided to hold them until the next meeting. 7. Review, Discussion and Possible vote on POAH & HAC proposal for Millstone Community Housing (Recusal of members with potential conflicts of interest): Chair Hackert stated that we were waiting for Ned Chatelain to start this agenda item. Ned Chatelain joined the meeting at 5:23pm and Ms. Green recused herself. Chair Hackert said there are (2) items for response before we start this item; an email from Ms. Szturo and the comments by Glenn Casey. Chair Hackert said there is potential for increased project costs but we can't stop moving forward. Ms. Kalinick commented that we had significant discussion about this issue when Lynne Sweet from LDS did the proforma review. Ms. Kalinick said she needed to correct the statement by Mr. Casey that we would be writing a blank check is erroneous. If the costs were to go up, the Town may be in a position to help further but ultimately the cost of the development is for the developer to handle. Chair Hackert said we are approving the development, not commitment to any costs or financing at this point. In terms of the email from Irene, she stated she did not want the height limitation waived and has concerns about screening for parking. Chair Hackert said these items will be addressed in permitting but most of the parking is interior and one parking area is next to the conversation land. The only parking near Ocean Edge may not be able to be seen due to the grade difference but again screening will be addressed during permitting. • References of POAH & HAC: Mr. Lombardi, Procurement Officer, said that when the Trust left off, we were at scoring for site visits, interviews and a minimum of 3 references from the last 10 years. Mr. Lombardi said the feedback that he received from references were all exceedingly positive. Mr. Lombardi read a few notes. Mashpee had a similar project, 39 units in a cluster, maintaining open space- they were extremely effective. Multiple references stated they could not be more complimentary about the work that POAH and HAC did in their communities, including navigation of complex permitting and obtaining funding. Mr. Lombardi noted that there is a lot of federal dollars that have been infused into housing right now. There was feedback that they handled similar abutter concerns very well, and in the end, there was little to no opposition to the 2 projects. POAH and HAC have a well established, strong and complimentary relationship. Feedback about the strong management component of POAH and their commitment to staying in the community. Mr. Lombardi would rank the references as highly advantageous. • Proposal Review, Scoring Discussion and possible vote on proposal to recommend to the Select Board: Ms. Kalinick said that we have to rank individually the last category and then aggregate that as we did with the other criteria. Ned Chatelain-Highly Advantageous, Madalyn Hillis -Dineen -Highly Advantageous, Chair Hackert-Highly Advantageous, Ms. Kalinick-Highly Advantageous based on the references and the site visits. Ms. Kalinick moved that the Brewster Affordable Housing Trust review team recommend the proposal from Preservation of Affordable Housing and Housing Assistance Corporation in response to the Request for Proposals that the Housing Trust issued for Community Housing at the Millstone Road property to the Select Board for approval, Ned Chatelain second. A roll call vote was taken. Ned Chatelain-Yes, Madalyn Hillis -Dineen -Yes, Donna Kalinick-Yes, Chair Hackert-Yes. • Information and support material to be provided to the Select Board- Ned Chatelain said that he and Ms. Kalinick provided an overview to the Select Board of the status. In that packet, the Select Board was given the RFP, the scoring criteria and the power point presentation from POAH & HAC. We agreed to provide a memo about the process, the full proposal and the aggregate scoring from the Trust. Ms. Kalinick and Mr. Chatelain will prepare a memo for the Select Board. Ms. Kalinick said Mr. Lombardi will also have to open the price proposal because in an RFP, that is not opened until after an award is made based on qualifications and criteria. Mr. Lombardi said he will share that with the Select Board with the rest of the information. Packets are posted on Friday afternoon. Madalyn Hillis -Dineen moved that Ms. Kalinick and Mr. Chatelain prepare a memo about the process and recommendation on behalf of the Trust for the Select Board, Ned Chatelain second. A roll call vote was taken. Ned Chatelain- Yes, Madalyn Hillis -Dineen -Yes, Donna Kalinick-Yes, Chair Hackert-Yes. 8. For Your Information: Ms. Kalinick reminded everyone that Town meeting will be on May 14, 2022 at 10am with a rain date of May 15, 2022. The warrant will be finalized in two weeks and will be in the Cape Codder with copies available. 9. Any other business not anticipated: None 10. Next Meeting: April 7, 2022, at 5:00pm virtual. Also, for the RFP Review Committee members, they would join the Select Board at their April 4th meeting as the Trust voted a recommendation tonight. 11. Adjournment: Ned Chatelain moved adjournment at 5:46pm, Madalyn Hillis -Dineen second. A roll call vote was taken. Madalyn Hillis -Dineen -Yes, Ned Chatelain-Yes, Donna Kalinick-Yes, Chair Hackert-Yes. Respectfully Submitted, Donna J. Kalinick Assistant Town Administrator Packet Materials: A.22 BAHT packet laserfiche.com Approved April 7, 2022 4