HomeMy Public PortalAbout11/25/1998 specialCity of Greencastle
S City Hall
Four East Walnut Street
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
SPECIAL SESSION
WEDNESDAY, NOVEMBER 25, 1998 1:00 P -M- CITY HALL
The Greencastle Board of Works met in Special Session Wednesday, November 25, 1998, 1:00
p.m. at City Hall. Mayor Michael called the meeting to Order at 1:15 p.m. On the Roll Call, the
following were found to be present: Sue Murrav and George Murphey. Also present were: City
Engineer Ron Smith, Council President David Masten, Mike Cline and Ralph Wagle from
Hannum, Wagle and Cline, and George Somers from Baker and Daniels. City Attorney Trudy
Selvia was absent.
This meeting was called to review and accept the Standard Form of Agreement Between Owner
and Engineer for Professional Services. With acceptance of this agreement the Citv will
implement the recommendations of the Preliminary Engineering Report, submitted by Hannum,
Wagle and Cline Engineering, by constructing a new 2.4 mgd Wastewater Treatment Facilitv and
the Southside Interceptor Project.
George Somers, Baker and Daniels, gave an overview of the agreement stating the first 19 pages
were tendered by the Engineering Firm. Since this agreement was submitted some of the blanks
have been filled in and a Schedule 1 has been incorporated on page 19. Schedule 1 creates a new
section 8 and refers back to the original document and modifies some of the provisions, most are
clarifications, some are substantive. These clarifications and modifications were negotiated
between owner and engineer and Section 8.1 to 8.21 clarifies what are basic services and what are
additional services. This also clarifies that written permission by the owner is required for any
changes. If the engineer feels he is being asked to perform additional service, and there will be
additional charges, he must notify the owner in writing of the additional services and cost involved.
Section 8.61 states this is a no lien contract and Section 8.56 clarifies how disputes will be
handled.
Exhibits A, B & C are also attached. A & B were original attachments and are clarified with more
detail in Section 8.63. Exhibit C is a legal description for the no lien portion of the contract in
Section 8.61.
George Murphey stated he is going to look to David and Nancy since they labored long and hard
over this contact. George Murphey asked if they are willing to recommend acceptance of this
contract. Councilor Masten stated that at this point he is. There are a few things that need to be
discussed at a later date, Councilor Masten continues, ie: Resident Project Representative, which
is the City's representative on the project. Councilor Masten stated he feels this person should be
the City Engineer and should be named in writing. There are a few other details such as training
® that also needs to be discussed, but can be dealt with at a later date. The total amount for basic
services is $652,442.00, with additional services listed on page 11.
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