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GAC Minutes 1988 03/02Golf Course Advisory Committee Meeting March 2, 1988, 7:00 pm Present were committee members Hormaechea, Medley, Sproat and new member Polly Collins. City staff members Bud Schmidt, Brian Mickels and John Drips were also present, as well as architect Andy Laidlaw. Old Business: The minutes of the February 10, 1988 meeting were accepted as written. New Business: Bud Schmidt reviewed the Golf Course Clubhouse financial plan with the committee. He briefly discussed each section and stressed that this document was designed to give the committee a directional outline to refer to as the fund raising is initiated. The committee should provide the specific goals and objectives that it wishes to pursue, with the foresight that an increase in revenue will be needed for debt service and maintenance of the facility. The committee then touched on the possibility of a fee increase to help service the potential debt. Several ideas were discussed, but the committee felt it needed more information before recommending any fee charges. Hormaechea and Drips were to review and compare revenues and their sources at comparable facilities and report at the next meeting. John, Bud, and Jackie were to investigate the insurance limitations of having private and public golf carts stored together and report on this issue at the next meeting. Andy Laidlaw then briefly discussed the elevation drawings he'd made of the clubhouse. He also asked the committee to clarify their thoughts on the cart storage area, and the club storage area. The cart storage question, (Should private carts be stored with the fleet carts?) was tabled until John Drips, Bud Schmidt and Jackie Sproat could report back regarding insurance questions. The club storage question (Up or down stairs?) was discussed at length. The committee felt that the present locker set-up, (large lockers that can hold clubs, shoes and apparel) would better fit the need of the residents than the combination club storage and separate locker rooms as in the present design. This area should be designed to hold approximately one-hundred (100) lockers and would probably be moved downstairs with an internal stairway added in the building. The locker room upstairs would be eliminated and bathrooms would have to be re-designed to provide service both up and downstairs. The locker usage and placement of private carts were felt to be related, and so the actual re-design was to wait until the cart storage question was answered. Finally, Andy and Dan were to talk to Frank Brown regarding the parcel of land to the west of number six (#6) green, and report at the next meeting. Meeting adjourned at 10:00 pm. Dan Hormaechea, Chairman To: ~roml JOHN DRIPS Golf Professional McCall Golf Course P.O. Box 845 McCall, Idaho 83638 M~rch 28, 1988 McCall City Council McCall Golf Course Committee John Drip~, Golf Professional Marketing Plan for the 1988 Golf Season During the 1987 golf season the total number of rounds played in- creased from 22,536 in 1986 to 24,609 in 1987. These numbers include play from season pass holders, 9 hole and 18 hole green fee players. Some of the factors that accounted for this increase are as follows~ 1. Length of Season (from April 25 through October 30) and Very Little Precipitation Exceotionally warm weather in early April accounted for an early snow melt and an abnormally dry summer were factors in establishing a record number of players in 1987. 2. Golf Course Maintenance The playing characteristics of our golf course improve each year as new and reconstructed greens mature. The golf course suoerintendent's attention and dedication to drainage problems and overall concern for turf grass improvement is obvious and appreciated by the golfers who patronize our facility. 3. Tournament Events Our major tournament events, namely the Two Man Best Ball in June, the McCall Amateur in July and the Mixed Chapman in September con- tinue to provide us with maximum participation. In 1987 we initiated two new tournament events, scheduling them away from the busy months of June, July and August. The initial University of Idaho - Boise State University Challenge Match wasplayed in late May and attracted a full field of 96 players. Positive commen~s lead us to conclude that this event will become an annual affair. At this time we are in the process of making plans for 1988. We selected a date in late September for a Two Man Scramble event. We realized 120 participants and were somewhat surprised that many of these golfers were first time players in McCall tournaments. We also hosted the Idaho Seniors Tournament for the first time and their numbers totaled 90 players. Other tournammnt activity included our annual Pro - Am and Two Lady Best Ball. 4. Convention Tournaments Morrison - Knutsen Company will return to McCall with their tourn- ament activity in 1988. From 80 - 90 company executives throughout the United States will once again meet in McCall for two days of golf in McCall. After an absense of two years the Arid Club of Boise will hold their annual tournament in McCall in September. We will host upwards of 100 people in executive positions throughout the state. To date we have heard from several of the smaller conventioo groups who aunually arrange for golf in conJ~tion with their convention. We have also made reservations for two groups who will be new to our facility in 1988. 5. Comolimentory Green Fees and Golf Carts The present contract between the city and the golf professional permits the professional lattitude in this activity. The monies generated for the U of I and BSU resulted from this arrangement. We were also able to provide support by complimenting green fees and cart rentals to groups and organiz-tlons such as the Emmett Chamber of Commerece, Idaho Fly Fisherman':s Association, McCall Holiday Happening, McCall Fund Raiser and the Idaho Seniors Association. 6. Startin~ Times We initiated a proEram last year of overbooking starting times during the busy months. This plsn was succesful in salvaging loss of play due to cancellations and "no shows". We iutend to continue and perhaps expand on this policy in 1988. Hopefully 1988 will provide us with another long and relatlvelM dry season. The popularity of golf continues to increase and by adhering to common sense business practices such as hospitality, accommodation and non partiality there is no reason why our business cannot continue to grow within the limits of our facility. Our goal for 1988 is a continuation of management policies and programs of past years. It is felt that activities which were iniated in 1987 were succesful and worthy of further effort in 1988. In conclussion, this report is perhaps more of a review of the 1987 season activities than the letter heading might suggest, however~ any imput from the council and the golf committee that will result in new and innovative ideas that will allow our facility even more activity and exposure will be appreciated. sctfu~~ted, ~~Drips,~olf Professional SPECIFICATIONS FOR GOLF COURSE TRACTOR BID Wanted: New or used (under 1000 certified hours) Tractor with Loader Specifications Minimum 15 P.T. 0 H.P. and Max. 21P.T.O. H.P Diesel Engine Pressurized Lubrication System Cold starting Aid System Gear type or Hydrostatic 2-range transmission ~ disc brakes Hydraulic pump with a capacity at least 5.6 gpm Category I 3 pt. Hitch w~th position control 540 R.P.M. Rear P.T.O. Live and Independent Mid P.T.O. Live and Independent Disc type clutch Power steering Turf type tires, front and rear 4 wheel drive Standard warning lights including oil pressure alternator and coolant temperature Headlights and flashers Roll Guard and seat belt Front end loader with 600 lb. min. lift capacity Loader Bucket width of between 48" and 72" Shop manual and any necessary special tools Engine and drive train must be covered under warranty for a minimum of thirty ~ days after delivery Please identify if a hydraulic booster pump for the loader is necessary or included in bid. Include no proposals on financing.