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Home My Public Portal AboutCPC Packet 122723 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 COMMUNITY PRESERVATION COMMITTEE MEETING AGENDA 2198 Main Street December 27, 2023 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make pla ns for in-person vs. virtual attendance accordingly. Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Please note that the CPC may take official action, including votes, on any item on this agenda. 1. Call to Order 2. Declaration of a Quorum 3. Meeting participation statement 4. Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. 5. Public Announcements and Comment: Members of the public may address the CPC on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. The CPC will not reply to statements made or answer questions raised during public comment but may add items presented to a future agenda. 6. Financial Update 7. Discussion and possible vote on completeness, timeliness and CPA eligibility for funding requests submitted for CPC recommendation to Spring 2024 Town Meeting. 8. Project updates 9. Approval of Minutes 10. Matters Not Reasonably Anticipated by the Chair 11. Announcements 12. Next Meeting: January 10, 2024 at 4 PM 13. Adjournment Date Posted: Date Revised: Received by Town Clerk: Community Preservation Committee Sarah Robinson Chair Faythe Ellis Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett, Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine Community Preservation Committee: FY24 Forecast as of 12/6/2023 3,624,053$ 1,223,691$ 358,153$ 1,581,844$ 0 1,581,844$ Pre FY24 FY24 10%10%10% Open Space Housing Historical $ 2,002,817 $ 144,789 $ 301,854 $ 1,174,593 3,624,053.22$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,161,001 $ 302,973 $ 460,039 $ 1,174,593 $ 1,107,291 5,205,897.25$ Open Space Housing Historical $ (49,050) $ (94,400) $ (46,183) (79,092)$ Spring 2024 Town Meeting Approved (70,580)$ 107 Main St, Orleans (55,000)$ Juniper Hill, Wellfleet (55,000)$ FORWARD Phase 2 (125,000)$ Accessible Outdoor Furniture (9,670)$ Millstone Road - POAH (507,500)$ Buydown Program - Housing Trust (255,000)$ (1,346,475)$ 3,859,422.04$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (1,077,750) $ (79,092) $ 1,971,368 $ 302,973 $ 460,039 $ 96,843 $ 1,028,199 3,859,422.04$ Total net available from all accounts [5] Allocated funds from the revised funding allocation method voted on at town meeting in the Spring of 2023. New allocation is 70% for Undesignated Fund Balance FY-24 Estimated Funds available FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: Undesignated Fund Balance [4] Undesignated Fund Balance [5] FY-23 Actual Unreserved Fund Balance with Original Match(4) FY-24 Estimated revenue fy24 Estimated Unreserved Fund Balance as of 12/6/23 with Adjustments FY-24 obligations as of 12/6/23 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] Housing Coordinator [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional {4{ Balance forwarded for all unallocated funds in the previous "Budgeted for Unreserved Funds" account, which contained funds using the Pre-FY24 allocation method (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional Coalition dues. BONDS BONDS Community Preservation Committee: FY25 Forecast as of 12/20/2023 3,859,422$ 1,254,283$ 250,857$ 1,505,140$ 1,505,140$ Pre FY24 FY24 10%10%10% Open Space Housing Historical $ 1,971,368 $ 302,973 $ 460,039 $ 96,843 $ 1,028,199 3,859,422.04$ $ 150,514 $ 150,514 $ 150,514 $ 1,053,598 1,505,140.08$ $ 2,121,882 $ 453,487 $ 610,553 $ 96,843 $ 2,081,797 5,364,562.13$ Open Space/Rec Housing Historical $ (47,025) $ (90,800) $ (44,783) (75,257)$ Spring Town Meeting Submitted Housing Coordinator -74589 Cape Housing Institute -20000 Finch Skateboard Park -7500 Schoolhouse #3 -148400 Total YTD Obligations - fy25 $ (190,108) $ - $ (148,400) $ (94,589) $ (75,257)(508,354.00)$ $ 1,931,774 $ 453,487 $ 462,153 $ 2,254 $ 2,006,540 4,856,208.12$ Total net available from all accounts [5] Allocated funds from the revised funding allocation method voted on at town meeting in the Spring of 2023. New allocation is 70% for Undesignated Fund Balance {4{ Balance forwarded for all unallocated funds in the previous "Budgeted for Unreserved Funds" account, which contained funds using the Pre- FY24 allocation method Administration Expense [3] FY25 Estimated Unreserved Fund Balance as of 12/6/2023 with Adjustments [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 20% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional Coalition dues. Bates Property Bond Undesignated Fund Balance [4] Undesignated Fund Balance [5] FY-24 Actual Unreserved Fund Balance with Original Match(4) FY-25 Estimated revenue distribution FY-25 Estimated Funds available FY-25 obligations as of 12/6/23 BBJ Property Bond #1 BBJ Property Bond #2 FY-24 Estimated total balance forwarded [1]: FY-25 Estimated local tax revenue: FY-25 Estimated State contribution [2]: Total FY-24 Estimated funds available: BONDS BONDS Warrant Projects by CPA Category Open Space Housing Historical Recreation Admin/Undesignate d (4 categories)Revenue Assumption FY24 Spring TM approved 305,580$ 9,670$ 79,092$ 1,531,897$ FY24 Fall TM approved 762,500$ FY25 Spring Applications 94,589$ 148,400$ 7,500$ 74653 1,493,052$ FY25 Fall FY26 Spring FY26 Fall FY27 Spring FY27 Fall Totals -$ 1,162,669$ 148,400$ 17,170$ 153,745$ 3,024,949$ % of revenue 0%38%5%1%5% Target %30%30%10%10%20% Description Notes Open Space Housing Historical Recreation Unallocated Reserve - Historic, Rec, Housing Unallocated Reserve - all Admin Carryover EOY FY22 1,556,879$ 45,370$ 500,351$ 757,756$ Bond expenseFY23-27 (819,837)$ Net amount (A)737,042$ 45,370$ 500,351$ 757,756$ 2,040,519$ Revenue EOY FY23 50/10/10/25/5 906,595$ 181,319$ 181,319$ 472,422$ 71,535$ 1,813,189$ EOY FY24 30/30/10/10/15/5 543,957$ 543,957$ 181,319$ 181,319$ 271,978$ 76,595$ 1,531,897$ FY25 TAP 30/30/10/10/15/5 459,569$ 459,569$ 153,190$ 153,190$ 229,785$ 74,653$ 1,493,052$ FY26 TAP 30/30/10/10/15/5 447,916$ 447,916$ 149,305$ 149,305$ 223,958$ 76,519$ 1,530,378$ FY27 TAP 30/30/10/10/15/5 459,113$ 459,113$ 153,038$ 153,038$ 229,557$ 78,432$ 1,568,638$ Subtotal (B)2,817,149$ 2,091,874$ 818,171$ 636,852$ 472,422$ 955,277$ 377,733$ 7,937,154$ TOTAL available for projects A + B 3,554,191$ 2,137,244$ 1,318,522$ 636,852$ 1,230,178$ 955,277$ 377,733$ 9,977,673$ 36%21%13%6%12%10%4% Notes:1. Annual Revenue increase estimated at 2.5% - to be updated once actual revenue calculated 2. New Allocation targets applied to begin with FY24 revenue. 4. Open Space debt expense FY23-28 deducted from carryover revenue 5. Therefore, Open Space TAP calculated based on same annual revenue estimate as other categories TARGET ALLOCATION POLICY TRACKING FY24-FY27 (12/20/23) BACKGROUND ASSUMPTIONS/ CPC BUDGET PROJECTIONS Housing Trust 5 Year-Plan FY23-27 12.29.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 To Brewster CPC Members From Faythe Ellis Re: Spring 2024 TM CPA Application Links for reference 1. Spring 2024 TM Applications Packet (laserfiche.com) - Lower Cape Housing Institute (page 1) - Finch Skateboard Park (page 22) - Brewster Housing Coordinator (page 38) 2. Updated Fall 2022 CPC Applications Packet 101722 (laserfiche.com) Original Schoolhouse 3 application from Brewster Historical Society begins on page 21 of this link. The BHS has submitted an updated request for additional funds for Spring 2024 TM. Documentation related to the update request is included on the following pages of this meeting packet. Legal Opinion – Finch Skateboard Park The applicaon seeks CPA funds in the amount of $7,500 for the relocaon of an electrical panel for the lights serving the Finch Skateboard Park and to shore up/surface concrete and wooden ramps at the park (the “Work”). As stated in the applicaon, the Finch Skateboard Park is part of Eldredge Park in Orleans, and is operated pursuant to an IMA among Brewster, Eastham, and Orleans. As you know, the Town may expend CPA funds for the acquision, creaon, preservaon, and rehabilitaon of recreaonal land, and the CPA permits the Town to expend CPA funds in jurisdicons outside the Town’s territorial limits. CPA funds may not, however, be used for ordinary maintenance. Since the Finch Skateboard Park is used for acve recreaonal purposes, it is my opinion that the CPC may grant CPA moneys requested provided that the CPC determines that the Work does not constute ordinary maintenance, but, rather, the improvement and/or the rehabilitaon of the Skateboard Park. Please let me know if you have any quesons regarding this maer. Shirin Evere, Esq. KP | LAW Brewster Community Preservation Committee Application Form Instructions for Applicants Before you begin completing the form: 1.Download and save this document under a new name (for example Projectname.applicant.pdf)* 2.Open your saved document and provide the requested information. 3.If you need more room for answers/information, feel free to include additional pages in your submission. 4.Need help, or have questions? Send an email to cpcmeeting@brewster-ma.gov and we will respond quickly. 1 Community Preservation Committee Application rev. 09/15/23 Dear Community Members, The Brewster Community Preservation Committee (CPC)is accepting Community Preservation Act (CPA) funding applications for: 1.Acquisition, creation, and preservation of Open Space 2.Acquisition, preservation, rehabilitation, and restoration of Historic Resources 3.Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. 4.Acquisition, creation, preservation, and support of Community Housing. 5.Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund. CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants should review the Town of Brewster Community Preservation Plan FY23-27 before submitting an application. An application form and list of selection criteria are attached. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Interested parties are urged to submit applications as soon as possible. For further information, please contact any member of the committee. Thank you, Faythe Ellis, Chair Community Preservation Committee Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com Sarah Robinson, Vice Chair Citizen Representative RobinsonFinancialSolutions@comcast.net Sharon Marotti, Treasurer Citizen Representative sharonmarotti@gmail.com Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com Roland W. Bassett, Jr., Member Recreation Commission Christine Boucher, Member Brewster Housing Authority cb.bb.boucher@gmail.com Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com Peggy Jablonski, Member Citizen Representative pegjab@gmail.com Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net 2 Community Preservation Committee Application rev. 09/15/23 Town of Brewster Community Preservation Committee Project Eligibility Criteria Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements described in the CPA legislation. These requirements include: Acquisition, creation, and preservation of Open Space Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the Interior Standards for Treatment of Historic Properties for rehabilitation projects) Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. Acquisition, creation, preservation, and support of Community Housing Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may recommend grants for the planning phase of projects where sufficient information is included in the application concerning the sources of funding that will be available after the planning phase is completed. The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the following general criteria as possible: Overall CPA goals listed in Town of Brewster Community Preservation Plan FY23-27 Category specific goals listed in Town of Brewster Community Preservation Plan FY23-27 Contribute to the preservation of Brewster’s unique character Help implement the Vision Plan and other CPC related town planning documents Enhance the quality of life for Brewster residents Serve more than one of the four CPA purposes Save resources that would otherwise be threatened Serve a currently under-served Town population Demonstrate practicality and feasibility, and ability to implement within budget Demonstrate a positive cost/benefit relationship Leverage additional public and/or private funds Preserve, enhance, or better utilize existing Town resources Receive endorsement by other Town committees and the Brewster public at large 3 Community Preservation Committee Application rev. 09/15/23 APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: 7/8/22, amended 1/12/22 and 12/23/23 Name of Project Applicant: The Brewster Historical Society, Inc. Name of Co-Applicant(s), if applicable: Name of Contact Person: Sally Gunning Contact Person’s Mailing Address: PO Box 5, Brewster, MA 02631 Contact Person’s Daytime Phone Number: 774-212-6782 Contact Person’s email Address: president@brewsterhistoricalsociety.org Proposed Project Name: Schoolhouse #3 Relocation and Renovation Project Address (or assessor’s parcel ID): 2342 Main St. (moving to 51Drummer Boy Rd.) Project Synopsis: The Brewster Historical Society proposes to flake Schoolhouse #3 at 2342 Main St. and move it to their Windmill Village property at 51 Drummer Boy Rd. They will reassemble and restore the school house as a schoolhouse and include a cranberry industry display, as this was also part of its history. It will be open to the public during the usual Windmill Village hours, pending Building Dept. permissions. PLEASE NOTE: OTHER THAN ITEMS IN BOLD AND AMENDMENTS TO COVER SHEET AND NUMBERS 1, 6, AND 8, THE APPLICATION REMAINS UNCHANGED. Category: ☐Open Space x☐Historic Preservation ☐Recreation ☐Community Housing CPA funding requested $ 148,400 Total Cost of Proposed Project $ 495,600 4 Community Preservation Committee Application rev. 09/15/23 PROJECT DESCRIPTION Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. Form fields are provided after each question for your convenience. If you need more room, you may provide additional information via separate documents/attachments at the end of the document. Please do not provide any documentation via on-line links, as the committee will not be checking for updates. Be as concise as possible. 1.Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? Schoolhouse #3, located at 2342 Main Street, has existed since the mid-1800's, although it was formerly located next door. To the best of our knowledge, as buildings have been moved, it is the last remaining of five primary schoolhouses representing the five school districts in town. Under the more recent ell can be found the paired "boy-girl" doors associated with the old schoolhouses and illustrated in the attached images. Once schoolhouse #3 ended its career as a schoolhouse, it was moved next door and used for storage in conjunction with the cranberry industry. We believe this is when the double barn doors were added. It is our intention to return the schoolhouse to the original schoolhouse configuration, minus the double doors and ell. Brewster C onservation Trust was gifted this parcel of and with the stipulation that it be made into a small park with the buildings on site removed. BHS expressed interest in acquiring and preserving the schoolhouse, and BCT offered it to the Society. (Letter attached). BHS plans to flake (dismantle) the structure, move it to a site already marked out at Windmill Village, and reassemble and restore it. It will be curated as a schoolhouse, with a smaller exhibit about the cranberry industry on site. It will be open to the public in accordance with Building Dept. rules, either to allow admittance or to allow viewing. SINCE THE 10/22 AMENDED APPLICATION WAS SUBMITTED, IT WAS LEARNED 51 DRUMMER BOY ROAD WAS DESIGNATED A SOIL CONSERVANCY AREA. A SITE SURVEY WAS DONE AND PART OF THE PROPOSED LOCATION WAS WITHIN THAT AREA, SO AN ADJUSTMENT TO LOCATION WAS MADE AND NEW PLANS DRAWN. BY THE TIME ALL THIS WAS DONE, PRICES HAD SKYROCKETED TO A DEGREE THAT IT BECAME CLEAR WE COULD NOT COMPLETE THE PROJECT FOR THE ORIGINAL SUM REQUESTED. Specifically, the request for additional funds has resulted from: An increase in labor rates and materials after discovery of soil issues at Windmill Village (it is in the Conservancy Soil District), and extended delays in securing/ scheduling engineers and architects. Extra funds required for additional engineering and related plans to meet building dept. requirements. The addition of a period-correct chimney, which was not included in the original plan. Further research determined that this should be included in project. (As there is no chimney in the present building, it was not included in original proposal). 5 Community Preservation Committee Application rev. 09/15/23 After additional research and per Eric Dray input, it was determined that additional materials and labor for the exterior and interior will be needed, (Clapboards, plaster walls, ceilings, and school related items). The dramatic increase in material and labor cost over the past year for windows and millwork, concrete, painting, and electrical. Learning from past mistakes, we’ve added a 10% contingency cost as well. 2.For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. Additional information and analysis will be needed for projects submitted by churches/religious organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision. Form B attached 3.CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA and the Town of Brewster Community Preservation Plan FY23-27 (refer to the attached general and issue-specific criteria and identify which of these apply to the project). This project accomplishes the goals of preserving historic resources and also complies with the second highest rating element in Brewster's Vision Plan, that of retaining the town's historic character. This project will also educate and entertain the public on an aspect of the history of the town that would disappear forever were this building to be destroyed, as this is the last remaining primary schoolhouse from the five school districts. 4.Community Benefits: What are the community benefits of the projects? This project will preserve a part of Brewster's past that would be gone forever without this effort to reclaim it. The community would gain from the educational and entertainment experience of rediscovering how schooling was done a century and a half ago. Each spring, school groups visit Windmill Village, and we anticipate the addition of an actual schoolhouse will be momentous. Depending on Building Department regulations, it may be possible to hold programs in the building. 5.Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. If this is a funding request for a regional project where Brewster CPA funds will be spent in another town, include Brewster based letters of support. Letters of support from Brewster Conservation Trust, the Old King's Highway Historic District, and the Select Board are attached. The Brewster Historical Commission has informally expressed support for the project. BHS intends to make this a community project as they did with the Cobb House purchase and renovation, and a large community fundraising event dedicated strictly to this project is planned. There will likely be more to follow. 6.Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project’s implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? 6 Community Preservation Committee Application rev. 09/15/23 ASSUMING ADDITIONAL FUNDS ARE SECURED AT THE MAY 2024 TOWN MEETING, THE SOCIETY HOPES TO FLAKE THE BUILDING AS SOON AS POSSIBLE AFTER THAT, BUT THERE ARE OTHER MOVING PARTS INVOLVED (BCT PERMITTING, ETC.,) SO WE WOULD GIVE A RANGE OF SPRING TO FALL 2024 FOR THE FLAKING, AND THE REBUILD WOULD HOPEFULLY BEGIN IN SPRING 2025, TO BE COMPLETED BY FALL 2025. 7.Credentials: What are the qualifications and relevant experience of those undertaking the project? Brian Daley Construction has worked on many historic projects in town and in particular on BHS's Cobb House Museum, the Cobb House Outbuilding, the Harris-Black House, and Higgins Blacksmith Shop. His track record is proven many times over. 8..Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses)for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. For housing development projects, include a budget that includes rents, revenues and cash flows taking into account financing expense related to loans. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) See attached If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/uses)? Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. The Brewster Historical Society is planning a major fundraiser for this project. The Jennison Family Foundation has pledged support for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department’s or Committee’s budget See attached For housing development projects, describe the resident selection process. 9.Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? The property will be maintained by the BHS Building and Grounds Committee, contracting for outside work where needed. BHS is fortunate to have two licensed contractors with combined forty years experience on this committee). The Windmill Village maintenance budget will be adjusted to account for the upkeep on the additional structure. The Eddy Foundation supports BHS maintenance projects with a yearly grant. 7 Community Preservation Committee Application rev. 09/15/23 The Kelley Foundation and Mass. Cultural Council have frequently supported maintenance/capital projects. The Jennison Family Foundation has instructed us to inform any granting committee of their support for this·project, in keeping with past support of Cobb House and Outbuilding restorations. (See attached letter of support) 10.Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a state licensed appraiser using customary appraising techniques. The CPA does not allow funding for acquisitions if the acquisition price is greater than appraised value. See attached letter from BCT. Legal and insurance pending. Town of Brewster Community Preservation Committee CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Open Space Proposals Meets one or more of the Open Space goals listed on page 28-30 of Town of Brewster Community Preservation Plan FY23-27 Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals. Provide opportunities for passive recreation and environmental education. Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats. Provide connections with existing trails or potential trail linkages. Preserve scenic views or border a scenic road. Protect drinking water quantity and quality. Provide flood control/storage. Preserve important surface water bodies, including wetlands, vernal pools or riparian zones. Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Proposals MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties. MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION:The project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision. x Meets one or more of the Historical Preservation goals listed on page 36-37 of Town of Brewster Community Preservation Plan FY23-27 x Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened. 8 Community Preservation Committee Application rev. 09/15/23 Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance. x Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site; x Demonstrate a public benefit and/or public access, or x Otherwise provide permanent protection for maintaining the historic resource. x Project site should not be privately owned unless there is demonstrable public access and benefit. Brian P. Daley Construction, Inc Brewster Historical Society PO Box 2117 District 3 SCHOOLHOUSE Brewster, MA 02631 Brewster Ma, 02631 December 9, 2023 GENERAL SCOPE OF WORK AND COST ESTIMATES AS FOLLOWS: -Dismantle the existing building (schoolhouse) by hand and salvage all necessary components including main framework, beams, salvageable sheathing and misc interior woodwork. -Red Cedar rooﬁng, sidewall shingles, non-salvageable trim and sheathing along with connecting shed will be removed and disposed of as required. -Replace windows, doors, rooﬁng, trim and siding with period correct materials. -This would include true divided light windows, doors, red cedar shingle roof, sidewall cedar shakes and appropriate trim. -Building will be erected on a concrete foundation and slab. -A new wood frame ﬂoor system will be installed over concrete slab. -Finished wood ﬂoors will be placed and installed over new frame using the old ﬂooring if possible (not likely) or will use new wood ﬂoors to simulate old style. -Materials from existing ﬂoor system will be used as needed to help in reconstruction of building as needed. -All dismantled materials to be stored in watertight containers and relocated to Windmill Village in preparation for rebuild at proposed site on grounds at Windmill Village in Brewster. Material and construction cost ESTIMATES: Note: ** = Hard Cost **Dismantling cost including labor, equipment, demo fees, safety equipment, and all required components related to the process of dismantling. $63,300.00 Transportation and storage fees: (3) 8x20 storage containers. $5,000.00 Engineering for new foundation and building placement at Windmill Village. $4,000.00 Architect fees for necessary plans and structural specs for building department approval. $8,000.00 Engineering and soil testing at new location. $5,000.0 **Permits, Insurance, legal work and administrative fees: $ 6,300.00 **Excavation, tree removal, site work, materials needed. Ready for landscaping. $22,000.00 **Landscape allowance for site to be brought back to its previous natural state. $5,000.00 **Foundation and ﬂat work. $36,000.00 **Reconstruction of building including including additional materials that may be needed. $58,000.00 **Red cedar roof. $24,000.00 **Clear vertical grain primed clapboard siding material and labor. $54,000.00 **Windows, doors, exterior trim: Material and labor $52,000.00 **Floor system including new frame, vapor barrier and ﬁnished wood ﬂoors. $20,000.00 **Single ﬂew, non-working used brick exposed chimney: material and labor cost. $20,000.00 **Install underground electric service, general lighting and outlets temporary power. $10,000.00 **Exterior and Interior Painting. $20,000.00 ** interior carpentry work for creating an exhibit of the old schoolhouse and the cranberry era. $10,000.00 **Lower-level interior wall and ceiling boards: Flat edge edge and center bead pine. Includes allowance for partial plaster on walls and ceilings as may be required. Material and labor. $30,000.00 (Added $ 5000 for interior plaster) 10% Hard Cost Contingency Fee $ 43,060.00 (The Hard Cost Total is $430,600.00) TOTAL ESTIMATED JOB COST AS DESCRIBED IN THIS ESTIMATE: $ 495,660.00 Community Preservation Committee Minutes of November 29, 2023 Page 1 of 4 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting w In-Person Quorum Wednesday, November 29, 2023, at 4:00 p.m. MEETING MINUTES OF NOVEMBER 29, 2023 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice Chair Sarah Robinson, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Paul Ruchinskas, Christine Boucher, Peggy Jablonski (remote attendance) Absent: Bruce Evans Also Present: Cynthia Bingham, Select Board; Sally Gunning and Paul Daley from the Historical Society Chair Ellis called the meeting to order at 4:01 pm, announced a quorum, and read the Recording Statement. This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. 1.Public Announcements and Comment- none 2.Financial Update Faythe included the FY24 forecast which reflects the items approved at both Spring Town Meeting and Fall Town Meeting. We will be meeting with Mimi Bernardo next week regarding what effect there may be with the abatement on our revenues and what her thoughts are regarding the State match. Paul said he was interested in including the interest revenue as part of the forecast, but it might be wisest to keep it outside of the forecast as a buffer for instances such as this. No further discussion. 3.Town Meeting Recap Sarah said there was so much preparation that there weren’t many people surprised, there were only a handful of questions. There were only a few people not in favor of the Housing Trust’s new large affordable housing project. Sharon said that there was confusion regarding the Community Building within the project and the Community Center in Town, but that was clarified. Approved: VOTE: Community Preservation Committee Minutes of November 29, 2023 Page 2 of 4 4.Annual Public Hearing Recap Faythe said we will have multiple projects for the Spring Town Meeting. We have had the Housing Coordinator application in, the Cemetery project, etc. We are starting to get other inquiries from others as well. The skatepark will be coming in, etc. The application date is December 1st. 5.Discussion and possible vote on Brewster Historical Society request for next steps related to additional funding request for Schoolhouse #3 Project Two guests are here representing the Historical Society – Sally Gunning and Paul Daley. Fall 2022 Town Meeting approved $357,200 for the Schoolhouse #3 Project which is to flake the schoolhouse and move it to Windmill Village. Sally Gunning contacted Faythe a while ago and said the award was no longer enough to cover the project costs and asked for direction to move forward if asking for more funding. Paul Ruchinskas said one other comparable would be the Habitat Paul Hush Way Project. They came back to us in the fall to say that they needed another $350,000, and we had them submit another application for the difference. Faythe said she was thinking one path would be to withdraw totally what’s been awarded at Town Meeting and reapply for the full amount or alternatively, we could consider a request for the difference. She wanted Sally Gunning and Paul Daley to explain what’s changed. Paul Daley said, in a nutshell, we started the process of investigating with the Town how we would go about the process and then we were informed the site at Windmill Village is in a conservancy district. We had numerous meetings with the Town Planner and Building Department and others from the Town, and we hired an engineer to do soil testing. After the soil test was done, we had to move the site over a bit. It took us a while to hire an engineer and get the work done. We mostly have that squared away with certified plans that are tentatively ok with the Building Commissioner and Town Planner. We got the building plans done. After that, prices of labor and cost of materials have increased. The building, as it sits now, has been altered so many times it was hard to see what it was like as a schoolhouse. Sally Gunning said we have already spent $10,000 and want to make sure we will have the full amount before we continue. Faythe said we need to figure out how to pursue the additional funding. Should we leave the original award knowing we can’t move forward without Spring Town Meeting approving an additional amount? Sharon asked if nothing would get started until Town Meeting in the spring. Paul Ruchinskas said it seems to make the clearest way forward to decline the initial award and then come back for the additional cost. Faythe said the updates we would need would be the timeline, the funding you need, and the sources you would be funding it from. What Eric Dray seems to be saying is that some of these sources are not CPA eligible. Faythe was going to get in touch with Eric Dray for more information. Motion to direct the Historical Society to submit an application for additional funds necessary to complete the Schoolhouse #3 Project beyond the amount approved at Fall 2022 Town Meeting. MOVED by Roland Bassett. Sharon Marotti second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Community Preservation Committee Minutes of November 29, 2023 Page 3 of 4 6.Review of Select Board FY24-25 Strategic Plan As you know, the Select Board has an Annual Retreat in the summer to set their strategic plan for the coming year. Faythe wanted to point out that the CPC is listed as a participant in the Housing goal H3 and the infrastructure section for the Brewster Ladies Library. She was providing the information to the committee. If there are any comments, she is happy to pass the information on to Peter Lombardi. If you follow the Select Board agendas, if they have an agenda that is related to a specific goal, it is listed on the agenda to refer to the document in the packet. Paul wondered about the timeline of the library for FY24 – are we expecting anything from them. Faythe said that she thought Peter Lombardi mentioned there may be some immediate work that needs to be done sooner rather than later. 7.Project Updates Pleasant Bay Community Boating – there was a long and winding road. We are all invited to go on tour of the dock. Faythe included the thank you letter from them in the packet. All is complete. Information about the Phoebe Way activity is included in the packet. It looked like it was a lovely event. 8.Approval of Minutes – 9/13/23, 9/27/23, & 10/11/23 Motion to approve the Minutes from September 13, 2023 as presented. MOVED by Roland Bassett. Sarah Robinson second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Motion to approve the Minutes from September 27, 2023 as presented. MOVED by Roland Bassett. Sarah Robinson second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Motion to approve the Minutes from October 11, 2023 as presented. MOVED by Roland Bassett. Sarah Robinson second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – abstain, Chair Ellis - yes. VOTE 7-yes 0-no 1-abstain Community Preservation Committee Minutes of November 29, 2023 Page 4 of 4 9.Election of CPC Chair and Vice Chair Motion to elect Sarah Robinson as Chair and Faythe Ellis as Vice Chair of the CPC for the remainder of the current FY. MOVED by Sharon Marotti. Roland Bassett second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no The committee thanked Faythe for all of her hard work and commitment to the CPC for the past few years as Chair. 10.Matters Not Reasonably Anticipated by the Chair- none 11.Announcements Cindy Bingham - Forum on the Sea Camps Bay and Pond Parcels on Zoom from 6-8 tomorrow night. It is going to be very good. Originally planned to try to narrow down with each forum to get closer to the plan of what the properties will look like. Faythe said Peter Lombardi mentioned that for those who could not attend, there is going to be a window for comments to be sent - even if you did attend and would like to make additional comments. Faythe said the Spring Town Meeting application deadline is December 1st – she went on to ask who works from hard copies of the applications so she could make sure to have them copied and placed in the CPC mailbox the week of the next meeting for review. Peggy electronic is fine/ Christine electronic is fine Faythe will send an email out to those who would like hard copies when they are in the mailbox. 12.Upcoming meeting: December 13 at 4PM MOTION made by Sharon Marotti to adjourn the meeting at 4:51 pm. Sarah Robinson second. Roll Call Vote: Christine Boucher – yes, Elizabeth Taylor – yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.