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HomeMy Public PortalAboutORD08583 BILL NO. INTRODUCED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE MICHIE CITY PUBLICATIONS COMPANY FOR THE CODIFICATION OF THE CITY ORDINANCES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The mayor of the City of Jefferson is hereby authorized to enter into a contract with the Michie City VIP Publications Company for the codification of the Ordinances of the City of Jefferson. Section 2. Said contract of codification shall provide for a fixed base price of $5800. 00 for the first 400 pages and a price of $13 .50 per each additional page. Section 3. This ordinance shall be in full force and effect from and after its passage and approval. PASSED (21, S2e r . 2 APPROVED es . ent of the Counci Ma r Attest ity Clerk THIS AGREEMENT, made and entered into this � day of 1973 by and between MICHIE CITY PUBLICATIONS COMPANY, a corporation d my organized, created and existing under the laws of the Commonwealth of Virginia, party of the first part, and JEFFERSON CITY, a municipal corporation in the State of Missouri, party of the second part, WITNESSETH: That, in consideration of the sums of money hereinafter agreed to be paid to the party of the first part by the party of the second part, the said Michie City Publications Company, party of the first part, agrees to and with the said Jefferson City, party of the second part, and its successors and assigns, that it will do the following work and render and perform the following services in connection with the preparation of the new Code of Ordinances for Jefferson City, Missouri, viz. : EDITORIAL WORK 1. Codify the Ordinances of a general and permanent nature. In the course of this work, the Editors will work into proper places in the original Ordinances all amendments and shall delete from the original Ordinances the provisions that have been expressly repealed. Thus, each Ordinance will be made to reflect the last word of the governing body in that particular instance. Ida 2. The Technical Codes, such as the Building, Plumbing and Electrical Codes, may be included or excluded at the option of the City Officials. Any Technical Codes which the City wishes to adopt by reference will be accommodated by the editors drafting an appropriate Ordinance to cover the situation. 3. The Ordinances shall be classified according to subject matter, so that all related Ordinances shall be grouped together to constitute an individual chapter in the new Code manuscript. -1- �IpM1W.M1.1rM+J ..• The amendatory provisions shall be accorded their proper placers and the repealed, outmoded, and antiquated provisions shall be eliminated. This applies to the provisions that have been ex- pressly repealed and also to those which have been repealed by implication, but all such provisions thought to be repealed by implication shall first be brought to the attention of the Rules Committee together with explanations thereof and for a ruling thereon by the Rules Committee. 4. The Ordinances shall be edited for punctuation, grammar, and style by the Company's Editors. If in any case a change in substance of any Ordinance is thought possibly desirable, such situation shall be called to the attention of the Rules Committee with a statement of the reasons why such a change may be de- sirable. No such change in the substance of any existing Ordinance shall be made unless the Rules Committee has first given its express approval. Likewise, the Editors may submit to the Rules Committee Ordinances of other Cities with which they are familiar covering subjects not covered or not fully covered by the existing Ordinances, but no such Ordinances shall be included in the Code except upon the direction of the Rules Committee. The Rules Committee shall be free to accept wholly or in part any or all of the suggestions submitted by the Company's Editors. The Editors shall not, without the approval of the Rules Committee, omit any Ordinances even though they are believed to have been repealed or to have become obsolete. 5. The Ordinances shall be checked against the corresponding Laws of the State of Missouri and any discrepancies between the Ordinances and such Laws shall be called to the attention of the Rules Committee and changes made as it may direct. -2- 1. 6. The Ordinances shall also be checked against the decisions of the Supreme Court of Missouri and any cases declaring any por- tion of such Ordinances unconstitutional or construing them shall be called to the attention of the Rules Committee and changes made in the Ordinances as it shall direct. References to any cases construing Ordinances contained in the Code shall be made in the form of annotations to such Ordinances. 7. The Editors shall prepare accurate catchlines to the individual sections of the Ordinances. 8. The Editors shall also prepare a frontal analysis to each in- Ask dividual chapter of the Code. 9. Copious cross references and editorial footnotes shall be pre- pared and carried in appropriate places throughout the Code. 10. A complete and comprehensive general index to the entire Code shall be prepared by the Editors and included in the completed Code. 11. Codification of the Ordinances shall include the handling of all Ordinances passed by the governing body of Jefferson City up to the time the Code manuscript is reviewed with the Rules Committee. Any Ordinances passed by the governing body subsequent to the date of the execution of this agreement shall be forwarded from time to time to the Editorial Offices of the Company so that such provisions may be accorded their proper places in the new Code manuscript. After the manuscript has been inspected and approved by the Rules Committee, no new or additional material shall be added or in- corporated to the manuscript. 12. When editorially completed, the Company shall notify the Rules Committee and the Company will either send the Code manuscript to Jefferson City by the Supervising Editor, and there review the manuscript with the Rules Committee, or in lieu thereof, the Rules Committee may come to the Editorial Offices of the Company -3- I- -'jigill lit AM in Charlottesville, Virginia for the purpose of reviewing said manuscript. If the Rules Committee elects to come to Charlottesville, Virginia for such purpose, then the Company agrees to defray one-third of the traveling expenses from Jefferson City to Charlottesville and return, and one-third of the living expenses while in Charlottesville, if the three members came to Charlottesville for the conference. 13. After being reviewed and approved by the Rules Committee, the manuscript will then be put in final form so as to include all changes that have been agreed upon at the editorial conferences with the Rules Committee. Thus, the manuscript will be put in shape for publishing in Code form. TYPESETTING, PRINTING AND BINDING Michie City Publications Company agrees to print and bind the Code in final form according to the following specifications: 1. The text of the entire Code shall be set in sharp, clear ten- point Roman type, with boldface catchlines, the type page to be 25 x 42 picas and the over-all page size to be approximately 6 3/4 x 9. 2. The footnotes, general index and chapter analyses shall be in eight-point Raman type. The main headings of the general index shall be in boldface type. 3. The Code is to be printed on English Finish Book paper, fifty pound substance. 4. There shall be printed for delivery to Jefferson City, one hundred (100) copies of the completed Code, fifty (50) of which shall be bound in looseleaf form using the mechanical looseleaf binder. The remaining fifty (50) copies shall be unbound, but trimmed, holes drilled and individually banded for future use. Each of the fifty (50) looseleaf bound copies shall contain lettering on -4- 1A 14 i i+ the spine showing the official name of the publicaLlun and the lettering shall be in foil stamping in imitation gold. The City may order additional binders from the Company at any time within two (2) years following the date of the execu- tion of this contract, at a price not to exceed eight dollars and seventy-five cents ($8.75) each, when ordered in units of twenty-five (25) or more. This price includes the cost of the lettering on the binder. 5. The Company shall afford the City an opportunity to order re- AML prints of certain selected chapters from the Code before the type is thrown down and remelted. The decision as to such re- prints shall be made at the time the galley proofs are returned to the Company for paging and final printing. At that time the cost of the reprints will be furnished the City, dependent upon the number of copies desired. ADOPTION OF CODE 1. On completion of the Code, the Company's Editors will draft and will submit to the Rules Committee, a document by which the Code will be officially adopted. When this document is passed by the governing body, a copy thereof shall be sent to the Company so that the Company may prepare a sufficient number of copies thereof to accommodate all copies of the Code, SUPPLEMENTAL UPKEEP SERVICE L For a period of two (2) years following the completion of the Code proper, the Company will do the editorial work on and will print for the City, one hundred (100) copies of each supplemental or replacement page at a price of fourteen dollars and fifty cents ($1+.50) per page. Each group of supplemental or replacement pages will be trimmed, holes drilled and individually banded so -5- ALAW f AWL as to fit in the mechanical looseleaf binder. No Supplement will ever be prepared without the written authorization from the City Officials. At the end of the two-year period, the Company will discuss with the City Officials the matter of re- newing the Supplement contract on the same terms or revising the terms, upwards or downwards, dependent upon the then prevailing conditions. ORDINANCES TO BE FURNISHED AND PAYMENT PROVISIONS Jefferson City, Missouri, contracts and agrees as follows: 1. To furnish Michie City Publications Company with three (3) copies of the last published Code of the City, if any was ever published. The City shall also furnish the Company with one (1) copy of each Ordinance and amendment of a general and permanent nature passed since the last Code was published. If copies of the . Ordinances are not available, then the City shall send to the Company the Ordinance Book or Books from which the Company shall take pictures of the Ordinances needed for codification. The Ordinance Book or Books will then be returned to the City, unmarked and undamaged. The City also agrees to send to the Company one (1) copy of each new Ordinance and amendment that may be passed during the time when the Company is working on the new Code manuscript. 2. To pay Michie City Publications Company for the work herein con- tracted for, the sum of five thousand, eight hundred dollars ($5,800.00) which sum anticipates a Code not to exceed four hundred (400) printed pages, and for pages in excess thereof, the City shall pay the Company thirteen dollars and fifty cents ($13.50) per page, to cover the extra editorial work and the extra typesetting and printing. -6- Am Any cuts or plates used in the printing of the Code, such as the reproduction of drawings, diagrams or emblems, or any tabular work, shall be paid for by the city. The moneys due the Company under this agreement shall be due and payable as follows: It is specifically understood and agreed that no money shall be due and payable under this contract until the Company's Editors have done the editorial work of codifying, classifying, and editing the Ordinances of a general and permanent nature and have assembled the basic editorial manu= script (exclusive of the general index which shall be prepared from galley proofs), and have reviewed the manuscript with the Rules Committee. After the Rules Committee has reviewed the manuscript and has approved it and has released it to the Company for typesetting,then there shall be due and payable to the Company the sum of two thousand dollars ($2,000.00). The remaining moneys due the Company under this contract shall be due and payable upon the completion of all work herein contracted for and the delivery of the completed copies of the Code as herein provided. 3. To pay the delivery charges of the copies of the Code from Charlottesville, Virginia to Jefferson City, Missouri. IN TESTIMONY WHEREOF, the said Michie City Publications Company, party of the first part, has caused this agreement to be executed in its name by its President and attested by its Secretary, and its corporate seal to be attached, all by order of its Board of Directors duly given, and the said Jefferson City, Missouri, party of the second part, has likewise caused this agreement to be 7- executed in its name by its m� .i and attested by its City Clerk and its corporate seal to be a ached, all by order of its governing body, this the day and year first above written. MICHIE CI PUBLICATIONS COMPANY ATTEST: BY: Secretar President JEFFERSON CI . MISSO I ATTEST: BY: < IqP -8-