HomeMy Public PortalAboutNauset School Building Committee -- 2022-06-15 Minutes Nauset Regional High School
Building Committee Meeting Minutes
Wednesday,June 15, 2022 5:30 PM, NRHS LibraryRS
1 Call to Order/Agenda Changes/Recording Notification '' ` `
Chair Greg Levasseur called the meeting to order at 5:30 pm and read the recording notification.
In attendance: Chris Easley,Tom Faris,Tom Fitzgibbons, Harry Terkanian,Tony Nannini,Jody Craven,
Giovanna Venditti, Ron Collins, Lisa Orlandella, Kathleen Tringale,Jim Nowack,Jackie Beebe, Brooke
Clenchy, Alyssa Chatani, Amanda Sawyer,Jorge Cruz, Kent Kovacs, Pat Clark, Larry Gill
II Citizens Speak
None
111 Priority Business
A. Project and budget review Daedalus/CHA
Alyssa Chatani and Amanda Sawyer updated the committee. The prequalification process is
completed and the project will go out to bid on June 22, 2022. Filed subcontractor bids are due on
July 13, 2022 and general contractor bids due on July 27, 2022. The modular construction was
awarded to 1&J Construction;they are expected to mobilize on June 23, 2022.The procurement
of moving company services is ongoing, and the Request for Proposal is due July 5, 2022. Alyssa
also reviewed the procurement and modular schedule and upcoming SBC meeting dates.
The budget tracking update is reflecting an overage of three million dollars, related to the
additional modular costs. The VE exercise will focus us-getting back on to budget and build back up
our contingency.To date, the owner's contingency is at 450,000 and the construction contingency
is 5.2 million dollars. Daedalus/CHA is estimating to spend $342,000 of the owner's contingency.
Alyssa reviewed the projected tracking of overspend on legal fees, addendums for both
Flansburgh and CHA, onsite representation for the modular scope, a temp kitchen and cafe design
fee, and estimated additional moving costs. Also projected - additional construction costs of
$500,000 for temporary kitchen,temporary cafe and fitness, and contingency for modulars of
$500,000. The projected dollar amount for the committee to focus on with VE items is 2.2 million
dollars so to build up the contingency and benefit the project.
E. Vote on refined VE list/ budgetary transfers
Kent Kovacs reviewed the recommended projected items on the VE list. The committee had the
opportunity to discuss each VE item in detail and offer opinion. Some extended VE item
conversation included the gymnasium floor, bleachers, and curtains,jewelry and woodshop doors
and floors,the dust collector,the food digester, auditorium's orchestra shell, and manual vs
hardwired controls in the bathrooms.Jackie Beebe made a motion to keep VE-81 in the project
(Auditorium orchestra shell to be removed) and remove it from the VE list.Jody Craven seconds
the motion,the committee votes eight in favor, and five against. After much discussion,the
committee adjusted #1 VE items. Greg Levasseur motioned to vote on the amended#1 items on
the VE list totaling$989,500. Chris Easley seconds the motion. The committee votes unanimously.
This leave the project with a construction contingency of$4,306,308.00.
F. Review, discuss and vote on list of Alternate items for the bid package
Kent explained the alternate list. It is not part of the space project. We need to track the
alternates and prioritize them. It is not likely that all of the alternates will go back into the scope.
With discussion,the committee ranked the alternate list in order of preference. Greg Levasseur
motions to accept the newly ranked alternate list. Chris Easley seconds the motion. The
committee votes unanimously.
B. Vote to designate IT items as proprietary Flansburi,,h
George Cruz shared that the IT Department would like the electronic card access system a
proprietary item as well as the security video management system. Our vote would mean no
substitutions for these products. Greg Levasseur motioned to designate the IT equipment for the
project as proprietary as outlined in the attached memo. Ron Collins seconds the motion. The
committee votes unanimously by a show of hands.
G. Vote site contractor services for storage trailer laydown area Daedalus/CHA
Alyssa Chatani reviewed the recommended companies. Greg Levasseur motioned to accept Cape
Cod Trailer to contract three years of four 40 feet storage trailers at$30,000 and Robert Our for
$10,000 of associated site work. Chris Easley seconds the motion. The committee votes
unanimously by a show of hands.
H. Vote on contract with J&J for modular work
Greg Levasseur motioned to accept and sign the contract with AJ Construction for five million
seven thousand dollars to begin work on the modulars on both the Lincoln and Nauset-campus.
Tom Fitzgibbons seconds the motion.The committee votes yes except Giovanna Venditti,Jim
Nowack, and Brooke Clenchy who all abstain.
'V Payment of Bills
None
V Approval of Minutes from May 25, 2022
Tom Fitzgibbons motioned to approve the minutes of June 8, 202. Greg Levasseur seconds the
motion. By a show of hands,the committee votes unanimously.
VI Adjournment
Greg Levasseur makes a motion to adjourn the meeting. Tom Fitzgibbons seconds the motion.The
committee votes unanimously by a show of hands. Meeting adjourned at 8:12pm.
Minutes submitted by Wendy Spampinato
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