HomeMy Public PortalAboutNauset School Building Committee -- 2022-03-09 Minutes Nauset Regional High School
Building Committee Meeting Minutes
Wednesday, March 9, 2022 Virtual Meeting 5:30 PM L
I Call to Order/Agenda Changes/Recording Notification
Chair Greg Levasseur called the meeting to order at 5:30 pm and read the recording notification.
In attendance: Chris Easley, Chris Ellsasser,Tom Faris, Harry Terkanian, Tony Nannini,Jody Craven,
Giovanna Venditti, Ron Collins, Peter Wade, Kathleen Tringale,Jim Nowack, Griffin Ryder, Brooke
Clenchy,Jackie Beebe, Amanda Sawyer, Lawrence Gill,Alyssa Chatani, Dan Diazgranados, Brian
Hores, Christina Opper,Jorge Cruz
11 Citizens Speak
None
III Priority Business
A. Flansburgh presentation
Jorge Cruz presented. A site walk through at Nauset High School is scheduled for March 22nd for
any potential bidders.The modulars are out to bid. Flansburgh is coordinating a visit on March
30th to Lincoln to view the modulars. Proposals from firms to bid on the modulars are due April
5th and Jorge briefly explained the ranking system that determines the contractor we hire.The
target date for that contractor is April 13th.
The set for the estimator is completed and being reviewed. Reconciling the estimates will begin
shortly after March 27th;the 90% project deadline is upcoming. Flansburgh met with Greg
Levasseur and the facilities group about the temporary kitchen layout and also included
conversations with Jim Nowack about purchasing kitchen equipment. The Town of Eastham, their
Building Commissioner and the Board of Health has also been part of the discussion.Time was
allotted for questions to Jorge Cruz.
B. Daedalus/CHA presentation
Alyssa Chatani shared that 90%construction documents are in development, estimate
became available on March 3rd and a reconciliation meeting is March 28th.The 90%submission
to the MSBA is April 8th.The modular building sale has been negotiated. Planning and phasing is
in progress.The construction package for the modulars is out to bid and due on April 5th.
Procurement of moving company services has begun for moving in the fall of 2022 and boxes have
been delivered to campus. Request for Qualification Documents has been posted and
Statement of Qualifications is due on March 23rd. Daedalus has a team to review and respond
to the submissions, they will communicate with our three subcommittee volunteers (Griffin
Ryder, Ron Collins, Peter Wade).The subcommittee will have access to all documents and be
versed on the scoring criteria for hiring. Daedalus will review and evaluate the submissions, check
references go through the process of pre-qualifying and scoring.They will collaborate with
our subcommittee. Alyssa Chatani reviewed the new team structure at Daedalus. Amanda Sawyer
is our new senior project manager replacing Steve Brown.Alyssa also reviewed the rest of the
Daedalus Team. Chris Easley made a motion to approve the new team structure of Daedalus.
Brooke Clenchy seconds the motion. The committee votes unanimously by roll call. Daedalus
reviewed the proposals for the Structural Peer Review and recommended LeMessurier Consultants
Inc. Greg Levasseur motioned to authorize LeMessurier Consultants, Inc.to do a peer structural
review in the amount of$10,000.Tom Fitzgibbons seconds the motion.The committee votes
unanimously by roll call. Alyssa Chatani shared the procurement schedule of dates. Finally there
was a brief budget update, confirming we are up to date with pro pay. Amanda Sawyer contributed
to the discussion and presentation. Time was allotted for any questions to the Daedalus Team.
C. Project Updates
Greg Levasseur reported we have a clear title for the property. It will be registered at the
County Registry of Deeds and filed at the Central Office. We continue to meet with the Eastham
Planning Board and Board of Health in regards to the temporary kitchen.The Eastham DPW has
some clarifying questions about the parking lot and snow removal.
Greg Levasseur mentioned that we need to update the Public Information Group as a few of the
volunteer members are no longer on the committee. We need to share construction information
with the community and present construction as it is happening live on campus. Greg asked
members to contact him if they are interested in being on this committee
D. Campus Updates from Kathleen Trinp ale and Tom Faris
Tom Faris and Kathleen Tringale reported they are working on populating the modular classrooms
using the present year's schedule. Classroom spaces will be shared, some teachers will float, and
office spaces will be limited.The entire campus is involved in purging. Planning for the phase 1
move is in progress as well as thinking about a 2nd tier move. Boxes have arrived.The assessment
of books and the book inventory list has been shared with Giovanna of what are surplus vs
worthless.The school committee will need to review that list and make a determination.Tony
Nannini has been working on a book recycling program and four recycling book bins are being
delivered on campus possibly as early as next week.The current library space is being redesigned
with a concept of combining the cafeteria with a cafe space for students including printing,
computers, and books to check out.
Payment of Bills
Jim Nowack makes a motion to pay the following bills; Daedalus Projects-$30,000 for services.
La Tanzi Spaulding and Landreth LLP-$ 775.00+$270.00 for legal bills totaling $1,045.00.
Flansburgh Associates-$452,057+ $4,950 for services. Geotech services soil testing$26,730.00+
$19,856.51+$25,300.00+ Geotech Services$2035.00+$6,578.00.The total bill for
Flansburgh is $537,506.51.The total warrant is for the amount of$568,551.51. Chris Easley
seconds the motion.The committee votes unanimously by roll call.
F. Approval of Minutes from February 16. 2022
Greg Levasseur makes a motion to approve the minutes of February 16, 2022. Chris Easley seconds
the motion.The committee votes unanimously by roll call except for Brooke Clenchy who sustains.
G. Future Building Committee Meeting Dates/Format
The next building committee meeting is scheduled for Wednesday, March 30, 2022. Upcoming
meeting dates through June 2022 are slated for April 13th, May 11th, and June 1st. Greg asked
the committee to email him about whether they would prefer in person or virtual meetings moving
forward.
IV ADJOURNMENT
Greg Levasseur makes a motion to adjourn the meeting. Griffin Ryder seconds the motion. The
committee votes unanimously by a show of hands. Meeting adjourned at 6:23pm.
Minutes submitted by Wendy Spampintato
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