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HomeMy Public PortalAboutNauset School Building Committee -- 2022-03-09 Minutes Nauset Regional High School Building Committee Meeting Minutes Wednesday, March 9, 2022 Virtual Meeting 5:30 PM L I Call to Order/Agenda Changes/Recording Notification Chair Greg Levasseur called the meeting to order at 5:30 pm and read the recording notification. In attendance: Chris Easley, Chris Ellsasser,Tom Faris, Harry Terkanian, Tony Nannini,Jody Craven, Giovanna Venditti, Ron Collins, Peter Wade, Kathleen Tringale,Jim Nowack, Griffin Ryder, Brooke Clenchy,Jackie Beebe, Amanda Sawyer, Lawrence Gill,Alyssa Chatani, Dan Diazgranados, Brian Hores, Christina Opper,Jorge Cruz 11 Citizens Speak None III Priority Business A. Flansburgh presentation Jorge Cruz presented. A site walk through at Nauset High School is scheduled for March 22nd for any potential bidders.The modulars are out to bid. Flansburgh is coordinating a visit on March 30th to Lincoln to view the modulars. Proposals from firms to bid on the modulars are due April 5th and Jorge briefly explained the ranking system that determines the contractor we hire.The target date for that contractor is April 13th. The set for the estimator is completed and being reviewed. Reconciling the estimates will begin shortly after March 27th;the 90% project deadline is upcoming. Flansburgh met with Greg Levasseur and the facilities group about the temporary kitchen layout and also included conversations with Jim Nowack about purchasing kitchen equipment. The Town of Eastham, their Building Commissioner and the Board of Health has also been part of the discussion.Time was allotted for questions to Jorge Cruz. B. Daedalus/CHA presentation Alyssa Chatani shared that 90%construction documents are in development, estimate became available on March 3rd and a reconciliation meeting is March 28th.The 90%submission to the MSBA is April 8th.The modular building sale has been negotiated. Planning and phasing is in progress.The construction package for the modulars is out to bid and due on April 5th. Procurement of moving company services has begun for moving in the fall of 2022 and boxes have been delivered to campus. Request for Qualification Documents has been posted and Statement of Qualifications is due on March 23rd. Daedalus has a team to review and respond to the submissions, they will communicate with our three subcommittee volunteers (Griffin Ryder, Ron Collins, Peter Wade).The subcommittee will have access to all documents and be versed on the scoring criteria for hiring. Daedalus will review and evaluate the submissions, check references go through the process of pre-qualifying and scoring.They will collaborate with our subcommittee. Alyssa Chatani reviewed the new team structure at Daedalus. Amanda Sawyer is our new senior project manager replacing Steve Brown.Alyssa also reviewed the rest of the Daedalus Team. Chris Easley made a motion to approve the new team structure of Daedalus. Brooke Clenchy seconds the motion. The committee votes unanimously by roll call. Daedalus reviewed the proposals for the Structural Peer Review and recommended LeMessurier Consultants Inc. Greg Levasseur motioned to authorize LeMessurier Consultants, Inc.to do a peer structural review in the amount of$10,000.Tom Fitzgibbons seconds the motion.The committee votes unanimously by roll call. Alyssa Chatani shared the procurement schedule of dates. Finally there was a brief budget update, confirming we are up to date with pro pay. Amanda Sawyer contributed to the discussion and presentation. Time was allotted for any questions to the Daedalus Team. C. Project Updates Greg Levasseur reported we have a clear title for the property. It will be registered at the County Registry of Deeds and filed at the Central Office. We continue to meet with the Eastham Planning Board and Board of Health in regards to the temporary kitchen.The Eastham DPW has some clarifying questions about the parking lot and snow removal. Greg Levasseur mentioned that we need to update the Public Information Group as a few of the volunteer members are no longer on the committee. We need to share construction information with the community and present construction as it is happening live on campus. Greg asked members to contact him if they are interested in being on this committee D. Campus Updates from Kathleen Trinp ale and Tom Faris Tom Faris and Kathleen Tringale reported they are working on populating the modular classrooms using the present year's schedule. Classroom spaces will be shared, some teachers will float, and office spaces will be limited.The entire campus is involved in purging. Planning for the phase 1 move is in progress as well as thinking about a 2nd tier move. Boxes have arrived.The assessment of books and the book inventory list has been shared with Giovanna of what are surplus vs worthless.The school committee will need to review that list and make a determination.Tony Nannini has been working on a book recycling program and four recycling book bins are being delivered on campus possibly as early as next week.The current library space is being redesigned with a concept of combining the cafeteria with a cafe space for students including printing, computers, and books to check out. Payment of Bills Jim Nowack makes a motion to pay the following bills; Daedalus Projects-$30,000 for services. La Tanzi Spaulding and Landreth LLP-$ 775.00+$270.00 for legal bills totaling $1,045.00. Flansburgh Associates-$452,057+ $4,950 for services. Geotech services soil testing$26,730.00+ $19,856.51+$25,300.00+ Geotech Services$2035.00+$6,578.00.The total bill for Flansburgh is $537,506.51.The total warrant is for the amount of$568,551.51. Chris Easley seconds the motion.The committee votes unanimously by roll call. F. Approval of Minutes from February 16. 2022 Greg Levasseur makes a motion to approve the minutes of February 16, 2022. Chris Easley seconds the motion.The committee votes unanimously by roll call except for Brooke Clenchy who sustains. G. Future Building Committee Meeting Dates/Format The next building committee meeting is scheduled for Wednesday, March 30, 2022. Upcoming meeting dates through June 2022 are slated for April 13th, May 11th, and June 1st. Greg asked the committee to email him about whether they would prefer in person or virtual meetings moving forward. IV ADJOURNMENT Greg Levasseur makes a motion to adjourn the meeting. Griffin Ryder seconds the motion. The committee votes unanimously by a show of hands. Meeting adjourned at 6:23pm. Minutes submitted by Wendy Spampintato CY94'at'l Print name Title Signature Date