HomeMy Public PortalAboutNauset School Building Committee -- 2022-02-16 Minutes Nauset Regional High School
Building Committee Meeting Minutes
Wednesday, February 16, 2022 Virtual Meeting 3:00 PM _4°°_i; -rs MzifkK_.
I Call to Order/Agenda Changes/Recording Notification
Chair Greg Levasseur called the meeting to order at 3:00 pm and read the recording notification.
In attendance: Chris Easley, Chris Ellsasser,Tom Faris,Tom Fitzgibbons, Harry Terkanien,Tony
Nannini,Jody Craven, Giovanna Venditti, Ron Collins, Lisa Orlandella, Peter Wade, Kathleen
Tringale,Jim Nowack, Brian Hores, Kent Kovacs, Alyssa Chatani,Jorge Cruz,Steve Brown
II Citizens Speak
None
III Priority Business
A. Flansburgh presentation
Kent Kovacs shared that Flansburgh has met with various groups including an onsite meeting with
Nauset's kitchen director and Flansburgh's Jeorge Cruz to discuss the next phasing of kitchen and
dining. These early stages of planning are looking at existing equipment, refrigeration,off site
prepping along with a temporary serving kitchen in B Building and the current library as a dining
hall.
Flansburgh,Vanderweill, and the Facilities Committee met about the emergency generator. The
generator needs a one thousand kilowatt load.The emergency generator will carry access for WIR
technology,the heating and cooling sewer pipe system, the kitchen, and amenities accompanied
with an emergency shelter. A meeting with the fire chief is still to be scheduled regarding the
number of elevators on the generator. The school cannot serve as a shelter while the community
shelter part of the campus is under construction.
Flansburgh held an educational logistics meeting with the performing arts about the overall review
of the space.A meeting with the nurse was held to discuss their space needs. Flansburgh also met
with PE and Athletics and reviewed their space and where things currently exist in the plan. It was
discussed and determined that for safety and use a wood floor is necessary for the high school
gymnasium.The wood floor was removed as a VE item.
The two main activities for phase 1A is to get the modulars up and running and a temporary
kitchen. Construction fencing over the area of construction begins around April 5th, summer work
will begin to put in the main water line and some access for temporary parking. The modular
contractor and the base bid contractor will be onsite together but kept separate.The modulars
will not be online until November, students will not transition until after the school year begins.
Phase 2 will be from July of 2024 through November of 2025. The final phasing will be removing
the modulars and finishing up the site work from October 2025 through February 2026.The status
of what happens to the modulars after we are finished utilizing them is undetermined.
Kent clarified a VE item of the wainscot reduction to heavy traffic of corridors only. The
wainscot change would save about $48,000 PER FLOOR for a total of$96,000
B. Daedalus/CHA presentation
Alyssa Chatani reviewed that 90% Construction Documents are in development and the estimate
will be available on March 3rd followed by a reconciliation meeting. A submission to the MSBA is
slated for April 8th.
The modular sale has been negotiated and the contractor portion goes out to bid March 2nd.
Planning and phasing is in progress.
The procurement of moving company services to begin planning for temporary classrooms in the
summer 2022 has started. The RFD is upcoming.
Prequalification documents are being finalized and will be available for review tomorrow. A
central register ad was sent out to be reviewed to be posted. Alyssa explained what is required
for pre qualifications from contractors for projects over 10 million dollars. Prequalified
contractors only are able to bid on the project,the process is all electronic and we will have access
to the submissions. Alyssa reviewed the entire procurement schedule up through the vote from
the building committee for the general contractor in June 2022.
Alyssa discussed the tentative building committee meeting schedule through December of 2022.
Alyssa reviewed the budget and explained the need for an owner's contingency versus a
construction contingency.
The urgency of starting the moving process and that RFP was noted.
C. Kathleen Tringale &Tom Faris Cam us Update
Tom Faris reported he and Kathleen Tringale have met with the Food Service, Nurse, PE,and Fine
Arts Departments.They are working on populating the modular classroom spaces and working
closely on next year's main schedule with Katie Cameron. We are looking at 23-25 potential
classrooms down from 30 plus 18 offices for administration.
Kathleen Tringale discussed the phase 1 move;teachers are beginning to purge, making some
decisions about what will be surplus and what will be packed and inventoried. A main issue is
securing permanent filing boxes for teacher's files. Kathleen stressed the importance of being
proactive and providing the boxes for teachers now and not assuming they will be here in the
summer to pack. We want to provide as many organizational opportunities as possible now for
teachers so to help them with minimal disruption in September. Permanent storage containers
and temporary storage containers will be needed. Tony Nannini is working with a book vendor
company that will take our excess books that are surplus and or deemed worthless. Jim Nowack
took a recent tour led by Kathleen Tringale and echoed her urgent request for boxes as soon as
possible. Alyssa Chatani confirmed that moving boxes can be ordered as soon as next week and
available to teachers the last week of February.
D. General Ui)dates on Prolect Issues i.e. Land Title
The land title has been filed and should be finalized by June.Time was allotted for general
questions about the project.
E. Payment of Bills
Jim Nowack makes a motion to pay the following invoices;two invoices in the amount of$452,057
and $452,057 to Flansburgh Associates totaling$904,114.Two invoices to LaTanzi, Spaulding&
Landreth for$120 and $360 totaling$480.Three invoices to Murphy, Lamere& Murphy
for$80, $260, and $1,440 totaling$1,780. The total amount of the warrant was$906,374.00.
Giovanna Venditti seconds the motion. Greg Levasseur takes a roll call vote, and the
committee votes unanimously.
F. Approval of Minutes from Januar; 5 2022
Greg Levasseur motions to approve the minutes from January 5, 2022.Tom Fitzgibbons seconds
the motion. By roll call the committee votes unanimously except for Jody Craven who sustains.
G. Next Meetin;;Date
The next building committee meeting is scheduled for Wednesday, March 9, 2022.
IV ADJOURNMENT
Greg Levasseur makes a motion to adjourn the meeting. Chris Easley seconds the motion.The
committee votes unanimously by a show of hands. Meeting adjourned at 3:59 pm.
Minutes submitted by Wendy Spampintato
LJCZVJ k"Cr I[Z-
Print name Title
Signature "� Date