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GAC Minutes 1988 04/06GOLF COMMITTEE MEETING APRIL 6, 1988 CITY HALL 7:00 P.M. PRESENT: Committee members Dan Hormaechea, Jackie Sproat, Max Williamson, Polly Collins. City staff Bud Schmidt, Brian Mickels and John Drips. Also present were Clubhouse Architect Andy Laidlaw and Assistant Golf Pro Carl Hoss. MINUTES APPROVED: Minutes of the March 2, 1988 meeting were approved as written. OLD BUSINESS: Some discussion was initiated regarding the proposed land acquisition to the west of the present #6 green. Before any action could be taken, it was felt that more information in price and availability of property should be understood. NEW BUSINESS: Marketing Proposal John Drips Marketing Proposal was summarized, after which Drips asked for any questions. Polly Collins asked why women were not included in the 2 new tournaments in 1987, and if something could be initiated in 1988 for ladies participation. Drips reviewed the organization of the 2 new tournaments and concluded that he would be more than happy to work with the Women's Association to increase their participation. Max Williamson moved that the Golf Course Marketing Proposal be accepted as written. Polly Collins seconded and the motion carried unanimously. Tractor Bid Specifications Brian Mickels summarized the budgetary discussions regarding the need for a versatile and reliable tractor and reviewed the specifications for the bid of such tractor. The committee accepted the specif- ications written by Mickels with two changes. These changes were (1) a 90 day warranty instead of a 30 day, and (2) a specification of disk brakes versus wet disk brakes. It is the desire of the committee that the City Council would start the bid process expeditiously be- cause of the need for this piece of equipment this season. Williamson moved that the Committee accept the specifications as written and changed, and urged the City Council to expedite the bid process for this tractor. Hormaechea seconded and the motion carried unanimously. Mickels then reviewed the purchase of a fertilizer spreader for the Golf Course. $1500 had been budgeted for this bulk fertilizer spreader, but a good used spreader was found and purchased for $350. Mickels stated that a $200 attachment may be purchased in the future, depending on use and need. Also, Mickels reviewed the state of the Golf Course budget, pertaining to a previously discussed $2500 expenditure for soil amendments that were not specifically budgeted. In the fall of 1987, based on soil tests, amendments of lime, gypsum, potassium and phosphorus were recommended by Mickel's summary of soil conditions. At that time, Mickels stated that the soil amendment program should be initiated in the Spring of '88 and worked into the present budget. Mickels re- affirmed that the Golf Course Maintenance Budget had been "leaned out" and is presently in good condition to handle this Spring amendment. Administrator Schmidt then briefly reviewed the advertisement and application packet prepared to hire a new golf course superintendent. He asked for 2 volunteers from the committee to work with John Drips and him as a selection committee. The two members will be finalized in the near future, based on availability at the time of scheduled interviews. Clubhouse Discussions Andy Laidlaw reviewed new schematics and cost estimates for the club- house, based on current committee requested revisions. The new total cost of the facility was revised from 1.1 million to 1.27 million. Laidlaw stated that this increase is due mainly to a revised contin- gency cost estimate and a possible erroneous and low initial cost estimate. After much discussion the committee directed Laidlaw to proceed further on more definitive cost estimates based on the newest re- visions. This newest revision would scale down the lower lever to accommodate not fewer than 50 carts in a sized area of the "footprint" of the upper level. There still exists a question about private golf cart storage; should a portion of these private (40 total) carts be stored with rental fleet and the remainder stored in a separate facility or should all private carts be stored together? This question will be addressed at a later time when more information is available. Private Finance Committee Report Jackie Sproat reviewed the progress of this committee on making a marketing brochure for the clubhouse project. The Golf Committee decided upon tentative costs associated with the marketing plan, and Sproat and the Finance Committee are to print up a "dummy" of the brochure for review by the committee on a special meeting scheduled for April 20. 1988 Fee Structure After much discussion regarding present fee structure, comparative rates at other golf facilities, and possible inequities within the present structure, the committee set the fees for the 1988 season. Polly Collins moved that the fees be raised 20% across the board (daily fees and season passes) except for the Junior Pass. Hormaechea seconded and the motion carried 3 to 1. Williamson asked that the record show he was not in favor of this increase because of the in- equity of the present fee structure. ADJOURNMENT The meeting adjourned at 11:45 P.M. Wi„,,,A4a Dan Hormaechea, Chairman