HomeMy Public PortalAbout2008-05-20 PC Minutes VILLAGE OF PLAINFIELD PLAN COMMISSION MEETING RECORD OF MINUTES DATE : MAY 20 , 2008 LOCATION: Village Hall Chairman Sobkoviak cal led the m eeting of the Plan Commission to order at 7:01 p.m. ROLL CALL: Present: Commissioners Kachel, McKay, Renz i, Bonuchi, and Sanders ; ex -officio Commissioner s Peck; and Fremarek; Chairman Sobkoviak; and a Representative from the Plainfield Township Fire Protection District . Absent: Commissioner O’Rourke , Plainfield School District , Library District, Plainfield Police Department , and Plainfield Township Park District Also Present: Michael Garrigan – Village Planner Village of Plainfield, Sara Javoronok – Planner Village of Plainfield, Carol Millan – Secr etary Village of Plainfield, and Steve Amann – Baxter and W oodman There was a group of high school students present to observe the meeting for their Government Class. DEVELOPMENT REPORT: No Development Report was given. MINUTES: The minutes from the Plan Commission Meeting of May 6, 2008 were amended as follo ws: Commissioner Renzi wished a change on Page 8, half way through the first paragraph. The minutes stated, “Commissioner Renzi felt the public hearing should have a dual notice . . . .” He wished the minutes to read, “Commissioner Kachel felt the publi c hearing should have a dual notice . . . .” OLD BUSINESS: None NEW BUSINESS: CASE: 1402 -050108.FP CREEKSIDE CROSSING, UNIT 7A Request: Final Plat of Subdivision Location: South of Renwick Road, west of Crossing Road Applicant: Land Consultants, Inc. Rick Burton TIME: 7:03 p.m.
Village of Plainfield Plan Commission Minutes May 20 , 2008 Page 2 of 5 Planner Javoronok summarized the history of the project and the information in the staff report. This final plat is proposing 24 duplex units on 12 parcels and will cover 5.52 acres. All of the duplex lots are key lots. Stormwater detention will be provided through on -site detention ponds. There is recapt ure liability for the Springhole pump station completed by the Village. The Annexation Agreement provides that this will be paid on a per unit basis at the time of buil ding permit application. Staff recommends approval of the final plat subject to stipulations noted in the staff report. Chairman Sobkoviak asked the Village Engineer Amann if there were any concerns. He stated all of the plans were approved several year s ago when the project first came through. Chairman Sobkoviak swore in the two gentlemen representing the petitioner. They were Rick Burton, President Land Consultants, Inc. and Rob Zoromski, Lennar. Rick Burton spoke . H e stated he had a lot of history with this case, first with Summit Homes and then with Lennar Homes, and now in a consulting role back to Lennar. He stated this is a continuation of the duplexes at Creekside Crossing. He stated the duplexes have been a successful product for Lennar. Chairman Sobkoviak stated the commissioners were free to ask questions of the petitioner. Chairman Sobkoviak stated it would appear f rom the staff report that the latest petition meets all of the requirements of the original annexation agreement and orig inal preliminary plat. Commissioner Renzi asked Chairman Sobkoviak to explain to the students present why the Commission does not have any questions regarding the Final Plat. Chairman Sobkoviak explained the process and stated that the whole project was previously approved through a preliminary plat . Since this is a rather large development, the developer has brought in sections one at a time for final plat approval. As long as they comply with the previously approved plans, there is really no need for discussion. Cha irman Sobkoviak asked if there was anyone in the audience who cared to ask a question or make a comment. There was no response. At 7:11 p.m. Commissioner Kachel made a motion that the Plan Commission recommend approval of the Final Plat o f Subdivision for Creekside Crossing, Unit 7A, subject to the following three stipulations: 1. Subject to the requi rements of the Village Engineer; 2. Subject to the requirements of the Plainfield Fire Protecti on District; 3. Payment of appropriate recaptu re fees. Commissioner McKay seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: McKay, Renzi, Sanders, Kachel, Chairman Sobkoviak Nay: 0 The motion is carried 5:0
Village of Plainfield Plan Commission Minutes May 20 , 2008 Page 3 of 5 DISCUSSION: Chairman Sobkoviak informed the co mmissioners that Commissioner Sanders has been working diligentl y in putting together a set of By -L aws, Code of Conduct, and Code of Ethics to govern the operation of the Plan Commission. Each commissioner received a copy of the latest draft. Commissio ner Sanders stated the purpose is to get a set of by -laws that govern the activities of the Plan Commission. He reviewed the Table of Contents and the structure of the articles. He mentioned he would be including in the next packet some excerpts from the Illinois Combined Statutes. He summarized the material for the Commissioners. He stated the Village Attorney is looking at the plan from a legal perspective. Commissioner Sanders asked if the commissioners had any comments or thoughts as they go throug h the material, they should write them down ; or if they wish, they can email the revisions to him. There will be a discussion of the document revisions at the June 3, 2008 meeting of the Plan Commission . He stated the timetable would be: 6/3/08 Final re view of the documents by the commissioners. 6/11/08 Last date for proposed written revision s . 6/17/08 Final vote for adoption of the documents. Commissioner Renzi stated he would not be able to attend the 6/17/08 Plan Commission meeting. Commissioner San ders stated they would not need 100% representation. They just need the majority of a quorum. Commissioner Peck stated he would like to see Commissioner Renzi present and hear his input for the final document. Commissioner Renzi questioned whether the V illage Attorney, Jim Harvey, was comfortable with the Plan Commission conducting some of the same duties as the Village Trustees. Chairman Sobkoviak stated he did not believe that the Village Attorney has completed his review of the documents at this time . Commissioner Sanders stated the Commission would not be preparing a budget and things of that nature. He also had a concern about expensing money. He felt the Village Board should have input. Commissioner Sanders stated the State Statues are very bro ad in letting people define what is going to serve their community the best. Commissioner Renzi thought it would be better to have this in the form of a village ordinance. Commissioner Kachel had a comment about the Comprehensive Plan. He asked if this document is saying that the Plan Commission would take a look at the Comprehensive Plan first. Commissioner Sanders stated the Plan Commission would be perpetually looking at the Comprehensive Plan. He stated it can start with the Plan Commission or with the Plan Commission and village staff. If you look at the State Statutes, it definitely starts with one or the other, not the Village Board. Commissioner Sanders stated one of the biggest concerns with a lot of Villages is the expense of consultants dri ving the comprehensive planning process. This document takes the Comprehensive Plan through an appointed body, working with Village staff , to look at what they want to accomplish and how to review and revise the Comprehensive Plan with a minimal amount of expense. Commissioner Sanders wanted the commissioners to take this home and digest it. If the commissioners want to call or send him an email they are free to do so.
Village of Plainfield Plan Commission Minutes May 20 , 2008 Page 4 of 5 Commissioner Kachel asked about the quarterly meetings with the Village Board. C ommissioner Sanders stated the meetings can be focused on the Comprehensive Plan being the driving force behind the meeting. Commissioner McKay did not feel it would be a good idea for the Plan Commission to change the Comprehensive Plan by themselves wi thout the Village Board, citizens, etc. involvement. She also had a concern about putting a time limit on a public hearing. Chairman Sobkoviak stated the question of time limits is a touchy subject. Sometimes, it is difficult to limit people that have g enuine problems that they want to express. Commission Sanders stated this is taken from Plan Commissions in other towns. It is sometimes helpful to have a guideline for people to follow as far as setting a time limit. Chairman Sobkoviak agreed that th ings could be streamlined a bit. A discussion among the commissioners followed regarding setting time limits for meetings. Chairman Sobkoviak reiterated that this is just a draft and comments are being solicited from the commissioners. He stated the Vil lage Board will weigh in after the Plan Commission puts together the document and presents it to the Village Board. Chairman Sobkoviak stated all of the revisions need the stamp of approval of the Village Board. Commissioner Sanders stated it was importa nt to keep in mind that this is starting a dialogue. It is bringing things to the table that the Village Board is going to look at , as well as the Plan Commission to see how to work more efficiently and effectively together. Commissioner Fremarek felt the time table is too aggressive. He agreed that there is a lot of good material in the draft, but did not want to buck heads with the Village Board. He was not comfortable signing off on the material until the Village Board weighed in and he saw the com ments of the Village Attorney. He did not want this to be a source of internal conflict. Chairman Sobkoviak suggested putting something together and then taking it to the Village Board to get their advice and suggestions. Commissioner Bonuchi arrived du ring the discussion. She had concerns that this was basically drafted by one commissioner and was not the work of the whole Commission. Commissioner Sanders described how he came to put this together. He stated he had discussed the document previously w ith staff and Chairman Sobkoviak. He stated staff had engaged the Village Attorney to look at the material also. Commissioner Kachel wanted a time set aside at the end of a meeting where the Commission could talk about it as a whole, rather than each com mis sioner sending his comments to C ommission er Sanders. He wanted to hear every commissioner’s comments. He felt what Commissioner Sanders is doing is good, but felt the time table is pushing this through too quickly. Commissioner Sanders suggested th at all of the commissioners put their thoughts in writing for discussion at a future meeting. Chairman Sobkoviak stated everyone should take this material home and read it over and take two weeks to send Commissioner Sanders comments, changes, a dditions , etc. At that point, the Commission can decide if there should be further discussions. Commissioner Sanders can make another draft after he receives the comments. Commissioner Renzi felt it would be better to send the comments to the recording secretar y or designee at the Village and then have the comments sent out in the meeting packet. He felt sending the comments directly to Commissioner Sanders would violate the Open Meetings Act. He then explained the rules governing open meetings.
Village of Plainfield Plan Commission Minutes May 20 , 2008 Page 5 of 5 Commissione r Kachel stated since this has been given to the Village Attorney, comments from the Village Attorney should be passed on to the commissioners. Village Planner Garrigan stated the Village Attorney is preparing a memorandum regarding his comments of the ma terial. Commissioner Kachel reiterated he would like to see those comments before making his revisions . Chairman Sobkoviak stated he felt two weeks for comments was a reasonable request and asked the commissioners what the y felt the next step should be . Commissioner Bonuchi stated she felt the commissioners need to review the document , but two weeks is too aggressive. Commissioner Fremarek echoed the comments of Commissioner Bonuchi. He would like to see the comments of the Village Attorney also. He felt it might be useless to go ahead and put together comments, and then find out that the Village Attorney states the Commission cannot do certain things. He felt this is something that will govern the Commission from now until it is looked at again in the future. He felt it should be given the time and respect that it deserves to create a document all of the Commission has agreed upon . Chairman Sobkoviak suggested everybody read the material by the next meeting on 6/3/08. He asked Village Planner Gar rigan if he expected the reply from the Village Attorney by June 3 rd . Village Planner Garrigan stated he was confident there would be a memorandum. Chairman Sobkoviak asked if the Village Attorney’s reply could be present ed to the Commission at the next meeting on June 3, 2008 . Commissioner Kachel asked if the commissioners could receive the comments from the Village Attorney, and from staff regarding the documents. Commissioner Renzi had concerns that this subject was not on the agenda and asked that in the future it appear as “Old Business” at the end of the agenda. Commissioner McKay thanked Commissioner Sanders for his work. She echoed some of the concerns of Commissioner Bonuchi. She felt this document should be a collaboration of ideas from the member s of the Commission. She would like to see the Village Attorney’s comments in regard to the legalities. Commissioner Sanders stated he went to many different sources to create this document and it is not just what he wants. His purpose is to s timulate a dialogue for change. Chairman Sobkoviak requested the commissioners take this document home to read, and make note of any changes, additions, etc. He stated there will be a short discussion at the end of the next Plan Commission meeting on Jun e 3, 2008. Since there was no further business for the Commission, Chairman Sobkoviak adjourned the meeting at 8:26 p.m. _________________________________________ R espectfully Submitted Carol Millan – Planning Secretary Village of Plainfield