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Golf Commission Packet - 01.09.24
\010111111p.,/,./,rrr Q(C �Q g.DER04 F• _ = .1111;--- ^ 3 � 1f;iat 7, f/) un,inn�pnnnM Golf Commission Andrea Johnson Chair John Kissida Vice Chair Rob David Jim Juras Anne O'Connell Jay Paggi David Valcourt Town Employees Jay Packett Director of Operations Colin Walsh Course Superintendent TOWN OF BREWSTER GOLF COMMISSION 1000 Freemans Way (508) 896-1716 ),olfcommission@brewster-ma. uov www.CaptainsGolfCourse.com GOLF COMMISSION MEETING AGENDA 2198 Main Street January 9, 2024 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (305) 224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: httLs://us02web.zoom.us/j/88144078985?pwd=M05KL)nNsR1Rtj)T2FzZE1iSFZDWUVOZZ09 Passcode: 490087 To request to speak: Tap Zoom "Raise Hand", then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (Ii vestream.brewster-ma.; ov), or Video recording (tv.hrewster-ma._ov Please note that for any item listed in this section the Select Board may take officials action including votes. 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the Chair. 5. Public Comment 6. Discussion and vote on recommendation for Annual Fee Player rates - Andrea Johnson 7. Update on Business Manager position - Jay Packett 8. Monthly Financials and 2025 Budget presented - Jay Packett 9. Updates on course conditions, winter projects, and staffing - Colin Walsh 10. Credit Card Fees - Anne O'Connell 11. Event Pricing - Andrea Johnson 12. Captain's portion of Town Report 13. Update on Water Source RFP - Jay Paggi 14. Questions and Comments from Associations and Liaisons 15. Review and Approve Minutes: 12/12/23 16. Future Agenda Items and Meetings (1/23 & 2/13) 17. Matters Not Reasonably Anticipated by the Chair 18. Adjournment Date Posted: Date Revised: Received by Town Clerk: ASSUMING MEMBERSHIP NUMBERS STAY THE SAME, PLUS ADDING 25 NON-RESIDENTS 5% Residents Early 323 Morning 295 Twilight 128 College 20 Junior 18 Total 784 Non Res Early Twilight College Junior Total Plus 13 Plus 12 Total AFP 277 107 15 3 402 1186 1365 1040 570 475 215 2275 840 685 305 Less 50% of new non-residents 1 Less 50% of new non-residents 14,788.00 5,040 .00 $ 440,895 .00 $ 306,800.00 $ 72,960 .00 $ 9,500.00 $ 3,870 .00 $ 834,025 .00 $ 615,387 .00 $ 84,840 .00 $ 10,275.00 $ 915 .00 $ 711,417.00 $ 1,545,442.00 BUDGET STATUS rev. 12/31/23 WAGES Full-time Wages Part-time Wages _ - Overtime Longevity C o ntracua I Obligations SUBTOTAL Expended thru December FY 2024 %of Budget Budget Balance Spent WAGES 506,757.50: $1,132652.00 $ 625,894.50 44.7% Full-time Wages 331,081.55, $ 570,394.00 $ 239,312.45 58.0% Part-time Wages 42,635.66 I $ 67,302.00 $ 24,666.34 63.3% Overtime 3,295.44 $ 14,170.00 $ 10,874.56 - 23.3% Longevity_ - $ 7,240.00 $ 7,240.00 0.0% Contractual Obligations - I $ - $ - $ $ 883,770.15 $1,791,758.00 1 $ 907,987.85 GENERAL EXPENSES Oil/Grease Diesel Fuel Heating Gasoline Electricity Electricity -Irrigation Pump R&M Equipment R&M Irrigation Proffessional/Techni ca l OSHA Training Phones Alarm Office Supplies Score Cards Maintenance Supplies Range Supplies Computer Supplies Custodial Supplies Rubbish Removal/Sanitation Seed & Sod Tee & Green - Landscaping Topsoil & Sand Fertilizer Fungicide Insecticides Misc. WettingAgents/Lime _ $ 3,650.23 $ 60,000.00 $ 56,349.77 6.1% Misc. Wetting Agents/Lime $ 46,756.13 $ 58,000.00 $ _ 11,243.87 _ 80.6% Cart Lease $ 74000.00 $ 111,000.00 $ 37,000.00 66.7% Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Clubhouse Fum./Repair $ 11847.16 $ 51,000.00 $ 39,152.84 23.2% Clubhouse Fum./Repair $ 28,642.83 $ 50,000.00 $ 21,357.17 57.3% Credit Card Expense $ 93,275.98 $ 85 000.00 $ (8,275.98)109.7% Credit Card Expense $ 56,213,02 $ 75,000.00 $ 18,786.98 75.0% ---- ---- Environmental Monitoring $ 426.08 $ 3,500.00 $ 3,073.92 12.2% Environmental Monitoring__ $ 1,693.11 $ 3,000.00 $ 1,306.89 56.4% Safety Clothing Allowance $ 3,883.15 $ 10 000.00 $ 6,116.85 38.8% Safety Clothing Allowance $ 1,725.31 $ 9,000.00 $ 7,274.69 19.2% Mileage -Maintenance $ 280.34 $ 450.00 $ 169.66 62.3% Mileage -Maintenance $ _ - $ 450.00 $ 450.00 0.0% Meetings/Travel $ 1,111.62 $ 2,500.00 $ 1,388.38 44.5% Meetings/Travel $ - $ 2,500.00 $ 2,500,00 0.0% Dues and Subscriptions $ 4,16.43 $ 4,100.0D $ (516.43) 112.6% Dues and Subscriptions $ 3,310.00 $ 4,100.00 $ 790.00 80.7% ClothingAllowance-Admin $ - $ 4,000.0D $ 4,000.00 0.0% Clothing Allowance-Admin $ - $ 4,000.00 $ 4,000.00 0.0% Advertising/Promotions $ 18,935.96 $ 50000.00 $ 31,064.04 37.9% Advertising/Promotions $ 11,439.86 $ 5Q000.00 $ 38,560.14 22.9% CVEC Administration Charges $ 1,562.50 $ 4,688.00 $ 3,125.50 33.3% CVEC Administration Charges $ 1,562.50 $ _ 4688.00 $ 3,125.50 - 33.3% $ - $ --- $ - $ - $ - $ $ - 1$ 49.3% SUBTOTAL FY 2023 Expended thru December Budget $ 495,708.97 $ 335,555.29 $ 42,144.69 $ 3,081.00 Balance $ 1, 001, 971.00 $ 506, 262.03 $ 518,540.00 $ 182,984.71 $ 61,184.00 $ 19,039.31 68.9% $ 15,197.00 $ 12,116.00 20.3: % of Budget Spent 49.5% G4.7% GENERAL EXPENSES $ 876,489.95 $1,596,892.00. $ 720,402.05 54.9% $ 3,500.0D $ 3,500.00 0.0% Oil/Grease $ 3,294.98 $ 3,200.00 , $ (94.98)! 103.0% $ 11,718,31 $ 12,500.00 $ 781.69 93.7% Diesel Fuel $ 13,233.40 $ _ 10,500.00 $ (2,733.40)a 126.0% $ 4,276.03 $ 16,000.00 $ 11,723.97 26.7% Heating $ 5,752.75 $ 14,000.00 $ 8,247.25 41.1% $ 7,584.43 $ 13,000.00 $ 5,415.57 58.3% Gasoline $ 7,985.55 $ 9,000.00 $ 1,014.45 1 88.7% $ 26,994.96 $ 50,000.00 $ 23,005.04 54.0% Electricity $ 32,090.70 $ 48,760.00 $ 16,669.30 65.8% $ 8,974.73 $ 25,000.00 $ 16,025.27 35.9% Electricity_IrrigationPump $ 15,119.30 $ 23,320.00 $ 8,200.70 64.8% $ 47,640.97 $ 95,000.00 $ 47,359.03 50.1% R&M Equipment $ 51,462.23 $ 88,000.00 $ 36,537.77 58.5% $ 20,551.42 $ 40,000.00 $ 19,448.58 51.4% R&M Irrigation $ 18,557.96 $ 37,000.00 $ 18,442.04 50.2% $ 6,948.08 $ 8,500.00 1,551.92 81.7% Proffessional/Technical $ 6,297.63 $ 4,500.00 $ (1,797.63) 139.9% $ 2,500.0D $ 2,500.00 0.0% OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0% $ 1,600.0D $ 1,014.06 36.6% Phones _ $ 715.65 $ 1,600.00 $ 884.35 44.7% $ 2,200.0D $ 7050D 68.0% Alarm $ 3,057.31 $ 2,200.00 $ (857.31) 139.0% $ 10,000.00 $ 9,101 05 9.0% Office Supplies $ 4,548.26 $ 9,500.00 $ 4,951.74 47.9% $ 6,000.00 $ 6,000.00 0.0% Score Cards $ 2,985.00 $ 5,000.00 $ 2,015.00 59.7% $ 6,535.90 56.4% Maintenance Supplies $ 16,341.56 $ 12,000.00 $ (4,341.56), 136.2% $ 9,519.42 26.8% Range Supplies $ 3,343.92 $ 13 000.00 $ 9,656.08 _ 25.7% $ 15,000.31 0.0% Custodial Supplies _ $ 8,137.74 $ 2,000.00 $ 3,862.26 37.0% ComputerSupplies pp $ 22,000.00 $ 13,862.26 37.0% 17,109.44 $ 35,000.00 $ 17,890.56 48.9% Rubbish Removal/Sanitation $ 11,073.54 $ 20,000.00 $ 8,926.46 55.4% 6,969.00 $ 35,000.00 $ 28,031.00 19.9% Seed & Sod $ 14,938.00 $ 29,000.00 $ 14,062.00 51.5% 1,249.17 $ 13,000.00 $ 11,750.83 9.6% Tee & Green $ $ 12,000.00 $ 12,000.00 0.0% 1,830.75 $ 8,000.00 $ 6,169.25 22.9% Landscaping $ 3,170.56 $ 5,000.00 $ 1,829.44 63.4% $ 9,878.93 $ 40,000.00 $ 30,121.07 24.7% Topsoil & Sand $ 16,343.75 $ 31,500.00 $ 15,156.25 _ 51.9% $ 50,295.00 $ 100,000.00 $ 49,705.00 50.3% Fertilizer $ 48,492.25 $ 96,000.00 $ 47,507.75 50.5% $ 133,122.46 $ 135,000.00 $ 1,877.54 98.6% Fungicide $ 95,170.25 $ 126,000.00 $ 30,829.75 75.5% $ 1,092.37 $ 20,000.00 $ 18,907.63 5.5% Insecticides $ - $ 16,000.00 $ 16000.00 0.0% $ 585.94 $ 1,495.00 $ 898.95 $ 8,464.10 $ 15,000.00 $ 3,480.58 $ 13,000.00 $ 4,589.86 $ 8,500.00 $ 9,999.69 $ 25 000.00 S $ SUBTOTAL Other Expenses: Transfer to Trust Pro Shop Purchases Capital Indirect Costs Life Insurance Unemployment Health Insurance _ Medicare Compensated Absences Workers Compensation General Liability Insurance Retirement/Pension Exp. Insurance Claims Transfer to Capital Stabilization SUBTOTAL $ $ 599,339.62 $1;119,538.00 $ 520,198.38 53.5% SUBTOTAL $ - $ $ - 612,561.46 $ $ 1,021,318-00 $ 408,756.54 60.0%, Other Expenses: 21,000.00 $ 21,000.00 $ 100% Transfer to Trust $ - $ 21,000.00 $ 21,000.00 0% 145,961.78 $ 240,000.00 $ 94,018.22 61% Pro Shop Purchases $ 99,046.33 $ 230,000.0.0 $ 130,953.67 43%1 - $ - $ - Capital $ - $ - $ - 211,619.00 $ 211,619.00 $ - 100% Indirect Costs $ 20.5,356.00 $ 205,356.00 $- - 100% 323.54 $ 712.00 $ 388.46 45% Life Insurance _ $ 322.78 $ 671.00 $ 348.22 48% 538,00 $ 50,000.00 $ 49,462.00 _ 1% Unemployment $ 1,631.00 $ 55,080.00 $ _ 53,449.00 3% 161,117.50 $ 373,092.00 $ 211,974.50 43% Health Insurance _ $ 138,499.00 $ 343,608.00 $ 205,109.00 40% 12,328.26 1$ 26,050.00 $ 13,721.74 47% Medicare ( $ 12,299.29 $ 23,976.00 $ 11,676.71 51% 8,858.20 i $ 20,000.00 $ 11,141.80 44% Compensated Absences L$ 21,547.75 $ 20,000.00 $ (1,547.75) 108% 12,875.00 ' $ 16,000.00 $ 3,125.00 80% Workers Compensation $ 10,605.00 $ 16,480.00 $ 5,875.00 64% 70,386.77 r$ 82 000.00 $ 11,613.23 86% General Liability Insurance $ 68,262 24 $ 81,198.00 $ 12,935.76 84% $ 296,704.66 $ 296,705.00 $ 0.34: 100% Retirement/Pension Exp. $ 238,554.00 $ 236,554.00 $ - 100% $ 13,317.00 I $ - $ (13,317.00),#DIV/0! _ _ $ 350,000.00 350,000.00 $ - 100% Transfer to Capital Stabilization $ 400,000.00 $ 400,000.00 $ - 100% 81,305,049.71 $1,687,178.00 $ 382 128.29. 77% SUBTOTAL $ 1,196,123.39 $ 1,635,923.00 $ 439,.799.61: 73% GRAND TOTAL 52,788,159.48 $4,598,474.00 $1,810,314.52 1 61% GRAND TOTAL $ 2,685,174.80 $ 4,254,133.00. $ 1,568.958.20 63% CAPTAINS GOLF COURSE COMPARISON REPORT DECEMBER Dec -18 Dec -19 Dec -20 Dec -21 Dec -22 Dec -23 REVENUE MEMBERSHIPS: RESIDENTS - Early $ $ - $ $ - $ $ RESIDENTS - Moming $ $ $ - $ 877.00 $ $ RESIDENTS - Twilight $ $ $ 334.00 $ $ 200.00 $ CHARTER NON-RESIDENTS $ $ $ - $ $ $ NON-RESIDENTS $ $ - $ $ $ $ NON-RESIDENT TWILIGHT $ $ - $ $ $ $ AFP COLLEGIATE $ $ $ - $ $ $ AFP JUNIOR $ $ - $ - $ $ $ SUBTOTAL $ $ $ 334.00 $ 877.00 $ 200.00 $ GREEN FEES: 18 HOLE GREEN FEE $ 3,384.00 $ 4,833.00 $ 10,363.00 $ 9,021.00 $ 6,950.00 $ 11,474.00 TWILIGHT GREEN FEES $ 2,157.00 $ 1,654.00 $ 3,311.00 $ 3,701.00 $ 690.00 $ 4,523.00 BACK 9 GREEN FEES $ 193.00 $ 418.00 $ 1,803.00 $ 1,490.00 $ 2,585.00 $ 1,124.00 ADVANCED RESERVATIONS $ $ 1,846.00 $ 888.00 $ $ 200.00 $ 300.00 SUBTOTAL $ 5,734.00 $ 8,751.00 $ 16,365.00 $ 14,212.00 $ 10,425.00 $ 17,421.00 CARTS: 18 HOLE CART $ 2,537.36 $ 2,475.96 $ 4,930.02 $ 5,493.59 $ 3,713.98 $ 6,808.00 9 HOLE CART $ 1,233.68 $ 934.39 $ 2,605.87 $ 3,278.90 $ 2 149.52 $ 3,036.83 SUBTOTAL $ 3,771.04 $ 3,410.35 $ 7,535.89 $ 8,772.49 $ 5,863.50 $ 9,844.83 DRIVING RANGE $ 1,019.00 $ 1,283.00 $ 200.00 $ 2,494.00 $ 3,410.00 $ 2,065.00 PULL CARTS $ 57.39 $ 41.40 $ 137.37 $ $ 41.40 $ 91.26 SNACK BAR RENT $ 3,000.00 $ 4,702.16 $ - $ 2,500.00 $ - $ 16,000.00 GIFT CERTIFICATES $ 12,028.39 $ 16,194.59 $ 20,557.00 $ 24,370.87 $ 22,201.98 $ 22,091.11 CREDIT BOOK $ (723.02) $ (1,127.18) $ (553.81) $ (1,354.81) $ (1,250.45) $ (3,416.01) PRO SHOP SALES $ 6,402.30 $ 9,420.20 $ 3,361.16 $ 9,368.22 $ 7,127.39 $ 14,008.43 HANDICAP REVENUE $ - $ - $ - $ $ SOLAR REVENUE $ - $ $ - $ $ - $ MISC. SALES $ - $ - $ - $ - $ $ SUBTOTAL $ 21,784.06 $ 30,514.17 $ 23,701.72 $ 37,378.28 $ 31,530.32 $ 50,839.79 TOTAL REVENUE $ 31,289.10 $ 42,675.52 $ 47,936.61 $ 61,239.77 $ 48,018.82 $ 78,105.62 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH DECEMBER ('12 months ) YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 292,078.85 $ 319,332.00 $ 334,908.02 $ 283,150.00 $ 391,041.00 $ 396,696.71 RESIDENTS-Moming $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,922.70 $ 261,186.50 $ 294,422.70 RESIDENTS -Twilight $ 45,537.00 $ 52,520.33 $ 65,166.00 $ 52,651.00 $ 68,624.80 $ 69,746.00 CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,414.00 $ 7,600.00 $ - $ - NON-RESIDENTS $ 321,313.00 $ 338,696.00 $ 371,623.00 $ 412,078.00 $ 538,192.87 $ 564,859.96 NON-RESIDENT TWILIGHT $ 42,579.00 $ 43,799.00 $ 70,105.00 $ 73,048.00 $ 81,951.00 $ 73,340.00 COLLEGIATE $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 $ 19,380.00 $ 17,650.00 JUNIORS $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00 $ 3,917.00 $ 4,956.00 SUBTOTAL $ 932,724.84 $ 990,979.78 $ 1,070,262.02 $ 1,021,906.70 $ 1,364,293.17 $ 1,421,671.37 GREEN FEES: 18 HOLE GREEN FEE $1,360,263.34 $1,387,015.10 $ 1,496,130.52 $ 1,595,561.95 $ 1,706,184.80 $ 1,800,433.49 TWILIGHT GREEN FEES $ 155,132.20 $ 169,564.30 $ 226,656.88 $ 223,084.89 $ 231,713.48 $ 415,188.19 BACK 9 GREEN FEES $ 71,971.04 $ 83,377.95 $ 99,660.95 $ 152,759.25 $ 233,589.14 $ 63,472.00 ADVANCED RESERVATIONS $ 125,820.20 $ 122,939.00 $ 41,206.20 $ 64,040.45 $ 70,911.10 $ 125,011.30 SUBTOTAL $1,713,186.78 $1,762,896.35 $ 1,863,654.55 $ 2,035,446.54 $ 2,242,398.52 $ 2,404,104.98 CARTS: 18 HOLE CART $ 527,436.21 $ 505,711.02 $ 527,323.36 $ 634,492.77 $ 646,376.71 $ 696,197.71 9 HOLE CART $ 116 276.73 $ 114,282.10 $ 132,383.04 $ 145,034.82 $ 157,437.63 $ 164,578.08 SUBTOTAL $ 643,712.94 $ 619,993.12 $ 659,706.40 $ 779,527.59 $ 803,814.34 $ 860,775.79 DRIVING RANGE $ 123,777.80 $ 137,473.00 $ 145,606.00 $ 168,313.00 $ 165,863.50 $ 171,592.00 PULL CARTS $ 8,369.44 $ 7,750.43 $ 8,539.00 $ 5,253.72 $ 5,949.13 $ 7,207.85 SNACK BAR RENT $ 35,000.00 $ 38,653.74 $ 10,000.00 $ 25,000.00 $ 24,603.05 $ 41,500.00 GIFT CERTIFICATES $ (3,244.56) $ (2,798.40) $ 1,149.32 $ 16,929.84 $ 7,570.29 $ 5,377.41 CREDIT BOOK $ (1,536.48) $ 4,274.00 $ 4,493.43 $ 22,489.52 $ 16,520.35 $ 18,472.11 PRO SHOP SALES $ 280,791.29 $ 272,756.68 $ 190,562.79 $ 272,423.39 $ 294,237.73 $ 359,757.97 HANDICAP REVENUE $ - $ - $ $ $ - $ 12,940.00 SOLAR REVENUE $ $ - $ - $ - $ - $ 72,117.00 MISC. SALES $ - $ - $ $ 6,223.27 $ 8,089.65 $ 4,155.75 SUBTOTAL $ 443,157.49 $ 458,109.45 $ 360,350.54 $ 516,632.74 $ 522,833.70 $ 693,120.09 TOTAL REVENUE $3,732,782.05 $3,831,978.70 $ 3,953,973.51 $ 4,353,513.57 $ 4,933,339.73 $ 5,379,672.23 CAPTAINS GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH DECEMM''BER (6 months ) FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 REVENUE MEMBERSHIPS: RESIDENTS - Early RESIDENTS - Moming RESIDENTS - Twilight CHARTER NON-RESIDENTS NON-RESIDENTS NON-RESIDENT TWILIGHT COLLEGIATE JUNIORS SUBTOTAL $ 17,980.00 $ 12,671.00 $ 23,112.00 $ 7,371.00 $ 480.00 $ 2,850.00 $ (795.00) $ 3,340.00 $ (793.00) $ 4,267.00 $ 3,280.00 $ 2,970.00 $ 4,487.00 $ 5,432.00 $ 6,696.00 $ 2,808.00 $ 5,948.40 $ 1,080.00 $ - $ $ - $ - $ - $ - $ 9,165.00 $ 10,454.00 $ 24,600.00 $ 2,804.00 $ 2,080.00 $ 6,495.00 $ 2,154.00 $ 3,108.00 $ 6,764.00 $ 2,800.00 $ 2,310.00 $ 2,136.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00 $ 450.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00 $ $ 496.00 $ 34,816.00 $ 36,338.00 $ 62,096.00 $ 21,855.00 $ 14,548.40 $ 16,477.00 GREEN FEES: 18 HOLE GREEN FEE $ 998,120.34 $1,032,647.58 $ 1,316,261.58 $ 1,150,155.49 $ 1,215,456.56 $ 1,276,852.99 TWILIGHT GREEN FEES $ 111,396.20 $ 116,393.00 $ 176,885.88 $ 151,126.89 $ 152,808.50 $ 296,149.15 BACK 9 GREEN FEES $ 57,807.04 $ 67,842.00 $ 84,623.95 $ 117,751.25 $ 179,995.01 $ 29,356.00 ADVANCED RESERVATIONS $ 53,587.00 $ 54,056.40 $ 27,003.80 $ 34,354.25 $ 47,205.55 $ 84,174.55 SUBTOTAL $ 1,220,910.58 $ 1,270,938.98 $ 1,604,775.21 $ 1,453,387.88 $ 1,595,465.62 $ 1,686,532.69 CARTS: 18 HOLE CART $ 359,223.39 $ 356,209.90 $ 462,190.45 $ 444,826.50 $ 451,276.84 $ 463,818.90 9 HOLE CART $ 84,955.06 $ 89,067.14 $ 110,160.47 $ 99,709.00 $ 112,743.70 $ 110,411.06 SUBTOTAL $ 444,178.45 $ 445,277.04 $ 572,350.92 $ 544,535.50 $ 564,020.54 $ 574,229.96 DRIVING RANGE PULL CARTS SNACK BAR RENT GIFT CERTIFICATES CREDIT BOOK PRO SHOP SALES HANDICAP REVENUE SOLAR REVENUE MISC. SALES SUBTOTAL 82,482.00 6,028.21 26,500.00 (3,685.64) 4,587.64 176,565.51 292,477.72 86,097.00 5,411.19 28,202.16 1,040.82 2,548.99 169,372.17 292,672.33 120,366.00 6,752.08 10,000.00 6,633.60 5,010.30 151,387.09 300,149.07 $ 105,677.00 $ 97,777.50 $ 104,895.00 3,218.78 $ 4,486.24 $ 5,166.32 25,000.00 $ 24,603.05 $ 35,500.00 15,517.82 $ 9,964.42 $ 8,873.23 18,104.03 $ 13,060.29 $ 7,095.88 172,837.19 $ 168,420.74 $ 239,487.47 $ $ 2,480.00 $ - $ 6,223.27 $ 4,298.56 $ 3.340.10 346,578.09 $ 322,610.80 $ 406,838.00 TOTAL REVENUE $1,992,382.75 $2,045,226.35 $ 2,539,371.20 $2,366,356.47 $ 2,496,645.36 $ 2,684,077.65 FY 2024 Projections by month REVENUES, Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES $ 5 5 $ JUL 12,000 510661 167,585 28,507 47,000 8,000 773,753 5 $ AUG 6,000 510,661 175,565 37,416 40,000 8,000 777,642 SEP 3,664 297,886 119,704 24,944 25,770 6,000 477,967 OCT NOV - $ $ 191,498 $ 63,833 $ 87,783 5 31,921 $ 17,817 $ 7.127 $ 20,000 $ 10,000 $ 4,000 $ 2,500 $ S - $ 321,098 $ 115,380 $ DEC 21,278 7,980 1,732 4,000 35,039 JAN FEB MAR $ 204,606 $ 457,355 21,278 $ 21,278 $ 42.555 5,586 $ 3,990 $ 6,384 3,563 $ 3,563 $ 3,563 5,000 5 2,000 $ 20,000 $ - $ 1,500 $ - $ 5 - 5 35,427 $ 235,437 5 531,358 5 APR 324,963 63,833 31,921 14,254 25,000 2,000 461,970 MAY 156,464 127,665 63,842 16,035 30,000 6,000 72,517 472,523 JUN 38,514 255,330 95,763 19,599 45,000 7,000 461,206 TOTALS 1,203,566 2,127,754 798,024 178,171 273,770 45,000 72,517 4,698,802 EXPENSES: Wages $ 170,600 5 170,600 $ 153,012 $ 133,666 $ 123,113 $ 112,561 $ 116,078 $ 87,938 5 119,596 $ 130,148 $ 167,082 $ 274,366 5 1,758,758 Operating Expenses $ 148,899 5 143,301 $ 116,432 5 66,053 $ 59,336 $ 40,303 $ 40,303 $ 50,379 5 79,487 5 118,671 $ 123,149 $ 133,225 $ 1,119,538 Pro Shop Purchases 5 26,400 $ 24,000 $ 16,800 $ 10,800 $ 4,800 5 6,000 $ $ 5 - $ 40,800 $ 55,200 $ 55,200 $ 240,000 Life Insurance $ 712 $ - 5 - $ - $ - $ - $ $ 5 - $ - 5 - $ $ 712 Unemployment $ - $ - $ - $ - 5 7,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 5 7,000 $ $ - 5 50,000 Health Insurance $ 31,091 $ 31,091 5 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 373,092 Medicare $ 26.050 $ $ - $ - $ - $ - $ - $ 5 - 5 - 5 $ - $ 26,050 Compensated Absences 5 20,000 5 $ - 5 - $ - 5 5 - 5 - 5 5 - 5 - 5 - $ 20,000 Workers Compensation $ 16,000 $ $ $ $ - $ - $ - $ 5 - 5 $ 5 $ 16,000 Retirement/Pension $ 296,705 $ $ $ $ - $ - 5 - 5 $ - $ 5 - $ $ 296,705 Liability & Property Insurance $ 82,000 5 5 - 5 $ - $ • $ - 5 $ - $ $ - 5 $ 82,000 Transfer to Trust $ 21,000 $ 5 - $ $ - 5 $ $ $ $ $ $ - 5 21,000 Contractual Obligations 5 33,000 $ - 5 $ $ - $ $ - $ $ $ $ $ - $ 33,000 Indirect Costs 5 211,619 $ $ $ $ - $ $ - $ - $ 5 5 $ 5 211,619 Transfer to Capital Stabilization $ 350,000 $ 5 5 $ - $ $ - $ - 5 - 5 5 - $ $ 350,000 FY23 Capital $ 5 - 5 - 5 5 - $ 5 - $ 5 - 5 $ $ 5 TOTAL EXPENSES $ 1,434,075 $ 368,991 $ 317,335 $ 241,609 $ 225,340 $ 198,955 $ 196,472 $ 178,408 $ 239,174 5 327,710 5 376,522 $ 493,882 $ 4,598,474 SURPLUS/(DEFICIT) $ (660,322) $ 408,651 5 160,632 $ 79,488 $ (109,959) $ (163,915) $ (161,045) $ 57,029 $ 292,184 $ 134,260 5 96,001 $ (32,676) $ 100,328 ACTUAL ACTUAL ACTUAL ACTUAL. REVENUES, 1111 AUG SEP ocr Season Passes $ 7,821 $ 2,240 5 3,281 $ Green Fees $ 597,856 $ 544,328 $ 290,237 $ Cart Fees $ 189,993 5 169,388 $ 104,856 5 Driving Range 5 41,370 5 32,688 $ 14,808 5 Pro Shop Revenues 5 74,086 $ 44,117 $ 39,702 $ Restaurant Rent $ • 5 - $ - $ Solar Array 5 - 5 • 5 • $ Miscellaneous $ 3,270 $ 2,155 5 15 $ Gift Certificates 5 (9,076) $ (2,356) 5 88 $ Credit Book S 469 5 5,691 5 1,365 5 TOTAL REVENUES $ 905,788 $ 818,252 $ 454,173 $ 291,402 $ 80,290 $ 9;819 $ 31,274 $ - $ • 9 380 5 (2,738) 9 2,855 $ 316,497 $ ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED NOV DEC IAN FEB MAR APR MAY JUN TOTALS - $ • 5 - 5 - $ $ 5 5 - $ 16,477 45,238 5 17,421 $ $ 5 $ $ - $ 5 1,686,533 24,933 5 9,936 5 - 5 $ $ $ - $ $ 579,396 4,145 5 2,065 5 - $ 5 - 5 $ $ $ 104,895 16,300 $ 14,008 5 - 5 $ - $ $ - $ $ 239,487 19,500 $ 16,000 $ - $ 5 $ S $ . 5 35,500 • 5 • 5 5 5 5 5 5 5 - - 5 - $ - 5 5 5 $ $ - 5 5,820 865 5 22,091 5 $ $ $ - $ - $ 5 8,873 232 5 (3.4161 $ - $ 5 - $ $ - $ $ 7,096 111,263 $ 76,106 $ - $ 5 - $ $ - 5 - $ 2,684,078 EXPENSES: Wages 5 127,977 $ 164,274 $ 157,194 $ 145,423 $ 188,454 5 100,449 $ Operating Expenses $ 53,472 5 101,993 $ U0,768 5 115,269 5 30,249 5 187,587 5 Pro Shop Purchases 5 12,475 $ 21,136 5 36,360 $ 18,697 $ 9.,SR2 5 43,781 $ Life Insurance $ 53 $ 53 5 5$ $ 63 $ $0 $ 53 $ Unemployment 5 - $ • 5 $ $ S 640 $ Health Insurance 5 22,705 5 23,705 5 22,308 $ 23,907 $ 23,007 $ 45,387 $ Medicare 5 - 5 • 5 - 5 - $ 6,609 $ 5,720 $ Compensated Absences 5 1,368 $ 6,000 $ - $ - $ 1,550 $ $ Workers Compensation $ 11,324 $ - $ - 5 - $ 1551 5 5 Retirement/Pension $ 296,703 $ $ - $ - 5 - $ 5 Liability & Property Insurance $ '20,337 $ $ • $ 5 $ 5 Transfer to Trust $ • $ $ - $ 21,0[02 5 5 $ Indirect Costs $ $ 211,619 5 - 5 - 5 5 - $ Transfer t0 Capital Stabilization $ - $ 050.900 $ - 5 - $ $ - $ Capital 5 - $ - 5 - $ $ $ - 5 FY23 Capital $ 5 $ - 5 $ 5 - 5 TOTAL EXPENSES 5 597,404 $ 674,780 5 326,689 $ 323,459 9 265061 $ 383,515 $ SURPLUS/(DEFICIT) $ 3 ,684 $ (60,523) 9 07,409 5 (6,962) $ (153738) 5 (305,409) $ 5 $ 5 5 $ 5 5 $ 5 $ 5 5 5 $ 5 5 5 5 - 5 $ $ 5 $ - 5 5 5 5 5 5 $ 5 $ $ 5 $ $ 5 5 5 5 $ 5 5 5 5 5 5 5 $ $ 5 5 $ 5 $ 5 5 $ 5 5 5 5 5 5 5 5 $ 5 5 5 $ 5 $ $ 5 5 5 5 $ - $ $ - 5 $ $ - $ 5 $ 5 - $ $ (90,765) 883,770 599,340 145,982 324 538 161,118 12,328 8,858 12,875 296,705 70,387 21,000 211,619 350,000 2,774,842 MONTH: Dec -23 GUEST PLAY TWI-LT 10 DATE DAY 18 B-9 1 FRI 13 3 2 SAT 24 3 SUN - 4 MON 13 5 TUE 1 6 WED 1 7 THU 8 FRI 9 SAT 10 SUN 11 MON 12 TUE 13 WED 14 THU - 15 FRI 17 16 SAT 30 17 SUN 11 18 MON - 19 TUE 1 20 WED 1 21 THU 2 22 FRI 9 23 SAT 1 24 SUN 6 25 MON - 26 TUE 35 27 WED 12 28 THU - 29 FRI 12 30 SAT 35 31 SUN 9 PP 8 2 5 4 13 1 7 36 8 15 17 9 10 4 _ 1 3 2 2 3 7 2 14 3 4 COMP t X1-01 T 1 TOT-GST 33 35 2 119 6 1 21 52 38 2 5 31 4 Y 23 MEMBER PLAY 18 0-9 92 28 73 10 7 1 76 - 25 _ 15 5 12 40 - 92 73 13 36 11 57 5 4 92 89 83 1 5 14 14 2 1 9 5 29 10 2 TOTALS _ 306 45 176 December -22 185 77 December -21 December -20 December -19 December -18 December -17 December -16 December -15 December -14 December -13 December -12 December -11 December -10 December -09.1 42 December -08 110 December -07 140 December -06 265 December -05 94 December -04 87 December -03 254 December -02 59 December -01 243 December -00 59 45 46 289 56 151 299 55 165 137 15 71 11 5 19 24 17 3 34 40 14 16 35 25 43 51 55 37 33 14 13 29 12 31 11 96 12 88 51 4 42 94 6 56 187 33 117 97 6 B6 102 - 56 71 132 34 38 85 23 124 27 1 27 2 98 12 65 49 123 10 74 28 50 33 65 19 33 17 178 .1 27 40 14 2 2 10 6 13 50 28 21 66 29 572 15 9 35 2 39 11 6 3 28 4 38 60 45 44 319 601 528 247 213 100 190 377 203 174 229 304 1041 122 2651 254 470 192 187 381 123 469 139 77 41 1,279 GRAND TWI-LT TOT-MBR TOTALS COMMENTS/WEATHER 35 155 188 Sunny, 52 deg 36 11.9 154 Cloudy, 51 deg _ - 8 10 Rain, 45 deg 41_ 117 136 Sunny, 50 deg_ 1 25 31 Rainy, Cold, 4D deg - , 20 21 Flurries, Cold, 31 deg 1 13 13 Cold, 30 deg 24 64 85 Chilly, 41 deg 37 129 191 Sunny, 45 deg 31 117 _ 155 Sunny, Warm, 55 deg - - Closed, Heavy Rain 5 52_ _ 57 Sunny, Cold, 41 deg 25 87 94 Sunny, 42 deg - 4 _ _ 4 _ Sun, Cold, 33 deg 42 134 165 Sunny, 48 deg 16 120 168 Sunny, 49 deg 15 107 130 Cloudy, Warm, 51 deg - - - Closed, Rain, Wind 10 47 61 _ Sunny, Windy, 43 deg - 50 1 _ 52 Cold, Windy, 40 deg 1 1D 1 12 Cold, 32 deg 32 42 Sunny, Cold, 38 deg - 6 Cold, Frost until 1:00 9 47 60 Cloudy, 45 deg - - - Closed, Christmas 13 32 92 142 Foggy,48 deg 29 74 102 Foggy, Warm, 49 deg - - - Closed, Rain, 50 deg 51 72 Cloudy, Mist, 45 deg_ 24 101 167 Cloudy, Cool, 44 deg 6 60 89 Cloudy, Cold, 41 deg 130 426 1,835 2,407 4 Days Closed 1,027 233 128 1,388 1,707 9 Days Closed 1,643 345 324 2,312 2,813 1 Day Closed 1,371 290 376 2,037 I 2,565 , 8 Days Closed 648 59 116 823 1,070 867 121 141 1,129 1,342 603 127 69 799 899 792 187 81 1,060 , 1,250 1,246 192 275 1,713 _ 2,090 888 129 73 1,090 1,293 699 169 j 67 935 _ _ 1,109 834 212 1 121 1,167 1,396 997 215 138 _ 1,350_ = 1,654 481 _82 68 631 735 547 83 1 64 694 816 } 657 271 153 837 1,102 402 72 i 107 581 835 969 2.46 , 235 1,450 1,920 409 33 120 562 754 585 109 213 907 1,094 668 69 161 898 1,279 316 18 72 406 529 1,210 110 154 1,474 1, 94 3 506 5 1, 512 651 CALENDAR YEAR 2023 PLAY TOTALS Member Play % 83% 76% 79% GUEST Prepaids - - - 213 Back 9 wlmbr 95 60 PLAY Twilight green 53 76 Misc. 15 24 13 111 1,217 329 204 218 253 973 258 45 3,660 2,760 Guest Play 315 MEMBER 18 hole play 1,100 791 1,356 2,302 Back 9 play 285 212 385 730 1,086 462 455 541 311 559 289 130 5,445 PLAY Twilight play 138 Member Play 1,523 1,104 1,890 3,465 5,257 6,075 7,252 6,736 4,764 4,829 TOTAL PLAY Monthly Totals 1,838 18 hole green January 152 February _ 186 346 508 2,057 101 1,450 2,398 5,522 March 268 128 263 99 371 149 433 April 1,099 __ 63% 50% May June 2,495 361 254 100 115 176 110 1,004 1,816 3,209 5,331 6,399 9,852 3,307 3,687 4,472 864 10,588 12,474 17,104 15,236 9,898 9,370 3,821 2,407 92,106 89,756 93,726 T 3,974 ' 180 1,926 2,325 49% July 6,228 96 20 257 141 42% Au ust September 5,309 _ 2,777 1,242 8,500 5,134 4,230 3,003 1,965 44% 3,272 1,450 _ 48% October 2,239 96 40 1,092 323 4,541 3,063 1,207 52% November 627 36 1,284 572 1,732 1,279 516 2,537 66% December 306 - 45 1,482 176 426 1,835 47,267 76% 12,238 44,839 43,213 30,322 TOTALS 26,155 1,304 11,500 51% 6,867 30,465 46,543 2022 25,465 1,650 6,471 8,671 7,407 52% 40,903 56% 57% 2021 26,122 1,201 3,939 8,265 1,376 34,259 7,995 10,569 52,823 2,503 _ 2020 23,830 531 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758 2019 2,344 52% 22,138 1,769 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 2018 2,032 36,253 74,395 ' J 22,289 1,888 6 112 3,932 25,608 6.171 6,363 38,142 51% 2017 35,097 6,426 73,477 52% 51% 21,905 1,907 1,825 6,534 2,926 26,477 5,477 38,380 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 2015 3,435 38,260 24,845 5,605 5,502 35,952 74,212 25,318 2,216 1,174 6,117 48% 50% 36,508 5,975 3,932 36,052 72,560 2014 23,422 2,405 929 5,885 3,867 26,145 3,799 36,906 25,748 6,108 2013 23,220 2,438 1,138 6,311 3,769 35,625 72,531 49% 37,169 28,694 7,121 2,963 2012 23,523 2,636 1,231 6,161 3,618 38,778 75,947 51% 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51% 6,594 4,457 35,761 27,379 6,782 3,442 51% 2010 20,652 3,180 878 37,603 73,364 1 5,218 26,929 36,196 75,017 2009 22,986 3,517 2,089 ' 5,011 38,821 6,107 ' 3,160 48% 49% 48% 49% 50% 50% 2008 5,837 25,997 5,918 • 79,837 23,524 4,582 1,204 5,816 40,963 6,959 38,874 1,177 6,544 6,577 43,269 7,470 3,353 40,581 83,850 2007 24,113 4,858 29,758 1 1,485 6,962 43,454 31,342 7,376 3,654 42,372 85,826 2006 22,099 7,080 5,828 4,601 28,879 7,270 4,869 41,018 82,710 2005 16,577 11,948 2,162 6,404 41,692 1,858 40,737 4,212 41,540 2004 16,731 12,074 4,602 5,472 30,078 1 7,250 82,277 2003 17,168 12,342 1,912 4,371 5,397 41,190 28,8371 6,0651 • 3,800 38,702 79,892 48% 5,482 4,487 44,980 7,111 40,957 85,937 48% 2002 17,705 15,353 1,953 30,641 3,205 2001 1,943 5,034 46,026 7,039 1,837 39,039 46% 47% 13,280 21,699 4,070 30,163 85,065 3,480 2,382 40,710 28,967 ' 4,375 2,879 2000 14,082 18,987 1,779 36,221 76,931 GOLF DEPARTMENT - DRAFT FY 2025 BUDGET Revised 01/05/24 WAGES Full-time Maintenance Part-time Maintenance Full-time Administrative Part-time Administrative Overtime Longevity Contractual Obligations SUBTOTAL GENERAL EXPENSES Clothing -Maintenance Clothing -Administrative OiVGrease-Maintenance Diesel Fuel Heating -Maintenance Heating -Clubhouse Gasoline -Maintenance Electricity -Maintenance Electricity -Clubhouse Electricity -Irrigation Electricity -Driving Range R & M Equipment R & M Irrigation Professional/Technical Phone -Maintenance Phone -Clubhouse Alarm -Maintenance Alarm -Clubhouse Office Supplies-Admin. Score Cards Maintenance Supplies Range Supplies Computer Services Office Supplies-Maint. Custodial Supplies/Services Rubbish RemovaVSant. Seed & Sod Tee & Green Landscaping _ Topsoil & Sand Fertilizer Fungicide Insecticides Misc. Wetting Agents/Lime Riding Cart Lease Clbhse Furnish/Repair Credit Card Expense In State Travel-Maint. Meeti ngs/Travel-Ma int. Meetings/Travel-Admin. Dues Subscripts-Maint. Dues Subscripts-Admin. Adverts/Markt/Promo OSHA Training CVEC Charges Environmental Monitoring TOTAL OPERATING EXP. PRO SHOP PURCHASES FRINGE BENEFITS Life Insurance Unemployment Health Insurance Medicare Tax Retirement/Pension TOTAL FRINGE BENEFITS EXPENDED EXPENDED EXPENDED FY2020 FY2021 FY2022 EXPENDED FY2023 WAGES $ 588,859 $578,912.82 $ 873,876.90 $1,007,977.72 Full -Time Wages $ 221,794 $266,414.68 $ 523,288.77 $ 551,373.03 - Part -Time Wages $ 253,962 $264,596.17 $ - $ - Part -Time Seasonal $ 161,572 $225,930.09 $ _ - $ - Overtime $ 41,237 $ 59,763.88 $ 57,683.38 $ 67,612.79 Longevity $ 17,299 $ 19,236.16 $ 14,610.00 $ 15,197.00 Contractual Obligations $ - $ 22,351.99 $ 6,500.00 $ - $ 1,284,724 $ 1,437,206 $ 1,475,959 $ 1,642,161 $ 8,766 $ 7,780 $ 10,004 $ 8,124 $ $ 1,500 $ - $ - $ 2,628 $ 1,555 $ 2,819 $ 5,752 $ 12,493 $ 8,268 $ 12,299 $ 19,282 $ 2,440 $ 2,419. $ 14,487 $ 15,494 $ 9,048 $ 9,689 $ - $ - $ 10,112 $ 5,793 $ 12,319 $ $ 4,905 $ 5,186 $ 48,717. $ $ 31,131 $ 32,493 _ $ $ $ 19,152 $ 23,086 $ 16,391 $ $ 3,439 $ 2,943 $ - $ $ 71,672 $ 73,507 $ 81,363 $ $ 19,388 $ 42,728 $ 31,956 $ $ 5,083 $ 6,066 $ 13,004 $ $ 630 $ 628 _ $ 1,474 $ $ 911 $ 910 $ - $ $ 963 $ 963 $ 3,297 $ $ 672 $ 1,267 $ $ $ 10,087 $ 9,885 $ 9,382 $ $ 1,610 $ 3,518 $ 3,260 $ $ 7,698 $ 16,694 $ 15,221 $ $ 6,292 $ 6,303 $ 5,315 $ $ 7,648 $ 6,681 $ 8,017 $ $ 693 $ 1,625 $ - $ $ 17,164 $ 27,685 _ $ 24,913 $ $ 19,778 $ 25,690 $ 25,487 $ $ 17,618 $ 19,889 $ 20,966 $ $ 2,292 $ 6A16 $ 11,003 $ $ 907 $ 315 $ 3,343 $ $ 25,064 $ 30,078 $ 43,884 $ $ 65,762 $ 72,840 $ 69,792 $ $ 21,640 $ 113,501 $ 126,177 $ $ 2,580 $ 14,420 $ 19,019 $ $ 62,709 $ 49,663 $ 48,090 $ $ 118,271 $ 111,000 $ 111,000 $ $ 30,979 $ 55,325 $ 23,463 $ $ 56,231 $ 77,069 $ 75,458 $ $ 702 $ - $ $ $ 252 $ - $ 130 $ $ 124 $ - $ $ $ 205 $ 1,295 $ 3,570 $ $ 2,270 $ 2,270 $ - $ $ 19,554 $ 23,646 $ 28,307 $ $ - $ 663 $ $ - $ $ $ 971 $ 3,410 $ $ 701,565 $ 903,558 $ 927,997 $ 1,050,492 REQUESTED REQUESTED FY24/FY25 FY2024 FY2025 DIFFERENCE $ 1,132,652.00 $1,191,740.00 $ 208,288.00 $ 197,930.00 $ 362,106.00 $ 372,106.00 $ 67,302.00 $ 70,668.00 $ 14,170.00 $ 13,848.00 $ - $ -$ - $ • $ 1,784,518 $1,846,292.00 GENERAL EXPENSES Oil/Grease $ 3,500.00 __$ 6,000.00 Diesel Fuel $ 12,500.00 $ 20,000.00 Heating $ 16,000.00 $ 17,600.00 Gasoline $ 13,000.00 $ 14,300.00 Electricity $ 50,000.00 _ $ 62,500.00 Electricity -Irrigation Pump $ 25,000.00 _ $ 31,250.00 13,057 R&M Equipment $ 95,000.00 $ 105,000.00 48,376 R&M Irrigation $ 40,000.00 $ 45,000.00 - ProfessionaVTechnical $ 8,500.00 $ 10,000.00 24,149 OSHA Training $ 2,500.00 $ 2,500.00 Phones $ 1,600.00 _ $ 2,000.00 98,799 Alarm $ 2,200.00 _ $ 3,000.00 45,882 Office Supplies $ - 10,000.00 $ 10,000.00 13,069 Score Cards $ 6,000.00 _ $ 6,000.00 1,421 Maintenance Supplies $ 15,000.00 $ 20,000.00 - Range Supplies $ 13,000.00 $ 15,000.00 4,175 Computer Supplies $ 8,500.00 $ 8,500.00 - Custodial Supplies $ 25,000.00 $ 27,000.00 7,224 Rubbish RemovaVSanitation $ 35,000.00 $ 36,750.00 _ 2,985 Seed & Sod $ 35,000.00 $ 40,000.00 25,016 Tee & Green $ 13,000.00 - $ 15,000.00 4,875 Landscaping $ 8,000.00 $ 8,000.00 9,808 Topsoil & Sand $ 40,000.00 $ 45,000.00 - Fertilizer $ 100,000.00 $ 100,000.00 14,583 Fungicide $ 135,000.00 _ $ 140,000.00 19,657 Insecticides $ 20,000.00 _ $ 21,000.00 26,271 Misc. Wetting Agents/Lime _ $ 60,000.00 $ 65,000.00 13,037 Cart Lease _ $ 111,000.00 $ 122,100.00 5,980 Buildings R&M $ 51,000.00 $ 55,000.00 34,362 Gredit Card Expense $ 85,000.00 _ $ 100,000.00 92,554 Environmental Monitoring $ 3,500.00 $ 3,500.00 138,627 Safety Clothing Allowance $ 10,000.00 _ $ 10,000.00 10,790 Mileage -Maintenance $ 450.00 $ 450.00 47,830 Meetings/Travel $ 2,500.00 $ 2,500.00 111,000 Dues and Subscriptions $ 4,100.00 $ 5,000.00 46,147 Clothing Allowance-Admin $ 4,000.00 _ $ 5,000.00 96,742 Advertising/Promotions $ 50,000.00 $ 50,000.00 88 CVEC Administrative Fees _ $ 4,688.00 $ 4,688.00 1,060 $ - $ - $ - $ 4,961 $ - $ - $ - _$ 30,851 $ - $ 1,659 $ - $ 4,688 2,119 CAPITAL WORKERS COMPENSATION PROPERTY INSURANCE OPEB ENCUMBRANCES COMPENSATED ABSENCES TRANSFER TO GEN. STAB INDIRECT COSTS EXPENSE BUDGET TOTAL $ 189,018 $ 169,753 $ 265,713 $ 531 $ 542 $ OTHER EXPENSES 617 Transfer to Trust $ - $ 37,592 $ 37,255 Pro Shop Purchases $ 225,288 $ 212,782 $ 268,091 Transfer to Capital Fund $ 18,212 _ $ 20,567 $ 21,783 Indirect Costs $ 240,553 $ 251,300 $ 238,554 Life Insurance $ 484,583 $ 522,784-. $ 566,300 Unemployment Health Insurance $ 45,547 $ 123,954 $ - Medicare $ 11,439 $ 9,646 $ 10,605 Compensated Absences _$ 71,827 $ 77,123 $ 68,370 Workers Compensation $ 17,277 $ 21,000 $ 21,000 General Liability Insurance $ - $ 10,728 $ - Retirement/Pension Exp. $• $ 1,193 $ 23,931 SUBTOTAL $ 400,000 $ 114,967 $ 129,324 $ 205,356 - $ 1,838,217 $ 1,993,503 $ 2,611,767 TOT. WAGE & EXP. BUDGET $ 3,275,422 $ 3,469,462 $ 4,253,928 $ 59,088 5.22% $ (10,358), -4.97% $ 10,000 2.76% $ 3,366 5.00% $ (322_) -2.27% #DIV/0! $ 61,774 3.46% 2,500.00 7,500.00 1,600.00 1,300.00 12,500.00 6,250.00 10,000.00 5,000.00 1,500.00 400.00 800.00 • 5,000.00 2,000.00 2,000.00 1,750.00 5,000.00 2,000.00 5,000.00 5,000.00 1,000.00 5,000.00 11,100.00 4,000.00 15,000.00 900.00 1,000.00 - $ •$ 71.43% 60.00% 10.00% 10.00% 25.00% 25.00% 10.53% 12.50% 17.65% 0.00% 25.00% 36.36% 0.00% 0.00% 33.33% 15.38% 0.00% 8.00% 5.00% 14.29% 15.38% 0.00% 12.50% 0.00% 3.70% 5.00% 8.33% 10.00% 7.84% 17.65% 0.00% 0.00% 0.00% 0.00% 21.95% 25.00% 0.00% 0.00% 1,119,538. $ 1,234,638 $ 115,100.00 10.28% $ 21,000.00 $ 21,000.00 $ 240,000.00 $ 244,800.00 $ 350,000.00 $ 300,000.00 $ 211,619.00 $ 222,200.00 $ 712.00 $ 750.00 $ 50,000.00 $ 50,000.00 $ 373,092.00 $ 367,174.00 $ 26,050.00 $ 26,571.00 $ 20,000.00 $ 20,000.00 $ 16,000.00 $ 16,800.00 $ 82,000.00 $ 86,100.00 $ 296,705.00 $ 301,937.00 $ 1,687,178 $1,657,332.00 2,806,716. $2,891,970.00 4,591,234 84,738,262.00 4,800 (50,000) 10,581 38 (5,918) 521 800 4,100 5,232 0.00% 2.00% -14.29% 5.00% 5.34% 0.00% -1.59% 2.00% 0.00% 5.00% 5.00% 1.76% (29,846) -t77% 85,254 3.04% 147.028 3.20% TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of December 12th, 2023 BREwST R Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice -Chair), Anne O'Connell, Rob David, Jim Juras, Jay Paggi, and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Peter Lombardi (Town Administrator), Donna Kalinick (Asst. Town Administrator), Mimi Bernardo (Town Accountant), Dave Whitney (Selectboard Liaison), Bill Meehan (Finance Liaison) and Terry Ivester (Women's 18 - Hole Assoc.) THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https:/Leflect-brewster- ma.cablecast.tv/CablecastPublicSite/show/7803?site=1 Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m. Declaration of a Quorum — All Commissioners present which constitutes a quorum. Public Comment: None. FY 25-29 Financial Forecast Presentation (Peter Lombardi, Donna Kalinick, Mimi Bernardo, and Jay Packett) - The meeting began with Peter Lombardi expressing gratitude for the opportunity to present the second annual five-year financial forecast for the golf department. Peter highlighted the importance of the forecast in understanding the financial implications of decisions over the medium and long term. He acknowledged that the Town had achieved the goal of winning the Distinguished Budget Presentation Award for the fiscal 24 Town operating budget presented by The Government Finance Officers Association. Mimi Bernardo presented a recap of fiscal year 24, discussing the golf department's operating budget, expenses, and revenues. She emphasized the strategic approach to rate increases and membership fees based on forecasts. Peter addressed rate recommendations for fiscal years 25 to 29, noting the importance of maintaining annual increases of at least 5%. They also discussed proposed increases in golf cart rates. Donna Kalinick delved into the expense side, detailing a 4.6% average increase in overall expenses. Key drivers included a 55% increase in electricity costs and a 20% rise in golf cart lease payments. Personnel and indirect cost increases were aligned with an assumed 5% annual growth. 1 Mimi presented debt details for the golf irrigation and maintenance building projects, with projected payments starting in fiscal years 27 and 25, respectively. Peter Lombardi highlighted the need for realistic assumptions and acknowledged the conservative timeline for project completion. Donna Kalinick discussed retained earnings, noting the impact of the FY 24 capital plan on the balance. The 10 -year capital improvement plan was updated, assuming $1.3 million in annual capital expenses. They emphasized the need to monitor the golf course's financial performance, considering the town's free cash and financial reserves policy. The presentation concluded with a five-year outlook, focusing on fiscal years 25 to 29, outlining debt payments, capital projects, and potential challenges. The team expressed gratitude and opened the floor for questions and discussions. The discussion revolved around various financial aspects and projections for a golf course. Anne O'Connell raised questions about the revenue status compared to the previous year, prompting Mimi Bernardo to commit to providing that information later. Mimi acknowledged the variable nature of expenses and revenues, considering factors such as weather. Jay Packett and Peter Lombardi shared the current revenue status, indicating an increase compared to the previous year. Anne O'Connell acknowledged the positive trend but emphasized the need to stay vigilant. Rob David raised questions about expense increases and rate recommendations for future fiscal years. Peter Lombardi explained the 8% proposed increase in fiscal 25, anticipating a 20% expense increase due to a new lease agreement. John Kissida expressed gratitude for the detailed information and discussed concerns about avoiding past financial challenges. Mimi reassured him about the cost-effectiveness of their current structure. Dave Valcourt discussed the satisfaction with the golf course's improved facilities, attributing it to past financial decisions. He also raised concerns about potential weather -related disruptions and asked about insurance coverage. Peter Lombardi explained the lack of specific insurance for such events and the possible measures to address revenue shortfalls. Jay Packett proposed rate increases above the initially suggested 5% and 6% for fiscal years 25 and 26, advocating for a more cautious approach. Peter Lombardi explained the legal constraints on charging more than the services provided but discussed the possibility of appropriations to the capital stabilization fund. Dave Valcourt inquired about the course's preparedness for unforeseen events, drawing on the experience of past disruptions like Hurricane Bob in 1990. The conversation touched upon the financial impact of natural disasters and the town's potential support in such cases. Anne O'Connell praised the financial team for their work and expressed gratitude for the transparency in financial reporting. Andrea Johnson and others echoed the appreciation for the detailed financial insights provided. The discussion concluded with appreciation for the financial team's efforts in providing valuable information. Discussion and vote on recommendations for daily fee, cart fee and range fee increases (Andrea Johnson) - Jay Packett presented a proposal to increase daily fees for golf carts from 5% to 8%. He explained that the current rates, shown in the far -right column of a spreadsheet, would remain unchanged from January 1 through March 29, 2024. Jay emphasized that the 8% increase in cart fees is minimal in terms of actual dollars and justified it by comparing with surrounding golf courses, where they align closely. Anne O'Connell questioned why there wasn't an increase in cart rates for nine holes. Jay Packett explained that the 8% increase results in only an 80 -cent difference, and it's more convenient for handling transactions with whole -dollar amounts. Regarding the driving range fees, Jay Packett mentioned a proposed 2% increase but noted that it would only raise the fee from $3 to $3.20. He expressed satisfaction with the performance of the driving range, indicating positive fmancial reports. The 2 discussion continued with Jay Paggi suggesting a potential increase beyond 5% due to the superior quality of the golfing experience provided. However, Jay Packett and others expressed caution, preferring to assess the impact of the proposed increases before making further adjustments. John Kissida proposed examining rate structures on specific dates, suggesting potential shifts around Memorial Day and Labor Day to optimize revenue. Jay Packett explained the historical rationale for the current rate structures, particularly post -Labor Day. The Golf Commission approved the proposed daily fee increases, with Anne O'Connell making a motion to approve the rates for daily fee players, carts, and the driving range as distributed by Jay Packett. It was approved unanimously. Update on Business Manager Position (Jay Packett) - Jay Packett conveyed that an individual had accepted an offer for the business manager position and was undergoing pre -employment paperwork. The individual's expected start date was January 2, and the initial weeks would involve familiarization with the town's operations, staff, and training on various software. Anne O'Connell raised a question about the location of the business manager's office, specifically whether it would affect the availability of the conference room. Jay Packett confirmed that the conference room would be the new office space, and Anne inquired if it would still be available for other uses. Jay clarified that he planned to inform the ladies associations and Mahjong groups individually about the unavailability of the conference room. The discussion concluded with a clear understanding that the conference room would no longer be available for general use. Monthly Financials (Jay Packett) - Jay Packett shifted the discussion to the fmancial aspect, presenting the budget status. He highlighted that they were slightly higher than the previous year, attributing the increase to payroll hitting three times in November. Despite this, he expressed overall comfort, noting lower general expenses compared to the same period last year. Moving on to the comparison reports, Jay reported being $16,000 ahead year over year in November. He explained the decrease in greens fees due to unfavorable weather conditions during the month. However, he emphasized the positive impact on driving range revenue, which was busier than ever. The calendar year comparison report indicated a substantial increase in revenue, with $460,000 ahead of the previous year through November. Jay expressed satisfaction with the pro shop's performance, up $59,000 from last year. For the fiscal year, Jay reported being $157,000 ahead, with memberships, greens fees, and cart fees contributing to the positive trend. Despite a deficit in November, the overall projection showed over $200,000 in retained earnings at the end of the fiscal year. Jay provided details on the number of rounds played, highlighting 3,821 rounds in November, affected by suboptimal weather conditions. However, the cumulative rounds for 2023 were expected to reach around 92,000, surpassing initial expectations. Dave Valcourt shared insights into the value of the golf course product, noting the balance between daily fee players and members. He expressed satisfaction with the current equilibrium, where daily fee players were not deterred by revenue increases. Jay Packett acknowledged the collaborative effort in creating the financial forecast, praising the teamwork of Peter, Donna, Mimi, Colin, and himself. He highlighted the consistency in percentage increases from the previous year's predictions. Update on course conditions, winter projects, and staffing (Colin Walsh) - Colin Walsh provided a brief update on the current status of the golf course as it transitioned into winter mode. He mentioned the recent cleanup efforts and shared updates on various ongoing projects. Colin reported that an order for new fairway mowers and a sand machine for sand trap maintenance had been placed, replacing 15 -year - old equipment. RFPs were out for the redevelopment of well number two, and the hiring of an engineer for the project was in progress. Additionally, a source and supply study had been sent to irrigation consultants, with potential interest from firms, including one already working on a similar project at a golf club on the Cape. He highlighted completed in-house projects, including the rebuilding of seven bunkers, with positive feedback on their improved playability. Tree work had begun to address high limbs, and irrigation blowouts were complete, with ongoing repairs. Lime application to adjust the soil pH was in 3 progress, and preventive measures for snow mold were being implemented. Colin mentioned ongoing equipment maintenance, with the final layoffs scheduled for the end of December. The winter crew would consist of eight members, and Colin emphasized the misconception that they don't stay busy during the winter. During the discussion, Andrea Johnson complimented the improved appearance of the bunkers and inquired about the changes made. Colin explained the extensive rebuilding process, including reshaping and resodding the faces, making them more enjoyable to play. John Kissida and Dave Valcourt shared additional positive updates, including being added to a wholesale plant list and collaborating with Friends of Captains for planting projects. Dave Valcourt suggested showcasing the maintenance team's work on the website to highlight their efforts and provide exposure. The conversation also touched on future agenda items, including a presentation by Catalyst on the maintenance building study results. Andrea Johnson expressed gratitude for the agenda updates and looked forward to upcoming information. Questions and Comments from Associations and Liaisons: - None. Review and approve minutes (11/14) - Approved with amendments. Future Agenda Items and Meetings (1/9 & 1/23) - Andrea Johnson mentioned the upcoming meeting on January 9 with credit card issues, membership rate the topic of Chelsea point being on the agenda for 1/9 and architects for 1/23. Jay Paggi noted he will provide an update on the water source and supply RFP. Matters not anticipated by the Chair: - Jay Packett discussed a request for an event on Friday, October 4, which is not Columbus Day weekend but the weekend before. The event is organized by a local family in memory of their child, who passed away in an accident. The proposal raised considerations about potential revenue loss, but Jay Packett explained that having a captive audience of players could compensate for it. The board discussed the possibility of adjusting the format of the shotgun if the number of players decreased. A motion to approve the proposed October 4 tournament was made, seconded, and approved. John Kissida raised the question of revisiting tournament and group rate changes considering the fee increases being considered. Jay Packett explained that the current rates had been adjusted from a lower amount and suggested that it might be worthwhile to explore changes. Anne O'Connell inquired about the rationale behind the existing rate, and Jay Packett expressed the intention to investigate comparable rates from other sources. John Kissida emphasized the importance of reviewing all aspects, including tournament rates, during the fee increase discussions. A motion to adjourn was made - Motion was approved and the meeting was adjourned. 4