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HomeMy Public PortalAbout2005-11-15 PC MinutesVillage of Plainfield Planning Commission Record of Minutes Date: November 1 5 , 2005 Location: Village Hall Chairman Sobkoviak cal led the meeting to order at 7:0 1 . Roll Call Present: Commissioners Kachel, Henry, McKay, Renzi , Fazio, Sobkoviak, Lucenk o , Ed O'Rou rke Absent: David Murawski , Park District , School District, Fire District , Library District, Police Department Minutes The minutes from the November 1 , 2005 meeting were accepted as presented . Development Report Michael Garrigan read the St aff report. - The Fence amendment was considered but not supported by a vote of 6:0. - The Village entered into a contract for an architecture and planning firm to do a preliminary study for the Star Line Station . - The LifeS pring Church map amendment was suppo rted by a vote of 6:0. - The S ite P lan R eview for Chatham Square was approved by a vote of 6 :0. - The Walgreens S ite P lan R eview was approved by a vote of 6:0. - The Prairie Prof essional B ui ld ing plat of vacation and consolidation and S ite P lan R eview was approv ed by a vote of 6:0. - The Demo lition Permit Ordinance was approved . - The Residential Design Guidelines were approved by a vote of 6:0. Chairman Sobkoviak asked if, in regards to the Star Line station, they were treating that property as untouchable – or if they we re making sure this remains available . Mr. Garrigan said that a m in imum of 20 acres need ed to be reserved and approx imately 60 acres were there. Chairman Sobkoviak said that they needed to look at the Metra Station on Route 59 in Naperville as it had had 60 to 100 acres to sta rt, and now they have close to three times that, and it is not enough . Mr. Garrigan said that the firm would give t hem several different scenarios. Old Business PLA N COMMISSION 11/15/05 MINUTES PAGE 2 CASE: 1212 -092605.SU/SPR AMVETS COLLECTION CENTER WA L -MART PUD AMENDMENT Request: PUD Amendment (Public Hearing) Location: North of 127 th Street, west of Illinois Route 59 Applicant: Illinois AMVETS Service Foundation (Gary Gullickson) Time: 7:0 7 pm Jonathan Proulx noted that this case came forward before . This was a public hearing, and he confirmed that all appropriate notices had been published. He read the Staff report. Chairman Sobkoviak said that the PUD amendment and then the Site Plan Review needed to be considered. Chairman Sobkoviak swore in G ary Gulli c kson, a representative of Amvets, who passed out the new site plan with the revised location for the record. He addressed the commission and thanked them for reviewing the application and looking at their needs. He i ntroduced the managers that accompanied him. The ir program ha d grown to 23 sites, and the two services seem ed to blend well . He said that people seem ed to like dropping off their donations. In 2001, they enhanced the demographics to better service their “customers”. He gave a bac kground of the program and said that there would be a 24 -hour call line for any problems that anyone in the Village sees. As they grew, they knew they needed to be responsible with this. He said that they had seen phenomenal growth as they did 5,075 dono rs at sites. He said that there were a bout 1 ,600 people per day , or 78 per site. They gre w each year and we re trying to respond accordingly. He said that they had a bout a $5 million project (an activation center) – to transition veterans back into their lifestyle. He said that they work closely with the manager of Wal -Mart in Park Forest , and when that manager moved to Plainfield, he a sked that the Amvets service come down too. They had two operations proposed and ha d been out in the area to make notes of parking patterns. They expect ed to have a lot of bus iness through word of mouth as wa s the case at their Joliet site. He also c omplimented the Village on their parking lot. Commissioner Kachel asked about the fencing and if it was the same as what w as around Wal -Mart . It was confirmed that it was. Commissioner Kachel asked if the planters were seasonable. The applicant said that they were and that Wal -Mart was allowing them to use what they want as it would be near the garden center . Commissioner Kachel thought this would look nice Commissioner Henry worried about the proximity to the fire hydrant . Mr. Proulx said that they could move this if it would be a problem. Mr. Gulli c kson said that this was 15 feet from the curb line , and it wa s the par king spaces that would be blocked off Commissioner Renzi said that they we re moving the garden center south, and they we re taking a whole bunch of parking spaces from the south line on the expansion . He was worried about parking . He was also worried abo ut the ingress/egress route for trucks . He said that there were 10 trips per hour of trucks , and if they ha d to move anything because 2 PLA N COMMISSION 11/15/05 MINUTES PAGE 3 of the fire hydrant, it would change the traffic flow . Mr. Gulli c kson said that the manager did not want them near the g arden center because of traffic flow. He noted that they only use half of a space as wa s the case in Darien. He said that there has to be a 25 -foot drive aisle. Commissioner Renzi asked where the second truck would be put . It was determined that the si te c ould handle 30,000 cars annually. Mr. Gulli c kson said that they had worked with the managers . Mr. O’Rourke asked how many sites there were. It was determined that they had five W al -M art site s and 9 K -Mart site s . Mr. Gulli c kson said that they ha d a 20 -year relationship with Wal -M art . Mr. O’Rourke said that part of the PUD wa s compromising with the developer , and they were concerned about trucks when this came through . Mr. Proulx said that Staff considered two factors in changing th e PUD: it would a llow flexibility and it would set a precedent for similar uses in the future . Mr. Garriga n said that the spring of 20 06 was when this wa s supposed to be a Super Wal -M art . Mr. Kachel was worried about the truck issues . Mr. Gulli c kson said that they h a d s imilar issue s at 95 th Street and Pulaski with a Super K -M art. Chairman Sobkoviak said that there we re a row of trees separating the area from the houses as well to help screen from the street. Commissioner Henry confirmed that their site plan would take up five parking stalls . Commissioner McKay asked if it would possibly take up 10 in the future . It was determined that this might be eight or nine eventually. A d iscussion ensued re garding truck turning and moving room Chairman Sobkoviak said that goin g back to the original development , the buffering to the west was for truck noise . Commissioner Renzi said that 100 feet from the wall to the parking space (and running behind AMVETS ) naturally screened this. Commissioner Kachel said that the greenery lo ok ed nicer than anything they had. Chairman Sobkoviak said that a good deal of buffering and screening was not required, but it was offered by the developer . Mr. Gulli c kson said that they ha d two pe ople who deal with 80 employees; they listen to the d ono rs and implement their ideas because they recognize that a happy donor will continue to give. When they g o t into this, he said that they we re developing 7.5 miles of donations every year. He wanted to invite people who want ed to try to keep it coming. T hey had a lot of demand in Plainfield as the Village has grown tremendously , and there we re a lot of donors. Chairman Sobkoviak o pened up the floor for public comment . There was n o response . 3 PLA N COMMISSION 11/15/05 MINUTES PAGE 4 Commissioner Fazio thought that they did a great job. Mr. Pro ulx said that the petitioner ha d given them great confidence in this . Commissioner Renzi asked if they should make it a condition that this be well maintained . Mr. Proulx said that they c ould guide future pet itioners to meeting these requirements. Chair man Sobkoviak said that the garden centers we re an e xample of temporary activities that may have different issues in the future . Mr. Gulli c kson said that they ha d to watch for the different boxes that c a me in . At 8 :02 pm, Commissioner Henry moved to recom mend approval of the requested amendment to the Wal -Mart Planned Unit Development to permit an AMVETS donation collection center subject to the following two (2) stipulations : 1. The collection center shall be located at the southwest corner of the Wal -Mart s ite. 2. The collection center use shall be permitted on an annual basis, with renewal subject to submittal by the petitioner of an annual report. The Board of Trustees shall make the determination regarding the request to approve the use, and shall have the ability to approve, deny, or request modifications to the proposed collection center operations for the upcoming calendar year. Commissioner Kachel seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Fazio, Renzi, Henry, Kachel, McKay, Sobkoviak Nay: Lucenko The motion is carried 6 :1 :0. At 8 :03 pm, Commissioner Henry moved to recommend approval of the requested site plan review for the AMVETS donation collection center located in the Wal -Mart development as the southwest corner o f Illinois Route 59 and 127 th Street, subject to the following one (1) stipulation : 1. Submittal of a revised site plan for the collection center at the location recommended by staff. Commissioner Kachel seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Fazio, Renzi, Henry, Kachel, McKay, Sobkoviak Nay: Lucenko The motion is carried 6:1 :0. This case would p robably go forward at the next Village Board meeting on December 5. 4 PLA N COMMISSION 11/15/05 MINUTES PAGE 5 New Business CASE: COUNTY CASE.SU SPECIAL U SE PERMIT FOR MICHAEL’S AUTOMOTIVE Request: Special Use Permit for Automobile Repair Shop With Outdoor Storage of Vehicles with Proper Screening Location: 12425 S . Rhea Dr., Suite D (directly east of Plainfield Business Park) Applicant: Nancy Ander son of Michael’s Automotive, Inc. Time: 8 :04 pm Jim Donahue read the staff report. Chairman Sobkoviak said that there was commercial activity going on in this area already, and Mr. Donahue said that they had been in operation for a while. At 8 :08 pm, Co mmissioner Lucenko moved to recommend to the Village Board that the Village of Plainfield recommend to Will County approval of the Special Use request. Commissioner Henry seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Fazio , Renzi, Henry, Kachel, McKay, Lucenko, Sobkoviak Nay: None The motion is carried 7 :0:0. CASE NO.: 1211 -092205.SPR WAL -MART EXPANSION Request: Site Plan Review Location: 12690 S. Route 59 (Northwest corner of Route 59 and 127 th Street) Applicant: Wal -Mart Store, Inc. Started: 8 :09 pm Mr. Garrigan read the Staff report. Chairman Sobkoviak asked if there were any engineering i ssues. Mr. Eickholtz of Baxter & Woodman said that he had looked at this and saw no major issues. Chairman Sobkoviak swore in the group of petitioners. Geoff Perry, the c onsultant and c ivil e ngineer , addressed the commission . He said that they were focusing on the grocery needs. They were p roposing a garden center expansion to the south and went over other modifications that w ill be made to accommodate the expansions. 5 PLA N COMMISSION 11/15/05 MINUTES PAGE 6 Chris Sullivan, the architect , addressed the commission regarding landscaping and architecture features. Chairman Sobkoviak opened up the floor for p ublic comment. There was no response. Commissioner Renzi asked, with the lost parking spaces for AMVETS , if they had gotten to a point with the landscape is lands to have a parking problem. It was determined that they had not. Chairman Sobkoviak asked if the commissioners received a copy of the Plan Commission er’s journal as it had d etermined that the formulas being used for parking over the years ha d been overkill . Commissioner Renzi was just worried about coming up short . Chairman Sobkoviak said that most retailers know what they need . Mr. Garrigan said th at the current ratio is 5.5/1000, but the new ratio wa s lower. He said that they had given relief to similar projects in the past. Commissioner Kachel suggested looking at the North park ing lot for AMVETS if it became a problem . Mr. Garrigan said that t here wa s a 12 -foot berm and fence there now . Mr. O’Rourke wanted to make sure that they were considering the new truck dock . The petitioner went over where the walls for the screening were located and said that the berm and fence also provided most of th e screening. Commissioner McKay confirmed that this was a 24 -hour super center. Mr. Muraw s ki confirmed that it was not right now. He asked if they limit delivery times , and Mr. Garrigan said that they are under the same terms as the original PUD. At 8 :36 pm, Commissioner Lucenko moved to recommend approval of the Site Plan for the new Wal -Mart Super Center to the Village Board subject to the following stipulations : 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. That the applicant revise the proposed landscape plan as outlined in the staff report. Commissioner Renzi seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Fazio, Renzi, Kachel, McK ay, Lucenko, Sobkoviak Nay: None The motion is carried 6 :0 :1 . (Henry Abstained) Commissioner Renzi wanted someone from the Park District or School District to come in with their views on upcoming cases. Commissioner Henry said that they have had earlier meeting s to confer with these groups . Commissioner Renzi said that he would just 6 PLA N COMMISSION 11/15/05 MINUTES PAGE 7 have a greater comfo rt level knowing that everyone was on board when they approve a project. Chairman Sobkoviak said that it would be useful to get these updates . Commissi oner Henry knew that they received report s from staff, but they w anted to briefly speak with the groups as well. Commissioner Kachel said that he had just been driving by Plainfield South and said that sidewalks were no t required . He said that they would like to help review stuff like that. A discussion ensued regarding this particular case not being in their jurisdiction. Chairman Sobkoviak said that they had done work on retention ponds and wanted to get copies to the new commissioners . They had also talked about getting th is information to the H omeowners Associations . A discussion ensued regarding this. Commissioner Renzi thought that a consultation would help answer questions like they had earlier . Commissioner Fazio said that a r eport was pu t out by President Bush regarding tax r eform , and one recommendation was that local and state taxes not being deductible on federal taxes . He asked what they could do r egarding funding as de velopment ha d not brought the infrastructure in the past 10 to 15 years. Mr. O’Rourke said, regarding public notice , that they should consider notifying owners 200 to 25 0 feet of rezoning. Mr. Garrigan said that there are requirements for rezoning and cases like that , but a PUD change did not require it. He said th at there were two different types of notification . Mr. O’Rourke was worried about property owners who would notice this , and Commissioner McKay shared this viewpoint. Mr. Proulx said that the Staff ha d used their judgment before and notified homeowners s everal times when it was not required if they sense d it would be an issue . Chairman Sobkoviak declare d the meeting closed at 8 :55 pm . __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. 7