HomeMy Public PortalAbout2004-05-04 PC minutesVillage of Plainfield Plan Commission Record of Minutes Date: May 4, 2004 Location: Village Hall Chairman Sobkoviak called the meeting to order at 6:58pm. Roll Call Present: Commissioners Kachel, Henry, Gehrke, Manning, Schinderle, Racich, Sobkoviak , Park District Absent: District, Fire District, Library District Minutes The minutes from the April 20, 2004 meeting were accepted as submitted. Development Report Stephanie Sheetz read the development report. • The Culvers case was approved for Site Pl an & Special Use. • The updated Comprehensive Plan was approved. • The WIKADUKE study was approved. • The BTD Text Amendment was approved by a vote of 5 -1. • The Streams Unit 3 final plat was continued, as there were concerns about the park plans. • The Canterbury W oods final plat was continued also because there were concerns about park plans. • The Wolf Creek Industrial case was approved. Chairman Sobkoviak said that he was satisfied with the WIKADUKE approval. He also mentioned some comments made about the Compreh ensive Plan, but it must be understood that each review or update is a public hearing. He thought that updates should be scheduled at predetermined intervals. Commissioner Manning said that developments were continued that hinged on park plans and asked about the reasoning behind that. Ms. Sheetz said that the Board wants more information on the agreement and wants a signed agreement with the developer and the Park District. Commissioner Manning asked if this was continued indefinitely. Ms. Sheetz said that it was not continued to a specific meeting, but the developers and the Park District are working on this.
PLAN COMMISSION MINUTES MAY 4, 2004 PAGE 2 Chairman Sobkoviak asked what the Planning Commission could do in the future to prevent this. Ms. Sheetz said that the Board was just looking for more information. Chairman Sobkoviak asked if this information should come to the Planning Commission first. Commissioner Kachel felt that the Commission has been too lenient. Commissioner Manning asked if this should be a stipulation. Ms. Sheetz s aid that this is in the ordinance but creating a stipulation could put more power behind it. Chairman Sobkoviak suggested adopting an agreement that this information needs to be presented at this level – like the Fire and Engineering requirements. Ms. Sh eetz said that they could do that. The Staff was just never given firm direction, so she suggested not scheduling the case unless this information is ready. Commissioner Henry said that a stipulation supporting Park District negotiation should be suffici ent, but any plans where the Park District has not settled, he felt they should table. Ms. Sheetz said that the decision of parkland and money is decided by the Board, so they are caught by what they can do. They can work at getting closer to finalizing plans in order to address concerns. A discussion ensued regarding what needs to be taken care of before it goes to the Board. Chairman Sobkoviak said that if there is something they can do to tighten the process up, they are willing and able to do it. C ommissioner Racich mentioned a subliminal message at the Board meeting that these things should be taken care of before going to the Village Board. Chairman Sobkoviak said that they have taken this under advisement. Old Business CASE NO.: 1100 -020604.F P SHADOW WOOD SUBDIVISION Request: Final Plat Location: South of Fort Beggs Drive between James Street and Route 59, north of Spangler Farm Subdivision Applicant: Joseph Keim Started: 7:05pm Ms. Sheetz read the Staff report. During the report, there were questions and concerns about access to the commercial site, screening of the athletic fields, a 3 -foot gap between this and the adjacent subdivision, and possible detention problems. Chairman Sobkoviak swore in the group of petitioners. 2
PLAN COMMISSION MINUTES MAY 4, 2004 PAGE 3 Henry Stillwell, the attorney for the developer, said that fencing standards would be a part of their covenants. Commissioner Kachel said that anything next to the school might need to be checked with the school district. A discussion ensued regarding chain link fencing . Chairman Sobkoviak had a concern about the street names on the west side, like Windmill. He asked if the police and fire departments are okay with this. The Village Engineer said that the traffic committee went through this and agreed. Chairman Sobko viak mentioned some 20 -foot connections of open space and asked who was responsible for it. Mr. Stillwell said that the Homeowner’s Association would be responsible for all common areas. Chairman Sobkoviak asked if they were in agreement regarding the re capture. Mr. Stillwell said that he is agreeable to this. However, a payment was made already, and he has asked Mr. Garrigan to check into this. Ms. Sheetz clarified that there was still a portion of recapture that was owed. Chairman Sobkoviak asked if there were any engineering problems. The Village Engineer said that there was not. Commissioner Kachel asked if Outlot D would be connecting to the high school. The petitioner said that there would be an access point from Keim Boulevard to the high sch ool. Chairman Sobkoviak asked if the school district would be responsible for placing this path. Ms. Sheetz said that this would probably be the school district. Commissioner Kachel liked the parkway that was moved down, but he had a concern regarding t he stop sign at River Road. The Village Engineer said that he does not believe there will be a stop sign at River Road. Commissioner Kachel thought that a caution sign may be warranted. Commissioner Kachel asked if the pipe being installed would be powe red by gravity or pumps. It would use gravity. Chairman Sobkoviak said that Spangler Farm would probably be responsible for the cost. A further discussion ensued regarding the pipe. Commissioner Manning said that in the notes, the total cost of the pip e is approximately $195,000. Would Spangler Farm be responsible for all of this? Ms. Sheetz said that the majority would be covered by Spangler Farm, but they are negotiating different aspects. Commissioner Manning asked if Spangler Farm rejected this i f it would hold up this project. It would not. Commissioner Kachel noted that the map they were given and the map on the screen did not match. Ms. Sheetz said that there was a mistake and the map on the screen had not been updated. 3
PLAN COMMISSION MINUTES MAY 4, 2004 PAGE 4 Commissioner Schinde rle said that the boulevard entrance would be close to Fort Beggs and asked if there would be a light. Ms. Sheetz said yes – this was in the annexation agreement and is just waiting on state approval. The petitioner’s engineer said that the state is in a greement, but the area needs to meet the state’s warrants. Commissioner Kachel said that the Village study shows similar issues in the past. Commissioner Henry said that people will not get out on Route 59 due to traffic problems. Commissioner Manning a sked where the boulevard lines up with Roberts. The petitioner engineer said that this lines up with the north entrance of St. Mary’s. This was set up with the hope of installing a future light. Chairman Sobkoviak asked if the Park District had any comm ents or questions. They had none. Chairman Sobkoviak opened up the floor for public comment. Chairman Sobkoviak swore in Ed Wlezien of Spangler Farm. He asked if they do not sign for the 3 -foot gap - who is responsible for it? Chairman Sobkoviak said that it becomes abandoned and ownership reverts to the state. A discussion ensued regarding when this error occurred. Ms. Sheetz said that they noticed the gap during the final plat. Chairman Sobkoviak explained how 3 -foot gaps occur in surveying. Mr. Wlezien asked how ownership would affect drainage. Ms. Sheetz said that there would be no change in topography. A discussion ensued regarding what approach would be best. Mr. Wlezien asked about the fence posts. The petitioner’s engineer said that they will come out. Mr. Wlezien asked about the drainage pipe but was told that this was a separate issue to be brought to the Board. Commissioner Henry complimented the staff for trying to solve long -term problems. Chairman Sobkoviak swore in Diane Rousone los. Ms. Rousonelos said that she heard good things, but if they cannot have a light, they will have people turning at impossible intersections. She also asked if these were custom homes and the price. The petitioner said that they are $400,000 - $600,0 00, and they are custom homes. Chairman Sobkoviak said that the light is controlled by the state. Commissioner Racich said that if this lines up with the church, it will be a “godsend” to have a light there. 4
PLAN COMMISSION MINUTES MAY 4, 2004 PAGE 5 Commissioner Kachel asked if the developer de velops the property, there may be a lot not uniform. The Village Engineer said that they will need to work this out and can make minor adjustments. Commissioner Racich corrected a typo on page 5 of the Staff’s report that referred to the subdivision as “Canterbury Woods”. At 8:00pm, Commissioner Schinderle moved to recommend approval of the final plat for Shadow Wood Subdivision subject to the following five (5) stipulations: 1. Subject to the requirements of the Village Engineer 2. Subject to Fire Department’s review and approval. 3. Adoption of a Dormant Special Service Area. 4. Address outstanding items as specified in the staff report prior to Village Board consideration. 5. Payment of recapture as outlined in staff report. Commissioner Kachel seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Henry, Kachel, Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The motion is carried 7:0. This will go forward to the next scheduled Board meeting – May 17. He encouraged the petitioner t o be in touch with staff regarding the schedule. Chairman Sobkoviak mentioned a parcel of land in Northern Wisconsin that had a similar problem with a surveying error. Chairman Sobkoviak asked if there was any additional business. Commissioner Racich sa id that he would like to see a Park District representative able to speak with authority at the Village Board meetings. Commissioner Kachel said that the School District should be here too. Commissioner Manning said that he appreciated the short meeting, but noticed a lot was deferred to May 18. Ms Sheetz said that they are aware of the cases. Chairman Sobkoviak reminded everyone that when a case is deferred, they should focus on what needs to be revisited and not the whole case. Chairman Sobkoviak dec lared the meeting adjourned at 8:06pm. __________________ Respectfully submitted, 5
PLAN COMMISSION MINUTES MAY 4, 2004 PAGE 6 Laura Griffith Recording Secretary Karick & Associates, Inc. 6