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HomeMy Public PortalAbout2004-09-07 PC MinutesPLAN COMMISSON MINUTES 9/07/04 PAGE 1 Village of Plainfield Planning Commission Record of Minutes Date: September 7 , 2004 Location: Village Hall Chairman Sobkoviak cal led the meeting to order at 7 :0 0 pm . Roll Call Present: Commissioners Kachel, Henry , Gehrke, Manning, Schinderle, Racich , Sobkoviak , Library District Absent: Park District , School District, Fire District Minutes The minutes from the August 17 , 2004 meeting were accepted as amended . Development Report Michael Garrigan read the development report. • The Kensington North spec ial use and site pan review w ere approved. Mr. Garrigan also introduced Jonathan Proulx as a new planner to the Village. Old Business CASE NO.: 1129 -070704.RZ PLAINFIELD PUBLIC WORKS FACILITY Request: Rezone from/Special Use (Public Hearing) Location: 143 rd Street, east of Van Dyke Road Applicant: Village of Plainfield Started: 7:0 3 pm This is being reheard due to a notice problem. Mr. Garrigan announced that this is a public hearing being held in accordance with all applicable rules and regulations of the Village of Plainfield and the State of Illinois . H e presented the staff report. Chairman Sobkoviak opened up the floor for public comment. There was no response. Chairman Sobkoviak asked if there were any commissioner comments. PLAN COMMISSON MINUTES 9/07/04 PAGE 2 Commissioner Kache l asked if the adjacent property would be acquired for parking. Mr. Garrigan said that it would be. At 7 :07 p m, Commissioner Manning move d to recommend approval of the rezoning of the Village’s Public Work’s facility at 835 W. 143 rd Street to B -3 zoning. Commissioner Schinderle seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry , Gehrke, Manning, Schinderle, Racich , Sobkoviak Nay: None The motion is carried 7 :0. At 7:08pm, Commissioner Manning moved to recommend a pproval of the Special Use permit to allow for an indoor batting cage facility at 835 W. 143 rd Street subject to the following stipulations: 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the requirements of the Plainfield Fire P rotection District. 3. That no outdoor batting cages be permitted on the property. Commissioner Schinderle seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The motion is carried 7:0. This will go forward to the next Board meeting on September 20 . CASE NO.: 1030 -032403.SPR VINTAGE HARVEST COMMERCIAL LOT 2 Request: Site Plan Review and approval for Lot 2 Location: West side of Route 59, 1/4 –mile sou th of Renwick, near Burger King And east of the Vintage Harvest residential subdivision Applicant: Michael Guinta Started: 7 :09 pm Stephanie Sheetz read the staff report. Chairman Sobkoviak asked what items are outstanding. Ms. Sheetz said the pedestria n sidewalk is the only outstanding issue. The other issues just needed documentation. Chairman Sobkoviak asked if there were any engineering issues. The Village Engineer said that there are some additional calculations that are being reviewed. PLAN COMMISSON MINUTES 9/07/04 PAGE 3 Chairman Sobkoviak swore in Michael Guinta. Mr. Guinta said that he had nothing to add. The light fixture has been resubmitted to the manufacturer for a new design. Regarding the walkways, they did not have interconnected “safe zones”, but they will be addressi ng this. Regarding any building concerns, the architect was present for questions. Chairman Sobkoviak asked if the staff was satisfied. Ms. Sheetz said that she just wants to see the plans. Mr. Guinta said that he would accommodate. Chairman Sobkoviak asked if there were any commissioner comments. Commissioner Racich asked if the Village Engineer was comfortable with the stormwater detention. The Village Engineer said that there are still some calculations on off -site drainage that need to be address ed. Commissioner Racich heard of a company in Shorewood that had this problem, and the Village Engineer said that they would do their best (to make sure this didn’t happen). Commissioner Manning asked how long it would take to gather all of the documenta tion. Mr. Guinta said that it might take a couple of weeks. A discussion ensued regarding a continuance. Commissioner Kachel asked if the detention would be on other sites. The Village Engineer said that drainage flows north to south, and if this site elevates, it would block drainage. A discussion ensued regarding flow -through versus detention. Commissioner Schinderle said that Mr. Rizzi was concerned about flooding a few weeks ago. The Village Engineer said that they cannot do anything with this si te except to comply with the detention ordinance. It may not alleviate the problems completely. Chairman Sobkoviak opened up the floor for public comment. There was no response. Commissioner Kachel asked if all appropriate homeowners have been notified . Ms. Sheetz said that this is not required. Commissioner Manning said that staff has worked with the developer and asked if they are comfortable with this. Ms. Sheetz said that the applicant understands what he needs to do. Chairman Sobkoviak said tha t in the past, they have been tolerant of the developer lacking one or two things, but they do not want too much left open. Commissioner Racich said that with no information provided, he is more comfortable if there are no conditions. At 7:31 pm, Commissi oner Racich moved to continue review of the site plan for Lot 2 of Vintage Harvest Commercial until the issues identified in the staff report are addressed. PLAN COMMISSON MINUTES 9/07/04 PAGE 4 Commissioner Kachel seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry , Gehrke, Racich, Sobkoviak Nay: Manning, Schinderle The motion is carried 5 :2 . This case will be continued until the information is provided. New Business CASE NO.: 1132 -071604.SPR/SU DUNKIN DONUTS/BASKIN ROBINS Request: Special Use/Sit e Plan Review (Public Hearing – Continued) Location: Lot 4 Menards Applicant: Peter G. Paraskis Started: 7:33 pm Mr. Garrigan said that this case is to be continued until September 2 1 at the request of the applicant. At 7 :3 5pm , Commissioner Henry moved t o continue this case until September 2 1 : Commissioner Kachel seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Schinderle , Racich, Sobkoviak Nay: None The motion is carried 7 :0. CASE NO.: 1128 -063004.SPR/FP WALKER’S SQUARE Request: Final Plat/Site Plan Review Location: Southwest corner of Rt. 30 and 135 th Street Applicant: Steinmarch Development Corporation Started: 7:35 pm John Kersh presented the staff report. Chairman Sobkoviak asked if t here were any engineering issues. The Village Engineer said that there was nothing significant. Chairman Sobkoviak swore in Gene Steinmarch who had no objections. They have agreed to meet the staff’s requirements. PLAN COMMISSON MINUTES 9/07/04 PAGE 5 Chairman Sobkoviak asked if this meets with the staff’s approval. Mr. Kersh said it did, and that the applicant has been very cooperative. Chairman Sobkoviak asked if there was a commission discussion. Commissioner Henry asked what the recapture money was for. Ms. Sheetz said that improv ements were made to 135 th Street when the school went in. Commissioner Henry was worried about access to 135 th Street and the lack of coordination with road work. The Village Engineer said that the Village is still acquiring the properties to complete th e street project. Commissioner Kachel asked if Route 30 would be obtaining sidewalks. Commissioner Henry asked the same thing about North of 135 th Street. The Village Engineer said he did not know. A discussion ensued regarding the timing on this. Com missioner Henry asked what the right -of -way would be for Route 30. The Village Engineer did not know. Chairman Sobkoviak opened up the floor for public comment. There was no response. At 8:05pm , Commissioner Kachel moved to recommend approval of the si te plan for Lot 4 of the Rose Subdivision subject to the following stipulations : 1) Compliance with the requirements of the Village Engineer. 2) Compliance with the provisions of the Plainfield Fire Protection District. 3) Incorporation of eight (8) foot wide sidew alks along the front, rear, and side building elevations. 4) Submittal of an acceptable revised landscape plan. 5) Submittal of a materials board. 6) Submittal of trash enclosure elevations and dimensions. 7) Submittal of light pole and fixture/cut -off specifications. 8) Payment of recapture liability prior to issuance of a building permit. Commissioner Schinderle seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry , Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The moti on is carried 7 :0 . This will go forward to the Village Board on September 20 CASE NO.: 1133 -071204.PP/FP CREEKSIDE CROSSING UNITS 1 -4 Request: Preliminary Plat/Final Plat Location: North of Renwick Road and East PLAN COMMISSON MINUTES 9/07/04 PAGE 6 Of Indian Boundary Road Applicant: Lenna r Chicago, Inc. Started: 8:07pm Ms. Sheetz read the staff report. During the report, there were several questions regarding Drauden Road. Ms. Sheetz explained that the Village would be handling Drauden to the north, Springbank would be handling Drauden to the south, and Creekside would be handling it in the middle. Chairman Sobkoviak swore in the group from Lennar Chicago, Inc. John Phillipchuck said that when this case originally came before the commission, they had a concept plan. They have been wor king with staff on the preliminary and final plats. They are excited about the project and the traffic changes it provides. Chairman Sobkoviak asked if there was any commission discussion. Commissioner Henry asked when it was understood for Drauden to b e completed. Ms. Sheetz said by December 1, 2005. Commissioner Henry asked if this was in the annexation agreement. Ms. Sheetz said it was and clarified the agreement. Commissioner Kachel asked who take care of the vacated land that was Indian Boundary Road. Ms. Sheetz said that it would be split to the adjacent owners. Commissioner Manning asked about the bike path stipulation. Ms. Sheetz said that the bike path was not noted previously. Chairman Sobkoviak opened up the floor for public comment. C hairman Sobkoviak swore in Denise Bazzani who lives on Indian Boundary. Ms. Bazzani felt that they were putting the cart before the horse and was worried about the impact of adding more homes to the area. Commissioner Racich encouraged her to talk to the Village Board and said that she has a valid concern that is being heard. Ms. Bazzani asked what would happen to the traffic. Commissioner Manning suggested that she come to a transportation open house. Chairman Sobkoviak asked if there was any further public comment. There was none. Rick Burton, of Lennar Chicago, said that there is a clause in the annexation agreement that construction traffic would come from the south. Commissioner Racich said that Drauden goes through a portion of their developmen t and asked what type of relationship they had with the Village. Mr. Burton said that they have had conversations and know that the Village’s portion of this road is being worked on. PLAN COMMISSON MINUTES 9/07/04 PAGE 7 Commissioner Racich was worried that homes will go up before Drauden is complete. Mr. Burton said that they are making several road improvements and have an obligation to meet certain dates. Commissioner Schinderle asked about the Renwick Road straightening. Mr. Burton clarified where this would be. The Village Traffic En gineer said that Drauden Road is current in process. The design will be done before the end of the year, and they have a good relationship with those they will be acquiring the property from. They expect construction to start in early spring , and may com plete in late August to coincide with the Creekside completion. They expect the homeowners to be cooperative. Commissioner Henry said that the common practice has been traffic solutions following development. Commissioner Racich said that the road agree ment fell apart by the proposed YMCA. Commissioner Manning asked how long the stretch of road is that the Village is handling. The Village Traffic Engineer said that it was a little over a mile for about $1.4 million. Chairman Sobkoviak said that the Vi llage does not build roads, the developers do. Mr. Burton said that in addition to building roadways, they will be paying $1.2 million in traffic impact fees. A discussion ensued regarding this. Commissioner Kachel asked who will be maintaining Indian B oundary Road during construction with the weight of the trucks. The Village Traffic Engineer said that there is a weight limit, so they will have restricted access. Commissioner Kachel felt that money should be put aside to take care of this. Chairman S obkoviak asked if there were any other issues as all the bullet points had been satisfied. Ms. Sheetz said that they were still working out which side of the road the trail would be on. Commissioner Henry asked if the petitioner was aware of the 9 points to be addressed and if they were in agreement. Mr. Burton said yes, and that in most cases, the issue had already been addressed. At 8:47pm, Commissioner Kachel moved to recommend approval of the preliminary plat for Creekside Crossing, Units 1 -4 subjec t to the following four (4) stipulations: 1) Subject to the requirements of the Village Engineer. 2) Subject to Fire Department’s review and approval. 3) Address outstanding items as specified in the staff report prior to Village Board consideration. 4) Dedicate Draud en Road regional path to Village upon acce ptable completion of the berm and landscaping. PLAN COMMISSON MINUTES 9/07/04 PAGE 8 Commissioner Manning seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The motion is carried 7:0. At 8:48pm, Commissioner Kachel moved to recommend approval of the final plat for Creekside Crossing, Units 1 -4 subject to the following six (6) stipulations: 1) Subject to the requirements of the Village Engineer. 2) Subject to Fire Department’s review and approval. 3) Adoption of a Dormant Special Service Area. 4) Address outstanding items as specified in the staff report prior to Village Board consideration. 5) Dedicate Drauden Road regional path to Village upon acceptable comple tion of the berm and landscaping. 6) Payment of recapture prior to recording final plat. Commissioner Manning seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The motion is carried 7:0. This will go forward to the Village Board on September 20. CASE NO.: 1137 -080904.SPR PLAINFIELD SMALL BUSINESS PARK – BLDG. #9 Request: Site Plan Review Location: Northeast of the Intersection of Rt. 30 and 143 rd St. Applicant: Da yfield Properties, LLC Started: 8:49pm Jonathan Proulx read the staff report. Chairman Sobkoviak swore in Doug Carroll of Dayfield. Mr. Carroll said that he had nothing to add and had no problems addressing the concerns. Chairman Sobkoviak said that th ere are several bullet points and asked if Mr. Carroll agreed with them. Mr. Carroll said that they need to work out the landscaping due to space constraints. PLAN COMMISSON MINUTES 9/07/04 PAGE 9 Chairman Sobkoviak asked how the commission felt about making some substitutions. The commissi on was in agreement. Chairman Sobkoviak said that they are in good shape with parking, even if they add some landscape islands. Chairman Sobkoviak asked if there was any commission discussion. Commissioner Henry asked about stipulation #3 – compliance w ith all other regulatory agencies – and wanted to know who this referred to. Mr. Proulx said it mostly meant IDOT, but potentially others. Commissioner Kachel asked what the right -of -way was. Mr. Carroll said that they give up 50 feet. The Village Traf fic Engineer added that they will need to do a study but believes that a signal will be warranted with a right turn lane – especially since Harvest Glen is across Route 30 from this project. Chairman Sobkoviak asked if there were any engineering issues. The Village Engineer said that there were none with this particular building. Chairman Sobkoviak swore in Clayton Olsen. Mr. Olsen said that three -quarters of the building facing Route 30 will be retail – possibly offices. There is a potential for this to be split for dual use. Chairman Sobkoviak opened up the floor for public comment. There was no response. Commissioner Schinderle asked if the petitioner was in agreement with all stipulations. He was. At 9:19pm, Commissioner Schinderle moved to rec ommend approval of the site plan for Building 9 of the Plainfield Small Business Park subject to the following six (6) stipulations: 1) Compliance with the requirements of the Village Engineer. 2) Compliance with the requirements of the Plainfield Fire Protectio n District. 3) Compliance with the requirements of all other regulatory agencies, including obtaining of all required permits. 4) The developer will work with staff to revise the landscaping plan to incorporate staff’s recommendations. 5) The developer will work wi th staff to revise the parking lot plan to incorporate staff’s recommendations. 6) The developer will work with staff to revise the lighting plan to incorporate staff’s recommendations. Commissioner Henry seconded the motion. PLAN COMMISSON MINUTES 9/07/04 PAGE 10 Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Schinderle, Racich, Sobkoviak Nay: None The motion is carried 7:0. This will go forward to the Village Board on September 20. Chairman Sobkoviak asked for any other discussion. Commissioner Racic h asked if it was possible to receive their packets a week earlier to have time to go through the materials and ask questions. Ms. Sheetz said that she would discuss this with staff. Chairman Sobkoviak stated that the commission has been overwhelmed late ly. Mr. Kersh noted that sometimes staff has problems getting information from petitioners in a timely manner. Commissioner Kachel asked who enforces buildings being torn down or built. Ms. Sheetz said that code enforcement is handled by the Police Depa rtment on a complaint basis. Chairman Sobkoviak declare d the meeting adjourned at 9:27 pm . __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc.