HomeMy Public PortalAbout2003-05-06 PC MinutesVillage of Plainfield Planning Commission Record of Minutes Date: May 6, 2003 Location: Village Hall Early Session Another session of the ongoing Detention Pond discussions took place at 6:30pm. The following is a synopsis of the discussion. Ms. Sheetz said Steve Amann will talk about the engineering and functionality aspects of detention ponds tonight. Commissioner Kachel asked if there was any way to remedy the fact that members of the audience can’t hear the commissioners and speakers at times . Ms. Sheetz said that she would turn up the microphones. Mr. Amann spoke to the commission about the pond itself and the release structure. • One battle you fight in designing a sight is finding the right release rate and a design that allows for conven ient future maintenance. • You want to have an overflow notch in the detention area so that overflow water can be dispersed. • Grass bottom ponds can be used for recreational activities when they aren’t holding water – they just need to be mowed. Wet bottom p onds are more complicated. The design requirements try and postpone maintenance for as long as possible. • Regarding aeration, there are a couple benefits: it provides an aesthetic value (ambient sound, rippling water, etc.) and also prevents stagnation and algae buildup. Commissioner Henry pointed out that there is a wide variety of aeration methods in existence. Chairman Sobkoviak said that the club that he belongs to uses a aeration system that moving water through an aerating shelter of sorts and bac k to the main water system. Commissioner Kachel asked if there is anything on the books that requires that, once a development goes in, something has to be done about silt buildup in the ponds. Commissioner Henry said that the homeowners’ associations ha ve an incentive to maintain the ponds – if they don’t their sump pumps won’t have anywhere to pump to. Commissioner Kachel said that Village should force the maintenance of ponds. 1
Mr. Amann said he wasn’t sure how the Village would go about enforcing tha t. He also said that you can allow the buildup of sediment without endangering the functionality of the pond. Commissioner Kachel said that if people don’t take care of their detention ponds, it doesn’t just affect them, it can affect others from a diffe rent subdivision that is in the path of the flow of water. Commissioner Schinderle asked Mr. Amann what the commission should be looking for when a developer comes in with plans for a detention pond. Mr. Amann said that the engineering specifics can be l eft to the Village Engineer, but that the commission should look to see that the ponds follow what is required in the ordinance and follows good engineering practices. Chairman Sobkoviak suggested that the Commission should not micromanage – we always hav e the stipulation that the developer must “comply with the requirements of the Village Engineer”. Commissioner Schinderle wondered if changes should be made to the ordinance to reflect what has been discussed at these meetings so future developers know wh at we are looking for. Mr. Amann said that one thing the Commission could look at is the landscaping surrounding the detention pond. Ms. Sheetz emphasized this point. Mr. Amann said that, though the ordinance doesn’t specify the number of plantings requ ired around these ponds, there are ways of making these structures very beautiful. Commissioner Kachel recommended having the developer pay up front a percentage of the cost of dredging the pond 20 years in the future. Ms. Sheetz said that we are coming to the end of the sessions on detention ponds – does the Commission want to have a summary session? Commissioner Henry said yes, and that the summary should serve as a tool for building a report for the trustees that reflects our suggestions on this subje ct. Commissioner Schinderle said we need to start documenting what we’ve said we expect developers to do regarding detention ponds. Ms. Sheetz said staff will meet to discuss the creation of such a report. Perhaps we could postpone the meeting for two w eeks. 2
Mike Garrigan said that Mr. Hoffman from Teska will come in during our next meeting to talk about zoning law from 6:30pm to 7:00pm. Chairman Sobkoviak thanked Stephanie Sheetz and Steve Amann and everyone who contributed to these sessions for all t heir hard work and a job well done. Regular Session Chairman Sobkoviak called the meeting to order at 7:02pm. Roll Call Present: Commissioners Kachel, Henry, Gehrke, Schinderle, Anderson, Sobkoviak Absent: Commiss ioner Manning, School District, Library District, Fire District, Park District Minutes The minutes from the April 15, 2003 meeting were accepted as presented. Chairman Sobkoviak asked Mike Garrigan what the status of Wal -Mart was. Mr. Garrigan said that there have been some post -trial motions, and that is all he has heard with respect to that case. Old Business CASE NO.: 1028 -031003.SU MAGNOLIA COFFEE SHOP Request: Special Use (Public Hearing) Location: 530 W. Lockport Street Applicant: Edw ard & Peg Megrant Commenced: 7:05pm Stephanie Sheetz gave the staff report. Commissioner Schinderle asked if the applicant has given any indication as to how they are going to police their outdoor seating. 3
Carl Bryant spoke for the applicant: Peg and Ed [Megrant] have managed a very well run restaurant. During the course of the day, if anyone parks a stroller, bike, etc. they will simply ask them to move it. Commissioner Schinderle said he still wasn’t clear how they are going to police that. Mr. Brya nt said the owners would be vigilant, and make sure that only patrons of the restaurant use the outdoor seating and that those patrons use the seating appropriately. Commissioner Kachel said that the sidewalk appears to be quite narrow; during a festival these seats should be left out so that the people have a place to sit. Ordinarily people are forced to sit on the curbs and sidewalks due to lack of seating. Chairman Sobkoviak said that people with strollers can cause problems if they are ignorant and d on’t adhere to common decency by putting their strollers anywhere they please. Commissioner Henry asked why the special use permit was being limited – why not just revoke it if it’s being abused? Commissioner Henry said that he has two concerns. His fir st is trash blowing off of the tables and littering the surrounding area. The second is that the owners should not be allowed to put signs on the tables to advertise because we don’t afford that to other businesses. Commissioner Kachel suggested rewordin g stipulation 6 in the staff report so that it reads “…shall be renewable after 5 years”. Commissioner Anderson asked if there was anything in the stipulations that says the tables cannot be made of plastic. Ms. Sheetz said that there is nothing in the s tipulations, but that she knows the applicants already have tables made of iron. Chairman Sobkoviak opened the meeting up to public comment at this time. Ed Megrant , applicant, said that the sidewalk is actually pretty big. Those people with whom we’ve spoken have agreed to abide by the rules that will exist regarding outdoor seating. Commissioner Kachel moved to recommend approval of the special use permit for Magnolia Coffee Shop (530 W. Lockport) for an outdoor eating area subject to the following si x (6) stipulations: 1. That the owner will limit any outdoor area to the eastern 26 inches of the public sidewalk as demonstrated in the photo and plans attached as Exhibits 4
A & B , r e s p e c t i v e l y . N o a c c e s s o r y i t e m s m a y b e p l a c e d i n t h e r e m a i n i n g s i d e w a l k a r e a b y s t o r e c u s t o m e r s . 2 . O u t d o o r s e a t i n g w i l l b e l i m i t e d t o f i v e ( 5 ) t a b l e s a n d t e n ( 1 0 ) c h a i r s , a t a l l t i m e s . 3 . O u t d o o r s e a t i n g i s p e r m i t t e d d u r i n g n o r m a l h o u r s o f o p e r a t i o n . T a b l e s a n d c h a i r s s h a l l b e r e m o v e d f r o m t h e p u b l i c s i d e w a l k a t a l l o t h e r t i m e s . 4 . T h a t a n y m u s i c o r n o i s e f r o m t h e a p p l i c a n t s o u t d o o r s e a t i n g a r e a d o e s n o t e x c e e d t h a t a c c e p t a b l e b a c k g r o u n d n o i s e i n t h i s a r e a o f t h e d o w n t o w n . 5 . T h e r e s h a l l b e n o o u t d o o r l i g h t i n g , e x c e p t f o r s m a l l b a t t e r y - p o w e r e d l i g h t s o r a n e q u i v a l e n t , m a r k e t i n g s i g n s , o r u n d u e t r a s h . 6 . T h e s p e c i a l u s e p e r m i t s h a l l t e r m i n a t e f i v e ( 5 ) y e a r s a f t e r a d o p t i o n a n d b e r e n e w a b l e . C o m m i s s i o n e r H e n r y s e c o n d e d t h e m o t i o n . C h a i r m a n S o b k o v i a k c a l l e d f o r a v o t e b y r o l l c a l l . A y e : K a c h e l , H e n r y , G e h r k e , S c h i n d e r l e , A n d e r s o n , S o b k o v i a k N a y : N o n e T h e m o t i o n i s c a r r i e d 6 : 0 . N e w B u s i n e s s C A S E N O . : 1 0 3 3 - 0 4 0 4 0 3 . S P R L O T 1 - A C R O S S R O A D S B U S I N E S S C E N T E R R e q u e s t : S i t e P l a n R e v i e w L o c a t i o n : S o u t h o f p r o p o s e d C o i l P l u s D r i v e , w e s t o f V a n D y k e R o a d & n o r t h o f p r o p o s e d P r e s i d e n t i a l R o a d A p p l i c a n t : C l a y c o C o n s t r u c t i o n C o m m e n c e d : 7 : 2 8 p m M s . S h e e t z g a v e t h e s t a f f r e p o r t . C h a i r m a n S o b k o v i a k a s k e d i f S t e v e A m a n n h a d a n y e n g i n e e r i n g c o n c e r n s . M r . A m a n n s a i d h e d i d n o t . C o m m i s s i o n e r H e n r y a s k e d a b o u t t h e f i r e l a n e . M r . A m a n n s a i d t h a t i t i s b e i n g l o o k e d i n t o . A r e p r e s e n t a t i v e o f t h e a p p l i c a n t a d d r e s s e d t h e c o m m i s s i o n : w i t h r e s p e c t t o t h e l a n d s c a p e p l a n , w e a r e h o l d i n g o f f o n t h a t f o r n o w . A s f o r p a r k i n g s p e c s , w e w o u l d l i k e t o c o n t i n u e t a l k i n g w i t h s t a f f a b o u t t h a t . 5
Commissioner Kachel sa id that, regarding the façade, ten years until the expansion of the building is a long time. I think there should be some hard features should be incorporated as well. Commissioner Henry asked Stephanie Sheetz if she had calculated the impact the expansi on of the building would have on parking. Steve Amann suggested to the developer that if they designate some parking spaces as employee parking, that could allow for some reduction in drive aisle width since these spaces would have low traffic. Commissio ner Kachel brought up concerns about trash containers. A representative of Clayco Construction said that both containers would be compactors, and fed from within the building. There will be no opportunity for the garbage to blow out of the containers. C hairman Sobkoviak asked what the petitioner thought about a shared drive aisle. He was told that it depends on what the Village wants and how far in the Village would want to go. Chairman Sobkoviak asked if the landscaping plans could be provided within 7 to 10 days. He was told that they could. Commissioner Henry suggested replacing stipulation 6 in the staff report with a broad stipulation that incorporates staff’s concerns into one stipulation. Chairman Sobkoviak said that it would be better to simp ly add a seventh stipulation to do that. Commissioner Kachel asked Ms. Sheetz about the 10 year expansion. Ms. Sheetz said that the petitioner understands that hard features will be installed after the expansion. Commissioner Schinderle moved to recomme nd approval of the site plan for Crossroads Business Center Lot 1A subject to the following stipulations: 1. Subject to the requirements of the Village Engineer 2. Subject to the Fire Department’s review and approval 3. Agreement on a shared access drive between t he anticipated lots on Lot 1 of Crossroads Business Center 4. A revised landscaping plan meeting staff’s comments 5. Details on the trash enclosure screening must be submitted prior to Village Board review 6. Screen roof mechanical equipment, if necessary 6
7. Reach agr eement with staff to provide the requested and required items in the staff report. Commissioner Anderson seconded the motion. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Schinderle, Anderson, Sobkoviak Nay: None The mo tion is carried 6:0. CASE NO.: 1031 -040203.FP KING’S CROSSING SUBDIVISION Request: Final Plat Location: 127 th Street at 248 th Street Applicant: Madonna Development, Inc. Commenced: 8:00pm Mike Garrigan gave the staff report. Chairman Sobkoviak asked about a part of the parcel and how big it was. Dan O’Donnell, applicant, said that the owner of the area Chairman Sobkoviak inquired about was not willing to sell it. Chairman Sobkoviak asked if the applicant had any problems with the staff report. Mr. O’Donnell said that he had no problems whatsoever. Steve Amann brought up an engineering concern, but said that it could be resolved. Commissioner Henry moved to recommend approval of the final plat for units 1 and 2 of the Kings Crossing Subdivision sub ject to the following stipulations: 1. Compliance with the requirements of the Village Engineer 2. Compliance with the requirements of the Plainfield Fire Protection District 3. No access easement shall be provided along the rears of the lots adjacent to 127 th Str eet 4. Creation of a DSSA prior to the recording of the final plat 5. Payment of any applicable recapture owed prior to the release of any final plat 6. Incorporation of a 10 -foot bike trail along 127 th Street as per preliminary plat Commissioner Gehrke seconded t he motion. Chairman Sobkoviak called for a vote by roll call. 7
Aye: Kachel, Henry, Gehrke, Schinderle, Anderson, Sobkoviak Nay: None The motion is carried 6:0. Mr. O’Donnell suggested to the Commission that someone meet with homeowners associations to educate them on the maintenance costs of things like detention ponds. Commissioner Henry said that perhaps a list of service providers could even be provided. Chairman Sobkoviak declared the meeting adjourned at 8:16pm. _______________________ Respe ctfully submitted, Warren Lindsay Warren Lindsay Recording Secretary Karick & Associates, Inc. 8