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GAC Minutes 1988 05/04GOLF COMMITTEE MAY 4, 1988 Attendance: Dan Hormaechea, Chairman Max Williamson Jackie Sproat Don Medley Polly Collins Councilman Moltke John Drips Bud Schmidt Andy Laidlaw MINUTES: Without corrections or additions, the minutes of the April 20 meeting were approved. PROMOTIONAL BROCHURE: The Committee reviewed the brochure information and layout. A motion made by Max Williamson, seconded by Jackie Sproat was to recommend authorizing purchase of the brochures with payment from the Golf Course Capital fund. The brochure intends to promote private fund- raising efforts for the new clubhouse and is an investment in this project. Motion carried. WHISPERING FOREST: The Committee reviewed Mr. Udell's letter regarding purchase of the Stringer property by Mr. Whiteman. The committee asked staff to further discuss alternatives to development of the driving range with the developer. CLUBHOUSE PLANS: Andy Laidlaw presented more detailed plans including a site cross-section, floor plans and roof plans. Questions insurability with basement cart storage, a fireplace and other details were deferred and the plans to date reflect the committee's program to date. plan, about LAND ACQUISITION: After reviewing the appraisal, the Committee recommends that the City Council direct staff to negotiate for purchase of the subject parcel. Motion by Medley, seconded by Collins, unanimously approved. CONTRACT ADJUSTMENTS: Mr. Drips asked for consideration of his contract obligation based upon: 1. Weather damage to greens which delay opening, 2. Upon the impact of selling 100 season passes The staff also noted Mr. Drips willingness to direct the spring clean- up in the period between superintendents. The Committee agreed to review this matter in two June meeting, delay of the first contract payment (2) at the end of the season, based upon the full the Spring can be shown to have seriously altered the actual sale of season passes, some mitigation fashions, (1) at the will be considered, season activity, if the play, and upon may be considered. PRE -SEASON RATES: Of the 18 greens, 10 are unplayable as of this date. will be used. By using these greens, the course will May 7. Play on regular greens is hoped for by May 21 weather conditions and higher temperatures. The Golf pre -season golf play rates of $8.00 (18 holes) and $4 until the May 21 date. Temporary greens be playable by , with improved Pro recommended .00 (9 holes) NEW BUSINESS: 1. Mrs. Collins inquired abut rule changes on drainage ditches. After discussion, no changes were recommended. 2. Long term pass: If the new clubhouse were not to be built, yet passes purchased, the committee determined that the pass funds should be held in trust until construction. If used for 1 or 2 seasons, a season pass fee will be deducted and the balance returned to the contributor. Without further business, the meeting adjourned at 10:30 P.M. Dan Hormaechea Chairman te-14:-/‘ Arthur'. Schmidt City Administrator REMINDER TO ALL GOLF COURSE COMMITTEE MEMBERS: Special meeting at City Hall on Wednesday, May 11, at 7:00 P.M. to determine marketing strategy for brochures.