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HomeMy Public PortalAbout2002-08-06 PC minutes Village of Plainfield Plan Commission Record of Minutes Date: August 6, 2002 Location: Village Hall Chairman Sobkoviak called the meeting to order at 7:02pm. Roll Call Present: Commissioners Kachel, Henry, Gehrke, Manning, Sobkoviak, Park Distri ct, School District Absent: Anderson, Schinderle, Fire District, Library District Pledge to the Flag Minutes The minutes for the July 16 th meeting were accepted as presented. Development Report Mike Garrigan gave an overview of the following issues that were voted upon at the last Village Board meeting: • Shadowwood Development (Single Family/Commercial) – Tabled due to multiple concerns • Heritage Oaks – Site Plan Approval 3:2 • Streams – Approval 4:1 Chairman Sobkoviak received a letter from a resident that he forwarded to staff to investigate. Old Business None New Business CASE NO: 977 -062402.A LIEB ANNEXATION Request: Annexation and Zoning (Public Hearing) Location: South of River Road, west of the Hidden River Development Applicant: Patrick a nd Jennifer Lieb Commenced: 7:05pm Commissioner Manning moved to continue the request for a Public Hearing until the August 20, 2002 Plan Commission Meeting, to allow the applicant time to forward notice to the adjacent property owners. Commissioner Geh rke seconded. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Sobkoviak Nay: None The motion is carried 5:0. CASE NO: 931 -010902.FP CENTURY TRACE UNIT 3 Request: Final Plat Location: Northwest Corner of 248 th and 119 th Street Applicant: Moser Enterprises Commenced: 7:08 pm Mr. Drayna gave the staff report. Steve Powell of Pulte Homes opened by stating that they are willing to meet all recommendations of staff. Chairman Sobkoviak called for questions and ask ed if the Village Engineer has verified that the pond will meet the drainage needs. Steve Amann stated that based on their studies, the planned pond will be sufficient. Commissioner Sobkoviak then reminded everyone that the whole thing hinges on the pre -annexation agreement. Commissioner Kachel moved to recommend approval of the final plat for Century Trace Unit 3 subject to the following stipulations: 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the provisions of the Plain field Fire Protection District. 3. Incorporate no access easements for the lots along 248 th Avenue. 4. Prior to execution of the final plat for Century Trace Unit 3, applicant must pay water and sewer fees in the amount of $217,500 for water fees and $313,200 fo r sewer fees. Commissioner Henry seconded. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Sobkoviak Nay: None The motion is carried 5:0. 2 CASE NO: 980 -078002.FP HIDDEN RIVER Request: Final Plat Location: South s ide of Fraser Road, bordered by Fritz Road to the east Applicant: Midwest Development LLC Commenced: 7:13 pm Ms. Sheetz gave the staff report. Edward Welsh, attorney for the petitioner addressed the following items in the staff report: • Schedule of nat ive plantings in 10 acres open space – Will be done • Re -identify key lots -- Same location with different lot numbers • Show 40’right -of -way dedication on Fraser Road – This will need to be a policy decision by the Village Board due the mature trees • Clarify 8 ’ strip south of Fraser Rd. – Will change plat to clarify • Resolve Leewood Road concerns – Resolved (give money to the village to build or will build ourselves) • Statement of Intent and Agreement/Covenants – The Enclave did this in the past we would like to do it the same way they did. As far as fencing goes, it is the intent to allow 4 -foot high white picket fences only Another representative of Midwest discussed the changes to the park site. There have been some grading changes and the detention was redes igned to facilitate more park area. Some lots around the green space have been eliminated as well. Mr. Welsh asked for approval tonight with the appropriate stipulations so the project can get approved at the Village Board Meeting on August 19 th . Chairma n Sobkoviak asked if there are any outstanding engineering issues. Mr. Amann stated that they are still waiting for answers back on: • Fraser Road • Storm sewers • Flooding Mr. Welsh asked if those items could be out in as stips so that they can move on. Chai rman Sobkoviak asked if staff would be ok with this. Ms. Sheetz stated that with the Fraser Road and Covenants issues, it makes her uncomfortable to move forward. Mr. Welsh again expressed his desire to save the mature trees. It is ultimately up to the v illage to make a decision about these trees. 3 Chairman Sobkoviak called for audience questions. There being none, he called for questions from the Commissioners. Commissioner Manning asked how the petitioner responds to the concerns expressed by Ms. Sheet z. Mr. Welsh claims that the type of approval they are asking for is not uncommon. Chairman Sobkoviak stated that if staff is uncomfortable with something, we need to listen to their advice. Commissioner Kachel agreed by saying there are too many open i tems that need to be addressed. Commissioner Henry wondered if the park district had any plans to bring in a roadway on the west side. The Park District representative stated that the bike path actually goes around the Pine Cone development. No road is p lanned at this time. There may be a bike path extension in the future. Commissioner Kachel thinks that the plan is fine but details need to be worked out. Chairman Sobkoviak thought it best not to spring new issues on the petitioner. Commissioner Henry moved to continue the final plat for Hidden River until such time that the applicant has addressed the outstanding issues presented in the staff report. Commissioner Kachel seconded. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Sobkoviak Nay: None The motion is carried 5:0. CASE NO: 979 -062702.SPR LIBERTY GROVE AQUATIC FACILITY Request: Site Plan Review Location: Southwest corner of Liberty Grove Blvd & Meadow Lane in Liberty Grove Subdivision Applicant: Cambr idge Homes, Inc. Commenced: 7:43 pm Ms. Sheetz gave the staff report. 4 Chairman Sobkoviak asked how they come up with 44 parking spaces and was told that there is formula based upon the size of the pool. This formula is in the zoning ordinance. He also w ants to know if other pools in the area used this formula. Commissioner Kachel asked for clarification if this was a public or private pool. Ralph Christensen, Southwest Development Manager for Cambridge Homes, stressed that this is a private pool and ho meowners would be encouraged to walk to it. He then listed the following items: • 3 -4 employees • Changing rooms • Office • Equipment room • Party room • “tot lot” • Picnic area He then showed two different views of the “quite elaborate” plan. Chairman Sobkoviak asked if they have any issues with the staff stipulations. Mr. Christensen stated that they have no problems with compliance but they would like direction with respect to the type of lighting required. Kevin McCauley, Engineer for Cambridge Homes, distributed a brochure and pinpointed the type of light they are proposing. It only has 15% “spillage and can be filtered or otherwise redirected. He added that there will also be an 8 -foot landscape berm between the pool area and the nearest homes. Chairman Sobkovi ak stated that the real issue here is the glare. Commissioner Kachel stated that Cambridge has demonstrated their willingness to work with us. Chairman Sobkoviak felt it would be best to let the village board make the decision on the lighting. Ms. Sheet z added that only 2 lights are being required because the pool will close at dusk. A representative for the petitioner mentioned that security lights could be added to the top of the building if necessary. Commissioner Manning asked for the easement enc roachment to be addressed. Mr. McCauley advised that they are preparing a plat of vacation to redefine the easement. 5 Commissioner Kachel wondered if the Fire Department has seen the plan. Chairman Sobkoviak stated that per the stipulations, the fire dep artment must review it before it goes before the Village Board. There was a brief discussion about access for emergency vehicles. Someone asked what happens if the HOA decides to have the pool open at night. The petitioner stated that the health departm ent has specific regulations to address this. Commissioner Kachel moved to approve the site plan for Liberty Grove Aquatic Park subject to the following seven (7) stipulations: 1. Compliance with the requirements of the Village Engineer 2. Compliance with the r equirements of the Plainfield Fire Protection District 3. The site plan and engineering plans shall be revised to show the easement as recorded, prior to the Village Board meeting. No permanent structures shall be located on any recorded easement. 4. The applica nts shall submit information as required to verify adequate parking facilities. The applicant shall also provide a statement that all parking meets Illinois ADA requirements. 5. Demonstrate compliance with the size requirements for landscaping, prior to the V illage Board meeting. 6. Lighting standard details shall be submitted for review prior top the Village Board meeting. 7. Any additions or improvements to the site will require an administrative site plan review to ensure compliance with the site plan review ordi nance and engineering. Commissioner Manning seconded. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Sobkoviak Nay: None The motion is carried 5:0. ________________________________________________________________________ CASE NO: 963 -050602.AA THREE RIVERS CHURCH Request: Annexation and Zoning (Public Hearing) Location: Southeast corner of Route 59 and Rolf Road Applicant: Three Rivers Church Commenced: 8:13 pm Representing the petitioner were Andrew Boyer Att orney; The Pastor of Three Rivers Church; and Carl Howard, Chairman of the Land Committee. 6 Mr. Boyer stated that they expect to have all outstanding issues resolved within the next week to 10 -days. He added that they are excited about working with the par k district to share space. He further added that the church has limited resources and would like to be able to move this forward with as few problems as possible. Chairman Sobkoviak then discussed the changes to the annexation agreement that have been re quested: • The applicant is requesting relief from the requirement to make the required park and school donations per Village policy – This is beyond the authority of the Plan Commission; • The applicant is proposing to be relieved of paying the required libra ry impact fees – This is beyond the authority of the Plan Commission; • The applicant is requesting that they be allowed to operate a well and septic system at the time of any future connection to the Village water or sewer services the applicable Village wa ter and sewer tap on fees would be paid – This is consistent with the area; • The applicant is proposing to pay approximately 10% of the normally required annexation fees as part of their pre -annexation agreement – This is beyond the authority of the Plan Co mmission; • The applicant is seeking a variance for increased signage above that limited by the sign ordinance. This cannot be addressed until later when specifics are given; • The applicant is seeking a variance to allow them to operate an outdoor amphitheate r park to be used for annual Easter pageants and outdoor religious events – Noise and lighting issues are to be resolved with the site plan review; • The applicant is requesting that they only be required to make limited improvements to Rolf Road – We have n ot waived this in the past; • The applicant is seeing a variance to potentially construct a church steeple up to 65 feet in height – More specifics are needed; • The applicant is proposing that the Village would waive their normal requirements for a Letter of Credit as part of any public improvements – This is beyond the authority of the Plan Commission. John Turner asked what percentage of this property is on the floodplain and floodway. Mr. Howard stated that there are only five (5) buildable acres in the c enter of the property. Chairman Sobkoviak reminded everyone that any deviation would require approval of the Army Corp of Engineers and the EPA. Phyllis Norton lives across the street. She was concerned that landfill would be brought in. Again, Chairman Sobkoviak discussed the requirements of the Army Corp of Engineers and the EPA. 7 Mr. Turner asked if a traffic light was planned and was told by Chairman Sobkoviak that because it is a “T” street, a traffic light would probably not be required. Mrs. Nort on said that since the park district is always looking for more land, wouldn’t this site be better suited for them. Mr. Howard then discussed the plans that are in the works for the shared use of the baseball and soccer fields. Craig Carter , another neig hbor, was concerned about the noise from the soccer fields and where the participants would park. Mr. Howard discussed the proposed berm as well as the location of the building and parking lot. Commissioner Kachel asked for a definition of “minimal impro vement to Rolf Road.” Mr. Garrigan added that there has been a meeting off the minds on this issue. Commissioner Henry was concerned about the percentage of metal versus brick or other masonry work and how the building will look in a few years. Chairman Sobkoviak reminded the group that this meeting is for annexation purposes only. Commissioner Henry asked about water and sewer. Mr. Howard assured him that this has been worked out as well. Commissioner Manning moved to recommend annexation of the subj ect site to the Village of Plainfield with R -1 zoning and for the annexation agreement to be revised per Staff and the Plan Commission direction. Commissioner Henry seconded. Chairman Sobkoviak called for a vote by roll call. Aye: Kachel, Henry, Gehrke, Manning, Sobkoviak Nay: None The motion is carried 5:0. ________________________________________________________________________ – A light discussion took place following the last case – Several homeowners express concern over the development that is goin g on behind their homes. Sewer drains have been closed off, topsoil removed etc. The main concern is flooding and backed -up sewers. 8 Mr. Garrigan took down the names and phone numbers of the individuals and promised to get back to them soon. Chairman Sob koviak declared the meeting adjourned at 8:47pm. ______________ Respectfully submitted, Barbara E. Hegreberg Barbara E. Hegreberg Recording Secretary Karick & Associates 9