HomeMy Public PortalAboutGolf Commission Packet - 02.13.24yCORP0�A0.9
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Golf Commission
Andrea Johnson
Chair
John Kissida
Vice Chair
Rob David
Jim Juras
Anne O'Connell
Jay Paggi
David Valcourt
Town Employees
TOWN OF BREWSTER
GOLF COMMISSION
1000 Freemans Way
(508) 896-1716
golfcommission@brewster-ma.gov
www.CaptainsGolfCourse.com
akEµSit-S'
GOLF COMMISSION MEETING AGENDA
2198 Main Street
February 13, 2024 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/bearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (305) 224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: https://us02web.zoom.us/j/88144078985?pwd=M05KOnNsRIROT2FzZEI4kSFZDW UVOZZ09
Passcode: 490087
To request to speak: Tap Zoom "Raise Hand", then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (live trcam.brcwster-ma. Jov),
or Video recording (tv.brewstcr_ma,Qov
Jay Packett Please note that for any item listed in this section the Select Board may take officials action including votes.
Director of
Operations 1. Call to Order
2. Declaration of a Quorum
Colin Walsh 3. Meeting Participation Statement
Course 4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be
Superintendent video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. Public Comment
6. Presentation Maintenance Building Design Report - Kurt Raber of Catalyst Architecture
7. Update on Business Manager position - Jay Packett
8. Monthly Financials - Jay Packett
9. Memorial Bench request - Jay Packett
10. Possible Men's Team - Jay Packett
11. Updates on course conditions, winter projects, and staffing - Colin Walsh
12. Handbook - Anne O'Connell
13. Update on Water Source RFP - Jay Paggi
14. Questions and Comments from Associations and Liaisons
15. Review and Approve Minutes: 1/9/24
16. Future Agenda Items and Meetings (2/27 & 3/12)
17. Matters Not Reasonably Anticipated by the Chair
18. Adjournment
Date Posted:
Date Revised: Received by Town Clerk:
BUDGET STATUS rev. 01/31/24
WAGES
Full-time Wages_
Part-time Wages
Overtime
Longevi ly
C ontracua I Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline $ 8,951.05 $
Electricity $ 29,358.77 $
Electricity -Irrigation Pump $ 9,618.12 $
R&M Equipment $ 55,656.02 $
R&M Irrigation $ 20,989.28 $
Proffessicnal/Technical $ 8,225.68 $
OSHA Training $ - $
Phones $ 700.03 $
Alarm $ 1,495.00 $
Office Supplies $ 916.06 , $
Score Cards $ - $ 6,000.00 $ 6,000.00
Maintenance Supplies $ 9 295.80 $ 15,000.00 $ 5,704.20
Range Supplies $ 3,480.58 $ 13,000.00 $ 9,519.42
Computer Suoplies $ 5,236.62 $ 8,500.00 $ 3263.38
Custodial Supplies $ 10,814.13 $ 25,000.00 $ 14,185.87
Rubbish Removal/Sanitation $ 17,402.90 _ $ 35,000.00 $ 17,597.10
Seed & Sod $ 6,969.00 $ 35,000.00 $ 28,031.00
Tee & Green $ 1,249.17 $ 13,000.00 $ 11,750.83 .
Landscaping $ 1,830.75 $ 8,000.0D $ 6,169.25
Topsoil & Sand $ 15,861.11 $ 40,000.00 $ 24,136.89
Fertilizer $ 50,295.00 $ 100,000.00 $ 49,705.00
Fungicide $ 133,122.46 $ 135,000.00 $ 1,877.54
Insecticides $ 1,092.37 $ 20,000.00 $ 18,907.63
Misc. WettingAgents/Lime $ 14,960.23 _$ 60,000.00 5 45,039.77
Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00
Clubhouse Fum./Repair $ 16 161.79 $ 51,000.00 $ 34,838.21
Credit Card Expense $ 95,410.80 $ 85,000.00 $ 110,410.80)
Environmental Monitoring $ 426.08 $ 3,500.00 $ 3,073.92
Safety Clothing Allowance _ $ 4,505.08 , $ 10,000.00 $ 5,494.92
Mileage -Maintenance $ 280.34 $ 450.00 $ 169.66
Meetings/Travel $ 1,111.62 $ 2,500.00 $ 1,388.38
Dues and Subscriptions $ 4,716.43 $ 4,100.00 $ :616.43).
Clothing Allowance-Admin $ - $ 4,000.00 $ _ 4,000.00
Advertising/Promotions $ 19 335.96 $ 50,000.00 $ 30,664.04
CVEC Administration Charges _ $ 2,343.75 $ 4,688.00 $ 2,344.25
Expended thru
January
FY 2024
% of
Budget
Budget Balance Spent
WAGES
587,838.70 $1,132,652.00 $ 544,813.30 _ 51.9% Full-time Wages
334,837.20 $ 570,394.00 $ 235,556.80 58.7% Part-time Wages
42,635.66 $ 67,302.00 $ 24,666.34 63.3% Overtime
3,295.44 $ 14,170.00 $ 10,874.56 23.3% Longevity
$ 7,240.00 $ 7,240.00 0.0% Contractual Obligations
- $ - $
- $ - $
•
968,607.00 51,791,758.00. $ 823,151.00 54.1 %
$ - $
$ 13,671.45 $
$ 6 366.06 $
$ - $ - $
$ - $ - $
$ $ - $
$ - -._$ - $
$ - $ - $
$ - $ - $
$ - $ - $
$ 645,849.49 51,119,538.00 $ 473,688.51 57.7%
SUBTOTAL
SUBTOTAL
GENERAL EXPENSES
3,500.00 $ 3,500.00 0.0% Oil/Grease
12,500.00 $ ;1,171.45) 109.4% Diesel Fuel_
16,000.00 $ 9,633.94 39.8% Heating
13,000.00 $ 4,048.95 68.9% Gasoline
50,000.00 $ 20,641.23 58.7% Electricity_
25,000.00 $ 15,381.88 38.5% Electricity -Irrigation Pump
95,000.00 $ 39,343.98 58.6% R&M Equipment
40,000.00 $ 19,010.72 52.5% R&M Irrigation
8,500.00 $ 274.32 _ 96.8% Proffessional/Technical
2,500.00 $ 2,500.00 0.0% OSHA Training
1,600.00 $ 899.97 43.8% Phones
2,200.00 $ 705.00 68.0% Alarm
10,000.00 $ 9,083.94 9.2% Office Supplies -
0.0%
62.0%
26.8%
61.6%
43.3%
49.7%
19.9% Seed & Sod
9.6% Tee & Green
22.9% Landscaping
39.7% Topsoil & Sand
50.3% Fertilizer
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
_ 98.6% Fungicide
5.5% Insecticides
24.9% Misc. Wetting Agents/Lime
66.7% Cart Lease
31.7% Clubhouse Fum./Repair
112.2% Credit Card Expense
12.2% Environmental Monitoring
45.1% Safety Clothing Allowance
62.3% Mileage -Maintenance
44.5% Meetings/Travel
115.0% Dues and Subscriptions
0.0% Clothing Allowance-Admin
38.7% Advertising/Promotions
50.0% CVEC Administration Charges
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs _
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Exo.
Insurance Claims
Transfer to Capital Stabilization
SUBTOTAL
SUBTOTAL
Other Expenses:
$ 21,000.00 $ 21,000.00 $ - 100% Transfer to Trust
$ 147 139.40 $ 240,000.00 $ 92,860.60 61% Pro Shop Purchases
$ $ - $ • Capital
_ $ 211,619.00 $ 211,619.00 $ 100_% Indirect Costs
$ 376.39 $ 712.00 $ 335.61 53% Life Insurance
$ 3,384.00 • $ 50,000.00. $ 46,616.00 7% Unemployment _
$ 161,117.50 $ 373,092.00 $ 211,974.50 43% Health Insurance
$ 12,328.26 _ $ 26,050.00 $ 13,721.74 47% Medicare
$ 8,858.20 $ 20,000.00 $ 11,141.60 44% Compensated Absences
$ 12,875.00 $ 16,000.00 $ 3,125.00 80% Workers Compensation
_ $ 70,386.77 $ 82,000.00 $ 11,613.23 86% General Liability Insurance
$ 296,704.66 $ 296,705.00 $ 0.34 100% Retirement/Pension Exp. -
$ 13,317.00 $$ {13,317.00)-#DIV/0!
$ 350,000.00 $ 350,000.00 $ - 100% Transfer to Capital Stabilization $ 400,000.0.0
- $1,309,106.18 , $1,687,178.00. $ 378,071.82 78% SUBTOTAL
GRAND TOTAL $2,923,562.67 S4,598.474.00 81.674,911.33
64% GRAND TOTAL
FY 2023
Expended thru
January Budget
$ 574,007.11 I $ 1,001,971.00 $ 427,963.89
$ 338,424.92 $ 518,540.00 $ 180,115.08
$ 42,274.07 $ 61,184.00 $ 18,909.93
$ 3,081.00 $ 15,197.00 $ 12,116.00
$ $ - $
$ 957,787.10 $ 1,596,892.00 $ 639,104.90
$ 3,744.92 $ 3,200.00
$ 13,233.40 $ 10,500.00
$ 6,721.54 $ 14,000.00
$ 7,985.55 $ 9,000.00
$ 34,302.63 $ 48,760.00
$ 15,686.41 $ 23,320.00
$ 60,534.31 $ 88,000.00
$ 22,104.96 $ 37,000.00
$ 10384.13 $ 4,500.00
- $ 2,500.00
$_ 715.65 $ 1,600.00
$ 3,057.31 $ 2,200.00
$ 4,625.88 $ 9,500.00
$ 2,985.00 $ 5,000.00
$ 18,007.33 $ 12,000.00
$ 3,653.92 $ 1.3,000.00
$ 6,026.36 $ 8,000.00
$ 8,252.82 $ 22,000.00
$ 11,403.24 $ 20,000.00
$ 14,938.00 $ 29,000.00
$ - $ 12,000.00
$ 3,170.56 $ 5,000.00
$ _ 17,458.02 $ 31,500.00
$ 48,492.25 $ 96,000.00
$ 138,627.37 $ 126,000.00
$ - $ 16,000.00
$ 46,756.13 $ 58,000.00
$ 74,000.0D $ 111,000.00
$ 29,150.42 $ 50,000.00
$ 57,566.60 $ 75,000.00
$ 1,693.11 $ 3,000.00
$ 2,593.23 $ 9,000.00
450.00
$ - $ 2,500.00
$ 3,913.00 $ 4,100.00
$ - - _ $ 4,000.00
$ 12,204.86 $ 50,000.00
$ 2,343.75 $ 4,688.00
$ _ .$
$ -
$
$ - $
$ - $
$ - $
$ - $
$ - $
$ 686,332.66 $ 1,021,318.00
% of
Budget
Balance_ Spent
57.3%
65.3%
69.1%
20.3%
60.0%
$ •;544.921 117.0%
$ (2,733.40) 126.0%
$ 7,278.46 48.0%
$ 1,014.45 88.7%
$ 14,457.37 70.3%
_$ 7,633.59 67.3%
$ 27,465.69 68.8%
$ 14,895.04 _59.7%
$ )5,884.13) 230.8%
$ _ 2,500.00 0.0%
$ 884.35 44.7%
$ 1857.31) 139.0%
$ 4,874.12 48.7%
$ 2,015.0D 59.7%
$ (6,007.33) 150.1%
$ 9,346.08 28.1%
$ 1,973.64 75.3%
$
13,747.18
8,596.76
14,062.00
12,000.00
1,829.44
14,041.98
47,507.75 50.5%
1112,627.37) 110.0%
16,000.00 0.0%
11,243.87 80.6%
37,000.00 66.7%
20,849.58 58.3%
17,433.40 76.6%
37.5%
57.0%
51.5%
0.0%
63.4%
55.4%
$ 1 306.89
$ 6,406.77
$ 450.00
$ 2,500.00
$ 187.00
$ 4,000.00
$ 37,795.14
$ 2,344.25 50.0%
56.4%
28.8%
0.0%
0_0%
95.4%
0.0%
24.4%
-
334,985.34 i
67.2%
$ . $ 21,000.00 $ 21,000.00 0%
$ 102,338.50 $ 230,000.00 $ 127,661.50 44%
$ $ $-
$ 205,356.00 $ 205,356.00 $ 100%
$ 372.41 $ 671.00 $ 298.59 56%
$ 5,228.76 $ 55,080.00 $ 49,851.24 9%
$ 180,801.25 $ 343,608.00 $ 162,806.75 _ 53%
$ 12,299.29 $ 23,976.00 $ 11,676.71 51%
$ 21,547.75 $ 20,000.00 $ 11,547.75) __ 108%
$ 10,605.00 $ 16,48a00 $ 5,875.00 64%
$ 68,262.24 $ 81,198.00 $ 12,935.76 - 84%
$ 238,554.00 $ 238,554.00. $ - 100%
$ 400,000.00 , $ 100%
$ 1,245,365.20 $ 1,635,923.00 j $ 390,557.80 76%
$ 2,889,484.96 I $4,254,133.00 I $1,364,648.04 68%
CAPTAINS GOLF COURSE COMPARISON REPORT
JANUARY
Jan -19 Jan -20
Jan -21 Jan -22
Jan -23 Jan -24
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 10,030.00 $ 201,291.02 $ 2,106.00 $ $ $
RESIDENTS - Morning $ 1,670.00 $ 77,865.00 $ $ $ $
RESIDENTS - Twilight $ 446.00 $ 14,272.00 $ $ $ - $ -
CHARTER NON-RESIDENTS $ - $ $ $ - $ $ -
NON-RESIDENTS $ 18,359.00 $ 175,826.00 $ 1,752.00 $ $ $
NON-RESIDENT TWILIGHT $ $ 18,742.00 $ 272.00 $ $ - $
AFP COLLEGIATE $ $ 776.00 $ $ $ $
AFP JUNIOR $ $ 776.00 $ - $ $ $
SUBTOTAL $ 30,505.00 $ 489,548.02 $ 4,130.00 $ $ $
GREEN FEES:
18 HOLE GREEN FEE $ 1,651.00 $ 4,612.00 $ 4,659.00 $ 1,345.00 $ 5,245.00 $ 1,599.00
TWILIGHT GREEN FEES $ 639.00 $ 1,728.00 $ 1,984.00 $ 310.00 $ 1,415.00 $ 1,225.00
BACK 9 GREEN FEES $ $ 42.00 $ 1,253.00 $ 520.00 $ 2,460.00 $ 134.00
ADVANCED RESERVATIONS $ 200.00 $ 5,206.00 $ 3,822.00 $ 300.00 $ 20,713.45 $ 100.00
SUBTOTAL $ 2,490.00 $ 11,588.00 $ 11,718.00 $ 2,475.00 $ 29,833.45 $ 3,058.00
CARTS:
18 HOLE CART $ 380.24 $ 3,223.97 $ 3,280.07 $ 577.86 $ 7,170.85 $ 961.86
9 HOLE CART $ 378.33 $ 1,374.83 $ 1,686.83 $ 444.20 $ 2,469.37 $ 959.31
SUBTOTAL $ 758.57 $ 4,598.80 $ 4,966.90 $ 1,022.06 $ 9,640.22 $ 1,921.17
DRIVING RANGE $ 623.00 $ 1,284.00 $ $ 1,229.00 $ 1,852.00 $ 420.00
PULL CARTS $ 97.89 $ 27.30 $ 126.07 $ $ 31.05 $ 19.77
SNACK BAR RENT $ - $ - $ - $ - $ $
GIFT CERTIFICATES $ 104.30 $ (1,288.20) $ 1,473.00 $ 2,425.00 $ 213.05 $ 3,054.75
CREDIT BOOK $ (196.60) $ (212.07) $ (15.60) $ (245.14) $ (630.30) $ (183.13)
PRO SHOP SALES $ 2,249.77 $ 9,526.01 $ 1,340.08 $ 672.88 $ 3,667.03 $ 5,381.00
HANDICAP REVENUE $ - $ • $ - $ - $
SOLAR REVENUE $ - $ $ - $ $ $
MISC. SALES $ - $ $ - $ - $ - $
SUBTOTAL $ 2,878.36 $ 9,337.04 $ 2,923.55 $ 4,081.74 $ 5,132.83 $ 8,692.39
TOTAL REVENUE $ 36,631.93 $ 515,071.86 $ 23,738.45 $ 7,578.80 $ 44,606.50 $ 13,671.56
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH JANUARY ( 7 months )
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 28,010.00 $ 213,962.02 $ 25,218.00 $ 7,371.00 $ 480.00 $ 2,850.00
RESIDENTS-Moming $ 875.00 $ 81,205.00 $ (793.00) $ 4,267.00 $ 3,280.00 $ 2,970.00
RESIDENTS -Twilight $ 4,933.00 $ 19,704.00 $ 6,696.00 $ 2,808.00 $ 5,948.40 $ 1,080.00
CHARTER NON-RESIDENTS $ - $ $ - $ - $ - $ -
NON-RESIDENTS $ 27,524.00 $ 186,280.00 $ 26,352.00 $ 2,804.00 $ 2,080.00 $ 6,495.00
NON-RESIDENT TWILIGHT $ 2,154.00 $ 21,850.00 $ 7,036.00 $ 2,800.00 $ 2,310.00 $ 2,136.00
COLLEGIATE $ 740.00 $ 1,721.00 $ 1,221.00 $ 1,221.00 $ 450.00 $ 450.00
JUNIORS $ 1,085.00 $ 1,164.00 $ 496.00 $ 584.00 $ $ 496.00
SUBTOTAL $ 65,321.00 $ 525,886.02 $ 66,226.00 $ 21,855.00 $ 14,548.40 $ 16,477.00
GREEN FEES:
18 HOLE GREEN FEE $ 999,771.34 $1,037,259.58 $ 1,320,920.58 $ 1,151,500.49 $ 1,220,701.56 $ 1,276,852.99
TWILIGHT GREEN FEES $ 112,035.20 $ 118,121.00 $ 178,869.88 $ 151,436.89 $ 154,223.50 $ 296,149.15
BACK 9 GREEN FEES $ 57,807.04 $ 67,884.00 $ 85,876.95 $ 118,271.25 $ 182,455.01 $ 29,356.00
ADVANCED RESERVATIONS $ 53,787.00 $ 59,262.40 $ 30,825.80 $ 34,654.25 $ 67,919.00 $ 84,174.55
SUBTOTAL $1,223,400.58 $1,282,526.98 $ 1,616,493.21 $ 1,455,862.88 $ 1,625,299.07 $ 1,686,532.69
CARTS:
18 HOLE CART $ 359,603.63 $ 359,433.87 $ 465,470.52 $ 445,404.36 $ 458,447.69 $ 463,818.90
9 HOLE CART $ 85,333.39 $ 90,441.97 $ 111,847.30 $ 100,153.20 $ 115,213.07 $ 110,411.06
SUBTOTAL $ 444,937.02 $ 449,875.84 $ 577,317.82 $ 545,557.56 $ 573,660.76 $ 574,229.96
DRIVING RANGE $ 83,105.00 $ 87,381.00 $ 120,366.00 $ 106,906.00 $ 99,629.50 $ 104,895.00
PULL CARTS $ 6,126.10 $ 5,438.49 $ 6,878.15 $ 3,218.78 $ 4,517.29 $ 5,166.32
SNACK BAR RENT $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 24,603.05 $ 35,500.00
GIFT CERTIFICATES $ (3,581.34) $ (247.38) $ 8,106.60 $ 17,942.82 $ 10,177.47 $ 8,873.23
CREDIT BOOK $ (4,784.24) $ 2,336.92 $ 4,994.70 $ 17,858.89 $ 12,429.99 $ 7,095.88
PRO SHOP SALES $ 178,815.28 $ 178,898.18 $ 152,727.17 $ 173,510.07 $ 172,087.77 $ 239,487.47
HANDICAP REVENUE $ - $ $ - $ - $ $ 2,480.00
SOLAR REVENUE $ $ - $ - $ $ $
MISC. SALES $ - $ - $ - $ 6,223.27 $ 4,298.56 $ 3,340.10
SUBTOTAL $ 286,180.80 $ 302,009.37 $ 303,072.62 $ 350,659.83 $ 327,743.63 $ 406,838.00
TOTAL REVENUE $2,019,839.40 $2,560,298.21 $ 2,563,109.65 $ 2,373,935.27 $ 2,541,251.86 $ 2,684,077.65
FY 2024 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
JUL AUG SEP
$ 12,000 $ 6,000 $ 3,664
$ 510661 5 510,661 $ 297,886
$ 167,585 5 175,565 5 119,704
$ 28,507 $ 37,416 $ 24,944
$ 47,000 $ 40,000 $ 25,770
5 8,000 $ 8,000 $ 6,000
$ $ - $ -
$ - $ - 5 -
$ 773,753 $ 777,642 $ 477,967
OCT
191,498
87,793
17,817
20,000
4,000
321,098
NOV DEC JAN FEB MAR APR MAY JUN TOTALS
$ $ $ 204,606 $ 457,355 $ 324,963 $ 156,464 5 38,514 $ 1,203,566
63,833 S. 21,278 $ 21,278 5 21,278 5 42,555 5 63,833 $ 127,665 $ 255,330 5 2,127,754
31,921 $ 7,980 $ 5,586 $ 3,990 $ 6,384 $. 31,921 $ 63,842 5 95,763 $ 738,024
7,127 $ 1,782 $ 3,563 $ 3,563 $ 3,563 $ 14,254 $ 16,035 $ 19,599 $ 178,171
10,000 5 4,000 5 5,000 $ 2,000 $ 20,000 $ 25,000 5 30,000 5 45,000 $ 273,770
2,500 5 $ - $ - 5 1,500 $ 2,000 $ 6,000 5 7,000 $ 45,000
$ $ - 5 - $ - $ 5 72,517 $ - $ 72,517
$ - $ - $ - $ - $ 5 5 - 5
115,380 $ 35,039 $ 35,427 $ 235,437 $ 531,358 5 461,970 $ 472,523 $ 461,206 $ 4,698,802
EXPENSES:
Wages $ 170,600 $ 170,600 $ 153,012 $ 133,666 $ 123,113 $ 112,561 $ 116,078 $ 87,938 $ 119,596 $ 130,148 $ 167,082 $ 274,366 $ 1,758,758
Operating Expenses $ 148,899 $ 143,301 $ 116,432 $ 66,053 $ 59,336 $ 40,303 $ 40,303 $ 50,379 $ 79,487 $ 118,571 $ 123,149 5 133,225 9 1,119,538
Pro Shop Purchases $ 26,400 5 24,000 $ 16,800 $ 10,800 $ 4,800 $ 6,000 $ $ - $ $ 40,800 5 55,200 $ 55,200 $ 240,000
Life Insurance $ 712 $ - $ $ - $ - $ - $ 5 - $ - 5 5 - $ - $ 712
Unemployment $ - $ - 5 - $ - $ 7,000 5 9,000 $ 9,000 $ 9,000 $ 9,000 $ 7,000 $ - $ - $ 50,000
Health Insurance $ 31,091 $ 31,091 $ 31,091 5 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 5 31,091 $ 31,091 $ 31,091 $ 31,091 $ 373,092
Medicare $ 26,050 5 - $ - $ - $ - $ - $ - 5 $ 5 - $ $ - $ 26,050
Compensated Absences $ 20,000 $ - $ $ $ - $ - $ - $ $ - $. - $ 5 - $ 20.000
Workers Compensation $ 15,000 $ - 5 $ $ - $ - $ $ $ - $ $ $ - 5 16.000
Retirement/Pension $ 296,705 5 - $ $ 5 - $ - $ - 5 - $ $ 5 $ . $ 296,705
Liability 8, Property Insurance 5 82,000 $ - $ $ - 9 5 - $ $ - $ $ - 5 $ - $ 62.000
Transfer to Trust $ 21,000 5 - $ - $ $ $ - $ - 5 - 5 - 5 - $ $ - $ 21,000
Contractual Obligations $ 33,000 $ - $ - $ 9 $ • 5 5 5 - 5 - 5 $ - $ 33,000
Indirect Costs $ 211,619 $ - $ 5 $ $ - $ - 5 $ - $ - $ - $ - $ 211,619
Transfer to Capital Stabilization $ 350,000 $ $ $ 5 - 5 - $ - $ - $ 5 - S $ - 5 350,000
FY23 Capital 5 - $ $ - $ - $ $ - 5 - $ - $ - $ - $ $ - $
TOTAL EXPENSES $ 1,434,075 $ 368,991 $ 317,335 $ 241,609 9 225,340 $ 198,955 $ 196,472 $ 178,408 $ 239,174 $ 327,710 $ 376,522 $ 493,882 $ 4,598,474
SURPLUS/(DEFICIT) $ (660,3221 $ 408,651 $ 160,632 5 79,488 $ (109,959) $ (163,915) $ (161,045) $ 57,029 $ 292,184 5 134,260 $ 96,001 $ (32,676) 5 100,328
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
SCTUAL ACTUAL ACTUAL. ACTUAL ACTUAL ACTUAL ACTUAL
JUL AUG 969 OCT ) 0V OEC JAN
$ 7,821 $ 2.240 5 3,201 $ 3:215 $ $ - $ -
$ 597,856 5 544,928 5 290,237 $ 191,402 $ 45,288 5 17,421 $ 3,058
$ 159,903 5 169,398 $ 104,856 $ 80,290 S 24,933 5 9,936 5 1,941
5 41,370 5 32,,88 S 14,808 $ 9,819 $ 4,145 $ 0,065 5 420
$ 74,086 5 64,117 $ 39,702 $ 31,274 $ 16,300 $ 14,008 $ 5,381
S - 5 - $ - $ - 5 58500 5 16,000 5 5 - $ 5 • $ - $ - 5 • 5
5 9,270 $ 2,255 $ 15 $ 380 5 - 5 - 5
5 (3,078) S (2,356) $ 86 $ (2,738) $ 865 5 23,091 5 3;055
5 469 5 5,691 $ 1,265 $ 2,855 5 232 $ (3,416) S (163)
$ 969,788 8 814,892 $ 454,173 $ 3.16,497 $ 111,263 $ 75,86 S 13,672
$ 127,877 $ 164,274 $ 157,184 $ 145,423 $ 188,454 5 100,449 $ 84,837
$ 53,472 $ 101,993 $ 110768 5 115,289 $ 36,249 5 187,587 5 46,510
12,475 5 21336 $ 36,390 5 18,697 $ 13,532 $ 43,761 5 1,158
$ 53 5 53 5 53 $ 63 $ 50 $ 53 $ 53
- $ • $ . 5 • 5 • 5 538 $ 3,848
5 23,705 5 33,705 5 22,308 $ 23,907 $ 23,007 $ A5,387 5
5 $ - 5 - $ $ 6,609 5 5,720 5
5 1,348 9 6,000 $ - 5 $ 1,550 S $ -
$ 51,324 9 - $ - 5 5 1551 9 5
$ 296,709 5 - $ - 5 5 - 5 $
8 70387 5 - $ - $ • 5 - $ $ -
$ $ ^ 5 . 5 21,000 5 - 5 5
$ - $ 211,619 5 - 5 - 5 - 5 $
5 - 5 554,000 5 . $ - $ - $ $ -
$ - 5 - 5 - 5 - $ - 5 $
$ $ - $ - $ - $ - $ - $
5 587,404 5 878,780 $ 326,683 $ 323,459 $ 265,001 5 383515 5 185,403
$ 608,393 5 (60,528) 9 197,4113 5 56.862) $ (193738) $ (609,0 $ (133,732)
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FEB MAR APR MAY JUN TOTALS
$ - 5 5 - $ $ $ 16,477
$ $ $ - 5 $ $ 1,689,591
$ $ 5 5 - $ $ 581,337
$ $ $ - $ - $ 5 105,315
$ - 5 $ $ $ 5 244,868
$ $ $ - $ - 5 $ 35,500
$ - $ $ - $ - $ $
$ - 5 $ 5 $ $ 5,820
$ - 5 $ - $ - $ 5 11,928
5 - $ 5 - 5 $ 5 6,913
$ - $ $ - $ - $ $ 2,697,749
$ $ $ - 5 - $ - $ 968,607
5 $ $ $ - $ - $ 645,849
$ 5 $ 5 $ - 5 147,139
$ $ 5 5 - 5 - $ 376
$ 5 $ $ - $ - $ 3,384
5 $ 5 - $ 5 - 5 161,118
$ $ $ - $ - $ - 5 12,328
5 $ $ - 5 $ - 5 8,858
$ 5 5 $ $ - 5 12,875
$ 5 5 5 $ - $ 296,705
$ 5 5 $ $ - $ 70,387
5 5 $ 5 $ - 5 21,000
$ 5 5 $ $ - $ 211,619
5 5 $ 5 $ - $ 350,000
S 5 $ S 5 - $
$ $ 5 $ $ - $
9 $ $ $ $ - $ 2,910,246
9 $ $ $ $ - $ (212,496)
MONTH:
DATE DAY
1 MON
2 TUE
3 WED
4 THU_
5 FRI
6 SAT _
7 SUN_
8 MON
9 TUE
10 WED
11 THU
12 FRI
13 SAT
14 SUN
15 MON
16 TUE
17 WED
18 THU
19 FRI
20 SAT
21 SUN
22 MON
23 TUE
24 WED
25 THU
26 FRI
27 SAT _
28 SUN
29 MON
30 TUE
31 WED
GUEST PLAY
1.8 5.9 TW -LT ' PP COMP OTHER
3 2 3 -
TOTALS 60
January -23 162
January -22 40
January -21_. -
Janus 20
Janu
January -18 84
January -17 74
Januar-16
January -15 49
January -14 45
January -13 89
January -12 159
January -11 36
January -10
January -09
Janua
Januar-04
Janu 2 _ 148
January -01 56
January -00 243
TOT-GST
1
9
5
Janua 3
I
MEMBER PLAY GRAND
18 B-9 TWI-LT TOT-MBR TOTALS
30 6 10 46 54
1 7 - 8 9
48 1 19 68 77
31 9 40 45
12 - 12 12
31 11 42
28
COMMENTSNMEATHER
Sunny, Cold, 41 deg
Cold, Frost until 1PM, 34 deg
Sunny Cold, 38 deg
Cold, 39 deg
Cold, 33 deg _
44 Cold, 37 deg
- _Closed, Rain, Snow, 30 deg
Closed, Snow
Closed, Snow
Closed, Rain
•
38 75 _ 80 Overcast, 45 deg
118 154 Sunny, 45 deg
_ - Closed, Rain _
12 35 44 I Sunny. Cold, 41 deg _
8 14 16 Cold, 30 deg
Closed, Snow, Rain
72 111
286 138
508 70 73
1,417 184
835 59 190
1 1
5 5
19 20
610
1,523
651
1,841
Cold, Ice, 30 deg
Frozen, 25 deg
Cold, Flumes, 33 deg
Closed, Snow
Closed, Snow
Closed, Snow
Closed, Snow
Closed, Rain ..
Closed, Rain
1 _ Rain, Cold, 38 deg_ -
101 122 Cloudy, Wet, 40 deg
2 2 _ Rain, Chilly, 42 deg
Closed, Snow _
2 2 Cold, 25 deg
22 23 Cloudy, Cold, 38 deg
711 H
1,084
497_ 60 87 644
247 34 41
673 113 641
73
317 33
285 49
264
286 56
766 154
104 17
68
17 I
322
1.838
731
850 . 985
47
72
128 1,048 I
20 141
39 348 447
200 _ 499 59
258 555 115
490 1,015
87 221
120 175
74 139 6
275' I. 657 47 115
92 'i 191 1 4
250 4 581 15 14
85
26
13
151
238
52
20
29
423 [ 499
351 I 421
379 453
414 560
1,344
205
689
821
1,338
299
208
16 Days Closed
7 Days Closed
13 Days Closed
6 Days Closed
1,079
1,828
386
328
174 248 1
819
196
610
1,094
288 a
860
131
CALENDAR YEAR 2024 PLAY TOTALS
Member
Play %
86%
#DIV/01
#DIVl01
#DIVl01
#DIV/0!
#DIV/01
#DIV/01
#DIV/0!
#DIV/0! _
#DIV/0!
#DIV/0!
#DIV/0!
86%
GUEST PLAY
MEMBER PLAY
TOTAL
PLAY
Monthly
Totals
711
-
-
-
-
-
-
-
18 hole
green Prepaids
Back 9
w/mbr
5
Twilight
green
34
Misc.
12
-
Guest
Play
101
18 hole play
427
_ -
Back 9
play
- 72
- -
-
Twilight
play
111
-
Member
Play
610
January
50
-
-
--
-
-
February
-
-
-
-
-
-
-
-
--
-
-
- -
-
-
34
-
March
April
-
-
-
-
-
May
-
_
-
-
-
-_
-
June
-
-
-
-
- _
-
-
-
-
-
July
-
-
-
- -
August
-
-
-
-
-
-
-
-
-
-
- -
-
September _
October
November
- -
-
-
-
-
- -
-
_
-
-
-
-
-
-
-
-
-
-
-
-
-
711
92,106
December
-
-
-
-
-
72
111
TOTALS
50
-
5
12
101
427
610
47,267
46,543
52,823
48,648
26,155
12,238
6,867
8,265
8,682
5,445
11,500
7,407
10,569
11,480
2023
1,304 1,482
3,660
44,839
30,322
51%
' 6,471
2,760
43,213
89,756
93,726
84,758
2022
25,465
26,122
1,650
30,465
8,671
52%
56%
57%
52%
1,201 3,939
531 2,503
2021
1,376
564
40,903
34,259
7,995
23,830
2020
36,110
3,240
4,728
22,138 1,769 2,344 6,082
2,591
34,924
6,833 38,492
73,416
2019
26,234
5,425
2018
22,289 1,888 2,032 6,112
6,363 38,142
74,395
3,932
36,253
25,608
6,171
51%
2017
21,905 1,907 1,825 6,534
2,926
35,097
26,477
6,426 5,477 38,380
73,477
52%
6,595
4,206
38,869
7,663 5,577 40,549
79,418
51%
2016
23,902 2,357
1,809
27,309
25,318 2,216 1,174
38,260
5,502 35,952
2015
6,117
3,435
24,845
5,605
74,212
48%
2,405
5,885
3,867 1
36,508
26,145
5,975 3,932
2014
23,422
929
36,052
72,560
50%
49%
51%
51%
2013
23,220 2,438 1,138 6,311
3,799
25,748
1
6,108 3,769 35,625
36,906
72,531
2012
23,523 2,636 i 1,231 6,161
3,618 37,169
28,694
7,121 2,963. 38,778
75,947
3,242 843
36,385
2,678 37,954
74,339
2011
23,723
5,128
3,449
28,422
6,854
3,180.
6,594
4,457 35,761
3,4421
2010
20_652
878
27,379
6,782
37,603
73,364
51%
3,517
38,821
3,160
2009
22,986
2,089 5,011
5,218
26,929
6,107
36,196
75,017_
48%
49%
40,963
2008
23,524 4,582
1,204 5,837
5,816
25,997
6,959 ; 5,918
38,874
79,837
4,858
2007
24,113
1,177 6,544
6,577 43,269
29,758
7,470 3,353
40,581
83,850
48%
22,099
5,828
6,962
2006
7,080
1,485
43,454
31,342
7,376 3,654
42,372
85,826
49%
6,404
7,270
50%
2005
16,577
11,948
2,162
4,601
41,692
28,879
4,869
41,018.
82,710
5,472
7,250
2004
16,731
12,074
11858
4,602
40,737
30,078
4,212
41,540
82,277
50%
5,397
6,065
2003
17,168
12,342
1,912
4,371
41,190
28,837
3,800
38,702
79,892
48%
4,487 44,980
30,641 7,111
2002
17,705
15,353
1,953
5,482
3,205 40,957
85,937
48%
4,070 46,026
7,039 1,837
46%
47%
2001
13,280
21,699
1,943
- 5,034
30,163
39,039
85,065
2,382
4,375 2,879
76,931
2000
14,082
18,987
1,779
3,480
40,710
28,967
36,221
TOWN OF BREWSTER
Captains Golf Course
Brewster Golf Commission
Brewster, Massachusetts
Brewster Golf Commission — Policy Handbook
Table of Contents
POLICIES
A. Organization of the Golf Commission 3
B. Function of the Golf Commission 4
C. Communications 5
D. Fees 5
Appendix 1: Town Code (Golf Commission) 6
Appendix 2: Town Code (Reserved Account) 7
Appendix 3: Legal Opinions 8
Brewster Golf Commission — Policy Handbook
POLICIES
Organization of the Golf Commission
1. The Golf Commission (hereafter called the Commission), comprised of seven (7) Commissioners,
shall elect the following officers for a term of one (1) year:
a) Chairperson
b) Vice Chairperson
2. Within the Commission, the following practices shall be observed:
a) The Chair of the Commission speaks for the Commission only when addressing the general
public.
b) The Chair of the Commission has no more power than the rest of the Commission.
c) All matters brought to the Commission for action shall be decided by a majority vote.
3. At all meetings, the agenda below shall be used by the Commission:
a) Call to Order
b) Public Comment
c) Correspondence and Suggestion Box
d) Reports -Course Superintendent, Director of Operations, committees, etc.
e) Agenda Items from prior meeting
f) Action Items
g) Future Agenda Items
h) Minutes from prior meeting(s)
i) Topics the Chair did not reasonably anticipate
j) Adjournment
4. The Commission shall hold regular meetings and generally on the second Tuesday of eachmonth.
Meeting date and times shall be legally posted at the Town Hall.
5. In compliance with Brewster policy, any Commission member missing three (3) consecutive
meetings without being excused by the Chair must resign from the Brewster GolfCommission.
6. Commissioners should be familiar with the State's Open Meeting Law and Conflict of Interest
Law. The Town Clerk will advise each commissioner how to access the on-line training courses
regarding these laws on the Commonwealth of MA website and it is the responsibility of each
commissioner to successful complete each course.
Brewster Golf Commission — Policy Handbook
Function of the Golf Commission
The Commission, in fulfilling its purpose, shall be responsible for:
1. Recommending eligibility for annual playing privileges.
2. Recommending all annual fees, daily fees, cart rental fees, driving range fees, and others
as maybe appropriate.
3. Reviewing the daily hours that the course shall be open for play.
4. Determining methods of allotting daily playing times.
5. Assisting the Director of Operations in developing and maintaining a continuous 5 and 10 year plan
which includes projects, capital improvements, equipment replacement, course improvements and
presenting it to the Board of Selectmen, the Finance Committee, and, as appropriate, the Capital
Planning Committee.
6. Assisting the Director of Operations in developing and maintaining a continuous five (5) year
revenue generation plan with the Director of Operations.
7. Making every effort to return a reasonable profit to the Town of Brewster.
8. Establishing procedures, which allow for communication with the Commission and reviewing all
suggestions and comments
9. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
10. Assisting the Director of Operations, as required, in the review of membership issues.
11. Developing and establishing appropriate rules of play and conduct.
12. Granting exceptions to all policies, regulations, and procedures.
13. Defining all pertinent terminology used in this handbook and in the 'Rules and Information Guide'.
14. Developing a yearly calendar by March 1.
Brewster Golf Commission — Policy Handbook
Communication
The Commission welcomes input from the community.
1. The Commission meets usually on the second Tuesday of each month. The agenda for all
meetings is posted at Town Hall.
2. Meetings are nonnally held at Town Hall.
3. Reporters should come to Commission meetings rather than call Commissioners at home.
4. Concerned individuals may bring business to the attention of the Commission by use ofthe
Suggestion Box. All communications shall be clearly written and signed.
5. Matters to be placed on the agenda must be submitted in writing, signed by the individual(s)
concerned, and addressed to the Commission chair.
6. Such requests must be made one (1) week prior to a regular Commission meeting.
Fees
Annually, the Commission shall present to the Board of Selectmen its recommendation regarding the fees and
charges for The Captains Golf Course. These fees and charges shall include (but not be limited to) annual and
daily fees for playing privileges and various charges for the use of riding and pull carts as well as the use of
range balls.
Brewster Golf Commission — Policy Handbook
Appendix 1: Town Code (Golf Commission)
Code of the Town of Brewster, Massachusetts, v29 [07/15/2009]
Chapter 6: Boards, Commission andAuthorities
Article V: Golf Commission
§ 6-5. Appointment; terms.
The Board of Selectmen shall appoint a Golf Commission of seven members to serve as the
policy -making board of the Captains Golf Course. Each member shall be appointed for a
staggered term of three years. Reappointment at the end of a term shall be determined by the
Selectmen. All vacancies shall be filled by the Board of Selectmen. The Board of Selectmen may
appoint a member to serve the unexpired term of a former member.
§ 6-6. Purpose.
A. In fulfilling its responsibility to the Town of Brewster, the Board of Selectmen, the Town
Administrator and the Golf Commission shall be guided by two basic principles, as follows:
(1) The golf course shall be operated and maintained so as to pay its expenses and return a
reasonable profit to the town.
(2) The golf course shall be operated and maintained as a facility available to the residents
of the town.
B. The Golf Commission shall be responsible for the preparation of near and long-term plans,
policies and strategies, including, but not limited to, eligibility for use, fees, hours of
operation, block -time approval and liaison with various golf associations and other golf
course users. Any changes in policies, regulations, procedures or operations that would alter
these principles or change their stated priority shall be approved by the Board of Selectmen.
§ 6-7. Removal
Members of the Golf Commission may be removed by the Board of Selectmen for reasonable
and good cause.
§
§ 6-9. Audit.
The Golf Department will be subject to an audit in the same manner as other boards, committees,
commissions and departments and shall respond appropriately to its recommendations.
§ 6-10. Appointment.
The Director of Operations of the golf course, appointed by the Board of Selectmen pursuant to
the provisions of Chapter 5, Art. I, § 5-3C of the Brewster Town Code, may enter into an
employment contract for a period of up to three years.
Brewster Golf Commission — Policy Handbook
Appendix 2: Town Code (Reserved Account)
Brewster Code
Article 31
Golf Commission
(Adopted 5/10/1993, ATMA.31)
To see if the Town will vote to authorize the Board of Selectmen to create a Golf Course Receipts Reserved
for Appropriation Account, as authorized under Massachusetts General Laws, Chapter 40, Section 5F, and
to further authorize the Board of Selectmen to transfer into this account all monies generated by riding and
pull cart rentals, or to take any other action relative thereto.
Adopted unanimously
Appendix 3: LegalOpi lions
Full texts of these rulings are available from the Director of Operations
1. Re: John McMullen's Golf Membership, 09/07/1989
2. Re: Residency Requirement for membership, 06/20/1994
3. Re: John Brown's Membership Status, 08/11/1994
4. Re: Seasonal Resident, 05/08/1995
5. Re: Golf Course Shoes, 10/31/1997
6. Re: AFP Applications, 01/25/1999
7. Re: AFP Applications, 01/24/2000
8. Re: John Brown's Application for Membership, 05/12/2000
9. Re: John Brown's Application for Membership, 09/25/2000
10. Re: Associations Use of Minimum Handicap Requirements, 2009
GOLF COMMISSION BYLAW
§ 6-5. Appointment; terms.
The Select Board shall appoint a Golf Commission of seven members to serve as the policy -
making board of the Captains Golf Course. Each member shall be appointed for a staggered term
of three years. Reappointment at the end of a term shall be determined by the Select Board. All
vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve
the unexpired term of a former member. All appointments will be made in accordance with the
Town Charter and relevant Select Board policies.
§ 6-6. Purpose.
A. In fulfilling its responsibility to the Town of Brewster, the Select Board, and the Town
Manager, the Golf Commission shall be guided by the following principles:
(1) The Captains Golf Course facility shall be operated as an Enterprise Fund in
accordance with MGL Chapter 44, Section 53F1/2.
(2) The golf course shall be operated and maintained as a recreational facility available to
the residents of the Town as well as to the general public.
B. The Golf Commission, in coordination with the Town Manager, the Golf Operations
Director, and the Course Superintendent, shall be responsible establishing near and long-
term plans, policies and strategies for the golf course. The Golf Commission may provide
recommendations on financial matters to the Town Manager and Select Board as
appropriate. The Select Board shall vote to approve any proposed changes to fees,
limitations on membership, and/or allocation of tee times. The Town Manager may
consult with the Golf Commission in the preparation and development of the Golf
Department's budget and capital plan.
2015 Version
Function of the Golf Commission
The Commission, in fulfilling its purpose, shall be responsible for:
1. Recommending eligibility for annual playing privileges.
2. Recommending all annual fees, daily fees, cart rental fees, driving range fees, and others
as maybe appropriate.
3. Reviewing the daily hours that the course shall be open for play.
4. Determining methods of allotting daily playing times.
5. Assisting the Director of Operations in developing and maintaining a continuous 5 and 10 year plan
which includes projects, capital improvements, equipment replacement, course improvements and
presenting it to the Board of Selectmen, the Finance Committee, and, as appropriate, the Capital
Planning Committee.
6. Assisting the Director of Operations in developing and maintaining a continuous five (5) year
revenue generation plan with the Director of Operations.
7. Making every effort to return a reasonable profit to the Town of Brewster.
8. Establishing procedures, which allow for communication with the Commission and reviewing all
suggestions and comments
9. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
10. Assisting the Director of Operations, as required, in the review of membership issues.
11. Developing and establishing appropriate rules of play and conduct.
12. Granting exceptions to all policies, regulations, and procedures.
13. Defining all pertinent terminology used in this handbook and in the 'Rules and Information Guide'.
14. Developing a yearly calendar by March 1.
Brewster Golf Commission — Policy Handbook
B. Function of the Golf Commission
The Commission, in fulfilling its purpose. shall be responsible for:
1. Determining eligibility for annual playing privileges.
2. Setting all annual fees, daily fees, cart rental fees, driving range fees, and others as may be
appropriate.
3. Determining the daily hours and months of the year that the course shall be open for play.
4. Determining methods of allotting daily playing times.
5. Assisting the Director of Operations in developing and maintaining a continuous 5 and 10 year plan
which includes projects, capital improvements, equipment replacement, course expansion and
presenting it to the Board of Selectmen, the Finance Committee, and the residents of Brewster at the
annual Town Meeting.
6. Developing and maintaining a continuous five (5) year revenue generation plan with the Director of
Operations.
7. Making every effort to return a reasonable profit to the Town of Brewster.
8. Considering feelings, sentiments, and requests of the ANNUAL FEE PLAYERS (AFP).
9. Making provisions for DAILY FEE PLAYERS (DFP).
10. Establishing procedures, which allow for communication with the Commission.
1 1. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
12. Holding membership in local and national organizations allied to the field of golf.
13. Assisting the Director of Operations, as required, in the review of membership applications.
14. Developing and establishing appropriate rules of play and conduct.
15. Granting exceptions to all policies, regulations, and procedures.
16. Defining all pertinent terminology used in this handbook.
I7. Developing a yearly calendar by March 1.
18. Developing and maintaining coordination and cooperation with the Director of Operations.
Page 4 » October 5. 2010
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of January 9th, 2024
Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice -Chair), Anne O'Connell, Rob
David, Jay Paggi, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Terry Ivester
(Women's 18 -Hole Assoc.), Mike Moore (CCMGA), and Susan Olin (Women's 9 -Hole Assoc.)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster-
ma.ca blecast.tv/CablecastPublicSiteishow/7835?site=1
Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — Six Commissioners present which constitutes a quorum.
Public Comment: None.
Discussion and vote on recommendation for Annual Fee Player rates (Andrea Johnson) —
Jay Packett stated that it was determined that a 5% increase in membership would be necessary to meet
revenue targets. He noted past increases in membership (4% last year) and forecasted a 5% increase for
the current and next year. He emphasized the fluidity of the forecast and stated that discussions led to the
decision on a 5% increase, deemed reasonable to sustain revenue and move forward with healthy retained
earnings. Discussion followed.
Jay Paggi expressed discomfort with the narrow gap between earnings and expenses in the upcoming
years due to uncertainties in the business environment and capital work bidding. He suggested
considering a higher increase than the previously discussed 5% and proposed a 7.4% increase to ensure
sufficient revenue to cover expenses, particularly emphasizing the need for buffer funds for future capital
projects. Dave Valcourt presented an alternative perspective, emphasizing the importance of maintaining
the status quo and evaluating specific revenue and expense figures rather than focusing solely on
percentages. The discussion also touched upon concerns about potential member pushback and the impact
on different membership categories. Mike Moore (CCMGA) emphasized the importance of transparency
in decision -making, echoing the need for clear numerical justifications. Anne O'Connell expressed
reluctance towards a substantial increase, suggesting a more moderate approach. John Kissida advocated
for a balanced consideration of each individual membership category. A motion was made and passed to
increase rates by 6% for annual fee players, excluding collegiate and juniors. Jay Packett will bring the
decision to the Select Board.
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Update on Business Manager position (Jay Packett) - Jay Packett reported that a hire had been made,
with the start date initially set for January 2 but delayed due to unexpected personal matters. The new
start date is January 16, with preparations already made for their arrival. Jay Packett expressed excitement
about the new addition to the team and would reveal the name once everything is finalized.
Monthly Financials and 2025 Budget Presented (Jay Packett) — Jay Packett provided a financial
update for December and projections for the FY 25 budget. In December, there was a notable increase in
spending due to acquiring pre -order fungicide, totaling almost $100,000. Despite this, the overall budget
usage remained lower compared to the previous year. December saw record high revenues and play totals
for December were impressive, with over 2,400 rounds played, marking the third -best December ever
recorded. For the calendar year 2023, total play reached 92,106 rounds, the second highest ever. The
strong revenue performance led to a significant surplus compared to the previous year, with $446,000
ahead for calendar year 2023 and $497,000 ahead for FY 24. Moving on to the FY 25 budget, Jay Packett
discussed minor tweaks and adjustments, particularly in incidentals like Medicare and life insurance.
Wages for salaried employees and part-time workers are set by the town, but increases were requested for
part-time and overtime wages to ensure financial stability. Additionally, an increase in seasonal staff was
hoped for to meet operational needs. Jay Packett then proceeded to discuss the general expenses,
highlighting various line items experiencing increases, such as diesel fuel, gasoline, heating, and
electricity. The increases are based on assumptions by the finance team, with placeholders set to
accommodate potential fluctuations. Other expenses, like oil, grease, and equipment maintenance, are
determined by historical spending data and consultations with vendors to anticipate necessary increases.
Jay Packett emphasized the challenges posed by aging equipment, requiring higher costs for parts and
maintenance to keep operations running smoothly. Despite these challenges, the current budget reflects a
manageable 3.2% increase, which Jay and the town finance team find reasonable. Discussion followed:
During the discussion, Dave Valcourt sought clarification on the budget increase from FY 24 to FY 25,
which Jay Packett confirmed as 3.2%. Anne O'Connell expressed concern that the budget increase might
not be sufficient, Jay Packett explained that the figure was determined after many discussions. Jay Packett
noted the budget allocation for transferring funds to the capital stabilization fund could be adjusted if
necessary. The conversation also touched upon the absence of a CVEC person and the potential impact of
sharing the position with other towns. Jay Packett explained the ongoing process and negotiations
regarding the CVEC position. The discussion concluded with Jay Packett providing updates on the golf
cart lease and projected increases. Jay Packett noted the budget's submission to the town and anticipated
further updates to come.
Updates on course conditions, winter projects, and staffing (Colin Walsh) -
Colin Walsh provided updates on the golf course. He explained the significant increase in the fungicide
line item, clarifying that the funds were allocated for future product delivery rather than immediate usage.
He discussed the current break in golfing activities due to weather conditions, anticipating a return to
regular operations soon. He highlighted ongoing and upcoming projects, including redevelopment of well
number two and drainage improvements on the golf course. Colin Walsh also praised the collaboration
and hard work of the staff on various in-house projects, such as bunker renovations and tree work. He
touched on equipment maintenance and staff training initiatives aimed at staying up to date with the latest
technologies and educational resources. Colin Walsh concluded by mentioning the positive morale among
the staff and inviting questions, comments, and suggestions from the commission.
Credit Card Fees (Anne O'Connell) - Anne O'Connell spoke on the issue of credit card fees,
mentioning that Massachusetts, along with two other states, prohibits merchants from charging customers
for credit card usage. Although the town charges convenience fees for online payments, golf course
transactions cannot legally include such charges. Jay Packett clarified that the golf course is considered a
retail operation, requiring it to budget for credit card fees. Despite hopes of charging for credit card use,
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legal restrictions prevent this option. Discussion ensued about the significant portion of transactions
conducted via credit cards, influenced by the shift towards cashless transactions during the pandemic.
Anne O'Connell suggested contacting state representatives for potential legislative changes. The
conversation concluded with the acknowledgment that discounting cash payments or implementing other
strategies to avoid credit card fees are not feasible options.
Update on Water Source RFP (Jay Paggi) — Jay Paggi discussed the progress on the Request for
Proposal (RFP) for the water source and supply project, indicating that a final draft had been completed in
collaboration with Jay Packett and Colin Walsh. He offered copies of the final document for anyone
interested and mentioned that it was currently with the town hall for review. Jay Packett added that Don
had reviewed the RFP with a few minor adjustments needed before its release, likely at the beginning of
the following week due to ongoing budget meetings. They emphasized the importance of this project for
the golf course.
Event Pricing (Andrea Johnson) — Jay Packett discussed the current event pricing structure, noting that
it had increased last year to $65 for an AM shotgun and $60 for a PM shotgun, including greens fees and
carts. He reached out to other golf course directors on the Cape to compare pricing strategies and found a
variety of approaches. Some courses had no set pricing, while others required minimum player numbers
or charged additional fees for larger groups, resulting in prices over $100 per person. Despite this, Jay felt
that their current pricing was reasonable and contributed to the golf course's popularity as an event venue,
particularly for charity fundraisers. He expressed reluctance to implement any further increases for the
2024 season but suggested revisiting the issue for the 2025 season, preferably earlier in the fall to provide
clarity to prospective event organizers. Discussion followed on the handling of tournament greens fees
and their current rates. Jay Packett mentioned that tournament greens fees are not broken out separately
but are included in the daily reports under that category. He noted that most events are held on days when
the course is not busy, such as weekdays in April, May, and June. Jay Packett mentioned considering a
slight increase in morning shotgun rates while leaving afternoon rates unchanged to maintain consistency.
An increase of $5 was proposed for the AM Shotgun price, and the motion was seconded and passed. Jay
Packett expressed that The Captain's will honor any previous commitments made regarding pricing for
events.
Questions and Comments from Associations and Liaisons: Mike Moore, representing the CCMGA,
expressed gratitude for the opportunity to provide feedback as the President of the CCMGA. He discussed
various aspects such as course conditions, playability, pace of play, and member behavior. Mike Moore
commended the diligent and accurate decision -making process based on numbers and data. He
emphasized the importance of optics in marketing and communicating with members, citing positive
feedback received from players in Mass Golf tournaments about the course. Mike also raised the question
of daily fees in comparison to other courses in the area, suggesting potential adjustments to enhance the
course's status as a destination. He proposed funneling his comments through Jay Packett for further
discussion with the group and expressed appreciation for the opportunity to learn from the behind -the -
scenes actions of the organization.
Andrea Johnson relayed a message from Ross Gorman, who couldn't attend the meeting. The Friends of
Captains had a successful year, but their president, Peggy McElroy, resigned for personal reasons, though
she remains on the board when time permits. Paulette, a new member, joined the group, and they're still
seeking another board member. The annual golf tournament was canceled due to weather, but the Friends
organized fun events throughout the year, including scholarships for high school players and funding for
youth golf programs. They made improvements to the golf experience, such as adding range markers for
the driving range. Additionally, they committed $5,000 for new plantings and a new tower clock,
scheduled for installation in mid -April. The Friends will plan social events for the upcoming season and
invite membership renewals through their website.
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Review and approve minutes (12/12/23) - Approved with amendments.
Future Agenda Items and Meetings (2/13) - Andrea Johnson discussed future agenda items for the
February 13th meeting. It was decided not to hold a meeting on January 30th unless urgent matters arise,
with a potential agenda item being Select Board's feedback on membership rates. John Kissida suggested
a maintenance building presentation, which Colin Walsh confirmed could be arranged. Jay Paggi
mentioned the responses for the RFP for the water source would likely be back by February 13th. They
also discussed addressing member behavior issues on the course, such as disregarding tee markers, carts
near greens, and other improper conduct, possibly through emails or communication efforts. Jay Packett
noted that they will be creating instructional videos on course etiquette, like fixing ball marks and raking
bunkers, with the suggestion to involve Colin in the videos alongside Pat Fannon.
Matters not anticipated by the Chair: - Jay Packett mentioned two upcoming events: a 12 Noon
shotgun outing on Monday, June 10, for Colin Walsh and fellow Superintendents, and a 9:00 AM shotgun
on Monday, September 30, for the Mid Cape Men's Club. The Mid Cape Men's Club had previously seen
low attendance but has now partnered with the retired men's club, expecting higher turnout this year.
Anne O'Connell moved for approval of both events, which was seconded, and all members voted in favor.
John Kissida brought up the need to develop a maintenance Request for Proposal (RFP) for the
maintenance building. He mentioned that there is an RFP available from South Shore Country Club but
lacks connections to obtain it. John requested assistance from the others to reach out and obtain a copy of
the RFP. He expressed willingness to assist in putting together the scope associated with it. He suggested
reaching out to sources such as the Superintendent's Association or the National Golf Foundation to
obtain examples.
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
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