HomeMy Public PortalAboutCrosby Property Advisory Committee -- 2022-12-13 Minutes MINUTES OF THE CROSBY PROPERTY COMMITTEE
DATE: Tuesday, December 13, 2022
TIME: 11:00 AM
PLACE: Remote Teleconference
PARTICIPANTS: Diana Lamb (Chair), Cate O'Neill, Peter Lombardi,
Adam Kibbe, Mark Flaherty, Richard Archer, Cindy Bingham
Agenda Items
1. Call to Order - Chair Diana Lamb called the meeting to order at
11:01 AM.
2. Declaration of a Quorum - Diana declared that a quorum is pre-
sent.
3. Meeting Participation Statement - Diana read the participation
statement.
4. Recording Statement - Diana read the recording statement.
5. Approve Old Minutes - A motion to approve the November 2022
minutes was made and seconded. Approved unanimously. There
were no public comments.
6. Discussion of Cottage Rental Rates
a. Richard has notified many but not all of those who have signed up
for next year that the rates will be rising.
b. There is no desire to increase rates sharply.
c. The square footage ought to be listed in the description of the
property.
d. Are the rates for nearby Linger Longer comparable? Apparently
they are a bit higher.
e. Since the shoulder season rates for the two cottages are almost
the same, maybe the shoulder season number is too low on the
Bungalow? Maybe it should be $2300 or $2400?
f. Should we step these in over time? Maybe increase a bit this year
with the intent to increase a bit more next?
g. Bringing in new clients does create a bit of extra work for Richard
but not much.
h. Given that we are not a private entity we need to strike a balance
between extracting the maximum rent and providing an
affordable rental to the public.
i. There was a motion and a second to approve Richard's
recommendations as listed with the exception that the shoulder
rate for the Bungalow should go up to to $2300 rather than
$2250. It passed unanimously.
j. Are we exempt from the surcharge on rents passed a few years
ago. Peter will do research and answer this at a later meeting.
k. Should we post the rates directly on the website? Yes.
I. There was a second motion to approve the over all fee schedule
for the mansion as presented by Richard and it passed
unanimously.
7. New Business - none
8. Next Meeting - January 17, 2023
9. Adjournment - The motion passed at about 11:45.
Respectfully submitted, Mark Flaherty
MINUTES OF THE CROSBY PROPERTY COMMITTEE
DATE: Tuesday, January 17, 2022
TIME: 11:00 AM
PLACE: Remote Teleconference
PARTICIPANTS: Diana Lamb (Chair), Cate O'Neill, Adam Kibbe, Rich-
ard Archer, Cindy Bingham, Andrew Evans
Agenda Items
1. Call to Order - Chair Diana Lamb called the meeting to order at
11:00 AM.
2. Declaration of a Quorum - Diana declared that a quorum is pre-
sent.
3. Meeting Participation Statement - Diana read the participation
statement.
4. Recording Statement - Diana read the recording statement.
5. Approve Old Minutes - A motion to approve the December 2022
minutes was made and seconded. Approved unanimously. There
were no public comments.
6. Property Manager's Report
a. The fee schedule had some minor adjustments and was then
approved at the Select Board. It is now available on the Crosby
Mansion website. We have already received inquiries as a result.
b. From the end of April through the summer we are not fully
booked but the schedule is filling up. Richard will send us an
updated calendar.
c. Richard has informed those renting the cottages about the rent
increases.
d. Some of the weddings have requested a ceremony on the beach
and Richard is looking into that. Most of the weddings will be late
afternoon into the evening.
e. Richard is nearly ready to put the bid out on the installation of the
mini splits for HVAC. He knows of no supply chain issues and
hopes to have this done in this spring for approximately $20,000.
f. Richard will soon begin preparing for the repair of the chimney.
g. There was a short discussion about the raise in the suggested
donation for the mansion tours from $5 to $6.
7. Friends of Crosby Report
h. The Friends are off for the winter. But they will have a table at the
Nauset Newcomers meeting in February.
i. We have gotten a donation of a library desk.
j. The Friends will meet in March to go through the archives to
create a photo collage and make a video. Cindy suggested making
pictures of the rooms on the second and third floors available for
people unable to go up the stairs.
8. Upcoming Meetings and Communications
k. Committee members discussed the fact that "Replying to All"
when Diana send out an email is a technical violation of the Open
Meeting laws. Just reply to Diana as the chair.
I. Beginning in March we must meet in person at the Town Hall. So
February will be our last Zoom meeting.
m.The committee discussed changing the regular meeting time to
the 4th Thursday of the month at 1 PM.
9. New Business - none
10. Next Meeting - February 23, 2023 at 1 PM on Zoom
11. Adjournment - The motion passed at about 11:40.
Respectfully submitted, Mark Flaherty