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HomeMy Public PortalAboutCrosby Property Advisory Committee -- 2022-12-13 Minutes MINUTES OF THE CROSBY PROPERTY COMMITTEE DATE: Tuesday, December 13, 2022 TIME: 11:00 AM PLACE: Remote Teleconference PARTICIPANTS: Diana Lamb (Chair), Cate O'Neill, Peter Lombardi, Adam Kibbe, Mark Flaherty, Richard Archer, Cindy Bingham Agenda Items 1. Call to Order - Chair Diana Lamb called the meeting to order at 11:01 AM. 2. Declaration of a Quorum - Diana declared that a quorum is pre- sent. 3. Meeting Participation Statement - Diana read the participation statement. 4. Recording Statement - Diana read the recording statement. 5. Approve Old Minutes - A motion to approve the November 2022 minutes was made and seconded. Approved unanimously. There were no public comments. 6. Discussion of Cottage Rental Rates a. Richard has notified many but not all of those who have signed up for next year that the rates will be rising. b. There is no desire to increase rates sharply. c. The square footage ought to be listed in the description of the property. d. Are the rates for nearby Linger Longer comparable? Apparently they are a bit higher. e. Since the shoulder season rates for the two cottages are almost the same, maybe the shoulder season number is too low on the Bungalow? Maybe it should be $2300 or $2400? f. Should we step these in over time? Maybe increase a bit this year with the intent to increase a bit more next? g. Bringing in new clients does create a bit of extra work for Richard but not much. h. Given that we are not a private entity we need to strike a balance between extracting the maximum rent and providing an affordable rental to the public. i. There was a motion and a second to approve Richard's recommendations as listed with the exception that the shoulder rate for the Bungalow should go up to to $2300 rather than $2250. It passed unanimously. j. Are we exempt from the surcharge on rents passed a few years ago. Peter will do research and answer this at a later meeting. k. Should we post the rates directly on the website? Yes. I. There was a second motion to approve the over all fee schedule for the mansion as presented by Richard and it passed unanimously. 7. New Business - none 8. Next Meeting - January 17, 2023 9. Adjournment - The motion passed at about 11:45. Respectfully submitted, Mark Flaherty MINUTES OF THE CROSBY PROPERTY COMMITTEE DATE: Tuesday, January 17, 2022 TIME: 11:00 AM PLACE: Remote Teleconference PARTICIPANTS: Diana Lamb (Chair), Cate O'Neill, Adam Kibbe, Rich- ard Archer, Cindy Bingham, Andrew Evans Agenda Items 1. Call to Order - Chair Diana Lamb called the meeting to order at 11:00 AM. 2. Declaration of a Quorum - Diana declared that a quorum is pre- sent. 3. Meeting Participation Statement - Diana read the participation statement. 4. Recording Statement - Diana read the recording statement. 5. Approve Old Minutes - A motion to approve the December 2022 minutes was made and seconded. Approved unanimously. There were no public comments. 6. Property Manager's Report a. The fee schedule had some minor adjustments and was then approved at the Select Board. It is now available on the Crosby Mansion website. We have already received inquiries as a result. b. From the end of April through the summer we are not fully booked but the schedule is filling up. Richard will send us an updated calendar. c. Richard has informed those renting the cottages about the rent increases. d. Some of the weddings have requested a ceremony on the beach and Richard is looking into that. Most of the weddings will be late afternoon into the evening. e. Richard is nearly ready to put the bid out on the installation of the mini splits for HVAC. He knows of no supply chain issues and hopes to have this done in this spring for approximately $20,000. f. Richard will soon begin preparing for the repair of the chimney. g. There was a short discussion about the raise in the suggested donation for the mansion tours from $5 to $6. 7. Friends of Crosby Report h. The Friends are off for the winter. But they will have a table at the Nauset Newcomers meeting in February. i. We have gotten a donation of a library desk. j. The Friends will meet in March to go through the archives to create a photo collage and make a video. Cindy suggested making pictures of the rooms on the second and third floors available for people unable to go up the stairs. 8. Upcoming Meetings and Communications k. Committee members discussed the fact that "Replying to All" when Diana send out an email is a technical violation of the Open Meeting laws. Just reply to Diana as the chair. I. Beginning in March we must meet in person at the Town Hall. So February will be our last Zoom meeting. m.The committee discussed changing the regular meeting time to the 4th Thursday of the month at 1 PM. 9. New Business - none 10. Next Meeting - February 23, 2023 at 1 PM on Zoom 11. Adjournment - The motion passed at about 11:40. Respectfully submitted, Mark Flaherty