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Home My Public Portal About1995-05-02 PC minutesPLAINFIELD PLAN COMMISSION DATE: May 2, 1995 AT: Plainfield Library COMMISSIONERS PRESENT: Chairman Sobkoviak L. Kachel T. Spika R. Schinderle W. Manning A. Anderson ALSO PRESENT: P. J. Waldock, Village Planner School District representative J. Durbin, Planner L. Pehlke, Acting Secretary Chairman Sobkoviak called the meeting to order at 7:00 p.m., and led the pledge to the flag. Roll call was taken, K. O'Connell, the Park, Fire and Library District representatives were absent. There were no minutes to approve. J. Sobkoviak made brief statement regarding the leave of Walter Schempf from the Plan Commission. J. Sobkoviak introduced and welcomed Tom Spika. Kathy O'Connell was welcomed but was absent. P. Waldock welcomed Tom Spika and introduced the Planning and Development Committee Report. P. Waldock informed the Plan Commission regarding the Village Board's actions that were taken at the Monday, May 1, 1995 Village Board Meeting. J. Sobkoviak made slight change to order of agenda. Vintage Knolls Subdivision was placed first on the agenda. Auto Stacking Text Amendment was placed second on the agenda and the order will be taken care of at that time. P. Waldock made staff presentation regarding Case No. 486-042795.FP, Vintage Knolls Subdivision. Staff recommends approval of the Final Plat for Vintage Knolls with the following stipulations: 1) Comply with the requirements of the Village Engineer; 2) Comply with the requirements of the site plan approval; 3) Comply with the requirements of the Plainfield Park District; and 4) Provide a Letter of Credit in an amount as approved by the Village Engineer and in a format as approved by the Village Attorney. J. Sobkoviak asked petitioner if he had any statements. Petitioner claimed no. The residents in the audience were asked if they had any concerns to discuss. Rich Stanek, 920 Hawthorn Circle, spoke in regard to drainage problems that will be caused by Vintage Knolls in regard to his property. J. Djerf stated that he can not see any drainage problems in regard to this subdivision. R. Schinderle asked J. Djerf again if he foresees any drainage problem. J. Djerf claimed that inlets are being allotted/added to take care of the increase in drainage water from Vintage Knolls. Three (3) additional inlets are proposed. There was further discussion from R. Stanek, P. Waldock J. Djerf. Ron Dongaro asked what the easements on Lot #3 in Vintage Knolls. Twenty feet (20')• PLAN COMMISSION MINUTES May 2, 1995 Page 2 L. Kachel made a motion to approve the Final Plat for Vintage Knolls Subdivision with the following four (4) stipulations: 1) Comply with the requirements of the Village Engineer; 2) Comply with the requirements of the site plan approval; 3) Comply with the requirements of the Plainfield Park District; and 4) Provide a Letter of Credit in an amount as approved by the Village Engineer and in a format as approved by the Village Attorney. Seconded by W. Manning. Vote by roll call. Kachel, yes; Spika, yes; Schinderle, yes; Manning, yes; Anderson, yes; Sobkoviak, yes. 6 yes, 0 no. Motion carried. P. Waldock reported to the Board on Case No. 480- 040695.TA, Text Amendment for Auto Stacking Requirements of the Zoning Ordinance. L. Kachel made concerns regarding "Auto Stacking" at drive -up windows. The concern was going from twenty (20) parking spaces to ten (10) spaces. The different types of establishments in the Village with drive -up windows were discussed at length. Public comment was requested. There were none. R. Schinderle made a motion to pass the Text Amendment for Auto Stacking Requirements and amended as follows: "Ten (10) reservoirs or stacked parking spaces or five (5) parking spaces per drive -in window, whichever is greater ". Seconded by W. Manning. Vote by roll call. Kachel, yes; Spika, yes; Schinderle, yes; Manning, yes; Anderson, yes; Sobkoviak, yes. 6 yes, 0 no. Motion carried. P. Waldock reported to the Board on Case No. 485- 042595.FP, Final Plat - Regganie Subdivision. Planner Waldock presented staff report dated April 27, 1995. The issue of public walks along Route 59 was discussed. Public walks would be installed on Route 59 for the Reggannie Subdivision, but not along Renwick Road at this time. W. Manning questioned if the Medical Buildings were going to provide public walks in front of their property so that public walk access could be made from downtown continuously. P. Waldock stated the Medical Building had already paid fifty percent (50 %) of the public walk along Route 59. L. Kachel made statements in regard to the importance of public walks. Jeff Miller, Engineer for McDonald's and Thorton, spoke in regard to safety in regard to the placement of public walks (distance away from Route 59). There was more discussion regarding easements for improved traffic and access to site. Staff recommends approval of the Final Plat for Reggannie Commercial Subdivision with the stipulations stated in staff's memo dated April 27, 1995. A. Anderson stated concerns regarding traffic circulation to and from site. P. Waldock addressed these issues. Al Daniels, McDonalds stated that this concern was addressed and taken care of. R. Schinderle also made comments regarding traffic flow. All issues were addressed and answered. Ron Dongaro asked about deliveries to McDonald's in regard to allowance to get a delivery truck in and out easily. AI Daniels addressed this issue. Bruce Corwin, owner of Outlot between Medical Building and subject site, spoke in regard to access to his property. B. Corwin is requesting a stipulation between Corwin and Reggannie regarding cross easements. Rick Clays, Thorton Oil, spoke in regard to these easements. He could see no problem with working with all parties involved to draw up an agreement. There was more discussion from B. Corwin and W. Manning regarding this easement. B. Corwin asked the possibility of a recapture agreement to obtain back some of the cost for running the sewer line along Route 59 that now accesses the proposed site. P. Waldock addressed this question. Parties would get together at a later time to discuss this issue. PLAN COMMISSION MINUTES May 2, 1995 Page 3 R. Schinderle made a motion to approve the Final Plat for the Reggannie Subdivision with the following stipulations: 1) Comply with the requirements of the Village Engineer; 2) Comply with the requirements of the Plainfield Fire Protection District; 3) Provide a forty foot (40') building setback and twenty feet (20') parking and drive area setback from the west property line of Lot #1; 4) Provide easements to accommodate shared on -site driveways and private roads on Lots #1, #2 and #3 with prior approval from both parties (McDonald's and Thorton Oil); 5) Provide easements to accommodate stormwater detention systems as needed; 6) Acquire IDOT signatures prior to recording the Final Plat; 7) Provide proper Letters of Credit in the amount as approved by the Village Engineer and in the format as approved by the Village Attorney. 8) A cross access easement be provided upon satisfactory concurrence among property owners to share cost of whatever is required. Seconded by L. Kachel. Vote by roll call. Kachel, yes; Spika, yes; Schinderle, yes; Manning, yes; Anderson, yes; Sobkoviak, yes. 6 yes, 0 no. Motion carried. J. Durbin reported to the Board regarding Case No. 481- 040695.SU, McDonald's Special Use Permit and Case No. 482- 040695.SPR, McDonald's Site Plan Review. The Site Plan Review was presented first. Several issues were discussed: Parking and Drive Areas; Architecture; Storm Water Detention; Landscaping; Trash Enclosures; Exterior Lighting and Signage. The Special Use Permit was next presented. Bob O'Connell, McDonald's, addressed landscaping plan and signage issue. Stipulation #2 will be modified to add, "as agreed upon between staff and applicant ". There was much more discussion with Bob O'Connell. Engineer for McDonald's spoke in regard to R. Schinderle concern regarding the "smell" from the McDonald's. L. Kachel addressed the issue of the way the dumpster enclosure doors face. B. O'Connell stated if it were turned, it would interfere with the drive -up. This will be looked into. No public comments. T. Spika addressed handicapped parking. Do they meet the ADA requirements? Yes. A. Anderson spoke regarding internal curbing. Yes there will be internal curbing. L. Kachel asked about the play area (air- conditioned ?), yes. A. Anderson made a motion to approve the Special Use Permit and Site Plan Review for McDonald's with the following stipulations: 1) Change the proposed site light fixtures to a fixture approved by staff (90 degree cutoff style); 2) The landscape plan should also be modified to include more shade trees as agreed upon between staff and applicant; 3) Compliance with the requirements of the Village Engineer; 4) Compliance with the provisions of the Plainfield Fire Protection District; 5) All stipulations must be in compliance before the case goes to the Village Board. Seconded by R. Schinderle. Vote by roll call. Kachel, yes; Spika, yes; Schinderle, yes; Manning, yes; Anderson, yes; Sobkoviak, yes. 6 yes, 0 no. Motion carried. J. Durbin reported to the Board regarding Case No. 483- 040695.SU, Thorton Oil Special Use Permit and Case No. 484- 040695.SPR, Thorton Oil Site Plan Review. The Site Plan Review was presented first. Several issues were discussed: Parking and Drive Areas; Architecture; Storm Water Detention; Landscaping; Trash Enclosures; Exterior Lighting; Yard Requirements and Signage. The Special Use Permit was next presented. L. Kachel asked how far away from our Well #5 site is the drainage easement? 400 feet. There seems to be no problem with this in regard to the close proximity to a gas station with regard to a "spill" or "leak ". PLAN COMMISSION MINUTES May 2, 1995 Page 4 These issues have been addressed in regard to the provisions and stipulations with the IEPA and their requirements. W. Manning addressed the issue of the rear yard setback. A thirty foot (30') setback is required where fourteen feet (14') is proposed. Mark Wardlaw, Thorton Oil, spoke in regard to the rear yard setback. P. Waldock also spoke in regard to this issue. L. Kachel questioned the landscaping in the rear of the building. M. Wardlaw did not have a problem with the rear landscaping but would request that the front landscaping be discussed with staff in regard to shade trees required and would ask that the same stipulation for McDonald's be also applied to Thorton Oil. M. Wardlaw addressed the issue of the lighting. The lighting on the canopy was addressed and there was no problem with this. The flag pole light was addressed. A single landscaping light directed up directly on the flag would not be a problem. There was much more discussion from Commission members and the applicant. L. Kachel again stated concerns regarding the rear landscaping. W. Manning made a motion to approve the Special Use Permit and Site Plan Review for Thorton Oil subject to the following stipulations: 1) Modify the lighting plan to avoid glare on adjacent residential properties. This could be accomplished through the use of different light fixtures or demonstration by the applicant that the proposed plan will not create any glare on adjacent residential properties; 2) Modify the landscape plan to include more significant landscape plantings along the west side of the building to ensure adequate buffering for the residential development occurring to the west. The landscape plan should also be modified to include more shade trees; 3) Modify the site plan to meet all yard setback requirements; 4) Sign approval will be handled through the sign permit process; 5) Compliance with the requirements of the Village Engineer; 6) Compliance with the provisions of the Plainfield Fire Protection District; 7) All stipulations must be in compliance before the case goes to the Village Board. Seconded by L. Kachel. Vote by roll call. Kachel, yes; Spika, yes; Schinderle, yes; Manning, yes; Anderson, yes; Sobkoviak, yes. 6 yes, 0 no. Motion carried. L. Kachel questioned when the new transportation report will be ready for review. L. Kachel asked about the new Post Office in regard to finding a location. P. Waldock updated the Board on this. Meeting adjourned: 9:16 p.m. LARISSA M. PEHLKE, ACTING SECRETARY PLAIN FIELD Would everyone attending this Plan Commission meeting on May 2, 1995. Please sign this sheet for our official records. 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