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HomeMy Public PortalAboutPRR 14-1355RECORDS REQUEST (the "Request ") Date of Request: 9/5/14 Requestor's RequestID#: 812 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce - group.com Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: On Page 9 of the September, 2014 edition of the Coastal Star Ms. Taylor states "Even with the extra temporary worker, a lot of our other work is undone because we are working on public records ". Please provide copies of the public records (including those being worked on as stated by Ms. Taylor) since the period beginning when the extra temporary worker commenced working at the Town of Gulf Stream. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA CONSTITUTION. IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. I:P/NPR/FRR 04.22.13 FORM TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 7, 2014 Martin E. O'Boyle [Mailto: records @commerce- group.com] Re: GS #1355 (812) On Page 9 of the September, 2014 edition of the Coastal Star Ms. Taylor states "Even with the extra temporary worker, a lot of our other work is undone because we are working on public records ". Please provide copies of the public records (including those being worked on as stated by Ms. Taylor) since the period beginning when the extra temporary worker commenced working at the Town of Gulf Stream. Dear Martin E. O'Boyle [Mailto: records @commerce- group.com], This letter is in response to the public records you have requested in your email received September 5, 2014. This correspondence is reproduced at the following link: hftp://www2.gulf- strearn.org/WebLink8/0/doc/20395/Paizel.aspx. This letter requests clarification of your request before determining whether to provide you with an estimate of deposit for the extensive use of information technology resources or extensive clerical or supervisory assistance as described in Fla. Stat. § 119.07(4)(d). Please clarify what records you are requesting. This request for clarification is done as a courtesy to you to ensure the Town is able to accurately and promptly provide you with either an estimate, if necessary, or production of the public records you seek. Please clarify the above request as indicated and the Town of Gulf Stream will proceed with fulfilling your request, or providing you an estimate of the cost of production based on your clarification. Sincerely, Town Clerk Custodian of the Records Kelly Avery From: Records < records @commerce - group.com> Sent: Tuesday, October 07, 2014 12:09 PM To: Bill Thrasher Subject: RE: GS #1355 (812) Dear Mr. Thrasher, This will acknowledge receipt of your letter of October 7, 2014 which was sent in response to my E -Mail to you of September 5, 2014. After reading your letter, I do not know how to provide any further clarifications. Having said that, if you wish a clarification, please in the most succinct fashion that you know how, articulate the request for clarification and send it back to us. Upon receipt, we will gladly take the time to once again, review your request. Otherwise, I want you to know that we anxiously await the Responsive Documents. From: Bill Thrasher [mailto:bthrasher @gulf - stream.org] Sent: Tuesday, October 07, 2014 10:46 AM To: Records Subject: GS #1355 (812) Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 22, 2014 Martin E. O'Boyle [mail to: records @commerce - group.com] Re: GS #1355 (812) On Page 9 of the September, 1014 edition of the Coastal Star Ms. Taylor states "Even with the extra temporary worker, a lot of our other work is undone because we are working on public records ". Please provide copies of the public records (including those being worked on as stated by Ms. Taylor) since the period beginning when the extra temporary worker commenced working at the Town of Gulf Stream. Dear Martin E. O'Boyle [mail to: recordsno,commerce- ezoun.coml, This letter provides you with the full production of public records you have requested on September 5, 2014. Your original request can be viewed at the following link: httv://www2.gulf- strearn.org/WebLink8/0/doc/20395/Pagel.asvx. The way we understand your request, we believe that the records at the following link will be responsive to your request. Please go to www.gulf- stream.ore, click on the tab that reads "I Want To... ", click on "Find a Town Record ", click on "Public Records Requests." There you will find "2013" and "2014 ", within both of those records you will find the actual requests and a log of the requests. These will be the responsive documents for your request. We consider this matter closed. Sincerely, Town Clerk Custodian of the Records