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MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION
DATE. January 8,2024
TIME: 5:30 PM
PLACE: 2398 Main Street,Room A
Participants: Chair Chatelain, Selectperson Chaffee,Selectperson Whitney,Selectperson Bingham,Town
Manager Peter Lombardi, and Assistant Town Manager Donna Kalinick; Council on Aging Board:Sharon
Tennstedt,Andrea Nevins,Jay Green, Honey Pivirotto,Jan Crocker; Catilin Coyle (Univ. of Massachusetts
Boston),COA Director Elton Cutler,Matt Griffin (Cape Cod Grow Labs)
Remote Participation:Selectperson Hoffmann,Council on Aging member Eva Orman;Chris Talcumis
(Haven Center)
Absent:Council on Aging members-Penny Holeman, Laura Usher, and Jill Beardsley
Call to Order and Declaration of a quorum
Chair Chatelain called the meeting to order at 5:30pm and declared a quorum.
Selectperson Bingham moved to enter executive session. Selectperson Chaffee seconded the motion. A roll
call vote was taken. Selectperson Bingham-yes,Selectperson Chaffee-yes,Selectperson Whitney-yes,
Seiectperson Hoffmann-yes, Chair Chatelain-yes.The vote was 5-Yes, 0-No.
The Select Board returned to open session at 6:00pm.
Meeting Participation Statement.and Recordiniz Statement
Chair Chatelain read both the meeting participation and recording statement.
Presentation of 2023 Council on A In Needs Assessment and FY24-28 Age-Firlendly.Community Action
Plan (Select Board FY24-25 Strategic Plan Goal CC-2)—Joint Meeting with Council on Agin
Council an Aging Chair Sharon Tennstedt called the meeting to order and declared a quorum of members
present,
Dr. Caltlin Coyle, University of Massachusetts Boston Gerontology Institute,shared a PowerPoint on Aging
In Brewster:A Community Needs Assessment,this project was commissioned by the Town to identify and
plan for the needs, interests, and preferences of older residents of Brewster. The report Is meant to
support the Council on Aging in planning in the near future. To provide recommendations to support the
Town and the COA in responding to the changing demographics and community concerns. Highlights of the
presentation included: s
• Review of the components of the project which Included a demographic profile,interviews,focus
groups and a community survey.
• In 2020 about 47%of the population was Identified as an older American(aged 60 and older) and is
expected to increase to 58°x6 in 2030.
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• The respondents to the survey were skewed towards the 60+population,only 6%of the survey
respondents were in their 50s. 26% have been in Brewster for less than 10 years. An even
distribution of long-term residents and relative newcomers in terms of respondents.An important
feature to consider Is the respondents indicated it was very important for them to stay in Brewster.
• Top five concerns of the ability to remain in Brewster are:
o Affordability and cost of living
o Proximity to amenities
o Future transportation concerns
o Need for in-home supports
o Maintaining health and independence
• Review of type of housing preferred if the resident had to move from their current residence;
smaller single-family homes, condominiums, living with family,apartment,ADUs and home sharing.
• Transportation and driving status review,21%drive with some limitations,5%do not drive at all
(14%of respondents were 80+).
• Mobility and dementia are top concerns for caregiving and accessibility.
• A big aspect for the Town to consider is the importance of physical accessibility when thinking about
older adults.Snow removal and yard work were the highest in terms of having help at home.
• Review of the Risk of isolation,about a third responded that they would not know who to contact
for help with social services, health services or other municipal services. The frequency of social
contact in various ways was asked in the survey.Social communication was prevalent, but actual
getting together,only 13%of the sample get together less than 12 times per year. Heard about
limited activities in the winter for socializing.
• When asked about Senior Center participation,61%responded never using the Senior Center.There
was a review of what limits people from participation at the Senior Center among non-users,
• Review of what programs that respondents would like to see at the Brewster COA by age group,
physical activity was top across the board and there was a trend of intellectual stimulation of lifelong
learning.
• Review of the types of services that should be prioritized at the COA,transportation and
Information/referral of local resources were the top two.
The Brewster Senior Center is a vital resource to the community.There has been documentation overtime
that it is not adequate and lacks accessibility,these limitations will continue to restrict the COA's ability to
provide impactful programs. Multiple town studies have documented needs related to Brewster's large and
growing population of older adults that reinforces that the COA is doing wonderful things and people
benefit from them.
In the survey there was a round of questions regarding the Sea Camps property,including how likely it
would be that the respondent or someone in their household would use a multigenerational community
center. For those under age 80,about half would be very likely and an additional 20-30%would be
somewhat likely. Overall people are saying they are very likely to participate. Across age groups only 11-
13%say they would be somewhat or very unlikely to use the community center. There was more support
for a multigenerational community center with fully integrated space and programming for residents of all
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ages. The survey inquired about what specifically older adults are looking to use the space for,with the top
response being passive recreation (66%), entertainment programming (64%)and active recreation or sprots
(63%).
Dr. Coyle presented the recommendations for the Town of Brewster consider and shared that the final
report will be delivered to the Council on Aging In mid-January.
• Build engagement across age groups,If the COA currently Is not able to meet the needs, how to
engage additional participants,and how to expand space and engage a broader range of residents
and connect those who are homebound.
• Obtain supplementary and accessible transportation.
• Find ways to provide financial support to residents including property tax relief programs and other
Incentives for volunteers to help offset costs.
• Research housing solutions that address affordability and downsizing needs. Connect residents with
local handyperson or home repair services.
• Support caregivers by providing better access to Information and offer dementia friendly features.
Selectperson Chaffee thanked Dr. Coyle for giving an Important glimpse Into the largest segment of
Brewster's population. Noting that the Town has significant needs in the largest population In Town and a
Senior Center building that Is inadequate. Selectperson Bingham said that the COA does a tremendous job
with what they have to work with, and we may need to do more advertising for the services we provide.
Selectperson Hoffmann added that more work on outreach, marketing and program design should be
considered,and the COA does an Incredible job.
The Council on Aging Board Co-chair Tennstedt stated that once the full report Is received,the Board will
gather their questions and schedule a time to meet with Dr. Coyle.Adding that she believes the COA does a
terrific job with limited funds. Ms.Tennstedt hopes that COA Director Elton Cutler will begin to identify i
areas where the COA Is underfunded in order to meet the increasing need of the growing population. Ms. I
Tennstedt added that Elder Services of the Cape and Islands Is an agency that the Board works with to help
provide in home services to our residents. Noting that there is currently a worker shortage that is Impeding
them, with a waltlist of over 700 people. The COA Board will plan a retreat to work on the next strategic
plan,they would like to have this completed in June for the start of fiscal year 2025.
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Council on Aging Co-Chair Andrea Nevins motioned to adjourn. Member Crocker seconded the motion.A
roll call vote was taken;member Pivirotto-yes, member Green-yes, member Crocker-yes, member Orman-
yes, Co-Chair Nevins-yes,Co-chair-Tennstedt-yes.The vote was 6-Yes,0-No.
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Update on Status of Local Marlivana Facilities-Cape Cod Grow Lab
Mr. Lombardi noted that Brewster has two local businesses who are permitted to operate and have been
open for several months. State legislation regarding marijuana passed about a year ago,since then the i
Cannabis Control Commission Issued new regulations to put more detail on the legislation and the impact to
the industry.The new regulations look at the host community agreements that Towns have negotiated with
local marijuana companies.Starting in March the Commission will be reviewing the host community
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agreements to see if they are In compliance with the new legislation and regulations. Regulations would
apply retro actively,with Brewster since the summer of 2018. Mr. Lombardi noted that the commission was
responsible for developing model language that showed what municipalities would want in the agreements
but has not been completed yet.Once drafted the agreement will go through the review process with the
State,we expect feedback for provisions negotiated around community impact fees and the extent to which
they are enforceable. Mr. Lombardi pointed out a new section in the regulations that looks at equity within
the Industry.Any requirements that the Town will have to meet will take effect in May. Brewster adopted
the 3%local excise tax on marijuana sales,this Is not Impacted by these regulations.The State has been
collecting the tax and recently disbursed the second quarter records to the Town,this information is in the
packet. With almost six months'worth of revenues the Haven Center comes in at a little$30K, Brewster will
at least receive the tax revenues moving forward.
Matt Griffin, Head of Cultivation and General Manager of Cape Cod Grow Lab joined the meeting. They
received final Commission approval in September and have begun growing crops. Mr. Griffing shared that
they are hoping for first crop at the end of February and will be submitting for their Commence operations
this month,which will allow them to sell their product to retailers statewide. He shared that everything is
working well,the equipment,the facility,and local staff. Cape Cod Grow Labs Is planning a job fair in the
next couple of months, as they would like to have 10-12 employees. Mr. Griffin Invited Board members back
to the facility for a visit. Mr. Griffin noted that they would like to offer tours of the facility to the public in
the future and will have to plan for this properly.
Public Announcements and Comment j
No announcements or comments
Select Board Announcements and Liaison Reports
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None
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Town Manager's Report
Mr. Lombardi provided the following information:
• The Fair Share amendment was approved by Massachusetts voters In 2022. This Imposes a new 4%
State tax on incomes over$1M to be specifically used for education and transportation. Last month
the State announced the release of the first distribution of transportation funding to cities/towns,
Brewster Is receiving an additional$172K In funding through this program.This is an annual
allocation that Brewster will receive,this is supplemental to the States Chapter 90 funding,which we
received a little over$300K. This brings our new annual total of State funding for transportation to
almost$500K.The pavement management plan's goal to maintain level services across Town public
ways was a minimum of$750K per year.We have been Incrementally Increasing our local
contribution to road maintenance and drainage by$25-$50K over the past several years. Between
the two we are almost at the breakeven point,which Is important as we have been focused on the
Millstone Road Project but need to make sure we are maintaining the rest of the infrastructure.
• The Town Identified remediation of the former shooting range on the Bay property which went out
to bid twice this Fail. Brighter Horizons Environmental was awarded the contract at little under I
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$350K.The project is fully funded with American Rescue Plan Act funds, no taxpayer funds.The work
Is set to begin in early February and will take about two weeks to complete. Included in the scope of
work are the two buildings and the contaminated soil which will be removed, and the site will be
returned to its natural condition. This site, in the current draft of the comprehensive plan for the Bay
property is to be used as a new Nature Center for Mass Audubon.
• Access to the Pond Property has been a challenge for the past couple of years. This winter the
Department of Public Works will be looking to create a small parking area about halfway down the
access drive,with parking for at least four cars and up to six.The work Is expected to be completed
by early Spring,the Town plans on hosting two open house events on the Pond property,Saturday
April 61fi,and Wednesday April lots. More Information to come.
• The Drummer Boy Park Advisory Committee have been meeting since September reviewing the 2021
Master plan and are working on developing a report for May Town Meeting. In a couple of weeks a
survey to solicit community input will be released asking for feedback about suggested uses and
improvements to the park.
Consent Agenda
a. Approval of Meeting Minutes: December 18,2023
b. Fee Waiver Request: Department of Public Works
c. Grant Application: Herring River Watershed Buildout Analysis(DEP Natural Resource Nitrogen
Sensitive Area Grant)
Selectperson Hoffmann moved to approve the January 8 Consent Agenda as presented in the packet.
Selectperson Bingham seconded the motion. A roll call vote was taken. Selectperson Bingham-yes,
Selectperson Chaffee-yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Chair Chatelain-yes,The
Board vote was 5-Yes, 0-No.
Disc ss nd Vote on SEIU Side Letter A kreement 1
Mr. Lombardi noted that for the past several months the Town has identified areas that an Interim
agreement would make sense for the Town and employees in this bargaining unit. This side letter
agreement Is specifically targeted to Department of Public Works employees, a path has been proposed for
advancing within the department by obtaining additional licenses and certifications.Also proposed are
stipends for the Maintenance Mechanic and Master Mechanic, as they have taken on more in-house
services of our fleet, especially the hybrid and electric vehicles.An agreement has been reached on
supplemental compensation for these employees to perform these services.
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Selectperson Chaffee moved to approve the memorandum agreement between the Town of Brewster and
the SEIU Local 888.Selectperson Bingham seconded the motion.A roll call vote was taken.Selectperson
Bingham-yes,Selectperson Chaffee-yes,Selectperson Whitney-yes,Selectperson Hoffmann-yes, Chair
Chatelain-yes.The Board vote was 5-Yes, 0-No.
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Discuss and Votp on Proposed Updates to Select 0oard Poligy#10
Mr. Lombardi noted that the goal Is to bring Select Board policies into compliance with how operations have
worked for a number of years, memorialize what we do and provide clarification. For this policy,which was
light on details,the Department of Public Works does a great job of maintaining the road shoulder on public
ways,and we needed to clarify what they do, how frequently,and the extent to which this applies to
private ways or not.The proposed policy was reviewed by Town Administration, the DPW,Planning and
public safety.
Selectperson Chaffee moved to approve the policy as recommended.Selectperson Bingham seconded the
motion.A roll call vote was taken.Selectperson Hoffmann-yes,Selectperson Bingham-yes,Selectperson
Chaffee-yes,Selectperson Whitney-yes, Chair Chatelain-yes,The Board vote was 5-Yes,0-No.
Discuss SURAested Chanties to Nauset Regional School Agreement
The Select Board received a status report at their December 18, 2023, meeting from the Nauset Regional
School Committee and Superintendent Clenchy,the goal now Is to identify specific changes they would like
to see In the new agreement and the process they would like to see the district take regarding the
agreement.This topic will also be placed on the January 22, 2024, meeting In which the Board will have
received feedback from the Finance Committee. The districts counsel had completed extensive work in
redlining the original document and putting forward a series of policy questions,this is Included In the
packet.
Selectperson Chaffee shared that the most significant concern with the process Is that it is very clear that
the public have an opportunity to understand the changes or lack of changes and have the opportunity to
weigh in. This is a very complex process with financial implications, noting that the burden Is on the school
committee to make this understandable and clear to residents of all four communities. j
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Mr. Lombardi noted that the subcommittee who has been working on changes to the agreement had
posted a meeting with an agenda item to finalize their recommendations and report back to the full School
Committee. This meeting was ultimately cancelled, however there is concern that the process has not been
made public as the Select Board had requested.
Selectperson Hoffmann stated that It seems as though the School Committee's counsel has been making
changes to align the agreement with the standards of the Department of Elementary and Secondary
Education(DESE). Adding that the Board has been very clear that the public needs the opportunity to
understand the agreement before it Is presented at Town Meeting.As the liaison to the school committee,
Selectperson Hoffmann will mention this at the next meeting and would like to give them the benefit of the
doubt that they will listen and educate the public before it goes to Town meeting.
Selectperson Bingham stated that she would like to see a percentage limit on the number of school choice
students that the school takes in, at around 3%,which is what the State recommends. Mr. Lombardi will
check with Town counsel If this can be added into the draft.
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Seiectperson Chaffee suggested that language be Included that the chairpersonship of the committee rotate
regularly among the four member towns. Mr. Lombardi noted that the school committee's counsel has not
Introduced policy questions outside the DESS regulation parameters as part of the discussion. '
There was discussion on how the breakdown of the member towns voting will be distributed,the
subcommittee will presumably develop a recommendation and ultimately the school committee will decide. I
The suggestion from counsel indicates that because of the number of representatives and the weight of
their votes Is proposed it is required to be adjusted every 5 to 10 years to make sure that voting
representation Is proportional. There was also a review of the suggestions on how to appoint school
committee members,including being appointed instead of being elected and members to be picked from
one pool of applicants.
Chair Chatelain expressed his appreciation of the school committee's work on a complicated issue, noting
that the process is extremely important and should have been public from the beginning. Chair Chatelain
would like to specifically ask for at least one public hearing advertised solely for this purpose and that the
final draft be sent to all the districts Select Boards for review prior to final approval by the subcommittee for
comment. Additionally,Chair Chatelain would like to see stronger budget controls recommended in the
agreement, specifically the 5-year Capital and 5-year budget forecast developed and advertised to the
Towns as part of the annual budget process. He believes that there should be stronger language that
compels the opening of the agreement on a regular basis. Chair Chatelain stated his concern of the
Immediate budgetary impact of school choice students. Regarding the tuition agreement,the Board had
requested that the Superintendent provide counsel opinion if capital can be allocated to tuition students.
Mr. Lombardi will request a copy of the written opinion.
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Selectperson Hoffmann requested clarifications from the original letter submitted by the Board back in
May:
• Asked for a 3-year rolling average,this is In the draft agreement.
• Understanding the transportation cost and how it is apportioned for member towns and are they
transporting charter and choices students?Are we paying for transportation for students who choice
In,where the State tells us we don't have to.
• Proportional representation,currently based on student enrollment not by Town population.
Mr. Lombardi noted that for transportation costs,the current agreement apportions this differently than
most other regional school districts.We treat apportioning it as an operating cost,which Mr. Lombardi
thinks leads Brewster to cover costs associated with transportation of choice students.There needs
clarification on this,If it is happening, what is another option in terms of structuring the transportation
funding formula.
Mr. Lombardi hopes to have a draft letter for review at the January 22, 2024,Select Board meeting.
Discuss and Vote an Spring 2024 Town Meetiniz Date
The Stony Brook School is available on both Monday May 6 and Saturday May 11, 2024,to hold the Town
Meeting. If the Board elects to have the meeting on Saturday,the Recreation Department requests for it be
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In early afternoon to avoid scheduling conflict with programming.The comprehensive plans for the Sea
Camps will be on the warrant and expect it to generate a lot of Interest.The average turnout Is around 400
voters, if we plan on a Monday night,we should schedule both Monday and Tuesday to be safe for this
Town Meeting.
Selectperson Chaffee moved to hold Spring Town Meeting on Saturday May 11, 2024,In the afternoon.
Selectperson Whitney seconded the motion.Selectperson Hoffmann inquired about Nauset Youth Alliance
providing childcare on a Saturday. Mr. Lombardi noted that we have worked with the YMCA for past Town
Meetings but have not had the discussion with them at this time.A roll call vote was taken.Selectperson
Bingham-yes,Selectperson Chaffee-yes,Selectperson Whitney-yes,Selectperson Hoffmann-yes,Chair
Chatelain-yes. The Board vote was 5-Yes, 0-No.
Vote to Open Spring 2024 Town Meeting;Warrant
Selectperson Hoffmann moved to open Spring 2024 Town Meeting Warrant. Selectperson Bingham
seconded the motion.A roll call vote was taken. Selectperson Bingham-yes,Selectperson Chaffee-yes,
Selectperson Whitney-yes,Selectperson Hoffmann-yes, Chair Chatelain-yes.The Board vote was 5-Yes,0-
No.
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Review FY24-25 Select Board Stratekic Pian &Discuss Key Policy Issues to Prep for Spring 2024 Town
Meetin
Mr. Lombardi pointed out that when dealing with a particular issue that ties back to goals on the Strategic
Plan, it is highlighted on the agenda and referenced in discussion. This is a helpful process to inform and
guide policy for the Select Board.Of the high-level building blocks, a lot of work Is currently spent on Sea
Camps Planning process and interim uses. Mr. Lombardi noted that the Board has tried to be cognizant of
being realistic in terms of organizational capacity and of our residents'interest in all the initiatives and
projects.
In the current plan there are two goals that are FY25 specific,the first is developing a guide to doing
business in Brewster,something we have been talking about for a couple of years.The other is under i
Community Character, evaluating the Impacts of short-term rentals on the community. Even with
everything else going on,this timeline Is still realistic, recognizing It is complicated with a lot of different
Interests and perspectives from our residents and stakeholders.
Chair Chateiain acknowledged that anything that Is brough forward to Town Meeting will be competing for
space with the biggest project In most of our resident's minds.We need to be careful to set up whatever we
are bringing forward for success.
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Selectperson Chaffee commented that the process to create the plan was thoughtful and methodical,there i
Is always competing priorities and a lot of policy issues that circulate in the community,nothing that the
Town can't address every policy problem every single year.Sea Camps has taken up so much energy and
time because it is a huge opportunity for the Town,we need to get the plans right.Selectperson Chaffee is
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comfortable with the current timeline. There is a great deal of professional work that needs to be done on
short-term rentals to see If there are policy solutions that would help to achieve specific policy problems.
Selectperson Bingham Inquired about Diversity, Equity, and Inclusion (DEI) under the Community Character
building block. Mr. Lombardi noted that the Town has secured state funding for this that needs to be spent
In a specific time frame. One the communications plan project is completed,the Board will pivot to the DEI
audit, nothing that this will probably be a two fiscal year project.
Selectperson Hoffmann shared that'the current timeline makes sense and though there is urgency around
short term rentals, she wants the process to be thoughtful and Inclusive.
In response to Selectperson Whitney's Inquiry about additional positions being added to the budget, Mr.
Lombardi shared that there may be some personnel requests in the budget, but It is too early in the process
to say for sure. Additionally,there will be information shared at the next Select Board meeting regarding
childcare subsidy,which is planned for the upcoming Town Meeting. Mr. Lombardi commented that we
have a funding plan that Is sustainable and doesn't impact the tax rate. There will be a lot of interest and
discussion from residents on this program. As the Board works through the warrant process, information
will be shared with voters.
Mr. Lombardi noted that under Open Space,there is a FY24 goal to develop criteria and a process to
evaluate potential land acquisitions and consider establishing a municipal land acquisition committee. This
may not be a realistic goal for FY24 only and will be taken up in earnest after Town Meeting.
Update on Status of Local Mariluana Facilities-Haven Center
Chris Taloumis shared that he received approval from the Cannabis Control Commission in early July and
opened a few days later.They have been operational to date with not traffic Issues and things have been
building up business wise. Mr.Taloumis noted a bit of a learning curve,as the store Is busier than expected,
but not as busy as we thought originally back in 2019. Mr.Taloumis will schedule a tour of the facility with
the Select Board.
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Matters Not Reasonably.Anticipated by the Chair
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questions from the Media
No questions.
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Next Meetings_
January 22,January 23 (Joint with the Bay Property Planning Committee and the Pond Property Planning
Committee), and January 31, 2024
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Adlournment
Selectperson Chaffee moved to adjourn at 8:24pm. Selectperson Bingham seconded the motion.A roll call
vote was taken.Selectperson Bingham-yes, Selectperson Chaffee-yes, Selectperson Whitney-yes,
Selectperson Hoffman-yes,Chair Chatelain-yes,The Board vote was 5-Yes,0-No.
Respectfully submitted by Erika Mawn,
Executive Assistant
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Approved: I ± a Signed:
Date Selectperson Hoff nn,Clerk of the Select Board
Accompanying Documents in Packet:Agenda,TM Report,Consent Agenda items,COA Needs Assessment Presentation,Local Marijuana
facilities update,SEUL Side letter agreement,SB Policy 10,Nauset Regional School Agreement,Spring 2024 Town Meeting Date,SB FY24-
15 Strategic Plan,FYIs
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