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Golf Commission
Andrea Johnson
Chair
John Kissida
Vice Chair
Rob David
Jim Juras
Anne O'Connell
Jay Paggi
David Valcourt
Town Employees
Jay Packett
Director of
Operations
Colin Walsh
Course
Superintendent
TOWN OF BREWSTER
GOLF COMMISSION
1000 Freemans Way
(508) 896-1716
golfcommission@brewster-ma. ov
www.CaptainsGolfCourse.com
GOLF COMMISSION MEETING AGENDA
2198 Main Street
February 27, 2024 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (3051224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: httpis://us02web.zoom.us/j/88144078985?Pwd=M05KQnNsRIRT2FzZEIkSFZDWUVOZZ09
Passcode: 490087
To request to speak: Tap Zoom "Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma. ov),
or Video recording (tv.brewster-m a.L*ov
Please note that for any item listed in this section the Select Board may take officials action including votes.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be
video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. Public Comment
6. Presentation Maintenance Building Design Report - Kurt Raber of Catalyst Architecture
7. Update on Business Manager position - Jay Packett
8. Memorial Bench request - Jay Packett
9. Possible Men's Team - Jay Packett
10. Updates on course conditions, winter projects, and staffing - Colin Walsh
11. Handbook - Anne O'Connell
12. Update on Water Source RFP - Jay Paggi
13. Questions and Comments from Associations and Liaisons
14. Review and Approve Minutes: 1/9/24
15. Future Agenda Items and Meetings (3/12 & 3/26)
16. Matters Not Reasonably Anticipated by the Chair
17. Adjournment
Date Posted:
Date Revised: Received by Town Clerk:
BUDGET STATUS rev. 01/31/24
WAGES
Full-time Waces
Part-time Wages
I Overtime
Longevity
I Contracual Obligations
FY 2024
% of
Expended thru Budget
January _ Budget _ Balance Spent
$ 587,838.70 $1,132,652.00 $ 544,813.30 51.9%
$ 334,837.20 $ 570 394.00 $ 235,556.80 58.7%
$ 42,635.66 $ 67,302.00 $ 24,666.34 63.3%
$ 3,295.44 $ 14,170.00 i $ 10.874.56 2E3%
- $ 7,240.00 $ 7,240.00 0.0%
$ $ - -r -
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline _
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffessional/Technical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landsce in
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense -
Environmental Monitoring_
Safety Clothi Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin -
Advertis in g/P rom otions
CVEC Administration Charges
WAGES
Full-time Wages_
Part-time Wages
Overtime
Long ty_
Contractual Obligations
$ 968,607.00 $1,791,758.001 $ 823,151.00 54.1% SUBTOTAL
$ - $
GENERAL EXPENSES
3,500.00 } $ 3,500.00 0.0% Oil/Grease
$ 13,671.45 $ 12,500.00 $ (1,171.45)1109.4% Diesel Fuel
$ 6,366.06 $ 16,000.00 $ 9,633.94 39.8% Heating
$ 8,951.05 $ 13,000.00 1 $ 4,048.95 68.9% Gasoline
$ 29 358.77 $ 50,000.00 $ 20,641.23 1 58.7% Electricity
$ 9,618.12 $ 25,000.00 $ 15,381.88 38.5% Electricity -Irrigation Pump
$ 55,656.02 $ 95,000.0$ $ 39,343.98 58.6% R&M Equipment -
$ 20,989.28 $ 40,000.00 1 $ 19,010.72 52.5% R&M Irrigation
$ 8,225.68 $ 8,500.00 ! $ 274.32 96.8% Proffessional/Technical
Expended thru
January
FY 2023
Budget Balance
$ 574,007.11 $ 1,001,971.00
$ 338,424.92 $ 518,540.00
$ 42,274.07 $ 61,184.00
$ 3,081.00 $ 15,197.00
$ - $ -
$ - $
$ - $
$ 957,787.10. $ 1,596,892.00
- $ 2,500.00 $ 2,500.00 1 0.0% OSHA Training
$ 700.03 $ 1,600.00 $ 899.97 43.8% Phones
$ _ 1,495.00 $ 2,200.00] $ 705.00 1 68.0% Alarm
$ 916.06 $ 10,000.00 $ 9,083 94 I 9.2% Office S aplies
$ - $ 6,000.00 , $ 6,000.00 I 0.0% Score Cards $ 2,985.00 $ 5000.00 , $ 2,015.00 59.7%
$ 9 295.80 $ 15,000.00 1 $ 5,704.20 , 62.0% Maintenance Supplies $ 18,007.33 $ 12 000.00 $ (6,007.33) 150.1°A
$ 3,480.58 $ 13,000.00 1 $ 9,519.42 26,8% Range Supplies $ 3,653.92 $ 13 000.00 $ 9,346.08 28.1%
-- _ $ 6,0_26.36 $ 8_000.00 $ 1,9.73.64 I 75.3%
$ 10,814.13 $ 25,000.00 $ 14,18E87 43.3% Custodial Supplies $ 8,252.82 1 $ 22,000.00 $ 13,747.18 37.5%
$ 17,402.90 $ 35,000.00 $ 17,597.10 49.7% Rubbish Removal/Sanitation $ 11,403,24 $ 20,000.00 $ 8,596.76 57.0%
$ 6969.00 $ 35,000.00 $ 28,031.00 19.9% Seed & Sod - $ 14,938.00 $ 29,000.00 $ 14,062,00 51.5%
427,963.89
180 115.08
18,909.93
12,116.00
% of
Budget
Spent
57.3 %
65.3%
69.1A
20.3%
639,104.90 60.0%
$ 3,744.92 $ 3,200.00 $ (544.92) 117.0%
$ 13,233.40 $ - 10,500.00 $ )2,733.40) 1.26.0%
$ 6,721.54 $ 14,000.00 $ 7,278.46 48.0%
$ 7,985.55 $ 9,000.00 $ 1,014.45 88.7%
$ 34,302.63 $ 48,760.00 $ 14,457.37 70.3%
$ 15,686.41 $ 23,320.00 $ 7,633.59 67.3%
$ 60,534.31 $ 88,000.00 $ 27A65.69 68.8%
$ 22,104.96 $ 37,000.00 $ 14,895.04 _59.7%
$ 10,384.13 $ 4,500.00 $ (5,884.13), 230.8%
$ 2,500.00 $ 2,500.00 - 0.0%
715.65 $ 1,600.00 $ 884.35 44.7%
$ 3,057.31 $ 2,200.00 $ (857.31) 139,0%
$ 4,625.88 $ 9,500.00 $ 4,874.12 48.7%
$ 5,236.62 $ 8,500.00 $ 3,263 38 61.6% Computer Supplies
1,249.17 $ 13,000.00 $ 11,750.83 l 9.6% Tee & Green $ - $ 1.2,000.00 $ 12,000.00 0.0%
$ 1,830.75 $ 8,000.00 $ 6,169.25 ' 22.9% Landscaping $ 3,170.56 $ 5,000.00 $ 1,829.44 63.4%
$ 15,861.11 $ 40,000.00 1 $ 24,136 89 1 39.7% Topsoil & Sand $ 17,458.02 $ 31,500.00 $ 14,041.98 _ 55.4%
$ 50 295.00 $ 100,000.00 : $ 49,705.00 1 50.3% Fertilizer $ 48,492.25 Ft 96,000.00 $ 47,507.75 5a5%
133,122.46 $ 135000.00 , $ 1,877.54 98.6% Fungicide $ 138,627.37 $ 126,000.00 $ {12,627.37) 1100%
$ 1,092.37 $ 20,000.00 1 $ 18,907.63 5.5% Insecticides $ - $ 16,000,00 $ 16,000.00 0.0%
$ 14,960.23 $ 60,000.00 , $ 45,039.77 24.9% Misc. WettingAgents/Lime $ 46,756.13 $ 58,000.00 $ 11,243.87 80.6%
$ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Cart Lease._- $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
$ 16,161.79 $ 51,000.00 1 $ 34,838.21 31.7% Clubhouse Fum./Repair $ 29150.42 $ 50,000.00 $ 20,849.58 58.3%
$ 95,410.80 $ 85,000.00 $ (10,410 80) 112.2% Credit Card Expense $ 57,566.60 $ 75,000.00 $ 17,433 40 76.8%
$ 426.08 $ 3,500.0rt$ 3,0.73.92 12.2% Environmental Monitoring $ 1,693.11 $ 3,000.00 $ 1,30689. 56A%
4,505.08 $ _ 10,000.00 $ 5,494.92 45.1 Safety Clothing Allowance $ - 2,593.23 $ 9,000.00 $ 6,406.77 28.8%
$ 280.34 $ 450.00 $ 169.66 _ 62.3% Mileage -Maintenance $ - $ 450.00 $ 450.00 0.0%
1,111.62 $ 2,500.00 $ 1,388.38 44.5% Meetings/Travel $ - $ 2,500.00 $ 2,500.00 0.0%
4,716.43 $ 4,100.00 $ (616.43) 115.0% Dues and Subscriptions $ 3913.00 $ 4,100.00 $ _187.00 95.4%
4,000.00 $ 4,000.00 0.0% Clothing Allowance-Admin $ - $ 4,000.00 $ 4,000.00 0.0%
19 335 96 t $ 50,000.00 $ 30,664 04 38.7% Advertising/Promotions $ 1.2.,204.86 $ 50,000.00 $ 37,795.14 24.4%
2,343.75. $ 4,6.88.00 $ 2,344.25 50.0% CVEC Administration Charges $ 2,343.75 $ 4,688.00 $ 2,344.25 50.0%
$
SUBTOTAL
$ - $ - $ �$ - $ 4-
$ - $ $ $_ - $ -
$ - $ - $ $ - $ -
$ - $ - - $ $ -__$ __ -
$ $ - $ $ - $ -
$ - $ $ - $ $ -
$ 473,688.51 5i.-7'51 SUBTOTAL $ 686,332.66 $ 1,021,318.00 $ 334,985.34 67.2%
645,849.49 $1,,119,538.00
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
$ 21,000.00 $ 21,000.00 $ -
$ 147,139.40 $ 240000.00 $ 92,860.60
$ - $ - $
$ 211,619.00 $ 211,619.00 $
$ 376.39 $ 712.00 $ 335.61
$ 3,384.00 $ 50,000.00
$ 161,117.50 $
$ 12,328.26 $ 26,050.00
Compensated Absences $ 8,858.20 $ 20,000.00
Workers Compensation _ $ 12,875.00 _ $ 16,000.00
General Liability Insurance -]$ 70,386.77 $ 82,000.00
Retirement/Pension Exp. I $ 296,704.66 $ 296,705.00
Insurance Claims 1 $ 13,317.00 $ _
Transfer to Capital Stabilization $ 350,000.00 $ 350,000 00
SUBTOTAL $1,309,106.18 $1,687,178.00
GRAND TOTAL
Other Expenses:
100% Transfer to Trust
61% _ Pro Shop Purchases
Capital
100% Indirect Costs
53% Life Insurance
$ - $ 21,000.00 $ 21,000.00
$ 102,338.50 $ 230,000.00 $ 127,661.50
$ - $ - $
$ 205,356.00 $ 2055 356.00 $ -
$ 372.41 $ 671.00 $ 298.59
$ 46,616.00 7% Unemployment - $ - 5,228.76 $ 55,080.00 $ 49,851.24 _
373,092.00 $ 211,974.50 43% Health Insurance $ 180,801.25 $ 343,608.00 $ 162,806.75
$ 13,721.74 47% Medicare $ 12,299:29 $ 23,976.00 $ 11,676.71
$ 11,141.80 44%Compensated Absences $ 21,547.75 $ 20,000.00 $ (1,547.75)
$ 3,125.00 80% Workers Compensation $ 10,605.00 $ 16,480.00 $ 5,875.00
$ 11,613.23 86% General Liability Insurance $ 68,262.24 $ 81,198.00 $ 12,935.7.6. 84%
$ 0.34 100% Retirement/Pension Exp. $ 236,554.00. $ 238,554.00 $ -_ 100%
$ 113317.00) #DIV/0!
$ - 100% Transfer to Capital Stabilization $ 400,000,00 $ 400,000.00 $ - 100
$ 378,071.82 78% SUBTOTAL $ 1,245,365.20 $ 1,635,923.00 _ $- 390,557.80 76%
0%
44%
82.923,562.67 $4,598,474.00 _ 81,674.911.33 64%I GRAND TOTAL J 2,889,484.96
100%
56%'
9%,
53%
51%
108%.
64%
$ 4,254.133.00 - 5 1.,364,648.04 I 68%
CAPTAINS GOLF COURSE COMPARISON REPORT
JANUARY
Jan -19 Jan -20 Jan -21 Jan -22 Jan -23 Jan -24
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 10,030.00 $ 201,291.02 $ 2,106.00 $ $ - $
RESIDENTS-Moming $ 1,670.00 $ 77,865.00 $ - $ - $ $ -
RESIDENTS -Twilight $ 446.00 $ 14,272.00 $ - $ - $ $
CHARTER NON-RESIDENTS $ $ - $ - $ $ $
NON-RESIDENTS $ 18,359.00 $ 175,826.00 $ 1,752.00 $ - $ $
NON-RESIDENT TWILIGHT $ - $ 18,742.00 $ 272.00 $ $ $
AFP COLLEGIATE $ - $ 776.00 $ $ $ - $
AFP JUNIOR $ $ 776.00 $ - $ - $ $ -
SUBTOTAL $ 30,505.00 $ 489,548.02 $ 4,130.00 $ $ $
GREEN FEES:
18 HOLE GREEN FEE $ 1,651.00 $ 4,612.00 $ 4,659.00 $ 1,345.00 $ 5,245.00 $ 1,599.00
TWILIGHT GREEN FEES $ 639.00 $ 1,728.00 $ 1,984.00 $ 310.00 $ 1,415.00 $ 1,225.00
BACK 9 GREEN FEES $ - $ 42.00 $ 1,253.00 $ 520.00 $ 2,460.00 $ 134.00
ADVANCED RESERVATIONS $ 200.00 $ 5,206.00 $ 3,822.00 $ 300.00 $ 20,713.45 $ 100.00
SUBTOTAL $ 2,490.00 $ 11,588.00 $ 11,718.00 $ 2,475.00 $ 29,833.45 $ 3,058.00
CARTS:
18 HOLE CART $ 380.24 $ 3,223.97 $ 3,280.07 $ 577.86 $ 7,170.85 $ 961.86
9 HOLE CART $ 378.33 $ 1,374.83 $ 1,686.83 $ 444.20 $ 2,469.37 $ 959.31
SUBTOTAL $ 758.57 $ 4,598.80 $ 4,966.90 $ 1,022.06 $ 9,640.22 $ 1,921.17
DRIVING RANGE $ 623.00 $ 1,284.00 $ - $ 1,229.00 $ 1,852.00 $ 420.00
PULL CARTS $ 97.89 $ 27.30 $ 126.07 $ - $ 31.05 $ 19.77
SNACK BAR RENT $ $ - $ $ - $ - $
GIFT CERTIFICATES $ 104.30 $ (1,288.20) $ 1,473.00 $ 2,425.00 $ 213.05 $ 3,054.75
CREDIT BOOK $ (196.60) $ (212.07) $ (15.60) $ (245.14) $ (630.30) $ (183.13)
PRO SHOP SALES $ 2,249.77 $ 9,526.01 $ 1,340.08 $ 672.88 $ 3,667.03 $ 5,381.00
HANDICAP REVENUE $ $ - $ $ - $ -
SOLAR REVENUE $ $ - $ $ $ - $
MISC. SALES $ - $ $ $ $ - $ -
SUBTOTAL $ 2,878.36 $ 9,337.04 $ 2,923.55 $ 4,081.74 $ 5,132.83 $ 8,692.39
TOTAL REVENUE $ 36,631.93 $ 515,071.86 $ 23,738.45 $ 7,578.80 $ 44,606.50 $ 13,671.56
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH JANUARY ( 7 months )
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 28,010.00 $ 213,962.02 $ 25,218.00 $ 7,371.00 $ 480.00 $ 2,850.00
RESIDENTS - Moming $ 875.00 $ 81,205.00 $ (793.00) $ 4,267.00 $ 3,280.00 $ 2,970.00
RESIDENTS -Twilight $ 4,933.00 $ 19,704.00 $ 6,696.00 $ 2,808.00 $ 5,948.40 $ 1,080.00
CHARTER NON-RESIDENTS $ $ $ - $ $ - $ -
NON-RESIDENTS $ 27,524.00 $ 186,280.00 $ 26,352.00 $ 2,804.00 $ 2,080.00 $ 6,495.00
NON-RESIDENT TWILIGHT $ 2,154.00 $ 21,850.00 $ 7,036.00 $ 2,800.00 $ 2,310.00 $ 2,136.00
COLLEGIATE $ 740.00 $ 1,721.00 $ 1,221.00 $ 1,221.00 $ 450.00 $ 450.00
JUNIORS $ 1,085.00 $ 1,164.00 $ 496.00 $ 584.00 $ $ 496.00
SUBTOTAL $ 65,321.00 $ 525,886.02 $ 66,226.00 $ 21,855.00 $ 14,548.40 $ 16,477.0D
GREEN FEES:
18 HOLE GREEN FEE $ 999,771.34 $1,037,259.58 $ 1,320,920.58 $ 1,151,500.49 $ 1,220,701.56 $ 1,276,852.99
TWILIGHT GREEN FEES $ 112,035.20 $ 118,121.00 $ 178,869.88 $ 151,436.89 $ 154,223.50 $ 296,149.15
BACK 9 GREEN FEES $ 57,807.04 $ 67,884.00 $ 85,876.95 $ 118,271.25 $ 182,455.01 $ 29,356.00
ADVANCED RESERVATIONS $ 53787.00 $ 59,262.40 $ 30,825.80 $ 34,654.25 $ 67,919.00 $ 84,174.55
SUBTOTAL $1,223,400.58 $1,282,526.98 $ 1,616,493.21 $ 1,455,862.88 $ 1,625,299.07 $ 1,686,532.69
CARTS:
18 HOLE CART $ 359,603.63 $ 359,433.87 $ 465,470.52 $ 445,404.36 $ 458,447.69 $ 463,818.90
9 HOLE CART $ 85.333.39 $ 90,441.97 $ 111,847.30 $ 100,153.20 $ 115,213.07 $ 110411.06
SUBTOTAL $ 444,937.02 $ 449,875.84 $ 577,317.82 $ 545,557.56 $ 573,660.76 $ 574,229.96
DRIVING RANGE $ 83,105.00 $ 87,381.00 $ 120,366.00 $ 106,906.00 $ 99,629.50 $ 104,895.00
PULL CARTS $ 6,126.10 $ 5,438.49 $ 6,878.15 $ 3,218.78 $ 4,517.29 $ 5,166.32
SNACK BAR RENT $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 24,603.05 $ 35,500.00
GIFT CERTIFICATES $ (3,581.34) $ (247.38) $ 8,106.60 $ 17,942.82 $ 10,177.47 $ 8,873.23
CREDIT BOOK $ (4,784.24) $ 2,336.92 $ 4,994.70 $ 17,858.89 $ 12,429.99 $ 7,095.88
PRO SHOP SALES $ 178,815.28 $ 178,898.18 $ 152,727.17 $ 173,510.07 $ 172,087.77 $ 239,487.47
HANDICAP REVENUE $ - $ $ - $ $ $ 2,480.00
SOLAR REVENUE $ $ - $ - $ - $ - $ -
MISC. SALES $ $ $ $ 6223.27 $ 4,298.56 $ 3 340.10
SUBTOTAL $ 286,180.80 $ 302,009.37 $ 303,072.62 $ 350,659.83 $ 327,743.63 $ 406,838.00
TOTAL REVENUE $2,019,839.40 $2,560,298.21 $ 2,563,109.65 $ 2,373,935.27 $ 2,541,251.86 $ 2,684,077.65
FY 2024 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Casts
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFIEIT)
JUL AUG
$ 12,000 $ 6,000
$ 510,661 $ 510,661.
5 167,585 $ 175,565
$ 28,507 $ 37,416
$ 47,000 5 40,000
$ 8,000 $ 8,000
$• 5 -
5 - 5 -
$ 773,753 $ 777,643
170,600
146,899
26,400
712
31,091
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
1,434,075
(660,322)
SEP
3,664
297,886
119,704
24,944
25,770
6,000
477,967
OCT
191,498
87,783
17,817
20,000
4,000
321,098
NOV DEC
•
63,833 5 21,278
31,921 $ 7,980
7,127 5 1,782
10,000 5 4,000
2,500 $
115,380 5 35,039
$
5
JAN
21,278
5,586
3,563
5,000
35,427
FEB
204,606
21,278
3,990
3,563
2,000
235,437
MAR APR
457,355 $ 324,963
42,555 $ 63,833
6,384 $ 31,921
3,563 $ 14,254
20,000 $ 25,000
1,500 $ 2,000
5
531,358 $ 461,970
5
$
$
MAY
156,464
127,665
63,842
16,035
30,000
6,000
72,517
472,523
170,600 5 153,012 $ 133,666 $ 123,113 5 112,561 $ 116,078 $ 87,938 $ 119,596 5 130,148 $ 167,062 $
143,301 5 116,432 5 66,053 $ 59,336 $ 40,303 $ 40,303. $ 50,379 $ 79,487 $ 118,671 $ 123,149 $
24,000 $ 16,600 5 10,800 $ 4,800 $ 6,000 $ - $ - $ - 5 40,800 $ 55,200 $
- 5 - 5 - $ - 5 - 5 $ - 5 5 - 5 - $
$ - $ . $ 7,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 7,000 $ 5
31,091 $ 31,091 5 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $
5 - $ 5 - $ - 5 - 5 - $ - 5 5 - 5
5 $ - $ • 5 - 5 - 5 - $ - 5 - 5 $
$ $ - 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5
5 $ $ 5 • 5 $ - 5 - $ - 5 5
5 $ $ $ - 5 5 5 $ • 5 - 5
5 $ $ 5 5 5 $ - 5 5 - 5
5 - 5 - 5 $ $ 5 - 5 $ 5 - 5
$ - 5 $ 5 $ $ - 5 5 - 5 - 5
5 5 - $ - 5 $ $ - 5 $ $ - 5
5 5 - 5 5 - 5 5 - 5 - 5 - $ - 5
368,991 $ 317,335 $ 241,609 $ 225,340 $ 198,955 $ 196,472 5 178,408 $ 239,174 $ 327,710 $ 376,522 $
408,651 $ 160,632 $ 79,488 $ (109,959) $ (163,915) $ (161,045) $ 57,029 $ 292,184 $ 134,260 5 96,001 5
JUN
38,514
255,330
95,763
19,599
45,000
7,000
461,206
274,366
133,225
55,200
31,091
493,882
(32,676)
$
TOTALS
1,203,566
2,127,754
798,024
178,171
273,770
45,000
72,517
4,698,802
1,758,758
1,119,538
240,000
712
50,000
373,092
26,050
20,000
16,000
296,705
82,000
21,000
33,000
211,619
350,000
4,598,474
100,328
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES: 3JR• AUG 0EP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 7,821 $ 2,240 5 3,201 $ 3,215 $ - 5 • $ • $ - 5 $ $ $ - $ 16,477
Green Fees S 597,856 $ 544,328 5 290,237 $ 191,402 5 45,288 5 17,421 $ 3,058 $ - $ $ $ 5 - $ 1,689,591
Cart Fees $ 189,993 $ /69,388 $ 106956 5 88,290 5 24,933 $ 9,936 $ 1,941 $ - $ $ - $ 5 - $ 581,537
Driving Range 5 43,370 5 82,688 5 14,808 $ 9,819 $ 4,145 $ 2,065 5 420 $ - $ $ $ 5 - 5 105,315
Pro Shop Revenues $ 74,086 $ 64,117 $ 39,702 5 31,274 $ 16,300 $ 14,008 $ 5,381 5 - 5 5 $ $ - $ 244,868
Restaurant Rent 5 - 5 - $ - $ - 5 19,$00 $ 16000 $ - $ - $ $ $ 5 - $ 35,500
Solar Array 5 - 5 • $ • $ - $ $ 5 5 $ 5 5 $ $
Miscellaneous 5 8,270 5 2,195 5 15 $ 380 $ - $ • 5 - 5 - $ - $ 5 $ - 5 5,820
Gift Certificates 5 (9,018) 5 (2,388) $ 88 $ (2,738) $ 865 $ 22,091 $ 3,085 $ - $ - 5 - $ $ - $ 11,928
Credit Book 5 469 5 5,691 5 1,265 $ 1,855 $ 232 5 (3,416) $ (183) 5 - $ $ - 5 $ - 5 6,913
TOTAL REVENUES $ 9099,788 $ 818,252 $ 404,173 5 316,497 $ 151,261 $ 78,106 $ .18,672 5 - 5 5 - 5 5 - $ 2,697,749
EXPENSES:
Wages 5 127977 5
Operating Expenses 5 53,472 $
Pro Shop Purchases 5 12,473 5
Life Insurance 5 53 5
Unemployment 5 - 5
Health Insurance 5 23,705 5
Medicare 5 - $
Compensated Absences 5 1,388 S
Workers Compensation 5 11,324 5
Retirement/Pension $ 256,705 $
Liability & Property Insurance $ 70,387 $
Transfer to Trust $ • $
Indirect Costs $ • $
Transfer to Capital Stabilization $ $
Capital 5 5
FY23 Capital $ 5
TOTAL EXPENSES 5 697,404 5 878,790
164,274
181,993
21,136
53
•
23,705
6,000
211,619
50,000
SURPLUS/(DEFICIT) $ 3A9p9 $ (8((,5289
5
$
$
157,194 $ 145,423 5 188,454 $
118,768 5 115,259 5 38,249 5
36,380 5 18,697 $ 13,532 $
53 $ 63 $ $0 $
$ $ $
22,308 $ 23007 $ 23,007 $
$ - $ 6,609 $
5 - $ 1,559 $
5 - $ 1551 5
$ - 5 5
5 5 5
5 21,000 5 $
$ - 5 5
$ - $ $
$ - $ 5
3 - 5 $
826,883 5 333,459 $ 265,001 $
221A89 $ (6,862) 5 (153,739) $
100,449
187587
43,781
53
538
45,387
5,720
389,515
$
$
5
04,837
46510
1,158
53
2,846
•
•
135,403
S
S
$
$
$
5
S
$
5
$
5
5
(305,409) 5 (121,732) $
$ 5
5 5
5 5
5 S
$ S
$ $
5 5
$ 5
5 5
5
$ 5
5
5 5
$ 5
5 $
5 5
$ $
5 968,607
$ 645,849
5 147,139
$ 376
$ 3,384
$ 161,118
$ 12,328
5 8,858
$ 12,875
$ 296,705
$ 70,387
5 21,000
$ 211,619
5 350,000
$ 2,910,246
$ (212,496)
DATE
1
2
3
4
5 FRI
6 SAT
7 SUN
8 MON
9 TUE
MONTH:
DAY
MON
TUE
WED
THU
10 WED
11 THU
12 FRI
13 SAT
14 SUN
15 MON
16 TUE
17 WED
18 THU
19 FRI
20 SAT
21_ SUN
22 MON
23 TUE
24 WED
25 THU
26 FRI
27 SAT
28 SUN
29 MON
30 TUE
31 WED
18
3
TOTALS 60
January -23 152
January -22.
January -21 133 49 93
135 69
Jan -24
JanUary20
January -19 49
53
40 21
Januarv18 84
__
January -17 74
January -16
January•15 49
January -14 45
January -13 89
January.12 159
January1i 36
103
25
16
January -10 64
January -09
January -08 115
January07 133
January -06 306.
January -05 - 56
January -04 71
January -03 44
25
COMP OTHER TOT -DST
11
33
61
e
2
7
8
- 1_
45
113
17
26
4
19
January -02 148
3
101
19
January -01 56.
12
5
January -00T— 243
10
9
5
2
5
36
1
101
18
30
1
48
31
12
31
37
90
23
5
72
2
1-
2
20
427
MEMBER PLAY
B-9 TWI-LT
6 10
7 -
28
19
9
11
38
12
8
GRAND
TOT-MBR TOTALS COMMENTSANEATHER
46 54 Sunny, Cold, 41 deg
_ 9�_ Cold, Frost until 1 PM, 34 deg
77 Sunny, Cold, 38 deg
45 I Cold, 39 deg
12 Cold, 33 deg
44 � Cold, 37 deg
- Closed, Rain, Snow, 30 deg
Closed, Snow
Closed, Snow
Closed, Rain
75 80 Overcast, 45 deg
118 154 Sunny,45deg
Closed, Rain _
35 44 Sunny, Cold, 41 deg
14 16 Cold, 30 deg
Closed, Snow, Rain
1 1 Cold, Ice, 30 deg_
5 5 Frozen, 25 deg_
19 20 Cold, Flurries, 33 deg
Closed, Snow
8
68
40
12
42
72 111
610
101
2
2
22
315 , -- 1,100 286 138 1,623
80 508 70 73 661
1,417
835
238
94
116
135
76
70
74
146
296
64
99
184 340
59 190
497 60 87
247 34 41
1,941
1,084 -
644 -
322
673 113 64 , 850
317 33 73 ' 423
285 49 17 351
264 68 47 379
286 56 72 414
766 154 128 : _1,048
104 17 20 141
309
200 499 59
258 555 115
490 1,015
87
120
74
275
92
250
221
175
139
657
191
581
39
131
151
348
_ - • _ _Closed, Snow _
Closed, Snow _ -
- Closed, Snow
- Closed, Rain
Closed, Rain
1 Rain, Cold, 38 deg._
122 Cloudy, Wet, 40 deg
2..^__Rain, Chilly,-42deg
Closed, Snow
2
Gold, 25 deg
23 Cloudy, Cold, 38 deg
711 15 Days Closed
1,838 7 Days Closed
731 13 Days Closed
2,229 6 Days Closed
1,322
738
438
985
499
421
453
560
1,344
205
447
689
889
821
85 238 1338
26 52 299
13 20 208
6 29 174
47 115 819
1
15
14
196
610
1,079
1,628
386
328
248
1,094
288
860
CALENDAR YEAR 2024 PLAY TOTALS
Member
Play %
86%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV101
#DIV/0!
#DIVIO!
18 hole
green
GUEST
Prepaids
-
-
-
-
Back 9
w/mbr
5
-
-
-
PLAY
Twilight
green
34
-
-
-
Misc.
12
-
-
-
-
-
-
Guest
Play
101
-
-
-
MEMBER
18 hole play
427
-
-
-
-
PLAY
Member
Play
610
-
-
-
TOTAL
PLAY
Monthly
Totals
711
-
_ -
Back 9
play
I Twilight
lay
January
50
72
111
February
-
-
-
_ _
-
March
-
April
-
-
-
-
May
-
-
-
-
-
-
-
-
-
June
-
-
-
-
-
July
-
-
-
-
-
-
_
-
August
-
-
-
-
-
-
-
-
-
#DIV/01
Seotember
October
November
-
-
,
-
-
-
-
-
-
#DIV/0!
-
-
- -
#DIV10!
#DIVIO!
-
-
-
-
-
-
-
-
December
-
-
_
-
-
-
-
-
-
111
11,500
7,407
10,5699
11,48111-48,648
-
-
711
#DIV/0!
101
86%
1 TOTALS
50
-
5
34
12
427
72
610
26,155
1,304
1,650
1,201
531
12,238
3,660
2,760
1,376
564
51%
2023
1,482
44,839
30,322
1 5,445
47,267
92,106
8,671
7,995
- 4,728
F 46,543
2022
25,465
6,471
6,867
43,213
40,903
30,465
69,756
52%
34,259
93,726
2021
26,122
3,939
8,265
52,823
56%
23,830
36,110
2020
2,503
8,682
3,240
84,758
57%
1,769
2,591 34,924
26,234 5,425
73,416
52%
2019
22,138
2,344
6,082
6,833
38,492
2018
22,289 1,886
3,932 36,253
25,608 6,171
6,363
38,142
2,032
6,112
74,395
51%
2017
21,905 1,907 1,825
6,534 2,926 35,097
26,477 6,426
5,477 38,380
73,477
52%
I
23,902
4,206
7,663
5,577 40,549
2016
2,357 1,809
6,595
38,869
27,309
79,418
51%
25,318
6,117 3,435
35,952
74,212
48%
2015
2,216 1,174
38,260
24,845 5,605
5,502
5,885 3,867
3,932
2014
23,422
2,405
929
36,508
26,145
5,975
36,052
72,560
50%
49%
1,1381
36,906
3,769
2013
23,220
2,438
6,311
3,799.
25,748
6,108
35,625
72,531
2012
23,523
2,636
1,231 6,161
3,618
37,169
28,694
7,121
2,963 38,778
75,947
51%
6,854
2,678
2011
23,723
3,242
843 5,128
3,449
36,385
28,422
37,954
74,339
51%
35,761
3,442
2010
20,652
3,180
878 6,594
4,457
27,379
6,782
37,603
73,364
51%
3,160 36,196
2009
22,986
3,517
21089 5,011
5,218
38,821
26,929
6,107
75,017
48%
5,816
6,959
5,918
2008
23,524
4,582
1,204 5,837
40,963
25,997
38,874
79,837
49%
6,544
6,577 43,269
7,470
3,353 40,581
2007
24,113
4,858
1,177
29,758
83,850
48%
49%
50%
50%
2006
22,099
7,080
1,485 5,828
6,962
43,454
31,342
7,376
3,654 42,372
85,826
-
4,601
28,879
2005
16,577
11,948
2,162
6,404
41,692
7,270
4,869 41,018
82,710
4,602
30,078
2004
16,731
12,074
1,858
5,472
40,737
7,250
4,212 41,540
82,277
5,397
28,837
2003
17,168
12,342
1,912
4,371
41,190
--6,065
3,800 38,702
79,892
48%
4,487 44,980
30,641
48%
2002
17,705
15,353
1,953
5,482
7,111
3,205 j 40,957
85,937
4,070
30,163
7,039
1,83 39,039
85,065
2001
13,280 21,699
1,943
5,034
46,026
_ 469%
I
28,967
2000
14,082 18,987
1,779
3,480
2,382 ! 40,710
4,375
2,879 36,221
76,931
47%
TOWN OF BREWSTER
Captains Golf Course
Brewster Golf Commission
Brewster, Massachusetts
Brewster Golf Commission — Policy Handbook
Table of Contents
POLICIES
A. Organization of the Golf Commission 3
B. Function of the Golf Commission 4
C. Communications 5
D. Fees 5
Appendix 1: Town Code (Golf Commission) 6
Appendix 2: Town Code (Reserved Account) 7
Appendix 2: Legal Opinions 7
Draft 022024
Page 2
Brewster Golf Commission — Policy Handbook
POLICIES
Organization of the Golf Commission
1. The Golf Commission (hereafter called the Commission), comprised of seven (7) Commissioners,
shall elect the following officers for a term of one (1) year:
a) Chairperson
b) Vice Chairperson
2. Within the Commission, the following practices shall be observed:
a) The Chair of the Commission speaks for the Commission only when addressing the general
public.
b) The Chair of the Commission has no more power than the rest of the Commission.
c) All matters brought to the Commission for action shall be decided by a majority vote.
3. At all meetings, classified as 'Business Meetin2s'.the Commission agenda below shall include be -
used by the followint: Commission:
a) Call to Order
b) Declaration of a Quorum
c) Meeting Participation Statement
a)dl Recording Statement
1}}e) Public Comment
c) Correspondence and Suggestion Box
f) Reports Course Superintendent's Report including all matters related to course conditions and
updates on maintenance projects and staffing issues. if any.
4}g) —Director of Operations' report including monthly financial reports and any other golf
related issues requirin,= input/vote from the Commission or which the Director of Operations
feels that the Commission should be advised. , committees. etc.
h) Agenda Items from prior meetingUpdates. if any. from individual commissioners regarding
matters pertaining to the golf course.
e4i ) Questions and Comments from Association representatives and Select Board and Finance
Committee liasons.
i) Minutes from prior meetingis_)
f) Action Items
g) Future Agenda Items and Meetin Lys
1}}k) Minutes fr m pri r mccting(s)
i4fl Topics the Chair did not reasonably anticipate
m) Adjournment
j)'l. At meetings not classified as 'Business Meetings'. the Chair or their designated representative)
shall prepare an agenda that includes issues identified as requiring discussion and possible votes
bt the Commission
4.5.The Commission shall hold regular meetings and generally on the second and fourthTuesday of
Draft 022024
Page 3
Brewster Golf Commission — Policy Handbook
eachmonth. Meeting date and times shall be legally posted at the Town Hall.
5,6.In compliance with Brewster policy, any Commission member missing three (3) consecutive
meetings without being excused by the Chair must resign from the Brewster GolfCommission.
6:7.Commissioners should be familiar with the State's Open Meeting Law and Conflict of Interest
Law. The Town Clerk will advise each commissioner how to access the on-line training courses
regarding these laws on the Commonwealth of MA website and it is the responsibility of each
commissioner to successful complete each course.
Draft 022024
Page 4
Brewster Golf Commission — Policy Handbook
Function of the Golf Commission
The Commission, in fulfilling its purposecharge, shall be responsible for:
1. Recommending eligibility for annual playing privileges. Need to clarif, what this encompasses
2. Recommending all annual membershi,, fees, daily fees, cart rental fees, driving range
fees, and others as maybe appropriate to the Select Board.
3. Reviewing the daily hours that the course shall be open for play. Is this accurate?
4. Annually reviewing2 method for allotting! daily playinl7 time. If there is a consensus that a change_
should be made p paration of recommendation to be made to Select Board. Determining methods
of allotting daily playing times.
5 —Assisting the Director of Operations and the Course Superintendent in developing and maintaining
a continuous 5 and 10 year plan which includes projects, capital improvements, equipment
replacement, course improvements, and presenting it to the Board of Selectmen, the Finance
Committee, and. as appropriate. the Capital Planning Committee.
5.
6. As reLiuested. providina input on the Golf De; artment's bud:Jet and capital plan to the Town
Mananr.
7. Assisting Providing) input to the Director of Operations in developing and maintainingon
maintenance of a continuous five (5) year revenue generation plan.
6:8.Providin2- input to Procurement Officer on Golf Department RFPs. with the Director of Operations.
7. Making every effort to return a reasonable profit to the Town of Brewster.
9. Establishing procedures, which allow for communication with the Commission and reviewing all
suggestions and commentscorrespondence.
10. As needed. review of block times and preparinlz recommendation for an', chanes determined to be
needed.
1�-
9 1 1. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
-1-0,12. Assisting the Director of Operations, as required, in the review of membership issues.
4-1,13. Developing and establishing appropriate rules of play and conduct.
-1-214. Granting exceptions to all policies, regulations, and procedures.
15. Defining all pertinent terminology used in this handbook and in the 'Rules and Information
Draft 022024
Page 5
Brewster Golf Commission — Policy Handbook
Guide'.
1
-1-4.16. Developing a yearly calendar by March 1.
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Page 6
Brewster Golf Commission — Policy Handbook
Communication
The Commission welcomes input from the community.
1. The Commission meets usually on the second and fourthTuesday of each month. The agenda for
all meetings is posted at Town Hall.
2. Meetings are normally held at Town Hall.
3. Reporters should come to Commission meetings rather than call Commissioners at home.
43.Concerned individuals may bring business to the attention of the Commission by use ofthe
Suggestion BoxCommission mailbox or b\\ attendance at a Commission meetin_:. All
written communications shall be clearly written and signed.
5.'1.Matters to be placed on the agenda must be submitted in writing, signed by the individual(s)
concerned, and addressed to the Commission ehairmailbox.
6- 5.Such requests must be made at least one (1) week prior to a regular Commission meeting.
Fees
Annually, the Commission shall present to the Select Board of Selectmen its recommendation regarding the
fees and charges for The Captains Golf Course. These fees and charges shall include (but not be limited to)
annual and daily fees for playing privileges and various charges for the use of riding and pull carts as well as
the use of range balls.
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Brewster Golf Commission — Policy Handbook
This entire section needs to be replaced by the recently adopted Town Code
Appendix 1: Town Code (Golf Commission)
Code of the Town of Brewster, Massachusetts, v29 [07/15/2009]
Chapter 6: Boards, Commission andAuthorities
Article V: Golf Commission
§ 6-5. Appointment; terms.
The Board of Selectmen shall appoint a Golf Commission of seven members to serve as the
policy -making board of the Captains Golf Course. Each member shall be appointed for a
staggered term of three years. Reappointment at the end of a term shall be determined by the
Selectmen. All vacancies shall be filled by the Board of Selectmen. The Board of Selectmen may
appoint a member to serve the unexpired term of a former member.
§ 6-6. Purpose.
A. In fulfilling its responsibility to the Town of Brewster, the Board of Selectmen, the Town
Administrator and the Golf Commission shall be guided by two basic principles, as follows:
(1) The golf course shall be operated and maintained so as to pay its expenses and return a
reasonable profit to the town.
(2) The golf course shall be operated and maintained as a facility available to the residents
of the town.
B. The Golf Commission shall be responsible for the preparation of near and long-term plans,
policies and strategies, including, but not limited to, eligibility for use, fees, hours of
operation, block -time approval and liaison with various golf associations and other golf
course users. Any changes in policies, regulations, procedures or operations that would alter
these principles or change their stated priority shall be approved by the Board of Selectmen.
§ 6-7. Removal.
Members of the Golf Commission may be removed by the Board of Selectmen for reasonable
and good cause.
§
§ 6-9. Audit
The Golf Department will be subject to an audit in the same manner as other boards, committees,
commissions and departments and shall respond appropriately to its recommendations.
§ 6-10. Appointment
The Director of Operations of the golf course, appointed by the Board of Selectmen pursuant to
the provisions of Chapter 5, Art. I, § 5-3C of the Brewster Town Code, may enter into an
employment contract for a period of up to three years.
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Brewster Golf Commission — Policy Handbook
Appendix 2: Town Code (Reserved Account)
I could not find this anywhere in the Town Code and believe it has been previously rescinded.
Brewster Code
Article 31
Golf Commission
(Adopted 5/10/1993, ATMA.31)
To see if the Town will vote to authorize the Board of Selectmen to create a Golf Course Receipts Reserved
for Appropriation Account, as authorized under Massachusetts General Laws, Chapter 40, Section 5F, and
to further authorize the Board of Selectmen to transfer into this account all monies generated by riding and
pull cart rentals, or to take any other action relative thereto.
Adopted unanimously
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Page 9
Appendix 3: LegalOpinions
Full texts of these rulings are available from the Director of Operations Need to confirm that Jay knows
where all of these documents are.
1. Re: John McMullen's Golf Membership, 09/07/1989
2. Re: Residency Requirement for membership, 06/20/1994
3. Re: John Brown's Membership Status, 08/11/1994
4. Re: Seasonal Resident, 05/08/1995
5. Re: Golf Course Shoes, 10/31/1997
6. Re: AFP Applications, 01/25/1999
7. Re: AFP Applications, 01/24/2000
8. Re: John Brown's Application for Membership, 05/12/2000
9. Re: John Brown's Application for Membership, 09/25/2000
10. Re: Associations Use of Minimum Handicap Requirements, 2009
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2015 Version
Function of the Golf Commission
The Commission, in fulfilling its purpose, shall be responsible for:
1. Recommending eligibility for annual playing privileges.
2. Recommending all annual fees, daily fees, cart rental fees, driving range fees, and others
as maybe appropriate.
3. Reviewing the daily hours that the course shall be open for play.
4. Determining methods of allotting daily playing times.
5. Assisting the Director of Operations in developing and maintaining a continuous 5 and 10 year plan
which includes projects, capital improvements, equipment replacement, course improvements and
presenting it to the Board of Selectmen, the Finance Committee, and, as appropriate, the Capital
Planning Committee.
6. Assisting the Director of Operations in developing and maintaining a continuous five (5) year
revenue generation plan with the Director of Operations.
7. Making every effort to return a reasonable profit to the Town of Brewster.
8. Establishing procedures, which allow for communication with the Commission and reviewing all
suggestions and comments
9. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
10. Assisting the Director of Operations, as required, in the review of membership issues.
11. Developing and establishing appropriate rules of play and conduct.
12. Granting exceptions to all policies, regulations, and procedures.
13. Defining all pertinent terminology used in this handbook and in the 'Rules and Information Guide'.
14. Developing a yearly calendar by March 1.
GOLF COMMISSION BYLAW
§ 6-5. Appointment; terms.
The Select Board shall appoint a Golf Commission of seven members to serve as the policy -
making board of the Captains Golf Course. Each member shall be appointed for a staggered term
of three years. Reappointment at the end of a term shall be determined by the Select Board. All
vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve
the unexpired term of a former member. All appointments will be made in accordance with the
Town Charter and relevant Select Board policies.
§ 6-6. Purpose.
A. In fulfilling its responsibility to the Town of Brewster, the Select Board, and the Town
Manager, the Golf Commission shall be guided by the following principles:
(1) The Captains Golf Course facility shall be operated as an Enterprise Fund in
accordance with MGL Chapter 44, Section 53F1/2.
(2) The golf course shall be operated and maintained as a recreational facility available to
the residents of the Town as well as to the general public.
B. The Golf Commission, in coordination with the Town Manager, the Golf Operations
Director, and the Course Superintendent, shall be responsible establishing near and long-
term plans, policies and strategies for the golf course. The Golf Commission may provide
recommendations on financial matters to the Town Manager and Select Board as
appropriate. The Select Board shall vote to approve any proposed changes to fees,
limitations on membership, and/or allocation of tee times. The Town Manager may
consult with the Golf Commission in the preparation and development of the Golf
Department's budget and capital plan.
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of January 9th, 2024
Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice -Chair), Anne O'Connell, Rob
David, Jay Paggi, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Terry Ivester
(Women's 18 -Hole Assoc.), Mike Moore (CCMGA), and Susan Olin (Women's 9 -Hole Assoc.)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster-
ma.cablecast.tvjCablecastPublicSite/show/7835?site=1
Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — Six Commissioners present which constitutes a quorum.
Public Comment: None.
Discussion and vote on recommendation for Annual Fee Player rates (Andrea Johnson) —
Jay Packett stated that it was determined that a 5% increase in membership would be necessary to meet
revenue targets. He noted past increases in membership (4% last year) and forecasted a 5% increase for
the current and next year. He emphasized the fluidity of the forecast and stated that discussions led to the
decision on a 5% increase, deemed reasonable to sustain revenue and move forward with healthy retained
earnings. Discussion followed.
Jay Paggi expressed discomfort with the narrow gap between earnings and expenses in the upcoming
years due to uncertainties in the business environment and capital work bidding. He suggested
considering a higher increase than the previously discussed 5% and proposed a 7.4% increase to ensure
sufficient revenue to cover expenses, particularly emphasizing the need for buffer funds for future capital
projects. Dave Valcourt presented an alternative perspective, emphasizing the importance of maintaining
the status quo and evaluating specific revenue and expense figures rather than focusing solely on
percentages. The discussion also touched upon concerns about potential member pushback and the impact
on different membership categories. Mike Moore (CCMGA) emphasized the importance of transparency
in decision -making, echoing the need for clear numerical justifications. Anne O'Connell expressed
reluctance towards a substantial increase, suggesting a more moderate approach. John Kissida advocated
for a balanced consideration of each individual membership category. A motion was made and passed to
increase rates by 6% for annual fee players, excluding collegiate and juniors. Jay Packett will bring the
decision to the Select Board.
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Update on Business Manager position (Jay Packett) - Jay Packett reported that a hire had been made,
with the start date initially set for January 2 but delayed due to unexpected personal matters. The new
start date is January 16, with preparations already made for their arrival. Jay Packett expressed excitement
about the new addition to the team and would reveal the name once everything is finalized.
Monthly Financials and 2025 Budget Presented (Jay Packett) — Jay Packett provided a financial
update for December and projections for the FY 25 budget. In December, there was a notable increase in
spending due to acquiring pre -order fungicide, totaling almost $100,000. Despite this, the overall budget
usage remained lower compared to the previous year. December saw record high revenues and play totals
for December were impressive, with over 2,400 rounds played, marking the third -best December ever
recorded. For the calendar year 2023, total play reached 92,106 rounds, the second highest ever. The
strong revenue performance led to a significant surplus compared to the previous year, with $446,000
ahead for calendar year 2023 and $497,000 ahead for FY 24. Moving on to the FY 25 budget, Jay Packett
discussed minor tweaks and adjustments, particularly in incidentals like Medicare and life insurance.
Wages for salaried employees and part-time workers are set by the town, but increases were requested for
part-time and overtime wages to ensure financial stability. Additionally, an increase in seasonal staff was
hoped for to meet operational needs. Jay Packett then proceeded to discuss the general expenses,
highlighting various line items experiencing increases, such as diesel fuel, gasoline, heating, and
electricity. The increases are based on assumptions by the finance team, with placeholders set to
accommodate potential fluctuations. Other expenses, like oil, grease, and equipment maintenance, are
determined by historical spending data and consultations with vendors to anticipate necessary increases.
Jay Packett emphasized the challenges posed by aging equipment, requiring higher costs for parts and
maintenance to keep operations running smoothly. Despite these challenges, the current budget reflects a
manageable 3.2% increase, which Jay and the town finance team find reasonable. Discussion followed:
During the discussion, Dave Valcourt sought clarification on the budget increase from FY 24 to FY 25,
which Jay Packett confirmed as 3.2%. Anne O'Connell expressed concern that the budget increase might
not be sufficient, Jay Packett explained that the figure was determined after many discussions. Jay Packett
noted the budget allocation for transferring funds to the capital stabilization fund could be adjusted if
necessary. The conversation also touched upon the absence of a CVEC person and the potential impact of
sharing the position with other towns. Jay Packett explained the ongoing process and negotiations
regarding the CVEC position. The discussion concluded with Jay Packett providing updates on the golf
cart lease and projected increases. Jay Packett noted the budget's submission to the town and anticipated
further updates to come.
Updates on course conditions, winter projects, and staffing (Colin Walsh) -
Colin Walsh provided updates on the golf course. He explained the significant increase in the fungicide
line item, clarifying that the funds were allocated for future product delivery rather than immediate usage.
He discussed the current break in golfing activities due to weather conditions, anticipating a return to
regular operations soon. He highlighted ongoing and upcoming projects, including redevelopment of well
number two and drainage improvements on the golf course. Colin Walsh also praised the collaboration
and hard work of the staff on various in-house projects, such as bunker renovations and tree work. He
touched on equipment maintenance and staff training initiatives aimed at staying up to date with the latest
technologies and educational resources. Colin Walsh concluded by mentioning the positive morale among
the staff and inviting questions, comments, and suggestions from the commission.
Credit Card Fees (Anne O'Connell) - Anne O'Connell spoke on the issue of credit card fees,
mentioning that Massachusetts, along with two other states, prohibits merchants from charging customers
for credit card usage. Although the town charges convenience fees for online payments, golf course
transactions cannot legally include such charges. Jay Packett clarified that the golf course is considered a
retail operation, requiring it to budget for credit card fees. Despite hopes of charging for credit card use,
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legal restrictions prevent this option. Discussion ensued about the significant portion of transactions
conducted via credit cards, influenced by the shift towards cashless transactions during the pandemic.
Anne O'Connell suggested contacting state representatives for potential legislative changes. The
conversation concluded with the acknowledgment that discounting cash payments or implementing other
strategies to avoid credit card fees are not feasible options.
Update on Water Source RFP (Jay Paggi) — Jay Paggi discussed the progress on the Request for
Proposal (RFP) for the water source and supply project, indicating that a fmal draft had been completed in
collaboration with Jay Packett and Colin Walsh. He offered copies of the final document for anyone
interested and mentioned that it was currently with the town hall for review. Jay Packett added that Don
had reviewed the RFP with a few minor adjustments needed before its release, likely at the beginning of
the following week due to ongoing budget meetings. They emphasized the importance of this project for
the golf course.
Event Pricing (Andrea Johnson) — Jay Packett discussed the current event pricing structure, noting that
it had increased last year to $65 for an AM shotgun and $60 for a PM shotgun, including greens fees and
carts. He reached out to other golf course directors on the Cape to compare pricing strategies and found a
variety of approaches. Some courses had no set pricing, while others required minimum player numbers
or charged additional fees for larger groups, resulting in prices over $100 per person. Despite this, Jay felt
that their current pricing was reasonable and contributed to the golf course's popularity as an event venue,
particularly for charity fundraisers. He expressed reluctance to implement any further increases for the
2024 season but suggested revisiting the issue for the 2025 season, preferably earlier in the fall to provide
clarity to prospective event organizers. Discussion followed on the handling of tournament greens fees
and their current rates. Jay Packett mentioned that tournament greens fees are not broken out separately
but are included in the daily reports under that category. He noted that most events are held on days when
the course is not busy, such as weekdays in April, May, and June. Jay Packett mentioned considering a
slight increase in morning shotgun rates while leaving afternoon rates unchanged to maintain consistency.
An increase of $5 was proposed for the AM Shotgun price, and the motion was seconded and passed. Jay
Packett expressed that The Captain's will honor any previous commitments made regarding pricing for
events.
Questions and Comments from Associations and Liaisons: Mike Moore, representing the CCMGA,
expressed gratitude for the opportunity to provide feedback as the President of the CCMGA. He discussed
various aspects such as course conditions, playability, pace of play, and member behavior. Mike Moore
commended the diligent and accurate decision -making process based on numbers and data. He
emphasized the importance of optics in marketing and communicating with members, citing positive
feedback received from players in Mass Golf tournaments about the course. Mike also raised the question
of daily fees in comparison to other courses in the area, suggesting potential adjustments to enhance the
course's status as a destination. He proposed funneling his comments through Jay Packett for further
discussion with the group and expressed appreciation for the opportunity to learn from the behind -the -
scenes actions of the organization.
Andrea Johnson relayed a message from Ross Gorman, who couldn't attend the meeting. The Friends of
Captains had a successful year, but their president, Peggy McElroy, resigned for personal reasons, though
she remains on the board when time permits. Paulette, a new member, joined the group, and they're still
seeking another board member. The annual golf tournament was canceled due to weather, but the Friends
organized fun events throughout the year, including scholarships for high school players and funding for
youth golf programs. They made improvements to the golf experience, such as adding range markers for
the driving range. Additionally, they committed $5,000 for new plantings and a new tower clock,
scheduled for installation in mid -April. The Friends will plan social events for the upcoming season and
invite membership renewals through their website.
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Review and approve minutes (12/12/23) - Approved with amendments.
Future Agenda Items and Meetings (2/13) - Andrea Johnson discussed future agenda items for the
February 13th meeting. It was decided not to hold a meeting on January 30th unless urgent matters arise,
with a potential agenda item being Select Board's feedback on membership rates. John Kissida suggested
a maintenance building presentation, which Colin Walsh confirmed could be arranged. Jay Paggi
mentioned the responses for the RFP for the water source would likely be back by February 13th. They
also discussed addressing member behavior issues on the course, such as disregarding tee markers, carts
near greens, and other improper conduct, possibly through emails or communication efforts. Jay Packett
noted that they will be creating instructional videos on course etiquette, like fixing ball marks and raking
bunkers, with the suggestion to involve Colin in the videos alongside Pat Fannon.
Matters not anticipated by the Chair: - Jay Packett mentioned two upcoming events: a 12 Noon
shotgun outing on Monday, June 10, for Colin Walsh and fellow Superintendents, and a 9:00 AM shotgun
on Monday, September 30, for the Mid Cape Men's Club. The Mid Cape Men's Club had previously seen
low attendance but has now partnered with the retired men's club, expecting higher turnout this year.
Anne O'Connell moved for approval of both events, which was seconded, and all members voted in favor.
John Kissida brought up the need to develop a maintenance Request for Proposal (RFP) for the
maintenance building. He mentioned that there is an RFP available from South Shore Country Club but
lacks connections to obtain it. John requested assistance from the others to reach out and obtain a copy of
the RFP. He expressed willingness to assist in putting together the scope associated with it. He suggested
reaching out to sources such as the Superintendent's Association or the National Golf Foundation to
obtain examples.
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
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