HomeMy Public PortalAboutWater Commissioners -- 2024-01-03 Agenda (2)This meeting will be conducted in person at 11:00 AM at 2198 Main Street, Room A. This means that at least a quorum of
the members of the public body will attend the meeting in person and members of the public are welcome to attend in
person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with
applicable law. Please note that while an option for remote attendance and/or participation is being provided as a
courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the
virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public
with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should
make plans for in-person vs. virtual attendance accordingly. N�Oy
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Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream
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1. Call to Order: 11:06
2. Declaration of a Quorum:
• Commissioner Brown, Commissioner Skidmore, Commissioner Baran via
remote, Office Manager Sherry Theuret, Assistant Superintendent Alex
Provos and Superintendent Paul Anderson
3. Meeting Participation Statement:
• Read by Commissioner Brown
4. Recording Statement:
• Read by Commissioner Brown
5. Drought status update
In anticipation over the next three months the water level continues to be
low. If there isn't significant amount of precipitation over the winter the
water department will anticipate going into the spring or summer months
with water restrictions.
6. Superintendent's Report
• MA Clean Water Trust Grant $150,000 Master Plan Update
The draft released indicates the water department being awarded
the MA Clean Water Trust Grant
The full some of $328,000 at town meeting
i. The water department will need to pay the amount and
then be reimbursed for the grant amount of $150,000.
Still in budgeting process.
i. Meet with financing team
ii. Look at revenues coming into the water department
iii. Retained earnings
iv. Anticipate for FY25 Budget
v. Make sure rates will support budget
vi. Master Plan will forecast future capital and implementing
a rate study.
WATER COMMISSIONERS JANUARY 3, 24;4.
• Pumps Performance Testing
• Maher Services completed pump performance testing
i. Well 3 lost a little bit of compacity due to a higher iron
level. Lost about 18% from original compacity. May need
to look into some form of filtrations system.
1. The Master Plan will evaluate.
• Competency Based Safety Training Update
• Working with Barnstable County Round Table
i. Reviewing current safety program
1. Confined Space Program
a. Confirmed the water department is on
task but, there are things that can be
improved upon.
ii. Roadside Safety to be investigated
• FY25 Budget Preparation Status
• Meeting with Finance Team, Town Manager and Assistance Town
Manager
I. Reviewing Operating Budget for FY25 and Capital
ii. Main focus besides the Master Plan will be replacing a
vehicle, meter replacement program, buildings, and
treatment
• Kenneith E. Pickard Municipal Innovation Award
• Mass Municipal Association gives out this award to a few
communities.
i. In recognition of the Town of Brewster being innovative
with the reduction of single use plastic bottles and
hydration stations.
1. Initiated by Mary Chaffee
2. Brewster currently has 11 indoor hydration
stations, 7 outside stations and two more to be
added in the spring
7. Assistant Superintendent's Report
• Red Top Road Project Update
• Phase 1— Complete
• Phase 2 —
i. Installation of 750 feet of water main installation to start
January 8th
ii. A total of 3000 linear feet of water main installation
when project is completed in January.
iii. Total of 5 hydrants
iv. The project will continue in June to tie it into Satucket
roadside of Red Top Road.
v. Chlorinate at the end of January, anticipate results in
February.
WATER COMMISSIONERS JANUARY 3, 20 -
8. Office Manager's Report
• Meter Reading Update
• Meter reading is complete
i. Currently reviewing accounts flagged for high usage,
missed and re -reads
• Vadar and Utility Cloud Update
• Exporting information that wasn't a part of the first software
integration from Bill Master to Vadar.
i. Service Installation Date
ii. Service addresses with swimming pools and irrigation
• Exporting data from Utility Cloud and Vadar into Excel
• Making sure current information from Vadar will be re -imported
into Utility Cloud.
L This will include the service installation date, current
owner, phone numbers and meter information.
9. Approval of Meeting Minutes
• Table approval of meeting minutes until February7th meeting.
10. Fall Town Meeting
• Capital Request
11. For Your Information: N/A
12. Matters Not Reasonably Anticipated by the Chair
• Commissioner Skidmore is concerned with the vote taken for the hunting
policy meeting on December 6th, 2023, meeting.
• Superintendent Anderson did get an exception to the policy that
we have a quorum in person. Commissioner Brown was in
person, Commissioner Skidmore was remote, and Commissioner
Baran was absent.
i. Option one would be to note indicating there was an
exception to the policy or re -affirm the vote taken on
December 61h to be compliant with town policy and open
meeting laws.
1. Commissioner Brown did state in the meeting
that it was an exception.
ii. A vote on hunting needs to be approved every year.
iii. First Monday in December for three weeks.
1. Motion by Commissioner Skidmore to reaffirm
the vote from December 6th meeting for bow
hunting in the water shed
a. Commissioner Brown to 2nd the motion.
b. Roll call vote: 3-0-0
13. Next Meeting:
• February 7, 2024
14. Adjournment: 11:24
• Motion by Commissioner Baran to adjourn at 11:24 AM.
• Motion 2nd by Commissioner Skidmore
• Roll Call Vote: 3-0-0