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Home My Public Portal AboutLadies Library -- 2024-01-18 MinutesBrewster Ladies' Library Association Board of Directors Meeting Thursday, January 18, 2024 at 3:00 p.m. Library Auditorium and via Zoom AGENDA Present: Brittany Taylor, Mary Jo Murphy, Regina Hayes, Nancy Mann, Lisa Perkins, Joan Pernice, Susan Stewart, Tricia Kibbe, Peter Bradley, Pat Meservey, Eileen Berg Excused: Frank Schroth 3:02 p.m. CALL TO ORDER - Lisa Perkins 3:05 SECRETARY'S REPORT - Lisa Perkins Motion, made seconded and passed without objection to approve the December minutes amended_ 3:10 TREASURER'S REPORT -Peter Bradley $27262 in income due to dividends and interest. Book sales $2238 which is good for winter. The book sales in general. Membership we are little behind but picked up some at the end of the year. $904 income from D & E with expenses of $984. We are going to beat the budget. Town expenses are a little behind but nothing to be concerned with. The overall investment grew about 5 percent. The Stoltenberg collection sold $557 through the auction house. 3:20 DIRECTOR'S REPORT - Brittany Taylor Turnout for Sunday books sale and concert has been great. Had a meeting with town for the budget. We are still searching for youth services. The new door counter has been added and is helping us track numbers of visitors. The new phones are working well fine. Elevator construction will begin 4/10 - 7/15 - the entire basement and lower level will be closed to EVERYONE - staff, public and board. Staff and volunteers are working on alternatives for the book sale. Adult services. Highlighted the Grief Workshop, Food For Thought, Youth Services (short staffed) Maker Space, Story Time https:Hdocs.a000le.com/document/d/l NHPKTh4DEuDpXiPeEPrrZarDrORiHiswpe2hhO5xA6U/e dit?usp=drive web hfti)s:Hdocs.goo.gle.com/spreadsheets/d/l zKfx010iexM5P34APF-h- 2QOQAeC7n9QWOCDgAiT6w/edit?usp=drive web 3:40 COMMITTEE REPORTS By-laws and Policy Committee - Please add a consideration of changing our ex -office, members to liaison. approve new job descriptions? Nickerson Lecture - Pat Meservey - Michael Beschloss will be the speaker on October 5 at Nauset Middle School. Discovery & Enrichment - Pat Meservey BLLA D & E PROGRAMS WINTER 2024 Topic Title Speaker Making film and tv From Page to Brad from books Screen Simpson Manager Date/Time Confirmed with BLL Regina Jan 17 yes Hayes 12:00 Human Trafficking Keeping Kids Safe Lois Suzanne on Cape Cod From Exploitation Hirshberg Kenney and Human and panel* Trafficking Opening Night Janine Lisa Regional theatre and Cape Rep Walters Perry Perkins Beginnings of Slavery In America The 1619 Project Paul Mary Jo Kelleher Murphy Youth Suicide A Community Dr Bart Lisa Conversation on Main & Dr. Perkins Youth Suicide Kimberley Mead - Walters Donna Susan Law Enforcement on My First Year as Cape Cod Barnstable County Buckley Stewart Sheriff Jan 24 yes 6:30-8:00 February 14 yes 2:00-3:30 4 -part t.k. program on Zoom. Tuesdays at 10:30, March 5, 12, 19, a n d 26 March 9 1 yes 2:00-3:30 March 27 yes 2:00-3:30 *Panelists: Rev. Catherine Boyle, Alexandra Foley, Deborah Swiss (Moderator). Topic Wildlife on Cape Cod Traveling Alone Social Injustice FUTURE Title Coyotes and Seals and Sharks, Oh, My! The Joy of Traveling Alone Walking With a Purpose: Experience Brewster on Foot and in Your Mind Speaker Manager Date/Time Confirmed with BLL Dr. Jennifer Pat April 9 Yes Jackman + Meservey 2:00-3:30 Ali Haas, Regina May 15 Yes from Hayes 2:00-3.30 Adventure Woman Peggy Suzanne June 29 n/a Jablonski Kenney 10:00-11:30 This is a walk, Pat led by Peggy Meservey Jablonski Speakers needed: Stargazing; 400 Years of Brewster History; Indigenous Peoples 'History Possible Fall Programs: 2nd Annual Volunteer Fair; Elaine Kamarck on election; Electoral College Membership - Susan Stewart 634 members as of 1/18/2024. 120 new members this year. The new packet and card for new members is almost finished up. Members will also get a bumper sticker. The note about the history of the BLL is in the works. Discussing the idea of having a member breakfast in May Brewster in Bloom which is May 3 - 5. Ad Hoc Building Renovations Group - Lisa Perkins Building Science Firms were discussed at the last meeting. Lisa has since found out that we will not get architectural advice about renovation would not be a part of this consultation. We had been asked if we contribute to the cost of the building science consult. And it seems as if the first step might be to test our investment in the renovation project and what each person says they think the goals of the renovation should be. This could be followed by hiring an architect if there is enough momentum. The board reviewed the possibilities: 1. Mary Jo - would like to know what the staff thinks - periodical room can be better utilized - and the room opposite the historical room. Creating quiet spaces. The basement area is very under utilized. Reimagining the garage storage space is needed and room for maintenance. 2. Lisa - wants more meeting and office space - accessible entrance that is equal to our regular entrance. 3. Peter Bradley - we want the accessible entrance to be dressed up on the outside - 4. Tricia - Clean air in the lower level 5. Susan - More room for the children's programs - and more office space 6. Eileen - Office space - cubicles for privacy - historical section needs an update to make it more usable - especially the periodical room - could become a space for computers/tech. 7. Anne - thinking of a 21 st century library - technology upgrade - and defer to the staff for priorities. 8. Nancy - an upgrade to the basement so that we could have a big open space for children's programming, etc. 9. Regina - office space, and the periodical room. Health issues in the lower level and basement. Technology 10. Pat - Office space - universal access for all patrons - technology becoming more state of the art. Outdoor fenced in place for kids. 11. Brittany - health and safety - making rooms where staff don't have line of site is not helpful. 12. Joan - office space - historical and periodical rooms are under utilized - technology upgrade And architect might be a good next step. This person would need to be approved by the town. The discussion will be continued at the next meeting. Nominating - Joan Pernice There are 3 inquiries for board membership and 2 will come in for interviews. Would all board members please think about other candidates for the board. 4:00 OLD BUSINESS - Lisa Perkins Rescheduled Board/Staff Coffee Hour: 2/27/24 8:30am breakfast will begin. Anne Weirich will coordinate the meal and arrangements. Board members will turn in expenses for reimbursement. Website Changes - Pat Meservey D & E would like BLLA to consider having a separate website connected/linked to the BLL website. Pat, who covers IT for D & E, is coming up with a prototype for us to consider. There are security and staffing considerations. Lighting for the auditorium - Lisa Perkins Rick has installed new lighting. The downstairs lighting will be addressed, as well. 4:30 NEW BUSINESS - Lisa Perkins Peter Lombardi has asked the board to approve the new job descriptions. After a brief discussion, the board will receive the 2 new job descriptions for review at the February meeting. 4:35 ADJOURNMENT Respectfully submitted, Anne Weirich. Brewster Lades' Library Association Treasurer's ReDortSumm, ary 6 Months Ending December 2023 Current Yr Full Year Prior Yr YOY Change Dec YTD Dec Budget YTD % YCD Nov $ % Income 27,262 155,375 171,904 90% 151,072 4,303 3% Expenses 14,412 74,959 171,901 449(- 82,258 (7,299) -9% Net Ircome 121850 80,416 99 68,815 11,602 Cost of lecture series is not induced in operating expenses. This is funded via managed "^vestments Reaiifed and unrealized gain or losses'rwr, endowment investments NOT included Town Expenses 2022 - 2023 Anrual Prior Year Dec YTD Dec Budget % YTD Dec Diff Payroll and 8er,efits 41,468 257,092 589,141 43.69 171,868 65,224 50% W1other Expenses 7,703 76,125 183,040 41.6% 67,359 8,766 !Total Excense 49,171 333,217 772,181 43.2% 239,227 93,990 39% BLLA Income Statement - Income from interest and divideds was stronger than usual at $15, 400. - Book Sale income Dec was $2,238. To date we're at $34,933 with exppenes at $5,211. - Membership/contributions were pretty good in Dec. at $7,250, but we are still behind last year - Discovery and Enrichment as of December shows income of $9D4 and expense of $984. Town Expenses - Expenses are tracking slightly lower to budget at 43% of the annual budget after 6 months. - Book purchases to date are $40,625. The annual budget is $81,000 - on track for the budget.