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Golf Commission Packet- 03.12.24
„00111411111111''.. "A �PEWST O� of 0.DEAeq Fq • S j D Golf Commission Andrea Johnson Chair John Kissida Vice Chair Rob David Jim Juras Anne O'Connell Jay Paggi David Valcourt Town Employees Jay Packett Director of Operations Colin Walsh Course Superintendent TOWN OF BREWSTER GOLF COMMISSION 1000 Freemans Way (508) 896-1716 golfcommission@brewster-ma.gov www.CaptainsGolfCourse.com REVISED GOLF COMMISSION MEETING AGENDA 2198 Main Street March 12, 2024 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call 1305) 224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: h ti s://us02web.zoom.us/i/88144078985?pwd=M05KOnNsR1ROT2FzZEpkSFZDWUVOZZ09 Passcode: 490087 To request to speak: Tap Zoom "Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestrcam. Brewster-ma._ov), or Video recording (tv.brewstcr-m a. Rov I. Please note that for any item listed in this section the Select Board may take officials action including votes. 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the Chair. 5. Public Comment 6. Update on Business Manager position - Jay Packett 7. Review Financials - jay Packett 8. Update on Course Operations - Jay Packett 9. Updates on course conditions, winter projects, and staffing - Colin Walsh 10. Update on Maintennce Building - John Kissida 11. Review Capital Projects and timing - Anne O'Connell 12. Update on Water Source RFP - Jay Paggi 13. Questions and Comments from Associations and Liaisons 14. Review and Approve Minutes: 2/27/24 15. Future Agenda Items and Meetings (3/26 & 4/9) 16. Matters Not Reasonably Anticipated by the Chair 17. Adjournment Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 02/29/24 WAGES Full-time Wages- . Part-time Wages Overtime Lon evil C ontracual Obligations SUBTOTAL GENERAL EXPENSES Oil/Grease Diesel Fuel $ 13,671.45 $ Heating $ 8,154.86 Gasoline $ 8,951.05 $ Electricity Electricity -Irrigation Pump R&M Equipment R&M Irrigation P roffess ional/Technica I OSHA Training Phones Alarm Office Supplies _ $ 953.26 $ 10,000.00 $ 9,046.74 - 9.5% Score Cards $ $ 6,000.00 $ 6,000.00 0.0% Maintenance Supplies s $ 10,761.26 $ 15,000.00 $ 4,238.74 71.7% Range Supplies $ 5,074.87 $ 13,000.00 $ 7,925.13 39.0% Computer Supplies $ 6218.04. $ 8,500.00 $ 2,281.96 73.2% Custodial Supplies $ 11,033.16 $ 25,000.00 $ 13,966.84 44.1% Rubbish Removal/Sanitation $ 17,743.82 $ 35,000.00 $ Seed & Sod $ 6969.00 $ 35,000.00. $ Tee & Green $ 6.039.57 $ 13,000.00 $ Landscaping Topsoil & Sand Fertilizer Fungicide Insecticides Misc. WettinoAgents/Lime Cart Lease $ 74,000.00 $ Clubhouse Fum./Repair $ 19,781.92 $ Credit Card Expense $ 96,127.94 Environmental Monitoring - $ 426.08 $ Safety Clothing Allowance $ 5,072.38 $ Mileage -Maintenance $ 280.34 $ Meetings/Travel $ 1,916.62 $ Dues and Subscriptions $ 5,406.43 $ Clothing Allowance-Admin - $ - $ Advertising/Promotions $ 27 218.94 $ CVEC Administration Charges $ 2,734.37 $ $ - $ - $ FY 2024 %of Expended thru Budget February Budget Balance Spent WAGES $ 668,919.91 $1.132,652.00 $ 463,732.09 59.1% Full-time Wages $ 336,607.45 $ 570,394.00 $ 233,786.55 59.0% $ 42,635.66 $ 67,302.00 $ 24,666.34 63.3% $ 3,295.44 $ 14,170.00 $ 10,874.56 23.3% $ - $ 7,240.00 $ 7,240.00 0.0% $ - $ • $ - $ - $ $1,051,458.46 $1,791,758.00 $ 740,299.54 58.7% SUBTOTAL Part-time Wages Overtime Longevity Contractual Obligations $ - $ GENERAL EXPENSES 3,500.00 $ 3,500.00 D.0% Oil/Grease 12,500.00 $ (1,171.45) 109.4% Diesel Fuel $ 16,000.00 $ 7,845.14 51.0% Heating 13,000.00 $ 4,048.95 68.9% Gasoline $ 32,501.45 $ 50,000.00 $ 17,498.55 • 65.0% Electricity $ 10,710_56 $ 25,000.00 $ 14 289.44 42.8% Electricity -Irrigation Pump $ 63,025.95 $ 95,000.00 $ 31,974.05 66.3% R&M Equipment7 $ 22,335.93 _ $ 40,000.00 $ 17,664.07 • 55.8% R&M Irrigation $ 8,521.68 $ 8,500.00 $ (21.68),, 100.3% Proffessional/Technical $ - $ 2,500.00 $ 2,500.00 0.0% OSHA Training $ 814.30 $ 1,600.00 $ 785.70 50.9% Phones $ 1,945.00 $ 2,200.00 _ $ 25.5.00 88.4% Alarm Office Supplies Score Cards _ $ Maintenance Supplies $ Range Supplies $ Commuter Supplies $ Custodial Supplies _ $ 17,256.18 50.7% Rubbish Removal/Sanitation $ 28,031.00 19.9% Seed & Sod $ 6,960.43 46.5% Tee & Green $ $ 1,830.75 $ 8,000.00 $ 6,169.25 22.9% Landscaping _ $ $ 16,253.11 $ 40,000.00 $ 23 746.89. 40.6% Topsoil & Sand $ 50,295.00 $ 100,000.00 $ 49,705.00 50.3% Fertilizer $ $ 133,122.46 $ 135,000.00 $ 1,877.54 98.6% Fungicide $ 1,092.37 $ 20,000.00 $ 18,907.63 5.5% Insecticides $ 14,960.23 $ 60,000.00 $ 45,039.77 24.9% Misc. WettingAgents/Lime 111,000.00 $ 37,000.00 66.7% Cart Lease 51,000.00 $ 31,218.08 38.8% Clubhouse Fum./Repair $ 85,000.00 $ (11 127.94) 113.1% Credit Card Expense 3,500.00 $ 3 073.92 12.2% Environmental Monitoring 10,000.00 $ 4,927.62 50.7% Safety Clothing Allowance FY 2023 Expended thru February Budget $ 652,696.06 $ 1,001,971.00 $ $ 340,373.30 $ 518,540.00 $ $ 42,300.60 $ 61,184.00 $ $ 3,081.00 $ 15,197.00 $ - $- ---- . $ $ $ - $ $ $ - $ $ $ 1,038,450.96 $ 1,596,892.00 $ 450.00 $ 169.66 L62.3% Mileage -Maintenance SOO.OD $ 583.38 76.7% Meetings/Travel 2, 4,100.00 $ ;1,306.4311 131.9% Dues and Subscriptions $ 4,208.00 $ 4,000.00 $ 4,000.00 0.0% Clothing Allowance-Admin $ _ - $ 50,000.00 $ 22,781.06 I 54.4% Advertising/Promotions $ 14,895.84 $ 4,688.0D $ 1,953.63 _ 58.3%, CVEC Administration Charges $ 2,734.38 $ . - $ - $ $ - $ $ $ $ $ - $ $ - $ - $ $ 685,944.15 $1,119,538.00 $ 433,593.86 61.3% SUBTOTAL Other Expenses: Transfer to Trust Pro Shop Purchases Capital Indirect Costs _ Life Insurance Unem plo>lnent___ Health Insurance _ Medicare Compensated Absences Workers Compensation General Liabi ty Insurance Retirement/Pension Exp. Insurance Claims Transfer to Capital Stabilization SUBTOTAL GRAND TOTAL - $ - _$ - $ - 21,000.00 $ 21,000.00 $ - 161,226.78 $ 240,000.00 $ 78,773.22 $ - $ 211 619.00 $ 211,619.00 $ - 419.58 $ 712.00 $ 292.42 11,511.00 $ 50,000.00 _ $ 38,489.00 182,069.25 $ 373,092.00 _ $ 191,002.75 _ 12,328.26 $ 26,050.00 $ 13,721.74 8858.20 $ 20,000.00 $ 11,141.80 12875.00 $ 16,000.00 $ 3,125.00 70,386.77 $ 82,000.00 $ 11,613.23 296,704.66 $ 296,705.00 $ 0.34 $ -- - $ -- - $ $ 350,000.00 $ 350,000.00 $ - $1,339,018.50 $1,687,178.00 $ 348,159.50 SUBTOTAL Other Expenses: 100% Transfer to Trust 67%1 Pro Shop Purchases Capital - 100%• Indirect Costs 59% Life Insurance 23%1 Unemployment 49%1 Health Insurance 47% Medicare 44% CCompensated Absences 80% Workers Compensation 86% General Liability Insurance 100% Retirement/Pension Exp. 100% Transfer to Capital Stabilization 79%SUBTOTAL $3076,421.11 54,598,474.00 $1,522,052.89 - 67%,GRAND TOTAL Balance 349,274.94 178,166.70 18,883.40 12,116.00 % of Budget Spent 65.1% 65.6% 69.1% 20.3% 558,441.04. 65.0% $ 3,744.92 $ 3,200.00 $ (544.92) 117.0% $ 13,233.40 $ 10,500.00. $ (2,733.40) 126.0% $ 7,964.36 $ 14,000.00 $ 6,035.64 56.9% $ 7,985.55 $ 9,000.00 $ 1,014.45 88.7% $ 36,694.90 $ 48,760.00 _ $ 12,065.10 75.3% $ 16,255.20 $ 23,320.00 $ _ 7,064.80 69.7% $ 79,554.30 $ 88,000.00 $ 8,445.70 90.4% $ 24,940.12 $ 37,000.00 $ 12,059.88 67.4% $ 12,589.13 $ 4,500.00 $ (8,089.131 279.8% $ - $ 2,500.00 $ 2,500.00 0.0% $ 829.17 $ 1,600.00 _ $ _ 770.83 , 51.8% $ 3,057.31 $ 2,200.00 $ 1857.31), 139.0% $ 4,902.32 $ 9,500.00 $ 4,597.68 51.6% 2,985.00 $ 5,000.00 $ 2,015.00 59.7% 18,835.72 $ 12,000.00 $_ _ (6,835.72): 157.0% 5,411.62 $ 13,000.00 _ $ 7,588.38 41.6% 7,028.76 $ 8,000.00 $ 971.24 87.9% 9,854.14 $ 22,000.00 $ 12,145.86 44.8% 11,715.30 $ 20,000.00 $ 8,284.70 58.6% 14,938.00 $ 29,000.00 $ 14,062.00 51.5% - $ 12,000.00 $ 12,000.00 0.0% 3,170.56 $ 5,000.00 $ 1,829.44 63.4% 17,458.02 $ 31,500.00 $ 14,041.98 55.4% 48,492.25 $ 96,000.00 $ 47,507.75 50.5% $ _138_,627.37 $ 126,000.00 $ (12,627.37) 110.0% $ - $ 16,000.00 $ 16,000.00 0.0% $ 46,756.13 $ 58,000.00 $ 11,243.87 80.6% $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% $ 32,622.24 $ 50,000.00 $ 17,377.76 65.2% $ 58,451.26 $ 75,000.00 _ $ 16,548.74 77.9% $ 1,693.11 $ 3,000.00 $ 1,306.89 56.4% $ 2,893.23 $ 9,000.00 $ 6,106.77 32.1% $ $ 450.00 _ $ 450.00 0.0% $ - $ 2,500.00 $ 2,500.00 0.0% 4,100.00_ $ (108.00) 102.6% 4,000.00 $ 4,000.00 0.0% 50,000.00 $ 35,104.16 29.8% 4,688.00 $ 1,953.62 _ a $ - $ $ $ - $ $ $ - $ $ $ - $_ $ - $ $ $ _ $ - $ - $ 728.521.61 $ 1.021,318.00 $ 292,796.39 71.3% $ - $ 21,000.00 $ 110 919.04 $ 230,000.00 $ .. $ $ 20.5,356.00 $ 205,356.00 $ 415.60 $ 671.00 $ 17,413.76 $ 55,080.00 $ 180,801.25 • $ 343,608.00 $ 12,299.29 $ 23,976.00 $ 21,547.75 $ 20,000.00 $ $ 10,605.00 $ 16,480.00 , $ $ 68,262.24 $ 81,198.00 • $ $ 238,554.00 $ 238,554.00., $ 21,000.00 0% 119,080.96 48% 255.40 37,666.24 162,806.75 11,676.71 (1,547.75), 5,875.00 12,935.76 100% 62% 32% 53% 51% 108% 64% 84% 100% $ 400,000.00 $ 400,000.00 $ - 100% $ 1,266,173.93 $ 1,635,923.00. $ 369,749.07 77% $ 3 033.146.50 S 4 254 133.0D • 1 220 986.50 71% CAPTAINS GOLF COURSE COMPARISON REPORT FEBRUARY Feb -19 Feb -20 Feb -21 Feb -22 Feb -23 Feb -24 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 16,048.00 $ 19,999.00 $ 41,067.00 $ 13,553.00 $ 28,550.00 $ 1,300.00 RESIDENTS - Moming $ 7,239.45 $ 18,708.00 $ 16,663.00 $ 8,404.00 $ 18,810.00 $ - RESIDENTS - Twilight $ - $ 2,252.00 $ 1,404.00 $ $ 1,080.00 $ CHARTER NON-RESIDENTS $ - $ $ - $ $ 1,805.00 $ - NON-RESIDENTS $ 18,359.00 $ 39,300.00 $ 59,568.00 $ 20,800.00 $ 64,865.00 $ NON-RESIDENT TWILIGHT $ $ 4,768.00 $ 3,269.00 $ - $ 4,544.00 $ AFP COLLEGIATE $ 388.00 $ 407.00 $ 1,221.00 $ - $ $ - AFP JUNIOR $ - $ $ 204.00 $ - $ $ - SUBTOTAL $ 42,034.45 $ 85,434.00 $ 123,396.00 $ 42,757.00 $ 119,654.00 $ 1,300.00 GREEN FEES: 18 HOLE GREEN FEE $ 3,273.00 $ 5,314.00 $ 2,246.00 $ 7,150.00 $ 6,230.00 $ 4,859.00 TWILIGHT GREEN FEES $ 580.00 $ 1,879.00 $ 821.00 $ 1,750.00 $ 1,770.00 $ 1,475.00 BACK 9 GREEN FEES $ $ - $ 541.00 $ 1,245.00 $ 2,095.00 $ 337.00 ADVANCED RESERVATIONS $ 1,500.00 $ 5.386.20 $ - $ 500.00 $ 200.00 $ 200.00 SUBTOTAL $ 5,353.00 $ 12,579.20 $ 3,608.00 $ 10,645.00 $ 10,295.00 $ 6,871.00 CARTS: 18 HOLE CART $ 1,948.00 $ 2,892.94 $ 673.88 $ 2,042.46 $ 3,747.86 $ 2,025.44 9 HOLE CART $ 622.03 $ 1,396.46 $ 545.71 $ 1,072.92 $ 2,064.82 $ 1,159.51 SUBTOTAL $ 2,570.03 $ 4,289.40 $ 1,219.59 $ 3,115.38 $ 5,812.68 $ 3,184.95 DRIVING RANGE $ 863.00 $ 1,920.00 $ - $ 564.00 $ 2,693.00 $ 1,313.00 PULL CARTS $ 16.92 $ 57.39 $ 24.48 $ - $ 48.93 $ 5.64 SNACK BAR RENT $ - $ - $ - $ - $ - $ GIFT CERTIFICATES $ 1,211.80 $ (2,269.43) $ 784.00 $ (654.00) $ 293.24 $ 629.87 CREDIT BOOK $ (112.69) $ (276.35) $ - $ (146.72) $ 74.88 $ (152.59) PRO SHOP SALES $ 1,608.42 $ 4,102.26 $ 294.70 $ 2,260.79 $ 2,521.56 $ 2,019.35 HANDICAP REVENUE $ - $ • $ $ $ SOLAR REVENUE $ - $ $ - $ - $ - $ - MISC. SALES $ - $ $ $ 8.00 $ 287.15 $ 2,915.00 SUBTOTAL $ 3,587.45 $ 3,533.87 $ 1,103.18 $ 2,032.07 $ 5,918.76 $ 6,730.27 TOTAL REVENUE $ 53,544.93 $ 105,836.47 $ 129,326.77 $ 58,549.45 $ 141,680.44 $ 18,086.22 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH FEBRUARY ( 2 months ) YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023 YEAR 2024 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 26,078.00 $ 221,290.02 $ 43,173.00 $ 13,553.00 $ 28,550.00 $ 1,300.00 RESIDENTS - Morning $ 8,909.45 $ 96,573.00 $ 16,663.00 $ 8,404.00 $ 18,810.00 $ RESIDENTS -Twilight $ 446.00 $ 16,524.00 $ 1,404.00 $ - $ 1,080.00 $ CHARTER NON-RESIDENTS $ - $ - $ - $ $ 1,805.00 $ NON-RESIDENTS $ 36,718.00 $ 215,126.00 $ 61,320.00 $ 20,800.00 $ 64,865.00 $ NON-RESIDENT TWILIGHT $ $ 23,510.00 $ 3,269.00 $ - $ 4,544.00 $ COLLEGIATE $ 388.00 $ 1,183.00 $ 1,221.00 $ - $ $ JUNIORS $ $ 776.00 $ 476.00 $ $ $ SUBTOTAL $ 72,539.45 $ 574,982.02 $ 127,526.00 $ 42,757.00 $ 119,654.00 $ 1,300.00 GREEN FEES: 18 HOLE GREEN FEE $ 4,924.00 $ 9,926.00 $ 6,905.00 $ 8,495.00 $ 11,475.00 $ 6,458.00 TWILIGHT GREEN FEES $ 1,219.00 $ 3,607.00 $ 2,805.00 $ 2,060.00 $ 3,185.00 $ 2,700.00 BACK 9 GREEN FEES $ - $ 42.00 $ 1,794.00 $ 1,765.00 $ 4,555.00 $ 471.00 ADVANCED RESERVATIONS $ 1,700.00 $ 10,592.20 $ 3,722.00 $ 800.00 $ 20,913.45 $ 300.00 SUBTOTAL $ 7,843.00 $ 24,167.20 $ 15,226.00 $ 13,120.00 $ 40,128.45 $ 9,929.00 CARTS: 18 HOLE CART $ 2,328.24 $ 6,116.91 $ 3,953.95 $ 2,620.32 $ 10,918.71 $ 2,987.30 9 HOLE CART $ 1,000.36 $ 2,771.29 $ 2,232.54 $ 1,517.12 $ 4,534.19 $ 2,118.82 SUBTOTAL $ 3,328.60 $ 8,888.20 $ 6,186.49 $ 4,137.44 $ 15,452.90 $ 5,106.12 DRIVING RANGE $ 1,486.00 $ 3,204.00 $ $ 1,793.00 $ 4,545.00 $ 1,733.00 PULL CARTS $ 114.81 $ 84.69 $ 150.55 $ $ 79.98 $ 25.41 SNACK BAR RENT $ $ - $ $ - $ - $ - GIFT CERTIFICATES $ 1,316.10 $ (3,557.63) $ 2,257.00 $ 1,771.00 $ 506.29 $ 3,684.62 CREDIT BOOK $ (309.29) $ (488.42) $ (15.60) $ (391.86) $ (555.42) $ (335.72) PRO SHOP SALES $ 3,858.19 $ 13,628.27 $ 272,756.68 $ 2,933.67 $ 6,188.59 $ 7,400.35 HANDICAP REVENUE $ - $ $ $ - $ - $ SOLAR REVENUE $ - $ - $ - $ - $ $ MISC. SALES $ - $ - $ $ 8.00 $ 287.15 $ 2,915.00 SUBTOTAL $ 6,465.81 $ 12,870.91 $ 275,148.63 $ 6,113.81 $ 11,051.59 $ 15,422.66 TOTAL REVENUE $ 90,176.86 $ 620,908.33 $ 424,087.12 $ 66,128.25 $ 186,286.94 $ 31,757.78 CAPTAINS GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH FEBRUARY ( 8 months ) FY 2019 FY 2020 FY 2021 FY 2022 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 44,058.00 $ 233,961.02 $ 66,285.00 $ 20,924.00 RESIDENTS-Moming $ 8,114.45 $ 99,913.00 $ 15,870.00 $ 12,671.00 RESIDENTS -Twilight $ 4,933.00 $ 21,956.00 $ 8,100.00 $ 2,808.00 CHARTER NON-RESIDENTS $ - $ $ $ 20,800.00 NON-RESIDENTS $ 45,883.00 $ 225,580.00 $ 85,920.00 $ 2,804.00 NON-RESIDENT TWILIGHT $ 2,154.00 $ 26,618.00 $ 10,305.00 $ 2,800.00 COLLEGIATE $ 1,128.00 $ 2,128.00 $ 2,442.00 $ 1,221.00 JUNIORS $ 1,085.00 $ 1,164.00 $ 700.00 $ 584.00 SUBTOTAL $ 107,355.45 $ 611,320.02 $ 189,622.00 $ 64,612.00 GREEN FEES: 18 HOLE GREEN FEE $1,003,044.34 $1,042,573.58 $ 1,323,166.58 $ 1,158,650.49 TWILIGHT GREEN FEES $ 112,615.20 $ 120,000.00 $ 179,690.88 $ 153,186.89 BACK 9 GREEN FEES $ 57,807.04 $ 67,884.00 $ 86,417.95 $ 119,516.25 ADVANCED RESERVATIONS $ 55 287.00 $ 64,648.00 $ 30,825.80 $ 35,154.25 SUBTOTAL $1,228,753.58 $1,295,105.58 $ 1,620,101.21 $1,466,507.88 CARTS: 18 HOLE CART $ 361,551.63 $ 362,326.81 $ 466,144.40 $ 447,446.82 9 HOLE CART $ 85,955.42 $ 91,838.43 $ 112,393.01 $ 101,226.12 SUBTOTAL $ 447,507.05 $ 454,165.24 $ 578,537.41 $ 548,672.94 DRIVING RANGE PULL CARTS SNACK BAR RENT GIFT CERTIFICATES CREDIT BOOK PRO SHOP SALES HANDICAP REVENUE SOLAR REVENUE MISC. SALES SUBTOTAL 83,968.00 6,143.02 26, 500.00 (2,369.54) (4,896.93) 180,423.70 289,768.25 89, 301.00 5,495.88 28,202.16 (2,516.81) 2,060.57 183,000.44 305,543.24 120, 366.00 6,902.63 10,000.00 8,890.60 4,994.70 153, 021.87 304,175.80 107,470.00 3,218.78 25,000.00 17,288.82 17,712.17 175,770.86 6,231.27 352,691.90 TOTAL REVENUE $2,073,384.33 $2,666,134.08 $ 2,692,436.42 $ 2,432,484.72 FY 2023 $ 29,030.00 $ $ 22,090.00 $ $ 7,028.40 $ $ 1,805.00 $ $ 66,945.00 $ $ 6,854.00 $ $ 450.00 $ $ $ $ 134,202.40 $ $ 1,226,931.56 $ 155,993.50 $ 184,550.01 $ 68,119.00 $ 1,635,594.07 FY 2024 4,150.00 2,970.00 1,080.00 6,495.00 2,136.00 450.00 496.00 17,777.00 $ 1,283,310.99 $ 298,849.15 $ 29,827.00 $ 84,474.55 $ 1,696,461.69 $ 462,195.55 $ $ 117,277.89 $ $ 579,473.44 $ $ 102,322.50 $ $ 4,566.22 $ $ 24,603.05 $ $ 10,470.71 $ $ 12,504.87 $ $ 174,609.33 $ $ $ $ - $ $ 4,585.71 $ $ 333,662.39 $ $ 2,682,932.30 $ 466,806.20 112,529.88 579,336.08 106,628.00 5,191.73 35,500.00 12,557.85 6,760.16 246, 887.82 2,480.00 • 6,255.10 422,260.66 2,715,835.43 FY 2024 Projections by month REVENUES, Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES EXPENSES: Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation Retirement/Pension Liability & Property Insurance Transfer to Trust Contractual Obligations Indirect Costs Transfer to Capital Stabilization F723 Capital TOTAL EXPENSES SURPLUS/(DEFICIT( REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous Gift Certificates Credit Book TOTAL REVENUES EXPENSES: Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation Retirement/Pension Liability & Property Insurance Transfer to Trust Indirect Costs Transfer to Capital Stabilization Capital FY23 Capital TOTAL EXPENSES SURPLUS/(DEFICIT) 5 $ 5 JUL 12,000 510,661 167,585 28,507 47,000 8,000 • 773,753 170,600 148,899 25400 712 31,091 25,050 20,000 16,000 291,705 82,000 21,000 33,000 211,619 350,000 1,434,075 (660,322) AUG $ 5,000 $ $ 510,551 $ 175,565 $ $ 37,416 $ $ 40,000 $ $ 8,000 $ $ 5 - $ $ 777,642 $ SEP 3,664 297,886 119,704 24,944 25,770 6,000 477,967 OCT 191,498 87,783 17,817 20,000 4,000 321,098 NOV 63,833 31,921 7,127 10,000 2,500 115,380 $ 5 DEC 21,278 7,980 1,782 4,000 35,039 $ 5 5 $ JAN 21,278 5,586 3,563 5,000 35,427 FEB 204,606 21,278 3,990 3,563 2,000 235,437 MAR 457,355 42,555 6,384 3,563 20,000 1,500 531,358 APR MAY 324,963 $ 156,464 63,833 $ 127,665 31,921 $ 63,842 14,254 $ 16,035 25,000 $ 30,000 2,000 $ 6,000 $ 72,517 461,970 $ 472,523 170,600 $ 153,012 5 133,666 5 123,113 $ 112,561 $ 116,078 5 87,938 $ 119,596 $ 130,148 $ 143,301 $ 116,432 $ 66,053 $ 59,336 5 40,303 $ 40,303 $ 50,379 5 79,487 5 118,671 $ 24,000 5 16,800 $ 10,800 5 4,800 $ 6,000 $ - $ 5 $ 40,800 $ - $ - $ - $ - 5 - $ - $ - $ $ - $ 5 - 5 $ 7,000 $ 9,000 5 9,000 5 9,000 $ 9,000 5 7,000 $ 31,091 $ 31,091 $ 31,091 $ 31,091 5 31,091 5 31,091 $ 31,091 5 31,091 $ 31,091 $ 5 - $ - $ - 5 - $ 5 - $ - $ - $ $ - $ - 5 $ - 5 - $ - 5 - 5 - 5 5 5 - $ 5 5 - $ - $ - $ - 5 5 $ $ $ $ - $ - 5 - 5 - $ $ - 5 $ $ $ $ - $ - $ - $ - 5 5 $ $ 5 - 5 - 5 - $ $ - $ $ 5 $ $ - $ - 5 - $ 5 - $ $ $ $ $ - $ - $ - $ $ - $ $ 5 $ $ - $ - $ - $ $ $ $ - 5 $ 5 - 5 - $ $ 368,991 $ 317,335 $ 241,609 $ 225,340 5 198,955 $ 196,472 $ 178,408 $ 239,174 5 327,710 $ 167,082 123,149 55,200 31,091 376,522 408,651 $ 160,632 $ 79,488 $ (109,959) 5 (163,915) $ (161,045) $ 57,029 $ 292,184 $ 134,260 $ 96,001 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 35* AUG SEP OCT NOV DEC 3934 0E8 $ 7,821 5 2,240 $ 0,201 5 3,215 5 $ - $ • $ 1,300 $ 597,856 5 544,328 $ 290,237 $ 191,402 $ 45,288 $ 17,421 $ 3,058 $ 6,871 $ 189,993 $ 169,388 5 104,856 5 80,290 $ 24,933 5 9,936 $ 1,941 5 3,125 $ 41,370 $ 32,688 $ 34,808 $ 9,819 $ 4,145 $ 2,065 $ 420 5 1,319 5 74,(196 5 64,117 $ 39,703 $ 31,274 $ 16,300 $ 14,003 $ 5,851 $ 2,019 5 0 - $ $ - $ 00,580 5 16000 5 - $ $ - 5 • $ - 5 5 5 5 • $ 5 3,270 5 2,155 5 15 5 380 $ - $ - $ - $ 2,915 5 (4,1:95) 5 (2,356) $ 83 $ (2,738) 5 865 5 22,091 $ 3,051 $ 630 $ 469 5 5,691 $ 1,265 $ 2,955 5 232 5 (3,416j $ 11831 $ 51531 $ 906,71{ $ 818,252 $ 454,173 $ 316,497 $ 111,263 $ 78,106 $ 13,672 $ 18096 5 127,977 $ 164,274 $ 157,194 $ 145,423 5 188,454 5 100,449 5 84,837 5 82,851 $ 53,472 S 151,933 5 110,768 5 115,269 $ 30,249 5 187587 5 46,510 $ 40,147 5 12,475 5 21,186 5 18380 5 13,637 $ 13,532 $ 43,781 5 1,158 5 14,067 5 53 5 53 $ 59 $ 63 $ 50 $ 53 5 53 $ 43 $ • 5 • $ • 5 - 5 - $ 538 $ 2,848 $ 8,127 5 23;705 5 23,705 $ 22,308 5 23,007 $ 23,1317 $ 45,387 5 • $ 20,972 5 - $ • $ $ - $ 6,609 $ 5,720 $ 5 - $ 1,308 $ 6,900 5 - 5 - 5 1,550 $ - 5 $ $ 11,324 5 - $ - $ - 5 1,551 5 - 5 5 5 296,7(15 5 - $ - $ - 5 - 5 - $ $ $ 70,387 $ • 5 5 - 5 - $ • 5 $ $ 5 - $ - S 21.000 $ - 5 - $ $ $ 5 211,619 $ - 5 - $ - 5 - $ 5 5 $ 350,000 5 - 5 - $ - $ - S $ - $ S - 5 - $ - 5 - S • 5 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 5 597,404 5 878,790 $ 328,689 $ 323,499 $ 265,001 $ 383,515 5 13cpn4 5 167,027 3 39&313 5 (60;511) 5 177,489 $ (6,962) $ (153,739) $ (305,409) $ (121,732) 5 (148,941). JUN TOTALS 38,514 5 1,203,566 255,330 $ 2,127,754 95,763 $ 798,024 19,599 $ 178,171 45,000 $ 273,770 7,000 $ 45,000 - $ 72,517 _ $ 461,206 $ 4,698,802 274,366 133,225 55,200 31,091 493,882 (32,676) 1,758,758 1,119,538 240,000 712 50,000 373,092 26,050 20,000 16,000 296,705 82,000 21,000 33,000 211,619 350,000 4,598,474 100,328 PROJECTED PROJECTED PROJECTED PROJECTED MAR APR MAY JUN TOTALS $ - $ $ $ $ 17,777 $ - $ $ $ $ 1,696,462 $ $ $ $ $ 584,522 $ $ $ 5 $ 106,634 $ $ 5 $ $ 246,888 $ $ $ $ $ 35,500 $ $ $ 5 5 - $ $ - $ $ $ 8,735 $ $ _ 5 $ $ 12,553 5 5 - $ $ 5 6,760 5 $ 5 $ $ 2,715,835 $ 5 1051458 686,796 161,227 420 11,511 182,089 12,328 8,858 12,875 296,705 70,387 21,000 211,619 350,000 3,077,273 (361,437) MONTH: Feb -24 DATE DAY 1 THU 2 FRI 3 SAT 4 SUN 5 MON 6 TUE 7 WED 8 THU 9, FRI 10, SAT 11 SUN 12 MON 13 TUE 14 WED 15 THU 16 FRI 17 SAT 18, SUN 19 MON 20; TUE 211 WED 221 THU 23] FRI 241 SAT 25 i SUN 26 MON 27 TUE 28 WED 29 THU GUEST PLAY 18 r B-9 TWI-LT PP 2 --- — — 3 - - 3 1 11 14 47 31 4 2 8 23 13 COMP 1 OTHER TOT-GSTS - 4 6 4 10 . 1. 15 25 76 54 9 MEMBER PLAY 18 B-9 TWI-LT _ TOT-MBR 54 _ , . 6 _ 60 56 8 64 9 - 1 10 10 - 10 9 40 3 11 54 84 9 93 74 - 56 130 67 - 44 111 45 - 23 68 - 11 10 TOTALS 129 February -23 186 February -22 181 2 60 39 February -21 66 Februa+2+-20 180 February -19 88 Febr 18 155 February -17 196 February -16 February -15 1 2 11 113 16 February -14 57 1_ Februar 3. February -12. February -11. February -10. February -09 101 86 49 77 Febru> 05 - February -04 February -03. February -02 February -01 February -00 325 Februy-08 February -07 76 71 27 65 30 77 104 48 21 121 447 13 r 136 295 20 24 10 36 16 23 10 17 17 9 1 GRAND _ TOTALS _ CO_ MMENTS/WEATHER 65 Cloudy, 42 deg 68 Cold, Windy, 42 deg 16 Cold, Fluries, 36 deg Cold, -Windy, 38 deg 10 Cold, Windy, 36 deg Closed, Snow 9 Snow Flumes, 38 deg 69 Sunny 40 deg_ 118 Sunny, 43 deg _ 206 r _ Sun, Warm, 51 de; 165 Cloudy, 48 deg 77 Sunny, 43 deg Closed, Snow Closed, Snow Closed, Snow 3 29 11 82 12 . 15 2 21 4 230 13 19 146 16 21 54 21 75 , 96 2 2 4 215 604 3 181 688 903 16 Days Closed 346 791 212 101 1,104 1,450 10 Days Closed 294 548 119 106 772 1,066 16 Days Closed 133 511 74 135 720 853 18 Days Closed Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Closed, Snow Sunny, 51 deg Closed, Rain Sunny, Cold, 35 deg 280 831 66 165 1062 1342 12 days closed 134 387 49 67 503 637 14 days closed 257 794 121 129 1,044 1,301 14 days closed 321 442 87 68 597, 918 T 14 days closed 194 420 81 146 6271 821 14 days closed 2 66 18 25 3 50 12 13 28 days closed 109 1 191 24 days closed 280 776 147 202 751 255 79 75 I 78 24 days closed 1,125 1,405 6 days closed 4241 1,175 27 161 37 140 297 7 191 333 74 166 165 388 370 20 119 472 20 56 242 17 days closed 225 17 days closed 510 15 days dosed 663 8 days closed 316 15 days closed 34 140 562 15 60 411 807 75 139 2 _36 26 209 399 367 285 727 11 cjays closed 79 133 1,015 1,426 1 400T' - 609 28 days closed 28 days closed 26 days closed 1 day closed _ 14 days closed 288 655 21 days closed CALENDAR YEAR 2024 PLAY TOTALS Member Play% 86% 76% #DIV/0! #DIV/01 GUEST PLAY MEMBER PLAY TOTAL PLAY 18 hole Back 9 Twilight Guest green Prepaids w /mbr green Misc. Play Back 9 18 hole play play Twilight Member play Play Monthly Totals January_ 50 - 5 34 12 101 427 72 _ 111 610 711 Februa!y 129 - 2 6.4 20 215 504 3 181 688 903 March - - - - - - - - - - - - April - - - - - - - - - - - #DIV/01 #DIV/0! #DIV/0! May - - - - - - - - -� - June - - - - - - - - - - July - - - - - - - - - - - #DIV/01 #DIV/0! August - - - - - - - _ - - - _- (September - - - - - - - - - - IOctober - _ - - - - - - - - - - _-- #DIV/0! #DIV/0! #DIV/0! 80% 51% November - - - - 1 - - - _ - - - _- December - - - - - - - - - - TOTALS 179 - 7 98 32 316 931 75 292 1,298 1,614 2023 26,155 1,304 1,482 12,238 3,660 44,839 30,322 5,445 11,500 47,267 92,106 2022 25,465 1,650 6,471 6,867 2,760 43,213 30,465 8,671 7,407 46,543 89,756 52% 56%a 57% 52% 51% 52% 2021 26,122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758 2019 22,138 1,769 2,344 6,082 2,5911 34,924 26,234 5,425 6,833 38,492 73,416 2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 - 51% 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 48% 50% 49% _ 51% 2015 25.318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51% 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51% 48% _ 49% 2009 22,986 3,517 2,089 5,011 5,218 38,821 _ 26,929 6,107 3,160 36,196 75,017 2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 48% 2007 24,113 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 2006 22,099 7,080 1,485 5,828: 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49% 2005 16,577 11,948 2,162 4,60F1 6,404 _ 41,692 28,879 7,270 4,869 41,018 82,710 50% 2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%, 2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 ! 3,800 38,702 79,892 48% _ 48% 2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 2001 13,280 21,6991 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46% 47% 2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76 931 CAPITAL SPENDING FISCAL YEAR 2022 Tree work and Grinding HVAC/Boiler upgrades Pump house protection Clubhouse/Pavilion carpeting Clubhouse window and door Maintenance facility study Sink hole repairs Maintenance equipment Kitchen equipment Driving range equipment/balls Rental clubs/pushcarts TOTAL Sink hole repairs Cart path improvements Forward tees HVAC/Boiler upgrades Clubhouse surrounds Kitchen equipment Maintenance equipment Irrigation replacement design TOTAL Irrigation Water Source & Supply Pump Reconditioning Tee Box Renovations Driving Range Improvements Windows and Doors Rest. Equipment & Furnishings Equipment Replacement Maintenance Building Design TOTAL OVERALL TOTALS Allocated Expended 35,000.00 $ 27,988.00 265,000.00 $ 265,000.00 10,000.00 $ 10,000.00 25,000.00 $ 15,735.60 280,000.00 $ 16,050.00 20,000.00 $ 19,527.35 40,000.00 $ 5,433.93 232,000.00 $ 197,908.47 25,000.00 $ 25,000.00 20,000.00 $ 19,895.89 30,000.00 $ 6,509.40 982,000.00 $ 609,048.64 FISCAL YEAR 2023 Allocated Remaining Percentage Spent $ 7,012.00 79.97% $ - 100.00% $ 100.00% $ 9,264.40 62.94% $ 263,950.00 5.73% $ 472.65 97.64% $ 34,566.07 13.58% $ 34,091.53 85.31% $ - 100.00% $ 104.11 99.48% $ 23,490.60 21.70% $ 372,951.36 62.02% Expended Remaining Percentage Spent 20,000.00 $ $ 20,000.00 0.00% 120,000.00 $ 85,667.80 $ 34,332.20 71.39% 15,000.00 $ 8,526.00 $ 6,474.00 56.84% 75,000.00 $ 18,091.10 $ 56,908.90 24.12% 30,000.00 $ 1,751.30 $ 28,248.70 5.84% 15,000.00 $ 5,394.55 $ 9,605.45 35.96% 380,000.00 $ 359,020.38 $ 20,979.62 94.48% 75,000.00 $ - $ 75,000.00 0.00% 730,000.00 $ 478,451.13 $ 251,548.87 65.54% FISCAL YEAR 2024 100,000.00 100,000.00 20,000.00 15,000.00 700,000.00 15,000.00 350,000.00 400,000.00 1,700,000.00 $ 100,000.00 0.00% $ 100,000.00 0.00% $ 20,000.00 0.00% $ 15,000.00 0.00% $ 700,000.00 0.00% 3,729.80 $ 11,270.20 24.87% $ 350,000.00 0.00% $ 400,000.00 0.00% $ 3,729.80 $ 1,696,270.20 0.22% 3,412,000.00 $ 1,091,229.57 $ 2,320,770.43 31.98% TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of February 27th, 2024 Commissioners Present: Andrea Johnson (Chair), Anne O'Connell, Rob David (Remote), Jim Juras, Jay Paggi, and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Candace White (Women's 18 -Hole Assoc.), Mike Moore - Remote (CCMGA), Ross Gorman — Remote (Friends of Captains), Kurt Raber (Vice President Catalyst Architecture), Rob Harris THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster- ma.cablecast.tv/CablecastPublicSitelshow/7908?site=1 Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m. Declaration of a Quorum — 5 Commissioners present and one remote which constitutes a quorum. Public Comment: Andrea recognized the 3 awards recently won by the Town of Brewster. Update on Business Manager position (Jay Packett) - Jay Packett noted they have gone back out for candidates and will interview 2 candidates on March 7th. Memorial Bench Request (Jay Packett) — Request for memorial bench for Port #10 Red Tee to memorialize a member's wife who had recently passed. Jay Packett recommended the memorial bench and it was passed unanimously. Possible Men's Team (Jay Packett) - Mass Golf is looking to create a Men's version of the Spring Team/Fall Cup. One day in June, July, August and September where Captains would host 24 golfers. Jay Packett recommended the approval of this Mass Golf endeavor. A motion was made to support the recommendation and it was approved unanimously. Presentation of Maintenance Building Design Report (Kurt Raber Vice President of Catalyst Architecture) — Kurt Raber presented the Maintenance Building Design Report - The presentation begins at 9:45 in the online video (see web address above) and finishes his presentation for questions and comments at the 49:33 mark. Documents are also available from the meeting packet. Comments and questions on presentation: Jay Packett expressed gratitude towards Colin and his team 1 for their efforts in getting the project underway, emphasizing the importance of preserving new capital equipment by housing it properly. He highlighted issues such as the current storage constraints and the need for a washdown area to minimize nitrogen use on the golf course, aligning with Brewster's green community initiatives. Colin Walsh echoed these sentiments, emphasizing the importance of efficiency and cost savings through in-house tasks. He emphasized the need for a central command post to streamline operations and elevate the quality of the golf course. He also discussed the need for state-of-the-art storage facilities for chemicals and toxic materials, considering resilient finishes and lighting improvements for the new buildings. Concerns regarding risk management and contingency planning were also addressed, particularly regarding the removal of fuel tanks. In response to questions about the transition of fuel tanks, it was clarified that any remaining fuel in the current tanks would be drained before removal. Anne O'Connell initiated a discussion about the next steps regarding the project. Kurt Raber emphasized the need to determine funding before proceeding with the design phase, suggesting that the town would need to decide whether to carry on with the project and then initiate a Request for Proposal (RFP) process for selecting a designer. This sentiment was echoed by Colin Walsh, who highlighted the importance of involving an Owner's Project Manager (OPM) early in the process to ensure smooth project management. The discussion further delved into the timeline for various steps, including the preparation and selection of professional services through the RFP process. Rob Harris raised concerns about minimizing disruptions to golf course operations during construction, prompting Jay Packett and Colin Walsh to discuss phased construction plans to maintain services while upgrading facilities. Concerns were also raised about the realistic timeframe for the project, with Anne O'Connell pointing out the complexity of the process and the need for efficient coordination with town offices. The discussion emphasized the importance of initiating the RFP process promptly to move the project forward. In summary, the meeting focused on planning the next steps for the project, including funding, RFP preparation, and construction logistics, with a keen emphasis on minimizing disruptions and ensuring efficient project management. Updates on course conditions, winter projects, and staffing (Colin Walsh) - Colin Walsh provided an update on the maintenance of the golf course. He praised the staff for their excellent work in maintaining and repairing equipment. Staff were also commended for their efforts in cleaning up the course in preparation for play. Colin Walsh mentioned upcoming training sessions for staff, including equipment and chainsaw training. He discussed plans for assembling the crew for the summer season and emphasized the importance of creating a positive work culture. Weather conditions, including significant rainfall in January and February, were noted, along with the impact on course conditions. Colin Walsh also provided updates on specific projects, including well redevelopment managed by Environmental Partners, and the cart path project planned for the sixth and seventh holes of the Port course. Miscellaneous projects such as drainage improvements and addressing a sinkhole on the ninth hole of the port course were also mentioned. Jay Packett provided an update on the successful sale of surplus inventory, including three spray rigs and other outdated equipment, through GOV deals. The revenue generated from these sales will contribute to the department's retained earnings. Colin Walsh added that the revenue from the sale of surplus inventory would be recorded under the surplus inventory revenue line item. He emphasized the importance of utilizing this revenue for future investments and improvements. Additionally, Colin Walsh mentioned meeting with the Friends of Captains to discuss potential projects in 2 the Starters area aimed at beautifying the place. Anne O'Connell inquired about the timeline for the well improvements and how it might impact the opening of the second course. Colin clarified that historically, the second course typically opens around April 1st, although this year, it may be around March 29th. Jay Packett assured that they would communicate with the golfers about the project's importance and its impact on the course's condition through an email blast, working with Colin to craft appropriate messaging. Handbook (Anne O'Connell) - Anne O'Connell outlined the contents of the packet, which included a marked -up draft of the current handbook, the golf commission bylaw approved at a previous town meeting, and a document detailing the prior functions of the golf commission handbook. Anne proposed dedicating a significant portion of the March 26th meeting to revising the handbook and ensuring that all members were comfortable with its content and format. She encouraged members to review materials from the August 22nd meeting, where discussions about the handbook took place. The members agreed to review the materials and prepare for further discussion at the upcoming meeting on March 26th. They emphasized the importance of addressing these issues promptly to ensure clarity and consistency in the golf commission's policies and procedures. Update on Water Source RFP (Jay Paggi) — Jay Paggi provided an update on the Request for Proposal (RFP) process, stating that although the scope of work for the RFP was sent to the town offices two months ago on January 3rd, it has not yet been sent out. Colin Walsh and Jay Packett are working diligently to move the process forward as efficiently as possible. Jay Paggi highlighted the opportune timing of the well rehabilitation work, noting that the data generated from this project will be valuable for the consultant chosen for the source supply work. By providing existing data from the well rehabilitation project, as well as from previous drainage studies, the consultant will have essential information to work with, potentially reducing the need for additional studies and saving time and resources. Jay Packett expressed hope that by the next meeting in March, there would be progress to report on the RFP process. However, he acknowledged the challenges and delays caused by ongoing town budget discussions have slowed down the progress of the RFP. Questions and Comments from Associations and Liaisons: Candace (18th Hole Women's Association) expressed their concern about finding a suitable location for their monthly meetings as the season begins as the conference room has been converted to an office. Mike Moore (CCMGA) provided an update on a recent survey conducted among the golf league's 160+ members. The survey focused on workshops, social events, and website content. Members showed strong interest in monthly golf workshops covering rules, etiquette, skills improvement, and playability. They also expressed interest in bringing back nine -hole events with a social aspect and enhancing the league's website content. Mike plans to discuss the results with Jay Packett and present them to the board at their next meeting. Ross Gorman (Friends of Captains) provided a brief update on the Friends of Captains Golf Course annual planning session. They discussed various ideas, including the installation of a clock expected around May 1st. Colin Walsh and John Kissida are working on a planting plan to make the clock base accessible and attractive. They have scheduled two dates for divot filling, before the superintendents tournament and at the end of the fall. The putting contest and tournament will also return, weather 3 permitting. Additionally, they plan to plant daffodils around tee boxes and expand garden areas on the course to enhance its appearance. Review and approve minutes (1/9/24) - Approved with amendments. Future Agenda Items and Meetings (3/12 & 3/26) - Anne O'Connell requested an update on the Capital Plan expenditures for the 3/12 meeting. Andrea Johnson highlighted the importance of discussing the RFP and maintenance design in the upcoming meeting. Andrea Johnson also mentioned that she would not be present in person on the 12th but will be remote, and someone else will need to chair the meeting. John Kissida will return on the 14th of March and will be present for the meeting on the 26th. Matters not anticipated by the Chair: - Anne O'Connell commended Jay Packett for his presentation to the Select Board and Finance Committee on the budget, noting that he did a great job addressing questions. A motion to adjourn was made - Motion was approved and the meeting was adjourned. 4