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HomeMy Public PortalAbout2011-06-21 PC-ZBA minutes VILLAGE OF PLAINFIELD PLAN COMMISSION AND ZONING BOARD OF APPEALS RECORD OF MINUTES DA TE: June 21 , 2011 Chairman Sobkoviak called the meeting of the Zoning Board of Appeals and Plan Commission to run concurrently to order at 7:04 p.m. and led the pledge to the flag. Michelle Gibas, Village Clerk, swore in Cynthia Fulco as a commissioner. ROLL CALL: C ommissioners Seggebruch, Heinen , Kiefer , Fulco and Chairman Sobkoviak ; and Fire District were present. Commissioner s O’Rourke, Renzi , Park, School, and Library Districts were absent. Also present were Michael S. Gar rigan ; Village Planner , Jonathan Proulx, Planner II and Merrilee Trotz, Recording Secretary The commissioners all welcomed Mrs. Fulco to the commission. Approval of Minutes: The last Zoning Board of Appeals minutes has p reviously been approved as a housekeeping measure. The Plan Commission minutes from June 7 , 2011 were a ccepted as presented. PUBLIC COMMENTS : Chairman Sobkoviak asked for public comments on items that are not on the agenda. There was no response. DEVE LOPMENT REPORT: Mr. Garrigan stated the Village Board approved both the Birkett Property concept plan located just south of 119 th Street and Brummel Property located north of 127 th Street concept plans by vote s of 6 -0. OLD BUSINESS: Chairman Sobkoviak th anked former Commissioner Sanders for his service to the village. NEW BUSINESS: Case No. 1546 -060311.SPR.V DIAGEO EXPANSION Mr. Garrigan stated this is a public hearing for a variance heard pursuant to public notice in accordance with state statute an d all applicable ordinances. Commissioner Heinen recused himself from the meeting to prevent any conflict of interest. Mr. Garrigan summarized his staff report indicating this is an expansion of the existing Diageo facility located at the northwest co rner of Van Dyke Road and 143 rd Street containing approximately 38 acres. The property is currently zoned I -2 (General Industrial.) The proposed addition is approximately 22,000 sq. ft. Mr. Garrigan summarized the findings of fact that must be met in a ccordance with the Village’s Zoning Ordinance; indicat ing the expansion is in general harmony with the existing use and industrial Michael P. Collins VILLAGE PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck James Racich Dan Rippy Plan Commission Minutes June 21, 2011 Page 2 of 5 character; is consistent with the Comprehensive Plan and the Zoning Ordinance; denial of the variance would prohibit the appl icant from proceeding with the expansion and would cause undue hardship on their ability to expand this facility; and the variance will not have any impact on the adjacent parcels. Mr. Garrigan indicated there is no changed to any of the existing access p oints into this plant; the additional parking spaces have been included in the proposed expansion; the expansion elevations match the existing façade along 143 rd Street; the applicant is proposing to remove or relocate trees and add other trees throughout the site. Chairman Sobkoviak asked if the Fire Department or Police Department had reviewed this request . Mr. Garrigan indicated there has been no negative feedback. Chairman Sobkoviak asked if the engineering had been reviewed. Mr. Garrigan indicated our engineer has received full engineering and stormwater calc ulations and is currently reviewing this project. Chairman Sobkoviak swore in Michael Wheeler, civil engineer for Haske l l Engineering, representative for Diageo. Mr. Wheeler stated he was present to answer any questions that the Commissioners may have. Commissioner Seggebruch asked about the function of th e request specifically for the one at the northwest corner of Van Dyke and 143 rd Street and what it needs to be that size and shape. Mr . Wheeler indicated the warehouse functions to a set of tractor trailer receiving and shipping docks; it is important that the proportions and bays are equal; the column bearings on this building are 40 feet and in order to get the third bay to fit we need the setback to be reduced by 6 feet. This is the only opportunity they have for truck maneuvering. Commissioner Seggebruch stated the addition on the corner is primarily seven new truck docks. Mr. Wheeler stated the inside of the building is for sto rage and cueing positions for the outbound material on the truck docks. Commissioner Kiefer asked if the expansion would impact the ability to have a sidewalk or a bike path; if the access points needed to be cha nged. Mr. Garrigan indicated it would no t affect the bike path and no change is needed for the access points; the existing truck routes for service to the proposed site will not change. Commissioner Seggebruch asked if the six new parking spaces comply with the ordinance. Mr. Garrigan indica ted they are in compliance and they have ample parking. Chairman Sobkoviak asked about the landscape plan. Mr. Wheeler indicated this was included with the review set with the Village Engineer. Mr. Wheeler stated they just need to work out the relocat ion and replanting needs to be identified. Commissioner Seggebruch stated due to the visibility factor if they could increase the low landscaping along Van Dyke potentially increase the trees on 143 rd . Mr. Garrigan agreed and indicated we would work wit h Diageo . Chairman Sobkoviak said there would be a security factor as well. Chairman Sobkoviak asked for questions or comments from the audience. No one approached the microphone. Plan Commission Minutes June 21, 2011 Page 3 of 5 Commissioner Seggebruch asked how the expansion had been figured. Mr. Wheeler indicated that is the total impervious addition to the property; 16,727 sq. ft. is the proposed process addition, 46,343 sq. ft. is the proposed bottling hall addition, 22,226 is the proposed warehouse addition as it appears in the footprint on th e site plan, and there is some additional paving. Commissioner Kiefer made a motion that the Z oning B oard of A ppeals recommend approval of the variance for relief from side -yard setbacks and masonry requirements as outlined in staff’s report. Commission er Seggebruch seconded the motion. Vote by Roll Call: Commissioner Fulco, yes; Commissioner Seggebruch, yes; Commissioner Kiefer, yes; Chairman Sobkoviak, yes. 2 absent, 1 recused, Motion Carried 4 -0. Commissioner Kiefer made a motion that the Plan Com mission recommend approval of the Site Plan f or the proposed additions subject to the following stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Submittal of a landscape plan showing location of new plantings. Commissioner Seggebruch seconded the motion. Vote by Roll Call: Commissioner Fulco, yes; Commissioner Seggebruch, yes; Commissioner Kiefer, yes; Chairman Sobkoviak, yes. Motion Carried 4 -0, 2 absent, 1 recused. The ZBA meeting was adjourned at 7:35 p.m. Commissioner Heinen returned to the meeting. Case No. 1548 -060611.PP/FP PRAIRIE CREEK NORTH – SOUTH Mr. Proulx summarized the staff report. This is the preliminary and final plat for the 40 acre parcel located east of Route 59 immediately south of Meijer shopping center. This would create seven lots in total, four development lots, one lot for shared public access and two lots for stormwater detention. Currently the east west a ccess drive from Route 59 has been constructed; the new lots exceed the minimum lot size and width requirements ; Lot 3 lacks street frontage but would have access from the public access drive and the north -south access drive provides adequate street fronta ge ; as a commercial project no open space or park land dedication is required; the ponds and some of the engineering has been constructed through the prior rezoning and PD approval. Staff would look for sidewalks installed and parkway trees planted in the appropriate locations. Staff is seeking a favorable recommendation. Chairman Sobkoviak swore in Doug Carroll, representative of Prairie Creek Development. Mr. Carroll indicated this is basically splitting the lots in half. Mr. Carroll indicated Bartels has been approved and the northwest corner lot needs to be created for this development. Commissioner Heinen asked about the limited access and whether this was a village stipulation or IDOT’s stipulation. Mr. Carroll indicated IDOT did; there is a po ssibility of a right in/right out additional access. Chairman Sobkoviak said the major street aligns with Joseph so there is a possibility of a signal. Mr. Carroll stated they have been approved for a signal at the intersection with Joseph but in order to get that we had to concede to less full access points. Chairman Sobkoviak stated you have the interconnection with the Meijer subdivision to the north. Mr. Carroll said in the lower lot unless there is Plan Commission Minutes June 21, 2011 Page 4 of 5 one user, the access road from the north/south w ill extend to the south. Commissioner Seggebruch asked if it would then dead end or swing out to a right in/right out to Route 59. Mr. Carroll said probably, each site plan will be a case by case basis, they will all have connectivity. Chairman Sobkovia k suggested not having a quarter to one -half mile of straight run. Discussion was held regarding the connections. Chairman Sobkoviak asked if there was anyone in the audience that wanted to ask a question or make a comment. There was no response. Com missioner Heinen asked about dumping at the site. Mr. Proulx stated someone has been caught dumping. Mr. Carroll said our sister company Naperville Excavating has brought in fill but there are a lot of people dumping junk there. Mr. Carroll indicated if it is neat piles, it will probably get knocked now. Commissioner Heinen asked about policy on the stockpiles. Mr. Proulx said we allow mass grading operations like an earth restoration bond so we would have recourse to be able to put a site back togeth er. Commissioner Heinen made a motion to recommend approv al the preliminary/final plat of subdivision for the Prairie Creek North -South Subdivision, subject to the following two (2) stipulations : 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District. Commissioner Seggebruch seconded the motion. Vote by Roll Call: Commissioner Kiefer, yes; Commissioner Fulco, yes; Commissioner Seggebruch, yes; Commissioner Hein en , yes; Chairman Sobkoviak, yes. 2 absent , Motion Carried 5 -0. Case No. 1549 -061311.FP SOUTH PLAINFIELD MEDICAL OFFICE BLDG Commissioner Heinen recused himself. Mr. Proulx summarized the staff report. This site is located on the east side of Rou te 59 south of Feeney Drive, immediately north of Dayfield Drive. This lot was created as part of Villas at Fox Run; these two commercial lots were retained by the original property owner. This lot will be split into two lots; one for a currently propose d medical office building and the second lot would be retained by the original property owner. There is no park obligation associated with this subdivision; and final engineering is not required at this time. There will be a requirement for both public s idewalks and parkway trees along Route 59, Dayfield Drive and Fairfield Drive. Staff is seeking a favorable recommendation. Chairman Sobkoviak asked if the engineers had looked at this and there are no issues at this time. Mr. Proulx said yes. Chair man Sobkoviak swore in Rick Aaron Nelson , Irgens Development Partners, LLC. Mr. Nelson stated they are looking forward to develop a 22,000 sq. ft. medical office building. Commissioner Seggebruch asked if there would be a shared access drive from Dayfiel d. Mr. Proulx anticipates a direct access to Lot 1 the medical office building from Fairfield Drive and in addition a shared access for two points of access to the medical office building. Commissioner Kiefer asked if there was any feedback from the res idents. Mr. Proulx provided information to the Wilcox Development Group who informed the residents through the HOA and was told they were excited about the use. Plan Commission Minutes June 21, 2011 Page 5 of 5 Chairman Sobkoviak asked if anyone in the audience wished to ask a question or make a comment . There was no response. Commissioner Kiefer asked about stormwater management. Mr. Proulx indicated this would be verified with the site plan review. Commissioner Kiefer made a motion to recommend approval the final plat of subdivision for the South Plainfield Medical Office Building, subject to the following two (2) stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District. Commissioner Seggebruch s econded the motion. Vote by Roll Call: Commissioner Fulco , yes; Commissioner Seggebruch , yes; Commissioner Kiefer , yes; Chairman Sobkoviak, yes. 2 absent, 1 recused - Motion Carried 4 -0. DISCUSSION Commissioner Kiefer welcomed Commissioner Fulco. Ad journed at 8:05 p.m. Respectfully submitted by _________________________ Merrilee Trotz Recording Secretary