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HomeMy Public PortalAboutORD09423 BILL NO. INTRODUCED BY COUNCILMAN It-at.• ORDINANCE NO. J, AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AND r DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE A WRITTEN AGREEMENT WITH THE DEPARTMENT OF CONSUMER AFFAIRS, REGULATION AND LICENSING, OF THE STATE OF MISSOURI, FOR AN I.P.A.GRANT TO : . PARTIALLY FUND A JOB CLASSIFICATION AND WAGE COMPENSATION STUDY. y' BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: ` Section 1. The Mayor and the Clerk of the City are hereby u' authorized and directed, for and in the name of the City, to { execute a written agreement with the Department of Consumer Affairs, Regulation and Licensing, of the State of Missouri, for s• r' an I.P.A.Grant to partially fund a Job Classification and Wage r' Compensation Study. Section 2. A copy of said Agreement is attached hereto and made a part hereof. Section 3. This Ordinance shall take effect and be in force from and after its passage and approval. s . Passed I cd T v Approved es i ent of the ouncil Mayor .J Attest r C y Clerk i.� P, at , DEPARTMENT OF CONSUMER AFFAIRS, REGULATION AND LICENSING AGRBBMBNT This Agreement, entered into this day of m01 betwe*w the DEPARTMENT OF CONSUMER AFFAIRS, ABGULATION AND. LICBNSING;.. +" a Departs' of th® State of Missouri, "Department" for .the Division, of Community Developments. and the CITY OF JEPPERSON, A'MUNICIPALITY;, 'IN. THE STATE OF• HISSOURI, a "'Contractor." WHEREAS, the Department 'has received an appropriation by ,the 80th.,. Assembly fot pxponditure of funds under the Intergovernmental Personnel ;Act, United,,',State's,, Office of Personnel Mlanagement .and 10NNEA�3AS, ,:the DepartmoviV.has. received.*for Piscal Year, 1980 r a gsant an'der the .Intergov®rental Personnel Act of�.1970, free:the ited States Office of Per6nne3 'Manag®feat for pi�rsonnel i®ptovement . trai n"In't' i and i NHB BAS,' the Goyeiinor "o�f the State of MI souzi has designated` th® :. Dopartmvtit of `Consuuer.'Affair$,',Regulation and Licensing, As the; Depart- s z taonty; $n the Mate responsible for, Mho; administration' of thd. Iatergovemrn► uental Porsonhol Grant, and f N R `12 Is the intention' of :the Department to use.'the 'DI�ri'sion �. �� o$ Comiaity T►mwelopuenfi as suthoriaed by. Secti,�oa :253.090 of th® Revised , ,: Missouri; Statutes` of `196,9.:..to enter into,' contracts, .and WHB S., the Contractor: Hays submi ted his: proposal' to':.the Departs "en+t aacl said gropoaaI has 'been furthor refined -into a project ®ntitled Old 'CLASSIFICATION.AW SALARY ADMINISTRATION' PRUTICB" ;.r ; , ,. ,1 ' hs►rpinafter called. "Pro j ec't" and is attaehed, to aud. gait of this :,r r�3 yiagreement as_Appendix L, !SCOPE t OP I�IORK,_ anS he, has authorixed to -be. encumbered, ;qn a.•match*ng bsais:,,' in, air a�oai tit stittod 4i. 4..3A4,. 1 • ,'. Y. . 1 1 paragraph 3_ 'for` the per'forr�ance of; the :pro j ecfi t it a Aft tM THMFORN, The parties hereby agree as follower lob, 1. Contractor agroes for the consideration hereini ter tot ' forth to provide the necessary personnel, !Facilities, suppll*00' equipment, and related resources and skills to perform aAd accomplish . the project in accordance with the torus and conditions incorpolrated ' made ,a part of this. agreement as Appendix 11 .,SCOPE OF WORK. 1. Centractir....ehall ;perform .the work, balled !or in rho proj ect r An accosrdanco with':the ,tioo.. schedule set-. !forth 1h Appendix I,' SCOP11 14•' 'gyp : v / '� , ,« r' `- ' " 'yt i •:1 3,. 1'hm Doggrtsient' agvoes :.to 'provid®; p®�tial funding for .th® , A rj p"joct up t0 '4''max9iiui of Twenty: thousand dollars .($20;000) cond do ned E9R i t (t� the 'succestful coiaG►letion of the pr !In accairdanco with the ri®ir�as- and conditions incorporated and ;read® .a• part of tbis t .' a8seemen 1 as .Apo itidfx .I, SCOPE OF WQRR, and the, Contiracior a nding from eon=f4de�rat .funds an ' at�onat:equal to ® g ®at®g: thaw th® landing psovided ly: .th0epar"tassnt s , psovida�dA ho v®tr,.'the D®paxtment funds»$ shall be redu* �ad. one doairir`" y)/`� fos' every one'�dollatr which Contractor .ex ends leas than 'th®.'ase�tchioa '1' y p y of', d�pairumpta ,funding. 4 Ctontractor..agrees. to 'Submit, a propor2y certified i�nvoicea ms renu$irad•`in, Appendix III, SPEC IAL"GUAM CONDITIONS. on forms,:p7ovi,ded mss; Ythe.,Dogartment, to the. Department `not' later than the 15th::of th following the end of the period for. which Contractor seeks roim, rsee�aeint. t �,• 7 /i ! ' S Coi�tractop agrees -that any" li»e item variance: im category` �;. totals oxctedins :ten percent .iii the.'sppirgved project budget" in v t F r ..Appendix 3, SLOPS:OF ,MOR1C, must be :approved in ,u$voace In, writing' t he' �iopartswat, acid that any 'variance rust ;be explained in , the sppt�oprfate Aonthiy .rapers, .acco>Apat�led by a� buttget _reviaioi request. , °m 6. Contractor agrees to' abido by and, comply wtth curre' t::;ro�u- ' lotions and' pWeis� of the' De rtment`��includ,*4;in`t this, agroeaaeiitt .5 v P.a w a Appendix II, OFFICE' OP PERSONNEL•.MANAGEHENT 'AULES.AND .REGULATION, it ro project support is psorrided by funds with spectol aondit'ions Com►tsecter. rill conform to the apociai conditions i�a►cospoiate4 ' scads m past. of this sasgosaont is.:Appendix II'I; SPECIAL tiRIIHT., r t� � `��O�MDIT�A1i8. • . , . • . �. Contractor agrees that it furnish progress, technical , nancial and final .rbports to the Department through the Division 6f Community Development in compliance with request, schedules , id .deadlines .for such reports and information. Contractor ogress to furnish to .the Department a copy . sll audits of all' or any part of the funds under this contract ' aiud :contractors using a •Certified Public Accountant -firm to certify tl�uir. :fihancial ,vtatements- shall identify, financial.' assistance receitired -£roa, the� Department In .their financial statements, and . '�tA CPA.f irat should .certify that the Contractor has complied :with all r s tthing; fund .requir®meats of the: Department in accordance with, this'' . 9. Contrsctor:.agrees that the Doper and': g�orernmeat:• auditors and rspresexitatives shall: hare access, for the pugpose ;of �t�idit 'or 'exaiaination, ;to any of_the. books,.. documents, papers,. and records of Con tractor. recording,,receipts and disbursements .•tn any'- of •the funds:.made av8ilable. to .Contractor, 'under this agreement, 'at reasoe tilde. .' 10.' ' .Contractor further agrees that any ,audit exception noted. {? by governmental auiditors or representatives shall be the .solo .'respon- 4 ibil ty :of the Contractor and the Coht actor. will refund •the' full. mount of audit exceptions to .the Department. ,.• lY0 Contractor-'shall maintain complete, and up-to-date' recor+ds #„ Accounts •in an 'organised and _systematic. manner as" Depart-: . _ r dy stYst d.: s n®cessary as defined in, App®ndix, II:, OFFICE 4 PELSONNEL - eH *kAGEMBNT RULB8` AND REGULATIONS, to'.assure tile' proPer ,accounting' for, r} j alb contract funds' both' federal and:'non-federal sources, and these q records sliaii be..."retained for: five `years after the expirati,oa ..of this t } eontaeact unless peinassion 'to destroy then -ts granted, in 'writ bY, hw',Departieeat. r r"j , il. Contractor ,agrees .;that all"fur}ds rQceived under :this agree- suittt will- .be 'he "d and used''by the Contractor for the purpose of { accojap.lishing the project only -and none of: the, funds so held .or . ed shall be diverted.. to say. other use :or'•purpose. Contr ctor agrees that this project shall be directed by. � 6( 8), „(STREE t ...._. tCi' 'Y) , and the 1 hr YS 'hs Co atractor will not,jub itituts any other pe'roon as pr®ject director t4T ". key personnel, as named in Appendix It SCOPE Op WORK, without s ring the written perailssibn of„ the Department, in advance. Con- ..,,... , ictor",farther 'agrees that Its project director is the person to whom ;noticios ,and '.requests relating to the performance of this . ' 9robsont- shall be ,addressed. ; ls, Ali .published material, such ass ..reports, msuivals pamphlets, ' i 4:`' em articles,. prepared under this Contract ex,cept those prepared exclu�1*4?ly for tho internal use of the Contractor, shall carry the l'1©�ring;.etatonent on the front-page of the `document. ..; PRESENTED BY THE 'MISSOWU..DEPARTMBNT OV' CONSUMik!AFFAIRS, AEGUALTION AND- LICENSING DIVISION'.OP COMMUNITY DEVELOPMENT A a: This.. statement, must be'. in.:type' at least as iarge as the larXost ` notation of the Cl.tyaof` Jefferson, Further, aii' ,materials .prepared .'for di>atribut aa� shall :alto carryon the front_page of the document, in appt90r ate .93 X6 type, ..the,folloaiing statement: a .projoet :is financed `in part through ..a..grant iErom .thi U:S. Oifiee :of .Peirsoni4 Management :und®r thei`�Ian®rgovernmental Personnel. :` lict or 19 '0." " tv. Anl► violation .of this `sectipn may .result in all ,costs connected '._. 2i the .program covered by. thes''document being de3ciared: iAeligible� for J S.' .. t u�;. No:;`me+terial prepared in:*hole: or, in art: under the Coat�cact shall ' bir'."subjdtt 'to "cppjr�'I'' ht� in, thi United States or in �aay other `co'aiutty. A bR Office of Personne l Msnsge eent shill, haven the unrestricted suthositr to ubiish; disclose, di tribute., snd :otherwise: use:, in whole or' in eports,; datii: or,. •athe;r,matsrials pr�epare�d, under. 'this Contract. �. t I S ' Contractor .aree�s it will comply, with ail State and' Federal Parties: mutually agree that eith0--party,, may cancel this orent by•Xiving` 30 days-`advince written notice. s , i LI, + ,. •+.• .r f r 17. Bxcept as otherwise provided herein the Contractor shall a enter into subdcontracts for 'any of the work contemplated under t at contract without obtaining the prior written approval of the Department and subject to. such conditions and provisions as the Department may deem .necessary, 'in its discretion, to protect. the . litOr'OSts of the Department; : provided, further, however, that no prevision of this clause and no` such approval of the Contracting Officer of any sub-contract shall- be deemed in. any event; or •iA`any,: ; agann*r to !provide for the incurrence of any obligation of the".nepgr;t= meat in`"addition to the total contract Brice' and :the 'Department shall . . not b® responsible. for' 'fulfillment of the Contractor's obli kations r . to- sub contractors. ;.• ` 18. The ties '.heroto :mutually �igree that any clause ox pro= c :, tvision, =equ red=.by, law., rule or T regulation .to be inserted herein,;ahaZl demed. to be :;incorporated herein as though fully set fmrth and shall M . ` f ceuestitute a aY.t of this contract: The' Parties- b' agreement in xritin P P Y S = ° z aay alter or axend :aany provision of this contra_ ct.: t DIVISION OP COMMNITY. DBVBLOTMDNT - Rppyroved by s DIVISION. OF .PURCHA8I1dG MMO DBPAR NT OP CONSUMIBflt.AFFA IRS, RE GULATION AND":LICENSING . CTOW,77— CITY OF JBPPHASO `' r ."' f r +✓r ^ Y � ♦F•iv r. ` .. of f f r 80-Ma=-02c / r3 ,SCDplii.Of-:WORK -,* ,�Y 1 �t lO •-., ' The:M*:y 0f:Jeffnrson=has no.,, t '.�oti�classification system„nor any.;. 1"U'', ,adapinlstration• practice., Ais . i.tuat1w,hua,'cheated morals ; r.e , ti.• probt becaus+� of a v iA atr4sphere ofi: uncertain�r arid, no rrgg ;cor+�e�ation �tlirs are concealed. The herault of not -.'addressing this pirobT�i lc�rhri ht wili” b® contlaund morale problems, high turnover and l�r prod�tct�a9t�r. _ }y The• d' 1�h s° r� ect a11Y.be a ob.: class�fiaa�tion', Um and; en }resul'� of: 1 M j j y: qb a-ad mints i lQn' pft? ctic6,rhich Mitt asstabt eh"a degree of cerPaintjr aging ci Y': P1 rees ar+ `ci,tY officials a1ik�4 . 2 t. ll: ` dlbn•-Rlati y' 7 . tr ,,? ' . 'ask- �ey ,�I'doflsgltant•ai1t. be.'fQlected fF r �suitsnt id �.conddet=_ loyaeA'iintervi end pr arc 'r Usk"11L - �;onsultan W911 prey re a Jab,classi�icatlon. plan an eS 1 w ,,1a f salary, a�lW$n an}. roMMR u, Yank lU. --comultsnt*lll '.present they fiat pyvduct to city. - ' , : ,; iss3tt..dlreptors..and the City:council ;for,approval r Task Y. 1m�SAe n4�►t1on, Of tho Plano�aoo �tov r 1:, 1m a + ," W�^ 11� 1 Pro_e.Daliv+a�aabte,_�• M1:.r L; 1. " 8?, -t t'ive S ots 715-8o,. io-.'15-80, 1` . :Clmasslficalrlor, Plan! 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Y n t.�r. r f •i .tr•'4 r AL- .ttij 4 iF FC J � r .s 'Y,'. .t fe, .tint d y .t n *'r '644'h r.. :r`-""I..'t•, t, ,,5,• p }. t '< t v '±r.• t, t�.$ ;4 .r `.r� t y4 �.� p�. 1, z.• .. •r , _r% `v.1,. ?�, t.`..! 111 't'tt' y>S t a +,. •�,• Y ri, Y .'t `Jr� ;11 11 ",, iJ • .. r R L� ' APPBNDICH3 Y'I . , . ,,7 ' i . k OFFtC8 OP PZRSONNBL'�MANAGBAgNT •ItULBS AND REGULATIORS .v v 5.� ! . �' t;}}'.t .,L .1t r '7 , . f r P' .ll�l Y''{ `'i r� ?. !M{r�iiM�!�•7► . � nt o r '. _ .• t �. `7 • .. •s , } t•'k I =� 'J. tit .. ` ' f °:' ' , ,. � (IPA Girtht 4AAMInlsirn'tion .,RandbbO. � . ' . f r, , f, J, a J BIPP 1S2-2•. (k+r�vlsM d) . � �ti. t Novembdr, 2996 .1... � 4 ,. , ' f tachs6nt �L'3,'' r r' . , p t. t; Appendices III I. Provisions f�►r reimbursanent The attached' reports must be completed in full and submitted to the Division of",Cowaunity Development nog later than the 15th of month;'�i'o1lcroi'ng the p�iviod for`ihl�e'h ' the a utrector seeks rehbut�eis, it: (See ; Attacksont I to Appendices II) ; II. 101, of d+�pavtment il, funding will be withheld .:pending receipt M` of final• report from the', tois ictot III : Igo:, fees -are -to .be charged• di-,-"y, of •the progroms .or •services funded inr Ipatt' or 'in their "entirety through 'this 4greement. partial funding of the Departmen$ ahar• l`''AOtbe. us®c!•'for the. r ` nreha�►® of reel roperty or' eoluip�aent as ,defined bw ,'. pp } „ rAited . totes. Office of Parsor�nel ManagemoAt; , x• 1i;': 'Pay®it +for coats incur before ;the iffeetiVe daii .=.of this '.. � . ' • greemiss acre: not' reimbursabli,. . 'unless the doosrtuent:`ppor�ides :: << pmior written appro�►g1. f r r Vheriiirictor'- •viii"confor� .to a4niie `.p�racugmsant'{grocedu�ei� sa r t defined.t by the 00 Circular (A-ldl). 1 I Y: Prior:- the cofi traAtor ®nte� into' a Ggn�ttot uai a f�teezeent kz s�ith'- map:, onauitant'``film; triritten :approvoiy 'of rthe 'coesutii rm - _ Work plan. mns.t by obtained: lx mm tb+s` UUnited' States Office 'pf ,��, =; � , • � - .''�ereonniPl'Z�ansIIen®nt�< w. ,;. . . . • ,. '?rior,',to,:the' conttactor. entari�g into ;a.co,�atvactuai or.' Q .=: . '• . pirCh s"in&: agregzent with, auy sub•contraetor�,'•Mhi.ch sgreaem®a<t shall ritilise' fediTal . fuadei :Titia VI..'assutances".Rust be s:igncd; :_by :the, 1dh-.c©ntractog';and submlt ed to.`the United'�tataa:.4ffiGm., f fi: of Pers�rnuol`. an�agessont.' •'j(4iV44�r! i _ .' .i `f � j ` Y't`; � :ti xi f': +'eE•+ 'f ( \ Missouri Division of Community Development / Joseph mTasaeGovernor . July l§, 1980 { yy . . ƒ R ' MrZGary H Mb=rg . \ $r � y w city Administrator �» < City Hall . y ®" Jefferson Cit, MO 6510 > £< � . Del Gay: . Enclosed, at last, is your c py.o£ the f lly executed contract on IPA grant �r 2 60-MO-02c # ] with the city of Jefferson. : .%The Division looks f rwar to working with you this yea. Please call on u whenever you ha e an questions. Sincerely, �wa �ƒx % Martin J. Stangl / Program Manager �S:ak . § �. . . � - � ( / \w/w P.O.Box 118Jefferson City,Missouri 610 ( ]14)71-39 . . Td' - \