HomeMy Public PortalAbout03.27.24 FinCom PacketTown of Brewster Finance Committee
2198 Main St., Brewster, MA 02631
fincommeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
2198 Main Street
March 27, 2024 at 6:00PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the
members of the public body will attend the meeting in person and members of the public are welcome to attend in person as
well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law.
Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the
meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote
attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific
item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual
attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone:Call (312) 626 6799 or (301) 715-8592. Webinar ID: 862 2956 9696 Passcode: 565167
To request to speak: Press *9 and wait to be recognized.
Zoom Webinar: Zoom Webinar: https://us02web.zoom.us/j/86229569696?pwd=MUhJNGpoU3VocTZ0cTU0VGpYcWdVQT09
Passcode: 565167
To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real
time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video
recording (tv.brewster-ma.gov).
Please note that for any item agenda item listed the Finance Committee may take official action including a vote.
1.Call to Order
2.Declaration of a Quorum
3.Meeting Participation Statement
4.Recording Statement - As required by the Open Meeting Law, we are informing you that the Town
will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else
intends to either video or audio tape this meeting, they are required to inform the chair.
5.Public Announcements and Comment: Members of the public may address the Finance
Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s
discretion. Under the Open Meeting Law, the Finance Committee is unable to reply but may add items
presented to a future agenda.
6.Town Manager/Finance Director Report
7.Town Meeting Warrant Articles – Discussion and Vote
Art 25 & Art 26 - Short Term Rentals – Registrations and Restrictions
Art 4 - Brewster Elementary School Dept - FY25 Budget
Art 5 - Brewster Elementary School Dept - Operating Override
Art 6 - Nauset Regional Schools Assessment Formula
Art 7 - Nauset Regional School Dept – FY25 Budget
Art 8 - Nauset Regional School Dept – Operational Override
8.Nauset Regional School District Agreement – Update and Discussion
9.Liaison Reports
10.Approval of Minutes
11.Request for agenda items for future meetings
12.Matters Not Reasonably Anticipated by the Chair
13.Future Finance Committee Meetings
14.Adjournment
Date Posted:Date Revised:Received by Town Clerk:
Finance
Committee
Harvey (Pete) Dahl
Chair
Frank Bridges
Vice Chair
William Meehan
Clerk
Patrick Buckley
Andrew Evans
William Henchy
Alex Hopper
Robert Tobias
Robert Young
Town Manager
Peter Lombardi
Finance Director
Mimi Bernardo
Citizens Petition: Short -Term Rental Registration
General Bylaw
General Bylaw: To see if the Town will vote to create a registration system for short-term
rentals by adopting a new General Bylaw entitled "Chapter 180 — Short -Term Rental
Registration," as printed below, or take any other action relative thereto.
CHAPTER 180 SHORT-TERM RENTAL REGISTRATION
§ 180-1 Purpose
A. To create a registration system for short-term rentals in order to protect the health,
safety, and welfare of both the occupant(s) of those rental housing units and the
general public, and to maintain the quality of life in residential neighborhoods in the
Town.
B. The bylaw seeks to provide for orderly operation of short-term rentals within the Town
and prevent any negative impacts on neighborhood character, housing availability,
house prices, availability of long-term rental units, and impacts on infrastructure
systems such as sewer/water, parking, access, fire codes, and building code
enforcement.
C. The bylaw also seeks to provide a method for correcting violations when conditions
warrant and to help enforce local and state laws, codes, and regulations.
D. The bylaw seeks to create a registration system for short-term rentals so that accurate
data about how many short-term rentals are operating within the Town may be
gathered, as well as to ensure public health and safety. This would also provide data to
the town on who operates short-term rentals within the town.
E. Registrations would be subject to an annual fee that would cover costs of enforcement.
Fines collected would be designated for use for enforcement costs in subsequent years.
Registration fees would be set by the enforcing authority at a level sufficient to cover
associated costs of enforcement and registration.
§ 180-2 Definitions.
A. As used in this chapter, the following terms shall have the meanings indicated:
"Corporation" is defined as any business or charitable entity that is required to file
Articles of Incorporation and Annual Reports with the Massachusetts Secretary of State
Page 1 of 6
or an equivalent agency of another state, pursuant to G.L. c. 156D, § 2 or G.L. c. 180, § 4,
respectively.
"Dwelling" is defined by the Town of Brewster as a building containing three or more
dwelling units. This definition includes "Dwelling, One Family Detached" and "Dwelling,
One Family Security" (defined below).
DWELLING, ONE FAMILY DETACHED: A single, separate dwelling unit, designed for
occupancy by one family. [Added 5-7-2012 ATM, Art. 23]
DWELLING, ONE FAMILY SECURITY: One family dwelling unit for owner occupancy or for
occupancy by personnel hired by the owner for the protection of property and safe
operation of a permitted use. [Added 5-7-2012 ATM, Art. 23]
DWELLING UNIT: One or more living and sleeping rooms providing complete living
facilities for the use of one or more individuals constituting a single housekeeping unit,
with permanent provisions for living, sleeping, eating, cooking and sanitation.
"Fit for winter habitation" refers to a dwelling unit that is suitable for habitation in the
winter in so much as that it has a heating system and proper insulation.
"Full -Time Resident" is defined as a person who either lives in Brewster for the entire
tax year or who maintains a permanent place of abode in Brewster that they spend at
least 183 days per year in, as attested by where the domicile of the responsible party is
given according to tax records in the state of Massachusetts.
From mass.gov , "Your domicile, or legal residence, is your true home or main residence.
You may have multiple residences at one time, but only 1 domicile. You can't choose to
make your home one place for general living purposes and in another for tax
purposes. Your legal residence is usually where you maintain your most important
family, social, economic, political, and religious ties, and it depends on all the facts and
circumstances per case, including good faith."
"Occupancy" is defined as the use or possession, or the right to the use or possession, of
a room in a bed and breakfast establishment, hotel, lodging house or motel designed
and normally used for sleeping and living purposes for a period of not more than 90
consecutive calendar days, regardless of whether such use and possession is as a lessee,
tenant, guest or licensee, or the use or possession or the right to the use or possession
of a room in a short term rental normally used for sleeping and living purposes for a
period of not more than 31 consecutive calendar days, regardless of whether such use
and possession is as a lessee, tenant, guest or licensee; provided, however, that
"occupancy" shall include the right to the use or possession of the furnishings or the
services and accommodations, including breakfast in a bed and breakfast establishment,
accompanying the use and possession of such a room. § 1. Definitions, MA ST 64G § 1
Page 2 of 6
"Occupant" is defined as a person who uses, possesses or has a right to use or possess a
room in a bed and breakfast establishment, hotel, lodging house, short-term rental, or
motel for rent under a lease, concession, permit, right of access, license or agreement.
"Operator" is defined as a person operating a bed and breakfast establishment, hotel,
lodging house, short-term rental, or motel in the Commonwealth including, but not
limited to, the owner or proprietor of such premises, the lessee, sublessee, mortgagee
in possession, licensee or any other person otherwise operating such bed and breakfast
establishment, hotel, lodging house, short-term rental, or motel.
"Operator's Agent" is defined as a person who on behalf of an operator of a bed and
breakfast establishment, hotel, motel, short-term rental, or lodging house: (i) manages
the operation or upkeep of a property offered for rent; or (ii) books reservations at a
property offered for rent; provided, however, that an "operator's agent" shall include,
but not be limited to, a property manager, property management company or real
estate agent.
"Owner" is defined as the duly authorized agent, attorney, purchaser, devisee, trustee,
lessor or any person having vested or equitable interest in the use, structure, or lot in
question.
"Permanent Place of Abode" is defined as a dwelling place that someone, not
necessarily the owner, continually maintains. This includes a place owned or leased by a
spouse.
This does not include a camp, military barracks and housing, dormitory room, hospital
room or room in any other similar temporary institutional setting; a university owned
studio apartment available only to a university affiliated student, faculty and staff; a
dwelling place completely lacking both kitchen and bathing facilities, or a dwelling
place that is not prepared for winter; a hotel or motel room (but facts and situational
circumstances will be taken into account before deciding); dwelling place owned by
someone who, during the term of a lease, leases it either to others not related to the
owner or their spouse by blood or marriage, for at least 1 year, or where the individual
has no right to occupy any portion of the premises and who does not use such premises
as his or her mailing address during the term of the lease; dwelling place that is
maintained only during a temporary stay in Massachusetts for accomplishing a
particular documented purpose. A temporary stay is defined as a predetermined period
of time not to exceed 1 year.
"Person" is defined as an individual, partnership, trust or association, with or without
transferable shares, joint-stock company, corporation, society, club, organization,
institution, estate, receiver, trustee, assignee or referee and any other person acting in a
fiduciary or representative capacity, whether appointed by a court or otherwise, or any
combination of individuals acting as a unit.
Page 3 of 6
"Property Owner" is defined as any person who alone, or severally with others, has legal
or equitable title or a beneficial interest in any dwelling unit; a mortgagee in possession;
or agent, trustee, or other person appointed by the courts.
"Short -Term Rental" is defined as an owner -occupied, tenant -occupied, or non -owner
occupied property including, but not limited to, an apartment, house, cottage,
condominium, or a furnished accommodation (such as a bedroom within a residential
dwelling) that is not a hotel, motel, lodging house or bed and breakfast establishment,
where: (i) at least 1 room or unit is rented (for a fee) to an occupant or sub -occupant for
a period of not more than 31 consecutive calendar days; and (ii) all accommodations are
reserved in advance; provided, however, that a private owner -occupied property shall
be considered a single unit if leased or rented as such. Excludes hotels licensed under
M.G.L. Chapter 140, section 6; motels licensed under M.G.L. Chapter 140, section 32B;
lodging establishments licensed under M.G.L. Chapter 140, section 23.
"Unfit for winter habitation" refers to a dwelling unit that is not suitable for habitation
during the winter, in that the dwelling lacks a heating system and/or lacks proper
insulation.
§ 180-3 Registration Requirements.
A. Any property owner seeking to offer a short-term rental needs to register annually with
the town of Brewster for a fee set by the enforcing authority. The fees collected are
solely to pay for costs associated with enforcement, such as compliance software and
any positions that need to be hired. All properties that are registered would need to be
in compliance with local and state ordinances, zoning bylaws, and the State Sanitary
Code.
B. The registrants need to apply prior to Feb. 28 of each year, with the rental period
running from Mar. 1 to Feb. 28 of the following year. Registrations are subject to annual
renewal and fees. Registrations cannot be transferred to any other person, legal entity,
or address. The registration shall be terminated upon sale or transfer of the property for
which the registration has been issued.
Properties purchased after Feb. 28 will not be able to obtain a short-term rental
certificate for the current registration year; owners will be able to obtain short-term
rental certificates for the following registration year.
C. Each registrant is required to submit a sworn affidavit of compliance with their
registration. The enforcing authority reserves the right to conduct inspections of
properties to ensure compliance, including, but not limited to, when complaints have
been made.
Page 4 of 6
D. All short-term rentals are required to include the town -issued registration certificate
number on their listings.
E. Contact information for the owner of a short-term rental shall be provided to the town
with a current address and phone number, as well as an attestation that all persons' and
entities with an ownership interest in the unit have been notified that a certificate of
registration has been applied for. If the owner is a corporation (includes LLCs), the
name, address, and phone number of the president and legal representative of the
corporation shall be provided. If the owner is a realty trust or partnership, the name,
address, and phone numbers of the managing trustee or partner shall be provided.
F. The name and contact information of the operator, and the operator's agent if different
from the operator, must be provided to ensure that the person can respond to any
emergencies that arise during occupancy within 2 hours of contact by the Town's Health
Division or Police or Fire Department to complaints regarding the condition or operation
of the property. Contact information must include a phone number that is available
24/7 to occupants and the above -stated public safety agencies and the information shall
be posted conspicuously in the unit.
G. Operators will be responsible for trash removal after conclusion of an occupancy or
once per week, whichever is more frequent.
H. The maximum number of occupants in a short-term rental shall be 2 per bedroom, plus
2 additional occupants.
I. Parking on -site shall be provided and must not impede traffic or traffic safety.
J. Rental Certificates may be suspended or revoked for violations of the bylaw, State
Sanitary Code, or any other applicable General Law, regulation, or bylaw intended to
protect public health, safety, and/or the environment. Additional conditions may be
imposed on the Rental Certificate in lieu of suspension or revocation.
§ 180-4 [Reserved].
§ 180-5 Violations; Enforcement.
A. Violators will be subject to fines of $200 per day, with each day of the violation
constituting a separate offense. Any short-term rental found to be operating without a
rental certificate will be subject to these fines. Violations of this regulation will be
subject to the Regulation of the Town of Brewster regarding non -criminal disposition,
according to Massachusetts General Laws, Chapter 40, Section 21D, and the town of
Brewster's bylaw concerning non -criminal disposition, where applicable.
Page 5 of 6
B. The enforcing and regulatory authority for the registration program is to be the
Brewster Health Department.
§ 180-6 Effective Date.
A. This bylaw shall take effect on January 1, 2025.
Page 6 of 6
Petition for the Town of 8rewster Annual Town Meeting Warrant
Article . To see if the Town will vote to create a registration
system for short-term rentals. Full text provided to each signatory as an
addendum to this petition.
(Citizen's Petition)
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Article to Create Registration System for Short -Term Rentals in Brewster
Proposed Bylaw:
The proposed bylaw seeks to create a registration system for short-term rentals. All short-term rentals
would be required to register annually with the town of Brewster and pay a $150 registration fee. The
registration fee would serve to offset additional costs incurred for enforcement.
All listings of short-term rentals within Brewster would be required to include the town -issued
registration certificate number.
Violators would be subject to a fine of $200 per day, with each day the violation continues being
considered a separate offense.
Purpose:
To create a registration system for short-term rentals in order to protect the health, safety, and welfare
of both the occupant(s) of those rental housing units and the general public, and to maintain the quality
of life in residential neighborhoods in the Town.
The proposed bylaw seeks to provide for orderly operation of short-term rentals within the Town and
prevent any negative impacts on neighborhood character, housing availability, house prices, availability
of long-term rental units, and impacts on infrastructure systems such as sewer/water, parking, access,
fire codes, and building code enforcement.
The proposed bylaw also seeks to provide a method for correcting violations when conditions warrant
and to help enforce local and state laws, codes, and regulations.
The proposed bylaw seeks to create a registration system for short-term rentals so that accurate data
about how many short-term rentals are operating within the Town may be gathered, as well as to
ensure public health and safety. This would also provide data to the town on who operates short-term
rentals within the town.
Registrations would be subject to an annual fee that would cover costs of enforcement. Fines would also
cover costs of enforcement.
Currently, short-term rentals are not required to register with the town of Brewster, which makes it
difficult to determine how many short-term rentals are in operation and what impacts they have on
neighborhoods and the town. Short-term rental owners can register with the state of Massachusetts,
but are not required to.
Information regarding lodging operators can be found on mass.gov/info-details/public-registry-of-
lodging-operators . As of July 5, 2023, there are 1092 short-term rentals in Brewster that are registered
with the state.
The Massachusetts Department of Revenue (Division of Local Services) has a public search feature for
parcel counts in the town of Brewster. Using that search feature, it was determined that as of July 5,
2023, there were 7,336 units in Brewster that are residential.
That means that nearly 15% (14.88%) of the residential units are known to be short-term rentals from
their state registration. Since registration is not required, this figure is not accurate. Brewster needs to
determine how many short-term rentals are operating within the town to better assess community and
health and safety impacts.
The registration fee of $150 would come to $163,800 with the current number of short-term rentals in
operation, which would be enough to fund positions needed for oversight and enforcement.
Registration System Implementation Proposal:
Any property owner seeking to offer a short-term rental would need to register annually with the town
of Brewster ($150/registration). All properties that are registered would need to be in compliance with
local and state ordinances, zoning bylaws, and the State Sanitary Code.
The registrants would need to apply prior to Feb. 28 of each year, with the rental period running from
Mar. 1 to Feb. 28 of the following year. Registrations are subject to annual renewal and fees.
Registrations cannot be transferred to any other person, legal entity, or address. The registration shall
be terminated upon sale or transfer of the property for which the registration has been issued.
Each registrant would be required to submit a sworn affidavit of compliance with their registration.
All short-term rentals would be required to include the town -issued registration certificate number on
their listings.
Contact information for the owner of a short-term rental shall be provided to the town with a current
address and phone number, as well as an attestation that all persons' and entities with an ownership
interest in the unit have been notified that a certificate of registration has been applied for. If the owner
is a corporation (includes LLCs), the name, address, and phone number of the president and legal
representative of the corporation shall be provided. If the owner is a realty trust or partnership, the
name, address, and phone numbers of the managing trustee or partner shall be provided.
The name and contact information of the operator, and the operator's agent if different from the
operator, must be provided to ensure that the person can respond to any emergencies that arise during
occupancy within 2 hours of contact by the Town's Health Division or Police or Fire Department to
complaints regarding the condition or operation of the property. Contact information must include a
phone number that is available 24/7 to occupants and the above -stated public safety agencies and the
information shall be posted conspicuously in the unit.
Operators will be responsible for trash removal after conclusion of an occupancy or once per week,
whichever is more frequent.
The maximum number of occupants in a short-term rental shall be 2 per bedroom, plus 2 additional
occupants.
Parking on -site shall be provided and must not impede traffic or traffic safety.
Rental Certificates may be suspended or revoked for violations of the bylaw, State Sanitary Code, or any
other applicable General Law, regulation, or bylaw intended to protect public health, safety, and/or the
environment. Additional conditions may be imposed on the Rental Certificate in lieu of suspension or
revocation.
Violators will be subject to fines of $200 per day, with each day of the violation constituting a separate
offense. Any short-term rental found to be operating without a rental certificate will be subject to these
fines.
Definitions:
"Dwelling" is defined as any building or area in a building used or intended for use for human
habitation, including, but not limited to, apartments, condominiums, cottages, guesthouses,
one-, two-, or multiple -unit residential buildings/dwellings, except those licensed under any
state or local laws or regulations other than those licensed under this chapter, (e.g., See
definition of SHORT TERM RENTAL in this section).
"Full -Time Resident" is defined as a person who either lives in Brewster for the entire tax year or
who maintains a permanent place of abode in Brewster that they spend at least 183 days per
year in.
"Occupancy" is defined as the use or possession of, or the right to use or possess, a short-term
rental.
"Occupant" is defined as any individual, of any age, residing overnight in a short-term rental.
"Operator" is defined as any person operating a short-term rental.
"Operator's Agent" is defined as a person who, on behalf of an operator of a short-term rental:
(i) manages the operation or upkeep of a property offered for rent; or (ii) books reservations at
a property offered for rent. An "operator's agent" shall include, but not be limited to, a property
manager, a property management company, or real estate agent.
"Owner" is defined as any person who alone, or severally with others, has legal or equitable title
or a beneficial interest in any dwelling unit; a mortgagee in possession; or agent, trustee, or
other person appointed by the courts.
"Permanent Place of Abode" is defined as a dwelling place that someone, not necessarily the
owner, continually maintains. This includes a place owned or leased by a spouse.
This does not include a camp, military barracks and housing, dormitory room, hospital room or
room in any other similar temporary institutional setting; a university owned studio apartment
available only to a university affiliated student, faculty and staff; a dwelling place completely
lacking both kitchen and bathing facilities, or a dwelling place that is not prepared for winter; a
hotel or motel room (but facts and situational circumstances will be taken into account before
deciding); dwelling place owned by someone who, during the term of a lease, leases it either to
others not related to the owner or their spouse by blood or marriage, for at least 1 year, or
where the individual has no right to occupy any portion of the premises and who does not use
such premises as his or her mailing address during the term of the lease; dwelling place that is
maintained only during a temporary stay in Massachusetts for accomplishing a particular
documented purpose. A temporary stay is defined as a predetermined period of time not to
exceed 1 year.
"Property Owner" is defined as any person who alone, or severally with others, has legal or
equitable title or a beneficial interest in any dwelling unit; a mortgagee in possession; or agent,
trustee, or other person appointed by the courts.
"Short-term rentals" are defined as a residential dwelling, or any bedroom within a dwelling,
rented out using advance reservations, for a fee, for a period of not more than 31 consecutive
calendar days, excluding: hotels licensed under M.G.L Chapter 140, section 6; motels license
under M.G.L. Chapter 140, section 32B; lodging establishments licensed under M.G.L Chapter
140, section 23.
Petition for the Town of Brewster Annual Town Meeting Warrant
Article To see if the Town will vote t� create a registration
system for short-term rentals.
(Citizen's Petition)
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Article . To see if the Town will vote to create a registration
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Article . To see if the Town will vote to create a registration
system for short-term rentals.
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Citizens Petition: Short -Term Rental Restrictions
General Bylaw
General Bylaw: To see if the Town will vote to limit the number of short-term rentals that a
property owner can operate within the town of Brewster to one per property owner unless the
property owner is a full-time resident of the town of Brewster, in which event they may then
operate two properties as short-term rentals, and to amend Section 180-4 of the Town's
General Bylaws accordingly by deleting the strikethrough language, and inserting the bold and
underlined language, or take any other action relative thereto.
CHAPTER 180 SHORT-TERM RENTAL REGISTRATION
§ 180-4 [Reserved} Limitations. Maximum Number of Short -Term Rentals.
A. A property owner can operate within the town of Brewster one Short -Term Rental per
property owner unless the property owner is a full-time resident of the town of
Brewster, in which event they may then operate two properties as short-term rentals.
B. In the event that an owner has properties unfit for winter habitation in excess of the
short-term rental limits (1 per non-resident, 2 per Brewster resident), an exception
may be granted by the enforcing authority (Brewster Health Department) so that
those properties may be registered as short-term rentals in excess of the limit, if
certain criteria are met.
(1) To qualify for an exception to the limit, a property owner must only operate
re istered short-term rentals in ro erties that are unfit for winter habitation•
no exception will be granted if a property owner has a registered short-term
rental in a property that is fit for winter habitation.
All short-term rentals must be registered in accordance with the bylaw.
(2) An owner may only exceed the limit if all their registered short-term rental
properties are properties that are unfit for winter habitation. If an owner has a
registered short-term rental that is fit for winter habitation, they will not be
eligible for an exception to the limit, even if their other registered properties
are unfit for winter habitation
(3) If an exception is granted, it can be revoked if the owner attempts to register a
property fit for winter habitation as a short-term rental.
The exception may be revoked at the discretion of the enforcing authority if
the property owner violates any part of the registration bylaw.
If an exception is granted, all properties unfit for winter habitation will still
need to be registered as short-term rentals and will be subject to registration
fees and all other parts of the registration bylaw.
C. Short-term rentals are prohibited in dwelling units owned by a corporation.
Short-term rentals are permitted in dwelling units owned by an LLC, Trust, or S -Corp
only when every shareholder, partner, or member of the legal entity is a natural
person, as established by documentation provided by the applicant at time of
registration.
If any shareholder, partner, or member of the legal entity already has registered short-
term rentals under their own name, those will count toward the limit for the legal
entity they are trying to register with.
Petition for the Town of Brewster Annual Town Meeting Warrant
Article . To see if the Town will vote to limit the number of
short-term rentals that a property owner can operate within the town of
Brewster to one per property owner unless the property owner is a full-
time resident of the town of Brewster, in which event they may operate
two properties as short-term rentals. Full text provided to each signatory
as an addendum to this petition.
(Citizen's Petition)
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BREWSTER, MASSACHUSE*TS
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Town of Brewster
2198 Main Streot
BREWSTER, MASSACHUSETTS 02631
(508) 896-4506 — Fax (508) 896-8089
Recei a t for a Petition filed in the Town Clerk's Office
Received from:
Summary:
Kali I A
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OFFICE OF:
TOWN CLERK
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When signatures have been certified please:
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Time Stamp
PLEASE REMEMBER TO BRING YOUR RECEIPT WITH YOU TO PICK UP YOUR PAPERS
Article to Restrict Short -Term Rentals In Brewster
Proposed Bylaw:
The proposed bylaw seeks to limit the number of short-term rentals that a property owner can operate
within the town of Brewster to one per property owner unless the property owner is a full-time resident
of the town of Brewster, in which event they may then operate two properties as short-term rentals.
Purpose:
To create a short-term rental bylaw to mitigate the impact of short-term rentals within the town of
Brewster by limiting how many short-term rentals can be owned and operated by property owners.
To enforce this proposed bylaw, another proposed bylaw has been put forward which would create a
registration system for short-term rentals within the town of Brewster.
Currently, short-term rentals are not required to register with the town of Brewster, which makes it
difficult to determine how many short-term rentals are in operation and what impacts they have on
neighborhoods and the town. Short-term rental owners can register with the state of Massachusetts,
but are not required to.
Information regarding lodging operators can be found on mass.t;ov/info-details/public-registry-of-
lodging-operators. As of July 5, 2023, there are 1092 short-term rentals in Brewster that are registered
with the state.
The Massachusetts Department of Revenue (Division of Local Services) has a public search feature for
parcel counts in the town of Brewster. Using that search feature, it was determined that as of July 5,
2023, there were 7,336 units in Brewster that are residential.
That means that nearly 15% (14.88%) of the residential units are known to be short-term rentals from
their state registration. Since registration is not required, this figure is not accurate and underrepresents
the total number of short-term rentals in the town of Brewster.
Definitions:
"Dwelling" is defined as any building or area in a building used or intended for use for human
habitation, including, but not limited to, apartments, condominiums, cottages, guesthouses,
one-, two-, or multiple -unit residential buildings/dwellings, except those licensed under any
state or local laws or regulations other than those licensed under this chapter, (e.g., See
definition of SHORT TERM RENTAL in this section).
"Full -Time Resident" is defined as a person who either lives in Brewster for the entire tax year or
who maintains a permanent place of abode in Brewster that they spend at least 183 days per
year in.
p
"Occupancy" is defined as the use or possession of, or the right to use or possess, a short-term
rental.
"Occupant" is defined as any individual, of any age, residing overnight in a short-term rental.
"Operator" is defined as any person operating a short-term rental.
"Operator's Agent" is defined as a person who, on behalf of an operator of a short-term rental:
(i) manages the operation or upkeep of a property offered for rent; or (ii) books reservations at
a property offered for rent. An "operator's agent" shall include, but not be limited to, a property
manager, a property management company, or real estate agent.
"Owner" is defined as any person who alone, or severally with others, has legal or equitable title
or a beneficial interest in any dwelling unit; a mortgagee in possession; or agent, trustee, or
other person appointed by the courts.
"Permanent Place of Abode" is defined as a dwelling place that someone, not necessarily the
owner, continually maintains. This includes a place owned or leased by a spouse.
This does not include a camp, military barracks and housing, dormitory room, hospital room or
room in any other similar temporary institutional setting; a university owned studio apartment
available only to a university affiliated student, faculty and staff; a dwelling place completely
lacking both kitchen and bathing facilities, or a dwelling place that is not prepared for winter; a
hotel or motel room (but facts and situational circumstances will be taken into account before
deciding); dwelling place owned by someone who, during the term of a lease, leases it either to
others not related to the owner or their spouse by blood or marriage, for at least 1 year, or
where the individual has no right to occupy any portion of the premises and who does not use
such premises as his or her mailing address during the term of the lease; dwelling place that is
maintained only during a temporary stay in Massachusetts for accomplishing a particular
documented purpose. A temporary stay is defined as a predetermined period of time not to
exceed 1 year.
"Property Owner" is defined as any person who alone, or severally with others, has legal or
equitable title or a beneficial interest in any dwelling unit; a mortgagee in possession; or agent,
trustee, or other person appointed by the courts.
"Short-term rentals" are defined as a residential dwelling, or any bedroom within a dwelling,
rented out using advance reservations, for a fee, for a period of not more than 31 consecutive
calendar days, excluding: hotels licensed under M.G.L Chapter 140, section 6; motels license
under M.G.L. Chapter 140, section 32B; lodging establishments licensed under M.G.L Chapter
140, section 23.
Petition for the Town of Brewster Annual Town Meeting Warrant
Article . To see if the Town will vote to limit the number of
short-term rentals that a property owner can operate within the town of
Brewster to one per property owner unless the property owner is a full-
time resident of the town of Brewster, in which event they may then
operate two properties as short-term rentals.
(Citizen's Petition)
Name
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Petition for the Town of Brewster Annual Town Meeting Warrant
Article To see if the Town will vote to limit the number of
short-term rentals that a property owner can operate within the town of
Brewster to one per property owner unless the property owner is a full-
time resident of the town of Brewster, in which event they may then
operate two properties as short-term rentals.
(Citizen's Petition)
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Petition for the Town of Brewster Annual Town Meeting Warrant
Article . To see if the Town will vote to limit the number of
short-term rentals that a property owner can operate within the town of
Brewster to one per property owner unless the property owner is a full-
time resident of the town of Brewster, in which event they may then
operate two properties as short-term rentals.
(Citizen's Petition)
Name
Address
Signature
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N:\Health\Rental Property Information\Citizen Request for STR Bylaw\Health Department Summary Cost Estimates STR Citizens Petition
03.18.24.doc
DATE: March 18, 2024
TO: Peter Lombardi, Town Manager
Select Board
Finance Committee
Board of Health
FROM: Amy von Hone, Health Director
RE: Health Department Comments - Citizens Petitions Short Term Rentals
(May 11, 2024 Town Meeting)
The following updated summary provides the potential impacts and cost estimates to the Brewster Health
Department in the event of passage of the proposed Citizens Petition Articles (Article to Create Registration
System for Short-Term Rentals in Brewster and Article to Restrict Short-Term Rentals in Brewster) scheduled for
the May 11, 2024 Town Meeting. Updates included in this memo compared to the prior October 25, 2023
memo include projected increases in salaries/benefits expenses and clarification of concerns with the revised
Citizens Petitions.
Health Department staff have reviewed the proposed Citizens Petitions and have the following comments and
concerns with the articles as currently proposed. These comments are specifically related to the potential
impacts on the operational capacity and enforcement obligations of the Health Department only.
- The proposed articles require additional clarification regarding designation of authority (Brewster Board
of Health or designee) for administration or enforcement of the STR registration and restriction
program. Most local regulations, as promulgated, are enforceable by the Board of Health or their
designee i.e. Health inspector or other enforcement entity.
- The proposed articles do not provide appropriate details regarding the development and
implementation of the registration process or the restriction process i.e. violation structure including
fines, property use currently defined and implemented under Zoning Bylaws, local BOH regulation vs.
general bylaw provides greater flexibility with implementation, enforcement, and modifications in
efficient time period.
- The proposed timeframe for STR registration (Bylaw implementation January 1, 2025) is unrealistic
regarding registration program development and implementation, and certificate issuance to meet
mandatory publication of certificate numbers on advertisements and real estate listings based on
current timelines for Cape Cod short term rental seasons. More importantly, mandatory inspections for
1st time registrations prior to issuance of certificates (1,100+ rentals to be inspected prior to March 1,
2025) and review of property files to correlate occupancy load based on Housing Code and Title 5 Code
is not achievable.
- The proposed timeframe for STR registration (Bylaw implementation January 1, 2025) is unrealistic
regarding budgetary requirements for additional staff/equipment needed to create and implement
program.
Town of Brewster
2198 MAIN STREET Health Department
BREWSTER, MASSACHUSETTS 02631-1898 Amy L. von Hone, R.S., C.H.O.
Director
PHONE: 508.896.3701 EXT. 1120
FAX: 508.896.4538 Sherrie McCullough, R.S.
brhealth@brewster-ma.gov Assistant Director
WWW.BREWSTER-MA.GOV Tammi Mason
Senior Department Assistant
N:\Health\Rental Property Information\Citizen Request for STR Bylaw\Health Department Summary Cost Estimates STR Citizens Petition
03.18.24.doc
- The proposed timeframe for rental registration (prior to February 28 th each year) is excessively
restrictive for properties seeking a permit after the February 28th deadline within the same calendar
year, which will potentially overburden Health Department staff with mandatory enforcement of
noncompliant rental properties.
- The proposed registration system implementation appropriately requires all STRs to be compliant with
local/state ordinances, Zoning Bylaws and the State Sanitary Code. Determination of compliance of all
applicable Health related regulations would require an inspection of each unit by Health Department
staff to specifically determine maximum occupancy under both Title 5 and the Sanitary Code
Regulations, and full compliance with health and safety minimum standards set forth in the MA
Sanitary Code.
- The proposed articles are unclear regarding the rationale for specifying the maximum number of
occupants as two/bedroom plus two additional occupants. This restriction currently conflicts with the
interpretation of Title 5 and the Sanitary Code Regulations.
- The petitioner has estimated that Brewster has approximately 1,100+ STRs registered through the MA
Department of Revenue. Understanding the necessity for compliance inspections of each unit, the
development of a registration program including enforcement of noncompliant units, in addition to
investigations of anticipated complaints generated by the institution of this new program, the Health
Department is not adequately staffed to handle the anticipated increase in workload for the creation
and implementation of the proposed Short Term Rental Registration and Restriction Regulations.
Proposed Cost Estimates for Additional Health Department Staff:
o One Full-Time Health Inspector: $ 84,623/year (includes benefits)
o One Full-Time Department Assistant: $ 76,560/year (includes benefits)
o Supplemental Office Equipment: $ 8,100 (1st year only)
o One Vehicle (Energy compliant): $ 60,000 (1st year only)
$ 224,819
3rd Party Registration Company $ 50,000/year
$ 279,283 (1st year only)
$ 211,183 +/- subsequent years
- The Health Department office is currently constrained in terms of office space and file storage with
existing staff and available space. The addition of two employees to support the new program would
exacerbate an already difficult situation that would be nearly impossible to overcome with the current
conditions.
- The majority of rental property related complaints received by the Health Department between 2021-
2024 YTD (prior to 2021, rental complaint statistics are aggregated with all complaint types) are related
to year-round rental properties with Sanitary Code health and safety violations. Our office has
received only one generalized complaint regarding short-term rentals related to the unlawful
advertisement of STRs and the occupancy/bedroom count in a specific condo complex.
Complaints and Follow-up Inspections: 2024 YTD 2023 2022 2021 2020
Year-Round Rentals 17 58 36 17 not available
Short Term Rentals 0 1 0 0 1
I would be happy to provide you with additional information or answer any questions about the above matters,
as needed.
FY25
Operating Budget
Cape Cod Tech
Finance Committee
Anthony Tullio –Wellfleet (chair)
Norman Michaud -Yarmouth
Stefan Galazzi –Orleans
FY25 Enrollment by Town
Enrollments Students FY25 Students FY24 Change
Barnstable 181 193 -12
Brewster 51 53 -2
Chatham 20 13 7
Dennis 63 68 -5
Eastham 28 22 6
Harwich 76 69 7
Mashpee 55 50 5
Orleans 15 14 1
Provincetown 6 9 -3
Truro 11 11 0
Wellfleet 11 13 -2
Yarmouth 145 149 -4
Total 662 664 -2
FY25 Enrollment
*Enrollment as of 10/1/2023
Student Enrollment Trend
FY20 %FY21 %FY22 %FY23 %FY24 %FY25 %
Barnstable 176 30.9% 194 31.5% 169 27.0% 186 28.5% 193 29.1%181 27.3%
Brewster 36 6.1%29 4.7%41 6.5% 59 9.0% 53 8.0%51 7.7%
Chatham 8 1.4%10 1.6%15 2.4%12 1.8%13 2.0%20 3.0%
Dennis 68 11.6% 73 11.9% 73 11.7% 72 11.0% 68 10.2%63 9.5%
Eastham 22 3.7%22 3.6% 23 3.7%18 2.8% 22 3.3%28 4.2%
Harwich 67 11.4% 58 9.4%51 8.1%71 10.9% 69 10.4%76 11.5%
Mashpee 45 7.7%48 7.8%44 7.0%48 7.3% 50 7.5%55 8.3%
Orleans 9 1.5%12 1.9%13 2.1%11 1.7%14 2.1%15 2.3%
Provincetown 11 1.9%14 2.3%11 1.8%7 1.1%9 1.4%6 0.9%
Truro 6 1.0%6 1.0%11 1.8%9 1.4%11 1.7%11 1.7%
Wellfleet 12 2.0%13 2.1%16 2.6%12 1.8%13 2.0%11 1.7%
Yarmouth 110 18.7% 137 22.2% 159 25.4% 148 22.6% 149 22.3%145 21.9%
570 616 626 653 664 662
Six Year History
The FY25 Budget
Fiscal Year Budget
FY19 1.44 %
FY20 0.96 %
FY21 2.76%/1.34%
FY22 1.99%
FY23 1.99%
FY24 3.86%
4.38%
$17,484,000
An increase of $734,000
over the FY24 Budget
Where Does the Money
Come From?
FY25 Revenue Sources
Assessments $ 12,694,000
State Aid $ 3,975,000
Local Revenue $ 815,000
Revenue Source vs. The
Operating Budget
Revenue Source vs. The
Operating Budget
Fiscal Year Operating Budget State Aide Assessments Local Revenue
2017 14,459,000 2,466,487 11,844,513 148,000
2018 14,732,000 2,538,847 12,043,153 150,000
2019 14,944,000 2,634,067 12,159,933 150,000
2020 15,087,000 2,659,133 12,137,867 290,000
2021 15,504,000 2,699,147 12,464,853 340,000
2021 15,289,584 2,193,718 12,137,867 958,000
2022 15,812,000 2,699,147 12,647,853 465,000
2023 16,127,000 2,753,137 12,708,963 665,000
2024 16,750,000 3,593,921 12,491,079 665,000
2025 17,484,000 3,975,000 12,694,000 815,000
What is the Money Used For?
WHAT IS THE MONEY FOR?
Building Leadership $447,301 2.6%
Teachers Salaries $6,143,401 35.1%
Retirement $516,839 3.0%
Insurance Benefits $1,962,239 11.2%
Library $67,954 0.4%
Retiree Benefits $1,005,107 5.7%
Educational Materials $227,750 1.3%
Guidance $605,315 3.5%
Transportation $895,000 5.1%
Support Services $1,637,675 9.4%
Administration $1,066,938 6.1%
General Insurance $305,126 1.7%
Plant Operations $1,613,157 9.2%
District-Wide Supervision $495,196 2.8%
Capital Requirements $495,000 2.8%
$17,484,000
Principal Interest Total P&I
2020 2,935,000 4,682,300 7,617,300
2021 3,320,000 2,940,700 6,260,700
2022 3,485,000 2,770,575 6,255,575
2023 3,485,000 2,596,325 6,081,325
2024 3,485,000 2,422,075 5,907,075
2025 3,485,000 2,247,825 5,732,825
2026 3,485,000 2,073,575 5,558,575
2027 3,485,000 1,899,325 5,384,325
2028 3,485,000 1,725,075 5,210,075
2029 3,485,000 1,550,825 5,035,825
2030 3,485,000 1,376,575 4,861,575
2031 3,485,000 1,202,325 4,687,325
2032 3,485,000 1,045,500 4,530,500
2033 3,485,000 906,100 4,391,100
2034 3,485,000 766,700 4,251,700
2035 3,485,000 627,300 4,112,300
2036 3,485,000 487,900 3,972,900
2037 3,485,000 348,500 3,833,500
2038 3,485,000 209,100 3,694,100
2039 3,485,000 69,700 3,554,700
$68,985,000 $31,948,300 $100,933,300
In FY19
Cape Tech issued a
Bond in the amount of
$68,985,000 at 3.32% for
20 Years Fixed Principal
FY25 Capital Debt Assessment
Town of Barnstable $1,567,434
Town of Brewster $441,653
Town of Chatham $173,197
Town of Dennis $545,571
Town of Eastham $242,476
Town of Harwich $658,149
Town of Mashpee $476,292
Town of Orleans $129,898
Town of Provincetown $51,959
Town of Truro $95,258
Town of Wellfleet $95,258
Town of Yarmouth $1,255,679
$5,732,825
FY25 Operating Assessment
(estimated)
Town of Barnstable $3,224,845
Town of Brewster $1,025,821
Town of Chatham $402,282
Town of Dennis $1,267,190
Town of Eastham $563,196
Town of Harwich $1,546,671
Town of Mashpee $1,142,273
Town of Orleans $301,712
Town of Provincetown $120,685
Town of Truro $221,255
Town of Wellfleet $221,255
Town of Yarmouth $2,656,815
$12,694,000
FY25 Total Assessments
(estimated)
Town
Capital
Assessment
Operating
Assessment Total
Barnstable $1,567,434 $3,224,845 $4,792,279
Brewster $441,653 $1,025,821 $1,467,474
Chatham $173,197 $402,282 $575,479
Dennis $545,571 $1,267,190 $1,812,761
Eastham $242,476 $563,196 $805,672
Harwich $658,149 $1,546,671 $2,204,820
Mashpee $476,292 $1,142,273 $1,618,565
Orleans $129,898 $301,712 $431,610
Provincetown $51,959 $120,685 $172,644
Truro $95,258 $221,255 $316,513
Wellfleet $95,258 $221,255 $316,513
Yarmouth $1,255,679 $2,656,815 $3,912,494
$5,732,825 $12,694,000 $18,426,825
In 2015, Cape Cod Tech joined the Plymouth County OPEB Trust, an
IRC Section 115 multiple-employer, irrevocable trust program.
The District has established a funding plan and is currently ahead of
the funding schedule.
Actuarial Accrued Liability (2023 GASB Audit)
$15,879,972
Balance of OPEB Reserve
$2,278,387
Proposed FY25 Funding
$300,000
Net Position - Funding to Liability
14.35%
THANK YOU!
Cape Cod RegionalTechnical High School
FY25 Budget - Revenue
S t2,464,8s4
2,144,795
647,970
)
S
5 t2,G4t,as3
2,783,727
733,OL7
s
s
$ t2,7o8,864
2,942,32L
170,407
S
S
S L2,49t,o67
2,gss,92L
638,012
s
S t2,694,ooo
7.62%
3,325,000
550,000
s
s
5 t2o,97r
5 2,792,Loi
9,972
7,500
775,OOO
5
S
S
S 82,984
5 2,916,79g
3,811
38,365
400,000
s
s
S
5 t9,622
s 3,652,729
58,803
56,983
600,000
s
5
s
S 3,593,933
15,000
50,000
500,000
s
s
5
S 3,975,000
15,000
50,000
750,000
5
s
5
Assessments from Member Tow
FY24 Assessment % lncreose
' Chapte, 70 State Aid
' Chapter. 71 Transportation Aid
Local Revenue
lnterest lncome
Facility Rental
Excess and Deficiency
Transportation Stabilization
Mass Medicaid Reimbursement
U na nticipated Revenue
Total Local Revenue
Total State Aid
State Aid
S 525,160 S 745,408 s 665,000 S 815,ooo
Total Revenue S r6,089,7s1 $ 17,Lo7,ooo S 16,750,000 S 17,484,000
Revenue FY21 Actual FY22 Actual FY23 Actual FY24 Budget
FY25
Proposed
S 913,443
$ 16,170,402
Cape Cod Regional Technical High School
Description
FY23
Actual
FY24
Budget
Expected
Grant
Funds
3 s11,2s0
4
So
s3o,ooo
5
s
0
0
s2s,ooos80,000
s66,492
537,27s
so
s88,144
s20,000s2o,ooo
569,2s7
529,27s
S61,841
511,2s0
51,200
s19,ooo
s96,3os
s19,000
s 1,200
s62,4s4
s1,186
ss6,906
so
so
s1,0s0
s22,rso
s2o,ss3 s14,983 s18,ooo s18,ooo
11
s16,o0os31,80s
s12,908 Slo,ooo
510,409
s13,878
s16,ooo
s10,000
s17,s18
57,207
s43,363
52,923
s21,000s3o,ooo
s3,000 s3,ooo
52,879 s3,132
51s,216 S1s,813
Ss,ooo
sls,ooo sls,ooo
ss,000
s20,130s18,4so
s146,166 514s,702
s18,ooo
5137,399
22
s20,130
s74s,702
s42,3sO
s130,728
s41,700
s136,334
s23,000
s143,3s2
s40,000
5143,3s2
540,000
s79j21 577,s81. 577,sa7
26
31
Severance Pay
Longevity
Retirement Annu ity lncentive
Reserve for Unanticipated Expenses
5 Provision for Contract Negotiations
6 School Committee Supplies S1,soo
7 Dues & Subscriptions s12,682
Total District Expenses 197,949 L42,7t9 L20,22s zOL,L6L 253,899
9
10 Superintendent-Director ( 1)
Secretary-supt.-Director ( 1)s78,s38 580,193 582,472 s8s,8s7 s8s,8s7
12 Advertising s6,430
13 Supt/Business Office Supplies s9,908
la Public Relations s1s,969
15 General Ex pense s 1,s30
16 District Dues/Subscriptions 52,829
Postage 52,373
19
20 Treasurer (1)517 ,7 47
2!Business Administrator (1)s134,397
Business Office Staff {2)s724,941-
23 Audit
2a Bookkeeper (1)572,264 57s,87 4
2s Negotiations So so
Legal Services 57,6s2 s22,49O
Total Finance and Administrative Services 399,34s ,191
2a
29 Director of Special Needs (1)S128,463 s131,3s4
Director of Technical Studies (1)s117,885 5120,s2030
Secretary to Tech Studies/Academic Coor s21,606 ss6,213
so
s2O,s67
4,038
s2,ooo
s12,000
,765
s2,ooo
s1s,000
,765
sL36,137
561,437
s118,000
s140,8s0
s61,s64
s122,880
s140,8s0
s61,s64
5722,880
1.
FY25 Budget - Proposed
FY2L
Actual
FY22
Actual
FY25
Proposed
1
2
5172,ss2 5183,133 S184,4S1 5209,479 5210,419
8
19 Total District Adm;n;51811sn
Cape Cod Regional Technical High School
FY25 Budget - Proposed
FY23
Actual
FY24
Budget
FY22
ActualDescription
s134,902 5734,902
44
4S
Ssoo
s1,s00 s1,s00
s3s,o63 s36,s7o
s1s,960
So
s36,s7o
s3,000
5s2,747
So
So
ss1,69s
so s3,s00
slo,ooo
5s2,141
L7 ,063
s84,78656
572,71.9 S1o,92o Slo,ooo
s1,soo
58
s194,286 5193,787 5200,767 5200,767
Z2 Director of Curriculum (1)5L32,622 5727 ,2O4 s131,11s
33 coop coordinator (1)s30,2s9 s28,301 527 ,87s s32,000 s32,ooo
34 Technical Studies Supplies 5767 ss00 s394 s2,ooo s2,ooo
35 Curriculum Supplies & Software 57,22s 520 ss 26 s1,000 s1,000
36 Special Needs Director Travel 5200 So so so So
Total District-wide Academic/v ocational 433,O27 464,LL3 75,484 5,196 495,196
38
39 Principal(1)5737,7t7 5t4o,t74 5743,647 5148,631 s148,631
40 Assistant Principal (1)s118,57s s110,000 511.2,7sO s116,696
574,6s7
s116,696
41 Secretary to Principal(1)5s4,s7 4 s68,034 57 7,707 574,6s7
a2 Attendance Clerk (.71)S3s,33o s3s,os8
43 Assistant Principal Secretary (.85)ss3,164 iso,427
Agenda Books So s4,2s3
Accreditation So
a6 Principal'sSupplies 52,s73 52,967 53,818 54,000
47 MCAS Supplies so s1,063 52,o47
48 Assistant Principal Supplies 51,726 s2,O78
a9 Graduation Expense S8,so2 s1o,1ss 57,212 s8,ooo s8,000
50 Prin./AP Dues & Subscriptions s3,039 s2,soo 5284 s1,000 s1,000
51 Principal/AP Travel 5o So
s2 Recognition Awards s2,76s 58,782 s4,602 ss,ooo s4,soo
53 Total School Building Leadershi 435,138 0,857 801 447,30L
54
s5 Network Engineer (1)s89,69s s91,713 s94,oo6 597,296 597,296
Technology Systems and Data Assistant (1)s86,694 s88,861 s91,977 597,971
Technology Contracted Services s2,3O2 S3,160 so s1,soo
Technology Supplies s362
59
60
Total Buildin Technol t77 ,L45
s1o,oo0
2
FY2L
Actual
FY25
Proposed
Expected
Grant
Funds
so
57,424
5o So 5o
57
Cape Cod Regional Technical High School
FY25 Budtet - Proposed
Description
FY21
Actual
FY22
Actual
FY23
Actual
FY24
Budget
FY25
Proposed
Expected
Grant
Funds
5172,976
S160,094
70
s733,672 s129,990 5r43,O37 s163,2s4
76
so
81
s86,673
s184,4s0
5s67,424
s100,0s6.00
s186,1 76
ss09,948 5469,775 sss0,4s8
sss3,314
s144,8s1
s3s6,874
57s2,677
s3s8,869
5762,s74
s4ss,219
5161,213
5334,642 s338,290
s92,821
s349,908
s9s,129
s194,093
ss1s,931 ss3s,230ss21,198
5361,626
s187,3s2
5397,4?3
588,391 s9o,14s
51s3,830
s100,634
s 101,012
61 Auto Collision lnstructors (2)s1s4,191 s160,473 s169,916 577s,272 s179,s98
62 Auto Technology lnstructors (2)5159,747 s 16s,604 s181,472 s188,131
63 Carpentry Staff (2)s144,7 48 s1s0,842 S193,s39 51.98,324
64 Cosmetology lnstructors (2)S1s9,588 5166,606 S179,30s s187,160 s79s,O77
6s Culinary Arts Staff (3)s779,314 s182,898 s180,941 52s7,643 s254,156
65 DentalAssist. lnstructor (2)s1s8,882 s772,29O 577 4,662 5149,322 s1s8,s91
67 Electrical lnstructors (2)57s3,232 s1s9,8s7 sL7O,1.67 s163,362 5774,4s9
68 Gra phic Arts lnstructors (2)sr72,777 s178,363 s186,769 5192,764 s200,8s0
69 Health Technology lnstructors (3)s149,371 577a,277 s2s1,6s8 5263,697 s280,283
Horticulture lnstructors (2)s16s,792 s128,187 s 1s8,888 51.64,172 s 175,116
71 HVAC Staff (2)s186,900 5272,099 S2s2,869 s176,3s9 s184,160
72 lnformation Technology lnstructors (2)s140,694
Marine lnstructor (2)5762,942 s169,400 s148,302 sr61,708 s769,744
74 Plumbing lnstructor (2)s160,478 s166,871 s17s,9s1 s 190,s40 s198,s9s
Art Teacher (1)ssg,787 s6s,423 s72,683 s7s,s38 s84,481
77 21st Century Skills (2)s169,804 5776,077 5170,550 5179,736 s184,148
78 English lnstructors (6)s482,196 s 468,916 s483,664 s469,808 s49s,03s
19 Health lnstructor (1)S49,378 ss3,s6s 5o So
80 Math lnstructors (6)ss19,436
Phys. Ed. lnstructors (2)s1ss,083
82 Science lnstructor (5)s364,s44
83 Social Studies lnstructor (4)s346,031
8a Spanish lnstructor (1)
85 Engineeri ng Technology lnstructors (2)
86 Special Needs lnstructor (7)s494,143
87 Special Needs lnclusion Specialist (1)s88,6oo s90,963 s92,719 598,260
88 Technology lnt. Specialist (1)587 ,s42 597,722 592,66e 598,s67
Literacy Coach (1)s89,3so 582,306 s87,084 578,260 580,634 s2o,ooo
5,42'1,473 5,581,005 5,577,365 6,L4?,40L 120,0565,814,683Total ln struction and Teaching Services90
91
3
89
Cape Cod Regional Technical High School
FY25 Budget - Proposed
FY22
Actual
FY23
Actual
FY2L
Actual
FY24
Budget
Expected
Grant
FundsDescription
s160,000
s47,282
s76,441.
s93,s93
s6s,ooo
130,000130,000
s1,993 54,472 s3,441
s3oo ss00119
52,774
s1,s00
s 2,OO0s 1, s82
So
54,294
52,389
s1,7so
so
ss,o17
So
s2,ooo
51,s00
s299
S1,628
92 Speech & Language Specialist (1)so so
93 Special Needs Cont. Service s82,s98 s76,439
94 Total Medical Th utic Services 82,598 76,439 723,72t 158,593 150,000
95
96 VocationalSubstitutes s46,186 576,439 $3s,22s s6s,000 56s,000
97 Academic Substitutes ss3,913 5777,377 s70,099 s6s,oo0 s6s,ooo
98 Total Substitutes 100,099 L93,756 705,324
99
1oo Auto Tech Aide (1)538,446 538,783 539,890 547,027 547,027
101 Graphic Arts Aide (1)s40,600 544,981 s44,872 s37,628 537,628
102 lnformation Technology Aide (1)s3s,114 s36,321 54s,927 539,229 539,229
103 Physical Education Aide (1)s38,469 s36,2s8 536,s32 531 ,628 s37,628
104 Special Needs Aides (6)564,O92 (qr rq7 s7O9,7 77 5720,327 sL1.2,327 s120,000
105 otal Paraprofessionals lnstructional Asst.2L6,727 208,645 276,934 275,840 267 ,840 120,000
106
LO1 Librarian (.84)519,746 ss6,499 5s7,s99 ssg,sog 560,954
108 Total Iibra 79,746 6,499 57 ,599 59,509 60,954
109
110 Professional Development s3s,79s s6s,648 s4s,000 ss3,ooo
111
Ll2
Course Reimbu rsement s18,74s s18,812 s2s,000 520,000
Curriculum Development s3ss 59,347',
s9,2so
s4,084 s4,000 s4,ooo
113 State Mandated Mentoring s8 ,ooo s8,87s s8,ooo s8,000
L14 Total Professional Develo nt 67 ,489 ,283 97 ,4t9 82,000 ,000
116 Auto Body Text & Subscriptions 5o so So So So
117 Auto Technol ogy Text & Subscriptions s2,ooo s2,000
118 Carpentry Texts & Subscriptions
Cosmetology Texts & Subscriptions
120 Culinary Arts Texts & Subscriptions
s44,947
121 Dental Assistant Texts & Subscri on5
So so
4
FY25
Proposed
s23,339
+
115
S349
Cape Cod Regional Technical High School
FY25 Budget - Proposed
FY22
Actual
FY23
Actual
FY24
Budget
FY25
Proposed
Expected
Grant
Funds
Lza
129
136
137
s8,oo0
u2 ElectricalTexts&Subscriptions So 57,761 So ssoo ss00
123 Graphic Arts Texts & Subscriptions
124 Health Technology Texts & subscriptions s14,8s6 ss,9s4 ss,1oo ss,ooo ss,000
125 Horticulture Texts & Subscriptions s1,200 s3,318 s1,000 s1,ooo s1,ooo
125 HVAC Texts & Subscri ptions s60 so s2s0 so
r27 lnformation Technology Texts & Subscriptions s9o2 s4,s68 s2,263 s1,s00 s1,s00
Marine Mechanics Texts & Subscriptions s1,s23 s609 s19s ssoo sso0
Plumbing Texts & Subscriptions so so so ssoo
130 Engineering Texts & Subscriptions 5847 s1,000 ss00
Special Needs Texts & Subscriptions s3.198 5s,7 44 s2,soo s2,soo
132 English Texts & Subscriptions s 0 s2,s48 54,723 s2,s0o s2,s00
133 Math Texts & Subsciptions s 0 sloo so So so
134 Science Texts & Subscriptions 5 0 s7,1oo 5o s1,000 s1,ooo
13s Social St udies Texts & Subscriptions so s1s,74s s2,000 ss00
Spanish Texts & Subscriptions So s4,493 so So so
Special Needs Dues s100 s3 7s 5100 s 2so
138 Library Books s7,s24 s3,s2o 54,s471'
S3,9oo
s3,soo s3,soo
139 Library Subscriptions 52,428 s866 s2,s00 s2,soo
140 Total Textbooks & Subscriptions 35,622 72,425 42,826 30,050 28,250
L41
L42 School Paper Bid ss,ooo s2,936 s9,700 53,soo ss,ooo
143 Auto Body Supplies s11,9s1 s6,267 s1,oo2 s7,ooo s6,ooo
r44 Auto Technology Supplies s3,636 s4,462 s4,000 s4,000
ras Carpentry Supplies S8,ooo
146 Cosmetology Supplies s1,9s8 53,267 s 11,s94 s3,2oo s4,000
147 Culinary Arts Supplies s44,734 546,62s s69,406 s2s,ooo s30,000
148 Dental Assistant Supplies s2,O24 s968 s2,826 s1,soo s1,s00
149 Electrical Supplies Ss,612 s16,321 s 13,481 s8,ooo s 10,000
1s0 Graphic Arts Supplies s9,000 s8,000
ss00
s1,941
54,709
1s1 Health Technology Supplies 52,8 44 54,247 54,61.2 s3,soo s4,s00
5
Description
FY2I
Actual
s7s7 s3,177 so 50
So
131
s190
So
s2s0
S3,076
s8,871 s14,983 5s,6s1
L 572,231 57,237 S7,s79l
Cape Cod Regional Technical High School
FY25 Budget - Proposed
Description
FY2I
Actual
FY22
Actual
FY23
Actual
FY24
Budget
FY25
Proposed
Expected
Grant
Funds
LSz
s4s4 s3,ss3 s6,s 18
59,136 519,196
520,744 s2o,o89 527,286 520.000
161
Special Needs Supplies
21st Century Skills Supplies
160
t62 EnBlish Supplies
ss,s98
s123
so168 Spanish Supplies So
59,47 4
s200
so
16G Science Supplies
167 Social Studies Supplies
L76
76,346
Horticu lture Supplies s19,333 s13,69s 52s,7O2 s14,000 sls,ooo
153 HVAC Supplies s29,986 534,722 52s,923 s2s,ooo s2s,000
154 lnformation Technology Supplies s2,000 s4,ooo
155 Marine Mechanics Supplies s12,346 sls,ooo s13,000
Plumbing Supplies s20,000
1s7 Exploratorysupplies 514,007 s9,000 S9,ooo
1s8 Engineering supplies s10,s82 s8,190 59,239 s10,000 s10.000
159 Safety Supplies / OSHA Training ss,868 574,929 s13,s13 s8,000 s10,000
s76s
So
s2,ss8 52,193 52,974 s2,8oo 52,800
183 Health Education Supplies 5107 52,s67 so so
164 Math Su pplies 58s9 s2,443 s1,s00 s1,000
16s Phys. Ed. Supplies so so S36 2 s1,ooo Ssoo
s12,319 s4,s0o s6,ooo
S96 S 500 ss0o
5o So
169 Art Supplies 54,327 ss,41s ss,o28 s4,s00 ss,ooo
170 Library Supplies s138 s987 ss 19 s1,ooo s1,Oo0
1?1 Total Educational Supplies zLA,4L5 252,Ot5 2A7 ,62L L94,200 206,500
172
173 Field Trips-Competitions s16,163 s46,891 57 7,484 s4s,000
174 Senior Project so 533 So SO s 0
L75 summer school s4,s84 5o So s 0
Tutoring & Credit Recovery s99o s91o s4,862 S3,ooo s3,ooo
L77 Total Other lnstructional Services 21,737 47 ,834 ,000 51,000
L7A
L79 Guidance Counselors (4)s318,099 s334,047 53s7,912 53s7,20s s371,37s
180 At Risk Counselor (1)s88,892 s93,8s6 s9s,718 s98,s67 s101,012
s116,128181 Guidance secretaries (2)s108,366 s110,s34 s111,040 s776,728
6
156
Ss,o17 s9,236
s1,188 s7,773 52,sOO s2,sOO
so 50 s2oo 52oo
So
s689
548,000
So
Cape Cod Regional Technical High School
FY25 Budget - Proposed
Description
FY2L
Actual
FY22
Actual
FY23
Actual
FY24
Budget
FY25
Proposed
Expected
Grant
Funds
184
ss1,66s ss2,39o
5s,477 s3,soo
s3,soo
s4,ooo
s21,840 s76,O62
L77 ,800
So so so
s93,860 s8s,ooo
5o
5800,000
59s,000
So
536,s77
s1,380 s6,41s
s7,s6s s22,979
s3,329 s7,000 s7,000
s7,oooss,882
5ss,so9 s46,000
182 Guidance 5u pplies s2,603 54,23s 51 ,410 s4,000 ss,000
183 Guidance Public Relations s6s6 s8,28s s11,187 s8,ooo s7,000
Dues & Subscriptions s2,3s 1 s1,166 53,6s6 s2,3oo
185 ELL Testing & Services S 1,611 s3,s93
186 Total Guidance and Counseli ng Services 52?',578 55,7L6 589,763 588,200 505,31s
147
188 Psychological Services sss,00s sss,ooo Sss,ooo
189 Total Ps ological Services 55,005 51,665 52,390 55,000 55,000
190
191 Nurse (2)s86,s98 s76,318 s83,694 s84,268 s170,300
192 Assistant to Nurse (1.)Ss,948 so So so so
L94 Nurse's Supplies s2,038 s7 ,Or7
195 Total Health Services 94,584 ,834 92,67L 97,264
197 Basic Transportation s80s,s30 s820,1s4 5739,747 5800,000
198 Late Transportation
199 Special Needs Transportation So 52s,717
2oo Homeless Trans portation s11,348 so
201 Total Student Trans ortation ,774 92L,933 833,007 885,000 895,000
203 Transfer to School Lunch 526,ooo so So So So
204 Total Food Services 26,000 0 0
205
206 coaches s109,800 s151,854 s1s2,99s s 1s6,000 s1s6,000
207 Sports Clinics/Trainer ss04 531 ,s21 ss8,800 563,288 568,136
208 Officials s
209 Activity Staff
210 lce Time 56,723 54,879
s2,3oo
52,720 s2,ooo s2,soo
211 Game Transportation s 1s,823 542,O4O
24,OO0 s28,000
s6,000
sso,ooo
1
s0 s3,soo s3,soo s3,soor93 Medical Services
196
So
202
Cape Cod Regional Technical High School
FY25 Budtet - Proposed
FY2L
Actual
FY24
Budget
FY25
ProposedDescription
Expected
Grant
Funds
221
224
232
212 Athletic Supplies s12,00e s36,s60 s4s,976 s3s,000 540,000
213 Equipment Reconditioning s788 s3,364 s4,609 s4,000 s4,Oo0
214 Athletic Dues & Subscriptions s3,2ss ss,978 510,743 s6,soo s6,soo
2ts Totat Athtetic services 51s7,847 5311,589 5t74,42 0 s348,788 s36s,636
2L6
217 Advisors s34,ss4 s81,633 s81,633
2r8 Student Activities s6,24O 534,492 51.6,262 s28,ooo s28,oo0
219 Total other student Activities 40,794 LO3,728 77,7O9 109,633 109,533
220
221 Police Liason Officer s2o,ooo s20,000
222 After School Supervision s1s,107 527,239 511,000 S1s,000
Security 5224 s208 so So so
Total School Securi 20,724 35,315 L,239 31,000 35,000
225
2zE custodians {6)s2s6,6s8 5249,729 s246,09s s31s,910
227 Contracted Services so s2s0 S364 s1,ooo 5 7,0
228 Custodial Supplies s38,000 s40,000
229 Custodial Clothing Allowance s8,618 s7,638 s8,s73 s6,000 s6,ooo
230 Total custodial services F307,384 I29
231
Heat for Building - Gas s137,690 5114,189 s130,01s s1ss,000 s160,000
213 Heat for Building - oil so SO so 5o SO
214 Total Heat of Building 137 ,690 L74,789 130,015 155,000 160,000
235
236 Telephone 521,910 S2t,O78 s26,388 s28,ooo s28,000
237 Water s8,042 5rs,424 s11,016 s9,ooo
238 Electricity s219,803 s311,480 s316,986 s349,000 s349,000
239 Gasoline s13,842 s14,ooo s14,000
240 Refuse Removal s30,079 s2s,610 s24,86s 52s,000 s2s,ooo
s69,236 567,447
241 Total util Services 29L,726 395,669 393,O97 425,000 5,000
8
FY22
Actual
FY23
Actual
s20,000
So
s20,000 s20,000
s323,274
542,108 s38,844 s42,ss9
s9,000
ss,832 s16,078
FY25 Budtet - Proposed
Expected
Grant
Funds
FY24
Budget
FY25
ProposedDescription
FY2L
Actual
FY22
Actual
243 Student Wages so S384 ss,s48 s4,s00 s4,s00
zaa croundskeeper (1)ss6,3ss sss,484 ssg,sso ssg,sso
245 Snow Removal s 22,O50 s20,100 59,600 s2s ,000 s2s,000
246 Grounds Supplies s31,sOs s23,76s s42,018 s28,000 s32,o0o
Total Maintenance of Grounds S1osz12 T100;6o,t Srrz,os 0 S117.050 S121,050
245
249 Building & Grounds Supervisor (1)s101,719 s84,080 589/70 597,486 597,4A6
2s0 Maintenance Employees (2.3)5r2s,6s7 s143,866 s11s,749 s1s0,347 5tso,347
251 Maint. of Building Supplies s33,109 s42.s70 5s6,128 s4s,000 54s,ooo
ss,000s1,ss7 s2,o9s s1,8oo s8,ooo
253 Emergency Services s49,399 5so,322 512,716 Ss0,000 54s,000
so 577,427 s9,066 s1s,000 512,000
s14,oo02ss Air Conditioning Cont. Serv So s13,239 s2o,13s s12,ooo
2s6 Building Contracted Services 539,904 584,612 S93,21s s80,000 s80,000
257 Total Maintenance of Buildi 3s1,345 438,210 399,179 57,833 ,833
25a
259 Maint. Equipment - Administration s60,482 561,063 Ss2,696 540,000 S4s,000
260 Maint. Equipment - Vocational 527 ,s86 513,722 522,s66 516,000 516,000
26L Maint. Equipment - Academic s4,o2s so so s3,000 s3,000
262 Maint. Equipment - Maintenance 513,449 512,390 s4,ss7 s13,000 s12,0oo
263 Maintenance of Vehicles s4,6O7 s14,888 s11,804 s16,ooo s12,ooo
264
265
Total Maintenance of E quipment @,623 s88,ooo s88,ooo
266 Barnstable County Retirement Assessment s541,453 5449,2O7 s469,80s ss37.343 ss16,839
267
268
Total Em p loyee Retirement 541,45?9,207 469,805 st7 ,34t s16,839
269 Employee Health lnsurance sr,27O,60r 51,447,067 5L,3O7,244 s7,s7t ,636 57,s72,749
270 Employee Dental lnsurance 5701,744 S118,8s9 S106,93s s98,001 594,7e7
s23,819 s1s,344 s23,4oo 520,280271 Em eLo Term Disability lns s18,sss
s1s,000
9
Cape Cod Regional Technical High School
FY23
Actual
ss1,6s7
242
247
252 Electrical Contracted Service
2s4 Mechanical Contracted Services
Cape Cod Regional Technical High School
FY25 Budget - Proposed
Description
FY2L
Actual
FY22
Actual
FY23
Actual
FY24
Budget
FY25
Proposed
Expected
Grant
Funds
s2t,737,L89
272 Employee Life lnsurance 51s142
5726,s64
517,s74 s16,009 524,13s 528,713
273 Medicare Tax s141,370 s743,322 s743,42O SI5O,OOO
274 Unemployment lnsurance s28,318 s26,262 s13,393 S32,OOO S2O,OOO
27s workers' Com p. lnsurance 568,?71 570,786 571,636 517,097 s7s,706
276 Retirees Hea Ith lnsurance s644,937 5639,737 5622,9c],. S631,8s4 5702,607
277 etireee Section 18 Penalty s 1,013 s2,830 s1,701 s2,soo s2,soo
2'ra OPEB Obligation sss0,000 s200,000 s2s0,000 s27s,000
5263,779
s300,000
5274,272279 Property & Liability lns s 188,3s0 s261.,32s 52sO,724
280 Excess Liabili ty lnsurance s11,198 5L4,s77
59,704
577,444 520,119 s20,119
281 Student lnsurance s1s,38s s 12,s10,24s s7O.444
282 Treasurer's Bond 5246 s3so s3s0 s3s0 53so
283 Total lnsurances 3,046,570 2,974,249 2,82t,690 3,174,137 t,272,472 15,000
244
285 Postage Meter s2,s84 s3,023 53,043 s2,998 52,998
246 Total Fixed Lease Charges s2,984 s2,998 52,9e8 s2,ee8 52,998
288 Building lm provement 569,372 568,078 S216,0ss S1s0,000 5200,000
s100,000289 New Equipment ss0,463 s60,8s7 s9s,331 SSO.OOO
2eo Technology Equip/Software s223,433 s84,s87 57s,46s S95,OOo 595,OOO
291 Replacement Equipment 584,060 s67,ssl s88,3s8 s90,000 s100,000
292 Total Fixed Assets 7 ,328 287,079 75,209 415,000 495,000
m rov e m e n t S ta b za o n F u n d s 24s,000 s 40,000.00
Tota rati n B a d c ap tal BudBet
29s Capital Debt Expense - Principal s t32opoo S 3,485,000 5 3,485,000 3,485,000 3,485,000
296 Capital Debt Expense - lnterest T z,94o,7oo 5 z,77o,s7s 5 2,s96,32s 2,422,O75 2,247,82s
2s7 Total Budget 522,062,500 522,037,24O s22,6s7,O75 523,216,82s
10
293
281
s
294
Draft
A Primer on the Nauset Regional School District Budget
Page 1 of 7
Introduction
Annually, the Administration of the Nauset Regional School District (NRSD) prepares a budget for
review and approval by its elected members of the District’s School Committee of its member
towns for ultimate approval by Town Meetings.
This document is my attempt to provide a high-level structural view of the NRSD budget. It is not
intended to explain any particular year’s budget request. I hope this codifies my learnings as the
Finance Committee liaison to the Nauset Regional School Committee (NRSC) to serve as a Primer
(as in “see Jane run. Run Jane run.”) to be an overview of the budget for those new to the budget
and to be a refresher for those touching on the budget infrequently, such as my fellow Finance
Committee members and perhaps Select Board members.
As a Primer, this writing will not be exhaustive though I hope it covers the most significant topics.
Neither should this document be considered authoritative. While cites to source documents and
regulations are provided parenthetically to the best of my ability, proper attribution is generally
missing; suffice it to say that I do not represent anything herein as my original work.
Beyond this introduction this document includes the following sections:
• Governance
• Budget Process
• Budget Components
• Budget Assessment Methodology
• Glossary of Terms (To Follow)
Happy reading. Robert Tobias March 2024
Governance
The NRSD consists of four member towns: Brewster, Eastham, Orleans, & Wellfleet.
Massachusetts regulates regional school districts through Massachusetts General Law (MGL) Part
I, Administration of the Government, Title XII, Education, Chapters 69 – 78A (Part I
(malegislature.gov)).
Chapter 70 (Ch70), School Funds and State Aid for Public Schools, describes the state’s
determination of the Foundation Budget, Annual minimum required local contribution, and the
methods of determining state aid, or so called, Ch70 aid. While we may touch on the components
of Ch70 state aid, we will not address the calculation in this document.
Chapter 71 (Ch71), Public Schools, Sections 14 & 16 relate to Regional Schools. Section 14 deals
with the formation of regional districts while Section 16 addresses the unique attributes of regional
school districts in Massachusetts.
Ch71, section 14B, Regional School Districts; Formation; Procedure describes the establishment of
a Regional Agreement. The Regional Agreement establishes, among other things, the member
Draft
A Primer on the Nauset Regional School District Budget
Page 2 of 7
towns in the Region (The NRSD consists of four member towns: Brewster, Eastham, Orleans, &
Wellfleet), the composition of the regional school district committee, methods for apportioning the
expenses of the Region, & the detailed procedure for the preparation and adoption of the annual
budget.
At the date of this writing, the NRSD Agreement is being reviewed by the NRSC for updating to
revised DESE guidance & consideration of member town requests. Under the current agreement
there are 10 members of the NRSC including 4 elected from Brewster to 3-year terms.
The Massachusetts Department of Elementary and Secondary Education (DESE) promulgates
regulations to enforce MGL, such promulgations are codified in the Code of Massachusetts
Regulations (CMR), 603 CMR. 603 CMR Section 41 (603 CMR 41.00: Regional School Districts -
Education Laws and Regulations (mass.edu)) deals with Regional School Districts.
Of note, the four member towns of the NRSD each maintain a unique elementary school district but
have established, in accordance with MGL, a superintendency union, Superintendency Union 54, to
share a superintendent and central office, in this case, the NRSD superintendent. As of 2020, there
were 15 superintendency unions in Massachusetts serving 48 member towns.
As a result of the Nauset Public Schools (NPS) structure, there are 7 school committees involved;
one for each of the 4 member town elementary school districts, the NRSC (for the MS & HS), the
Superintendency Union 54 school committee, which, in conjunction with the NRSC, hires the
Superintendent, and a Joint School Committee with no legal authority but which exists to facilitate
coordination among the elementary school committees & NRSC.
Provincetown and Truro “tuition-out” students to the NRSD. They are among a small number of
districts that do not operate schools at certain grade levels and instead, tuition students to other
districts. Provincetown tuitions-out grades 9-12 and Truro tuitions-out grades 7-12. NRSD enters
into Tuition Agreements with each town.
Budget Process
A brief outline of the budget development and approval process follows:
• September/October – Principals/Administrators review enrollment, program & service
needs of students; seek input from staff & School Councils.
• October – Principals submit draft budgets to Superintendent; NRSC discusses budget
format & timeline.
• November-February – DESE releases Ch70 Aid (representing partial funding for district
education); Director of Finance & Operations (DFO) prepares Central Office (CO) Budget &
Region Only Budget; Staff, Subcommittees & NRSC review budget iterations; DFO
consolidates budgets & calculates member town assessments.
• March – NRSC holds public hearing and votes on the budget; Superintendent submits the
budget to member towns; Finance Committees & Select Boards review the NRSD budget,
place it on the warrant and make recommendation to Town Meeting.
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• May – Annual Town Meeting (ATM) votes on the NRSD budget warrant. If a budget override
warrant is approved at ATM it must also be approved on the local election ballot.
In 603 CMR 41.05, DESE provides guidance for steps necessary in the event the budget is not
approved.
Budget Components
From the Nauset Public Schools (NPS) School Committees Handbook:
The Budget is more than just a financial instrument. It requires the school committee, and
all involved in the budget process to ensure sound practices for achieving the educational
goals and objectives of the district. The major portion of the income for the operation of the
public schools is derived from local property taxes, and the school committee will attempt
to protect the valid interests of the taxpayers. However, the first priority in the development
of the annual budget will be the educational welfare of the children in our schools. This
prioritization will be incorporated into all aspects of the district management and school
committee decision -making.
The NRSD operating budget consists of 5 components: (1) a Central Office (CO) budget, (2) a
Region Only budget, (3) a Middle School (MS) budget, (4) a High School (HS) budget, & (5) a set of
Offsetting Income Items. In addition to the operating budget, the town assessment includes debt
service obligations of the district and a Capital Plan Projects (capital articles) budget.
The Central Office budget includes the salary of the Superintendent, other Administration leaders,
support staff, and related expenses which support the regional schools (HS & MS) & the elementary
schools. Principle roles include Assistant Superintendent, Director of Finance & Operations,
Director of Human Resources, Director of Technology, Director of Food Services, Nurse Leader, &
Director of Student Services. The CO budget also includes facilities costs related to the CO
building in Orleans.
Most of the personnel employed by the NRSD are represented by collective bargaining groups
covered by multi-year contractual wage & benefit agreements. In years for which the budget is
prepared ahead of contractually agreed-to wages & benefits, each budget with covered personnel
may include a reserve for negotiation to provide an estimate of the to be determined collectively
bargained group wages & benefits.
Grant funds, where applicable, are used to absorb CO budget costs directly, thereby reducing the
remaining CO budget. The Director of Food Services & support staff costs are charged directly to
revolving cafeteria funds at the region and each elementary school, thus reducing the remaining CO
budget. A portion of the salary of an Elementary Director of Curriculum, Instruction, & Assessment
is separately billed to the elementary schools. The remaining CO budget is allocated to the
elementary schools and the region based on actual enrollment in each school as of October 1 of
the current school year.
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A Central Office Budget Subcommittee (consisting of 1 representative from each of the member
town elementary school committees and 1 representative from the NRSC) reviews the CO budget
with the Superintendent iteratively through the budget development process and ultimately makes
a recommendation of approval. Approval requires votes by each elementary school committee &
the NRSC.
The Region Only budget includes costs that are shared by the MS & HS, centrally managed for the
region, or assessed to the region by the MA Department of Revenue Division of Local Services via
the “Cherry Sheet”. The budget totals are summarized as Operations, Special Education, Regular
Transportation, & Choice/Charter.
Major cost components of Operations include benefit program costs for all employees of the
district including Employee Health Insurance, Retiree Health Insurance, County Retirement
Assessments for non-teaching personnel, Other Post Employment Benefits funding, Employer
share of Medicare, Workers Compensation Insurance, Unemployment payments (self-insured), &
Collectively Bargained Professional Development payments, as well as Property/Liability Insurance
& the NRSD Facilities Director salary.
Special Education costs include tuition for out of district placements to non-public schools and to
Cape Cod Collaborative programs for students with special needs that can not be met within the
NRSD, special needs transportation both within the NRSD and for out of district placements, &
salaries related to speech & occupational therapists. Therapist costs are billed out to elementary
schools on 3-year average usage and the billings appear as offsets in the Income section described
in the Offsetting Income Items section. Massachusetts provides partial funding for special
education out of district placements through its Circuit Breaker Program (Circuit Breaker Program -
School Finance (mass.edu)). Circuit Breaker funding received is placed in a revolving fund; Circuit
Breaker funding is used to reduce the cost of special education that would otherwise be borne by
the general fund region only budget. Circuit Breaker funds are received in the fiscal year following
the year they are incurred.
Regular Transportation includes the cost of bus transportation to the MS and HS. The Region leases
the buses it uses and contracts through the Cape Cod Collaborative for drivers. The NRSD will
make final payments on the leases and own the buses in FY26. Massachusetts provides partial
funding for transportation costs; this funding is included in the offsetting Income Items budget
component.
Choice/Charter includes the cost assessed by the state for district students to participate in the
School Choice Program (Inter-District School Choice - School Finance (mass.edu)) and “choice-
out” of the district to another municipal public school system, and the cost assessed by the state
for district students to attend Charter Schools (Charter School Finance and Enrollment-
Massachusetts Charter Schools). The state provides partial funding for Charter School tuition; this
funding is included in the offsetting Income Items budget component.
The NRSD offers the opportunity to students of other districts to “choice-in” to the NRSD. Sending
districts are assessed at a legislatively capped rate of $5,000 per student plus a limited
transportation reimbursement subject to legislative appropriation. Choice-in funding received is
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placed in a revolving fund; Choice-in funding is used to reduce the cost of education that would
otherwise be borne by the general fund region only budget.
The Middle School budget includes the costs of providing the education program for grade 6-8
students of the NRSD member towns as well as the occupancy costs of the Middle School building
and grounds in Orleans. These costs include salaries for the principal, assistant principals, regular
and special education teachers & education assistants, and guidance counselors, as well as
custodial services, utilities, & instructional materials. In a collective bargaining agreement contract
year there may be a reserve for negotiation. Middle School employee benefit costs other than
wages are captured in the Region Only budget.
The High School budget includes the costs of providing the education program for grade 9-12
students of the NRSD member towns as well as the occupancy costs of the High School building
and grounds in Eastham. These costs include salaries for the principal, assistant principals,
regular and special education teachers & education assistants, guidance counselors, and athletics
as well as custodial services, utilities, & instructional materials. In a collective bargaining
agreement contract year there may be a reserve for negotiation. High School employee benefit
costs other than wages are captured in the Region Only budget.
The Income Items component of the budget Include:
• State Base Aid (so called “Ch70 Aid”) – Ch70 aid is calculated to be the amount necessary
to “fill the gap” between a state determined adequate level of school funding based on the
size and needs of a district’s student population(referred to as the Foundation Budget), and
a state determined amount that district communities should contribute to their schools
according to their ability to raise tax revenue based upon local property values and income
levels(referred to as the Local Contribution). In the last several years Ch70 aid has offset
10-11% of the NRSD budget.
• Charter School Aid – The primary component of Charter School Aid is Charter School
Transition aid. This aid from the state is a partial reimbursement of charter school tuition
paid for students choosing to charter-out. It is intended to hold a district harmless from the
immediate financial impact of expanding charter school tuition. The aid is a function of
change in tuition, not specific pupil enrollment. The reimbursement model is 100/60/40/0.
That is, the state pays 100% of tuition increases in the first year that charter school tuition is
incurred, 60% of the that increase in the following year, & 40% of the that increase in the
third year; the district pays 100% of level tuition costs for all remaining years. There is also a
Facilities Aid component related to charter school tuition associated with charger school
capital projects.
• State Transportation Aid – Massachusetts provides 100% reimbursement – subject to
appropriation - for regional school system regular bus transportation for students living 1.5
miles or further from school. The FY25 proposed state budget funds regional school
transportation aid at a level anticipated to reimburse 80% of eligible costs.
• Truro & Provincetown Tuition – Provincetown and Truro pay tuition to the NRSD to have their
students attend NRSD schools. They “tuition-out” students to the NRSD. They are among a
small number of districts that do not operate schools at certain grade levels and instead,
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tuition students to other districts. Provincetown tuitions-out grades 9-12 and Truro tuitions-
out grades 7-12. NRSD enters into a Tuition Agreement with each town.
• Therapist/Technology/Curriculum Director Billings – The NRSD employs several employees
and incurs certain technology support costs which are partially billed to member town
elementary schools based on usage of services provided. Collection of these billings
represent an income item to the NRSD.
• Estimated Receipts – District estimated receipts are predominantly interest earned by
investing proceeds associated with the high school building project including bond
anticipation note borrowings on hand and MA School Building Authority grant proceeds.
This line item also includes Medicaid reimbursements.
• Transfers from E&D – Regional School Districts maintain Excess & Deficiency funds on their
books of account. At the end of each fiscal year, any surplus or deficit in the general fund is
closed to the E&D fund. Once certified by the MA Department of Revenue, amounts in the
E&D fund may be applied to reduce member town assessments. E&D fund amounts in
excess of 5% of its operating budget and its budgeted capital costs for the succeeding fiscal
year shall be applied to reduce member town assessments.
The Debt Service and Capital Articles component of the budget includes (1) principal and interest
payments associated with debt issued by the NRSD – as of this writing, predominantly High School
building project debt ($169.9M authorized including $36.7M MSBA grant) but also debt ($3.5M
authorized) issued in 2016 supporting HS repairs & MS roofing – and (2) a Capital Article fund
assessment intended to provide the NRSD with funding for specific projects that are capital in
nature, over and above the operating budget assessment. The Capital Article fund assessment for
FY25 budget is $602,313. As a matter of informal agreement, this amount is escalated 2.5%
annually.
Budget Assessment Methodology
Regional school districts may allocate budgets to member towns by choosing one of two
methodologies: (1) the Statutory Assessment Method or (2) an Alternative Assessment Method.
The statutory method first allocates budget costs equal to the region’s Minimum Required
Contribution (which equals the value of the region’s foundation budget less Ch70 state aid) based
on each member town’s share of the Minimum Required Contribution as determined by DESE. Any
additional net school spending that exceeds the total required Minimum Required Contribution
plus transportation costs plus capital costs are assessed based on the provisions of the regional
school district agreement.
An alternative method may be used pursuant to being in a district agreement approved by DESE.
The current NRSD agreement, which dates from 2002, defines an alternative method based on
each member town’s “respective enrollments in the regional district schools…”. The NRSD
agreement prescribes use of this method for all capital & operating costs.
For FY25, the NRSC voted to use the statutory method. Prior to FY25 the NRSC had used an
alternate method based on resident student enrollment (those students attending Choice, Charter,
or NRSD schools) per member town.
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Under the statutory assessment method, an annual affirmative vote of the appropriating authorities
(i.e. the member towns) of 2/3 of the members is required. Under the alternative assessment
method an annual unanimous affirmative vote of the appropriating authorities is required.
Glossary of Terms
(To Follow)
NAUSET REGIONAL SCHOOL DISTRICTBREWSTER ELEMENTARY SCHOOLSFISCAL YEAR 2025 BUDGET PRESENTATION
Brewster School Committee Nauset Regional School CommitteeKatie Jacobus, Chair Chris Easley (W), Chair Judith Schumacher (O), Vice ChairCasey Mecca, Vice Chair Tom Fitzgibbons (B)Moira Noonan-Kerry (E)Judi Lech Patricia Aurigemma (E)Josh Stewart (O)Sarah Sherman Rick Draper (B)Richard Stewart (B)Carol Jelinek Griffin Ryder (O)Cathryn Lonsdale (B)
NPS ADMINISTRATIVE TEAMBrooke A. ClenchySuperintendent
Joanna Hughes, Assistant Superintendent (Interim) Giovanna Venditti, Director of Finance & Operations Matthew Kravitz, Director of Student Services Taylor Wrye, Director of Technology Mary Ellen Reed, NPS Nurse Leader Susan Murray, Director of Food Services Keith Gauley, Stony Brook Elementary School Principal Steve Guditus, Eddy Elementary School Principal
MISSION STATEMENT
Nauset Public Schools prepares each student to succeed in an ever-changing world by providing a rigorous academic program
that integrates social-emotional learning and global awareness
WHAT WE BELIEVE
NAUSET BELIEVES THAT EDUCATION SHOULD INSPIRE A PASSION FOR LEARNING AND THAT:
EVERY CHILD MATTERS
EVERY CHILD IS UNIQUE
EVERY CHILD DESERVES TO FEEL SAFE
2109 Students
520 Employees
Towns of Brewster, Orleans, Eastham, Wellfleet
7 Schools
Message from the Superintendent
Dear Nauset Communities,
We are pleased to present our budgets for the fiscal 2024-2025 school year.
Each of our budgets has been prepared with our individual schools’ needs in mind, coupled with a sense of commitment and respect for our communities and their expectations of our
schools. We remain committed as a Nauset Public Schools entity to provide the best education we possibly can to the students in our care. Our reputation as a district of outstanding
schools is something we take great pride in. Our schools and programs continue to be recognized on a state level, and one of our schools this year was recognized at a national level.
Our approach to building our budgets remained the same this year as has been in the last two years. Teams of individuals worked on each budget with the Principals and Central Office
staff. The Nauset Regional School Committee also had a separate Budget and Finance Committee who met separately to thoroughly review each independent section of the four budgets
that comprise the NRSC schools’ budget.
Each of our districts continues to face certain challenges. We continuously work to ensure that we are meeting the needs of all of our children. The area of Special Education continues
to see a steep incline in terms of student needs. We collectively work as a school community to be sure that all of our students are well taken care of and that all receive excellent
educational instruction.
The Nauset Regional High School project continues to move ahead at a very quick pace. The project, thus far, remains on time and on budget. It has been incredible to watch unfold.
There are so many people involved at the ground level with this undertaking, and we want to extend a deep note of appreciation to those who give voluntarily to help oversee all of the
work on a day to day basis and beyond.
Our schools remain a hub of activity in all of our communities. Although school continues during regular hours, we have activities before and after school hours. Sports activities, fine
arts, committees and clubs keep our staff and students busy! We also restarted our Nauset Adult Education this year.
Thank you for your continued support of our family of Nauset schools. We are appreciative of our communities and the many efforts put forward that allow us to be the best we can be.
Yours in partnership,
Brooke Clenchy, Superintendent of Schools
Brewster Elementary Schools Budget Development Process
September/OctoberPrincipal reviews enrollment, program and service needs of students and seeks input from staff and School Council
OctoberPrincipal submits Draft budget to SuperintendentSchool Committee discusses budget format & timeline
November - FebruaryState of Massachusetts releases Chapter 70 numbersSchool Committee reviews line item budget at School Committee meetings
March 14, 2024Brewster School Committee holds Public Hearing to discuss & vote the FY25 Budget
___
Once approved, the School Committee Chair, School Principals, Superintendent and Director of Finance & Operations submit the budget to the Member Towns
Brewster Elementary Schools Enrollment
YEAR PreK K 1 2 3 4 5 TOTAL
2023-2024 38 59 63 71 62 71 74 438
2022-2023 37 63 65 66 69 75 58 433
2021-2022 27 63 64 71 72 57 85 439
WHERE DOES EVERY DOLLAR GO?
Stony Brook Elementary FY25 Budget
●Personnel $ 4,062,530 (76.54%)
●Utilities $170,086 (3.20%)
●Transportation $276,825 (5.22%)
●Textbooks/Materials/Supplies $84,929 (1.60%)
●Special Education Tuition $538,544 (10.15%)
●Repair & Maintenance $57,450 (1.08%)
●Technology $24,960 (0.47%)
●Office $92,567 (1.74%)
●Total $5,307,891
Principal Gauley, Principal Guditus and their School Council have brought forth a fiscally responsible operating budget that supports both the School Improvement Plan and the Nauset District’s Strategic Plan for the 2024-2025 School Year. The goals and initiatives in these plans focus on 5 key areas: global competencies, 21st century goals, social emotional learning, professional development and community schools.
Eddy Elementary FY25 Budget
●Personnel $ 3,814,368 (82.25%)
●Utilities $127,153 (2.74%)
●Transportation $234,824 (5.06%)
●Textbooks/Materials/Supplies $107,100 (2.31%)
●Special Education Tuition $207,446 (4.47%)
●Repair & Maintenance $49,000 (1.06%)
●Technology $22,280 (0.48%)
●Office $67,470 (1.46%)
●Professional Development $8,000 (.17%)
●Total $4,637,641
2024-2025 Brewster Operating Budget Overview
FY24 FY25 CHANGE %
Stony Brook Regular Day $3,355,771 $3,601,639 $245,868 7.33%
Stony Brook Special Education $1,306,329 $1,706,252 $399,923 30.61%
Stony Brook Total $4,662,100 $5,307,891 $645,791 13.85%
Eddy Regular Day $2,981,193 $3,146,353 $165,161 5.54%
Eddy Special Education $1,148,517 $1,491,287 $342,770 29.84%
Eddy Total $4,129,710 $4,637,641 $507,931 12.30%
Combined Totals $8,791,810 $9,945,532 $1,153,722 13.12%
Fringe Benefits $2,280,746 $2,531,630 $250,884 11.00%
TOTAL COMBINED OPERATING & BENEFITS $11,072,556 $12,477,162 $1,404,606 12.69%
NPS Central Office(Region Shared)$1,959,948 $436,170 $50,060 12.97%
Nauset Regional School District FY25 Budget
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Factors Affecting FY25 Budget Development
●Strategic goals
●Enrollment Projections
●End of ESSER Funding: ESSER I (CVRF School Opening) $268,111; ESSER II $586,917; ESSER III $1,296,592
●End of State COVID Prevention Grant (Transportation) $57,375
●Currently negotiating three union contracts(Teachers, Educational Assistants, Administrative Assistants)
●Escalating ‘outside’ cost drivers, e.g., health insurance, transportation, Special Education tuition, utilities
●Minimal increase in State Aid (1.93%)
NRSD ENROLLMENT TRENDS
As of October 1st In District Truro Provincetown School Choice In
Total NRMS/NRHS
Lighthouse Charter Sturgis Charter School Choice Out
Tech Nauset Residents in Other Schools
Total NausetResidents
2023 1001 72 24 164 1261 75 41 61 105 282 1283
2022 1026 84 25 198 1333 85 24 61 101 271 1297
2021 1068 86 24 212 1390 82 14 59 100 255 1323
2020 1084 92 26 258 1460 64 10 43 92 209 1293
2019 1096 101 30 283 1510 46 12 35 76 169 1265
NPS Selected Populations Historical
NRSD Budgets at a Glance
Nauset High School Budget: directly attributable to Nauset High School
Nauset Middle School Budget: directly attributable to Nauset Middle School
Central Office Budget: Expenses to run the Central Office Administration; this budget is shared with the four elementary schools. NRSD covers (approx) 60%.
Nauset Region Only Budget: Expenses attributable to the Nauset Region as a whole: transportation, out of district Special Education, Charter School, School Choice, health insurance, Central Office Staff benefits.
Capital Plan Budget: Capital Assets include repairs and maintenance Nauset Region Buildings: High School, Middle School, Central Office.
Nauset Region Fiscal Year 2025 Budget
Expenses FY25 Increase % Increase
Nauset Middle School $9,627,354 $317,629 3.41%
Nauset High School $13,057,888 $487,153 3.88%
Central Office (NRSD Share)$1,254,982 $67,645 5.70%
Region Only $15,099,957 $1,911,129 14.49%
TOTAL $39,040,181 $2,783,556 7.68%
Income
Revenues $9,103,697 $1,611,066 21.50%
E&D $692,626 $(307,374)-30.74%
Total Operating Budget $29,243,858 $1,479,864 5.33%
Debt $7,523,180 $3,467,353 64.92%
Capital Assets $602,313 $14,691 2.50%
Principal Peter CohenAssistant Principal Mike CilibertoAssistant Principal Brett Costello
Students: 490Teaching Staff: 57.64 FTECounselors/Nursing/Guidance: 5.0 FTEAdministration/Support Staff:41.0 FTE
FY24 Major Accomplishments
New Leadership Team in place → stability, consistency, directionAdded options for 6th graders to participate in interscholastic athletic teamsFocused use of data (grades, MCAS, iReady) to guide interventions for student support and prevent student failuresContinue and expand Adventure Ed & Greenhouse programsPartnership with school in Africa for robotics programThe return of overnight field trips including 8th Grade Washington, DCImproving school culture and improving student behavior
FY25 Budget RequestTotal Budget:$9,627,354Dollar Increase:$ 317,629% Increase: 3.41%Regular Day:$7,408,624Special Education:$2,218,730
Major Budget ChangesReduction of 6 FTE (Educational Assistants )Increase 1 FTE (PE Teacher)Replacement of Instructional H/WPD for new Science CurriculumTexts & Software for new World Languages Curriculum
FY25 Priorities/InitiativesUpdating master schedule for 2024-2025Developing School Improvement Plan with School CouncilFocus on expanding the Dignity & Belonging efforts to create a welcoming and inclusive environment for all studentsPursuing opportunities for Deeper Learning and ways to expand hands-on and project-based learningIncreasing Student Engagement Choices for students with expanded electives in 8th grade Student leadership opportunities (student council, dignity ambassadors) Student-led conferences and digital academic portfolios
NAUSET REGIONAL MIDDLE SCHOOL PROFILE
Nauset Regional High School Profile
FY24 Major Accomplishments
Professional Development programs through Research for Better
Teaching for the NRHS Instructional Leadership Team are developing the
coaching skills of department heads and program leaders.
Uncompromising and seamless delivery of all education services during
the NRHS Renovation Project as a result of regular and effective planning
and communication with all stakeholders.
Acceptances to colleges and universities of their choosing continue to be
received by the Class of 2024 with commitments made to Cornell, Brown
University, West Point, University of Virginia, and a host of other schools.
As usual, admission departments are well aware of the quality education
received at Nauset.
In November 50 students were inducted in to the NRHS Chapter of the
National Honor Society by maintaining a 3.8 grade point average and
meeting the rigorous standards of the 4 pillars of NHS. This group joins
the current 47 members of the class of 2024 inducted last year. To
graduate in good standing with a NRHS gold cord, seniors must maintain
the high GPA, complete community service hours, participate in
leadership roles, and preserve an excellent record of behavior in and out
of school.
FY25 Budget RequestTotal Budget:$13,057,888Dollar Increase:$ 487,153% Increase: 3.88%Regular Day:$11,320,989Special Education:$ 1,736,899
FY25 Priorities/Initiatives
Complete the campus reset of space use with the opening of the
eastern half of the new campus and closure of A-D buildings.
Continue progress towards a public, backward-designed high
quality curriculum for all courses by September of 2026.
Use the educator evaluation system and informal coaching to
increase the percent of teachers rating Exemplary using the
Massachusetts Educator Evaluation Rubrics.
Principal Pat ClarkAssistant Principal HoYin YuenAssistant Principal Karen McGrath
Students: 771Teaching Staff: 81.1 FTECounselors/Nursing/Guidance: 10.0 FTEAdministration/Support Staff:37.2 FTE
Region Only
FY25 Budget Cost Drivers - Budget Increases
●Transportation - In District Regular Day & Late Buses $ 129,925 (9.28%)
●School Choice Tuition and Charter School Tuition $ 544,622 (21.69%)
●Special Education Transportation (In/Out of District & Parent Reimbursement)$ 244,213 (28.06%)
●Special Education Tuitions (Out of District)$ 206,008 (13.68%)
●Special Education Speech,Therapeutic OT/PT Services $ 70,666 (29.8%)
●Employer’s Share of Health Insurance Staff $ 217,310 (5.62%)
●Employer’s Share of Health Insurance Retirees $ 122,424 (13.87%)
●Building Contents/Liability/Auto Insurance $ 61,866 (30.00%)
Note: These are outside costs affecting the Region Only Budget
FY25 Region Only Budget Request
Total Budget $16,970,627 Operations: $8,114,568 (7.17%)Dollar Increase $ 1,483,031 Special Education:$3,827,388 (7.46%)Percent Increase 9.58%Transportation:$1,530,153 (9.28%)
Choice/Charter:$3,498,518 (18.44%)
Items with Partial/Full Reimbursement
Category Budgeted Expense Budgeted Reimbursement Net CostTransportation$1,530,153 $975,663 $ 554,490Charter$3,055,695 $963,343 $2,092,352Elementary Schools $ 420,618 $420,618 $ 0Special Education $3,520,210 $925,670 $2,594,540
Average Special Education Outplacement Cost: $170,000Range of Student Cost $60,000-$300,000
Costs that Cover More than Nauset RegionCategoryProfessional Development & Growth Reimbursements (all NPS staff)$ 150,000Benefits (Nauset Region and Central Office)County Retirement $ 932,006Health Insurance $4,082,249Retiree Health Insurance $1,454,628Misc. Benefits & Insurance $ 388,461
NAUSET REGIONAL SCHOOL DISTRICT
Regional School Assessment-- FY25
Statutory Method
ver 2
3/7/2024
FINAL
of Students
Member Town
46.42860% 20.32310% 22.02380% 11.22450/ 100.00000%
Brewster Eastham Orleans Wellfleet Total
Budget
Chapter 70
Minimum Local Requirement (MLC)*
Other Sources of Income
Amount above Chapt.70 and MLC
$36,395,487
- $3,741,649
-514,218,212 56,550,099 $2,940,861 $3,135,298 $1,591,954 $14,218,212
- $5,079,011
$13,356,615 $6,201,289 $2,714,478 $2,941,634 51,499,214 513,356,615
Transportation
Reg. Transp. Income
Amount Above Reimb.
$2,644,694
- $975,663
$1,669,031 $774,908
$339,199 $367,584
5187,340 $1,669,031
Debt Service & Capital Articles
Reduction for Debt Service to Reduce Debt
Reduction for Bond Premium
Amount above Reimb.
$8,632,276
- $505,867
-$916
58,125,493 $3,772,553 $1,651,352 $1,789,542 $912,046 $8,125,493
Total Budget
$47, 672,457
TOTAL ASSESSMENT STATUTORY METHOD
$17,298,849 $7,645,890 $8,234,058 $4,190,554 $37,369,351 $37,369,351
Chapter 70 Aid
Regional Transportation Income
Reduction for Debt Service to Reduce Debt
Bond Premium
Local Income
$3,741,649
$975,663
$505,867
$916
$5,079,011
* Per DESE FY25 Preliminary Chapter 70 Aid and Net School Spending Requirements
Page 2
Nauset Regional Agreement Update
●Draft of updated Regional Agreement being finalized by Sub-committee
●Once complete the draft will be presented to full School Committee for their review, input and
approval
●Approved Draft Regional Agreement will be shared with Region Member Towns
●Committee will request, from all Member Towns, any additional amendments or revisions, be
sent in writing to the School Committee
●All proposed amendments & revisions will be shared with each Member Town
●Meeting to be scheduled & held with representatives of Member Towns, School Committee, and
Legal Counsel to discuss the proposed revisions and amendments to the draft Regional
Agreement
●Group will discuss and establish next steps in process, and timeline for completion
OPERATING BUDGET
FY2025
EXPENSE
MS
HS
OPEB Contribution
Region Only
Region's Share of Central Office
Total
INCOME
State Base Aid
Charter School Aid
State Transportation Aid
Truro & Provincetown Tuition
Elem. Ass. Therapists/Technology/Curriculum Dir.
Estimated Receipts
Transfer from E&D
Prior Transfer -In from Revolving Funds***
NAUSET REGIONAL SCHOOLS
Certified Budget
2019-20
8,245,521
11,781,018
400,000
9,498,049
1,077,127
31,001,715
3,491,268
61,549
819,851
2,344,166
202,429
200,000
590,000
0
7,709,263
Certified Budget
2020-2021
8,452,061
11,859,106
0
10,381,124
1,105,556
31,797,847
3,526,826
58,154
819,851
2,118,863
227,140
211,000
946,760
0
7,908,594
Certified Budget
2021-2022
8,663,380
12,155, 584
0
10,287,050
1,151,988
32,258,002
3,562,549
299,244
819,851
1,880,965
260,911
106,000
946,760
0
7,876,280
Revised 5/11/23
Certified Budget
2022-2023
8,808,190
12,348,334
0
12,017,123
1,149,949
34,323,596
3,598,819
475,921
819,851
1,987,618
246,853
106,000
1,306,445
0
8,541,507
Proposed Budget
2023-2024
9,309,725
12,570,735
0
13,188,828
1,187,337
36,256,625
3,670,819
500,020
744,795
1,974,898
321,099
281,000
1,000,000
0
8,492,631
DAFT
Proposed Budget
2024-2025
9,627,354
13,057,888
0
15,099,957
1,254,982
39,040,181
3,741,649
963,343
975,663
1,802,424
420,618
1,200,000
692,626
0
9,796,323
Increase
Decrease
317,629
487,153
0
1,911,129
67,645
2,783,556
70,830
463,323
230,868
(172,474)
99,519
919,000
(307,374)
0
1,303,692
Ver 1
3.7-2024
Increase
(Decrease)
3.41%
3.88%
0.00%
14.49%
5.70%
7.68%
1.93%
92.66%
31.00%
-8.73%
30.99%
327.05%
-30.74%
0.00%
15.35%
Total Operating Budget
23,292,452
23,889,253
24,381,722
25, 782, 089
27, 763,994
29,243,858 1,479,864 5.33%
Construction Debt Service
Reserve for Debt Service to Reduce Debt
Transfer from E&D
SBAB Reimbursement
DEBT TO BE FUNDED
267,286
0
4,106
0
256,450
0
1,154
0
364,659
0
0
0
295,813
0
2,129
0
4,562,669
0
975
0
8,029,963
249,955
916
0
3,467,294
249,955
(59)
0
75.99%
100.00%
-6.05%
0.00%
263,180
255,296
364,659
293,684 4,561,694 7,779,092 3,467,353 70.53%
Capital Plan Projects
532,356
545,665
559,307
573,290
587,622
602,313
14,691
2.50%
TOTAL ASSESSMENT 24,087,988 24,690,214 25,305,688 26,649,063 32,913,310 37,625,263 4,711,953 14.32%
***Region Only Budget is presented net after the use of the Revolving Funds to charge operating expenses totaling $1,870,670 directly
to the Revolving Funds.
****Construction Debt Service for the High School Building Project is an estimate at this time after consultation with our Financial Advisor.
Line item consists of interest and principal payment on Bonds (May, 2024).
Also included is the annual interest and principal on prior projects for the HS and MS.
Page 1
BES School Revenues:
General Fund School Revenue FY22 FY23 FY24
Ch70 1,024,909.00 1,352,371.00 1,377,451.00
Medicare 67,584.64 30,636.41 15,338.38
1,092,493.64 1,383,007.41 1,392,789.38
GF BES Budgets:
Stony/Eddy 7,951,488.00 8,148,973.00 8,474,932.00
Override --316,878.00
Benefits 2,131,313.00 2,342,589.00 2,280,746.00
Totals 10,082,801.00 10,491,562.00 11,072,556.00
Amount of Budget Covered by School
Revenue 10.84%13.18%12.58%
Amount of Budget Covered by Tax Levy 89%87%87%
Other Revenues:
Circuit Breaker 254,113.00 42,462.00 64,683.00
*per the final cherry sheet for FY24
*this is what we’ve received to date
*anticipated amount for all of FY24. These funds are not GF revenue; they go
into the CB revolving funds; costs are reimbursed by the state at 75%. These
funds are spent by BES.
From: Eileen Corr <corrconsultingny@gmail.com>
Sent: Thursday, March 21, 2024 5:34 AM
To: fincommeeting <fincommeeting@brewster-ma.gov>
Subject: School Budgets
As a full-time Brewster citizen, I watched the school budget meeting last night. Despite
being an advocate for education, the budget needs to better reflect the declining
enrollment. Bob Young's chart said it all. An exorbitant increase in spend corresponding
with a decline in enrollment is fiscally irresponsible and would never be acceptable in
any organization/business. With a budget submission nearly triple the requested
percentage, the school committed then had the nerve the day before to add more to
the budget for the World Language course /teacher, which further demonstrated their
disregard for not being fiscally prudent not to mention the English and Math MCAS
scores convey that students are in need of attaining the foundational knowledge even
more. The extra spend per pupil has not corresponded with improved academic
outcomes. And the spend per pupil is well above many towns with far better
outcomes. There should be a much closer line item review when the school committee
gets their submission better organized. Where is the money going and why are the
outcomes not improving? Are they buying more curriculum or ancillary materials? And
where is the school time being spent as being a good global citizen is not the
fundamental for elementary education, especially with the test scores are inadequate.
In reviewing the data, the non-special education budget should be reduced further to
off-set special education costs. I did not hear any mention of reducing the number of
classes per grade which is feasible given the average class in the Brewster elementary
schools is about 16/17, which is extremely low relative to other MA school districts,
including wealthy Boston suburbs. There is no need for a 4th class when there are 60-
65 students per grade. 20-25 students per grade is more than acceptable, it is the
norm even in the wealthiest MA school districts. The school committee should revisit
the budget with mindset and approach. Extremely small class sizes do not correspond
with better performance. Teacher quality matters.
Furthermore, I did not hear any reference to the obvious solution of consolidation of
Eddy and Stonybrook schools, which are well below capacity and Stonybrook can easily
absorb the entire elementary student population. The town sponsored study proved
that this is fully feasible and yet no action has occurred. Why are there two schools for
about 430 students? This is wasteful. As a reminder, the Stonybrook school had over
775 students. There is no benefit to having two schools, and this would also save on
operational budgets, custodians, utilities, not to mention an expensive principal and
staff.
I appreciate your efforts on keeping the elementary school budget in check. The
regional school budget was so poorly prepared and the funding sources seem to be
illegal and unsustainable at best. There was a lack of detail and transparency inhibiting
my ability to comment.
Thank you for efforts to improve outcomes while simultaneously reducing costs and
looking out for the Brewster taxpayers.
Eileen Corr
107 Clipper Way
Brewster, MA
From: Peter Sturr <PSturr@outlook.com>
Sent: Sunday, March 24, 2024 4:39 PM
To: fincommeeting <fincommeeting@brewster-ma.gov>
Subject: Brewster Elementary School Budget
To: Brewster Finance Committee
From: Peter Sturr
Re: Proposed Elementary School Budget
Last Wednesday I watched with disappointment the presentation of the Brewster
Elementary School Budget. As Bob nicely summarized, the proposed budget once again
increases expenses by far more than inflation despite declining enrollment.
The School Committee blamed the very large increase on Special Education. While the
Special Education expenses may be increasing, the true cause of the past several years of
increase in the school budget is a failure of the School Committee to appropriately
resource the schools with declining enrollment.
If you look at the K-5 enrollment numbers presented by the committee during the
presentation and divide by four sections, the Brewster class sizes are now far below the
state and national standards. The average class size is now approximately 16 ½ with only
one class at greater than 18 students (19 student fifth grade class). If you compare the
current Brewster Class Sizes to the most affluent school district in the state, Wellesley,
Brewster is far below the standards used in that district. If Brewster were to move to 3
sections instead of 4 sections next year, every class would be within range of the class
sizes utilized by Wellesley.
(Wellesley aims for class sizes of 18-22 in K-2 and 22-24 of 3-5). There is no reason for
Brewster to have class sizes so small. Brewster could move to 3 sections per grade and
save significant expenses with no decrease in the quality of education. As Massachusetts
DOE states in its policy statement, "Small classes are popular, but evidence of their
positive impact on student outcomes is disappointing".
In addition to not changing the number of staff to align with the current enrollment, the
school committee has "tabled" a consolidation of the Eddy and Stony Brook Schools into
one school at Stony Brook.
This of course has been proposed for over 20 years with no action but the current school
utilization is becoming absurd. Stony Brook school alone has had 775 students in the
past; it now has approximately 230 students while the Eddy school will most likely be
below 200 students next year. A well done study completed at great expense by the town
indicated that Stony Brook School could easily accommodate 500 students even if you had
four sections per grade which is not even necessary as shown above. Brewster should
close the Eddy school immediately and utilize it as a Senior Center instead of spending the
proposed $35MM to build a new community center at the Sea Camps property.
I urge the Finance committee to continue to press the School Committee to create a
reasonable budget by aligning resources with the enrollment of the Brewster elementary
school population. If the School Committee is unwilling to reduce the budget, I urge you to
not approve the budget or the associated override.
Kind regards,
Peter Sturr
Brewster, MA
Finance Committee Minutes
March 6, 2024 Page 1 of 5
TOWN OF BREWSTER
FINANCE COMMITTEE
Date: March 6, 2024 Time: 6:00 PM
MEETING MINUTES
Present: Chair Pete Dahl, Vice Chair Frank Bridges, Clerk Bill Meehan, Andy Evans, William Henchy,
Robert Tobias, Patrick Buckley (attending remotely)
Also present: Peter Lombardi, Town Manager; Donna Kalinick, Assistant Town Manager; Mimi Bernardo,
Finance Director
Absent: Bob Young, Alex Hopper
The Vice Chair called the meeting to order at 6:03 pm, announced a quorum, and read the participation
statement.
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public
body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting
is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or
participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems
interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular
interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual
attendance accordingly. Additionally, the meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brerwster-ma.gov), or Video recording (tv.brewster-ma.gov).
1.Public Announcements and Comment- none
2.Town Manager/Finance Director Report- none
3.Town Meeting 2024 – Warrant Overview and discussion
Peter Lombardi said there was nothing new from last week’s discussion.
4.Town Meeting Warrant Articles – Discussion and Vote
a.Childcare Subsidy
b.Cable Franchise Fee
c.Recreation Revolving Fund
d.Local Options for Veterans and Senior Work-off programs
a.Childcare Subsidy
Approved:
VOTE:
Finance Committee Minutes
March 6, 2024 Page 2 of 5
Peter Lombardi said there was a memo in the packet regarding this program. This is something that the Select
Board identified as a goal they wanted us to investigate and bring recommendations. Donna Kalinick and he
spent time this fall reaching out to other towns. Every other town has developed and implemented some form
of this program where towns provide some level of funding to young families to help cover costs of preschool
children before they get to elementary school. This article would transfer $250K of the overlay balance to fund
the pilot program next year open to all Brewster families with children ages 3-4. No income eligibility
requirements, but we will collect some demographic information this year. We propose up to a $3,000 annual
stipend to eligible families that will be provided directly to educational providers. That would serve up to 70
Brewster families next year. We have set aside $70,000 to hire an administrator that would manage and run
the program. We have built up the overlay balance to $997,000 and feel we can support the program without
impacting the tax rate for at least the next several years. Donna Kalinick wanted to note that they have had
contact with many residents who have asked about a program like this because they are in school systems
that are receiving some assistance from the towns they live in. Community Development Block Grant funding
is available for up to 80% area median income (AMI) which currently serves 18 families, but there are a lot
more families in the 80-150% AMI who could use assistance. Ultimately, we looked at 3- & 4-year-olds – if
there is a 3-year-old currently in the program, they will be grandfathered into the program because it is critical
that there be continuance of that environment going into kindergarten which was important to the Board as
well. Peter Lombardi said there would be up to 120 kids ages 3-4 in Brewster, and this would support more
than half. We may need to run a lottery system if we have more kids than spaces, but if they are in as 3-year-
olds, they will stay on for their 4th year as well regardless.
Andy asked if there was suitable space to accommodate the program. Peter Lombardi answered that we are
not going to be a childcare provider. We want to give families the opportunity to send them to childcare.
Whether providers can support that demand is yet to be seen. The town will provide reimbursement directly
to providers once we receive proof of family payments. Andy followed up with a question of whether the first
child is accepted and then another comes in for the second year, will they automatically have a subsidy. Peter
Lombardi answered that a family is eligible for a single subsidy because we want to make sure as many
families as possible could be helped. It is trying to find the right balance, and we are gathering data for this
first-time program as we go. This is a way to help our younger families through a program that isn’t available
at the state level. Robert asked about having enough funds in the overlay to accomplish this, and Peter
Lombardi and Mimi Bernardo answered yes, it stands at approximately $1M. Frank then asked if the overlay
had to do with tax receipts and was told the overlay is built into the budget as a revenue offset. It goes into its
own reserve account – for abatements. For us to use it for this purpose, Town Meeting must approve it. Frank
said it’s not unrealistic to think this reserve will increase year to year, then the decision to reallocate $250K
from that is not a rash decision because it is likely that reserve will be healthy. Mimi Bernardo answered yes.
Bill Henchy MOVED to approve Article 15. Frank Bridges second.
Roll Call Vote: Bill Meehan – yes, Frank Bridges – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans –
yes, Patrick Buckley – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
b.Cable Franchise Fee - Article 16
Bill Henchy moved to approve Article 16. Frank Bridges second.
Finance Committee Minutes
March 6, 2024 Page 3 of 5
Peter Lombardi said this supports not only operating but also capital expenses. We have had to upgrade some
of our systems. We have a 10-year license with Comcast and we were able to increase the maximum
percentage allocation to 5% with some additional capital funds through that negotiation. We bring in a little
over $400K/year. We have a healthy balance of almost $800K – we aren’t spending more than we are bringing
in. It supports Lower Cape TV as well as Brewster Government TV.
Bill Henchy MOVED to approve Article 16. Frank Bridges second.
Roll Call Vote: Bill Meehan – yes, Frank Bridges – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans –
yes, Patrick Buckley – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
c.Recreation Revolving Fund – Article 17
Peter Lombardi said once you set the limit on those revolving funds, we do not have to go back to Town
Meeting every year. This is set at $250K as the Recreation Department has brought on more programming,
they are bumping up against their ceiling, we wanted to increase it a little bit this year. This fund is self-
sustaining. This reflects the great job our recreation department has done in terms of programming. Pete
asked if this included the pool. Peter Lombardi answered that the pool has its own revolving fund.
Bill Henchy moved to approve Article 17. Frank Bridges second.
Robert asked about the current balance. Mimi Bernardo answered there is $156K in the fund currently, but
once they open summer programs, the balance will go way up again. The current ceiling is set at $200K.
Bill Henchy MOVED to approve Article 17. Frank Bridges second.
Roll Call Vote: Bill Meehan – yes, Frank Bridges – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans –
yes, Patrick Buckley – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
d.Local Options for Veterans and Senior Work-off programs – Article 18 & 19
Peter Lombardi said this is funded through the overlay up to $25K/year. There is a local option provision in the
statute that gives towns the option to allow residents who are physically unable to complete the program
themselves, to identify someone who could work it off on their behalf. We thought for those in that
circumstance, giving people that option would be beneficial and help to reduce the tax burden for those
residents. When the new legislation is adopted, we will come back to adjust the ceiling levels.
Bill Henchy MOVED to approve Article 18 & 19 which are the Local Option for Veterans and Senior Work-off
programs. Frank Bridges second.
Roll Call Vote: Bill Meehan – yes, Frank Bridges – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans –
yes, Patrick Buckley – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
5.Town Meeting Articles Discussion – Citizen’s Petitions
Finance Committee Minutes
March 6, 2024 Page 4 of 5
Pete said this is a general discussion to make people aware of what is going on, not to discuss the petitions.
Peter Lombardi said we received two Citizen’s Petitions this afternoon, both certified, and will send them out
tomorrow both relative to short term rental registration and restrictions. Then we will schedule a time for the
petitioner to come in to present.
6.Nauset Regional School District Agreement – Update and Discussion - defer
7.Nauset Regional School Department - Budget Update and Discussion
Pete said the Nauset School Committee is proposing to use the statutory method to determine assessments.
Robert said this is the case and having seen the numbers, around $50K less than it would have been if they
had used the recently used alternative method based solely on enrollment. The town came up with the same
number. Peter Lombardi said yes, and we asked for some supplemental information and back-up data in terms
of what it would have been under the alternative method that has previously been in place. He has asked for
review by town counsel and will share that out soon. Pete said this is a big change in accounting practices.
Frank would like to understand what the process is as it’s required by the State and whether we are going to
follow it this year. Peter Lombardi said effectively when you walk through those steps, it brings you to where
we are today – the Regional School Committee has to hold a public hearing on a proposed budget, adopt that
budget, and then transmit that information to the member towns within 30 days of the school committee’s
adoption of that budget. He does not think there is a preliminary step, but we can certainly check. Frank
would like to get the answer to that question. Bill Henchy said he would look into the regulation and send it to
Pete so he can forward it to the committee. Peter Lombardi said Mimi Bernardo plugged in the new numbers
and we are on the right side of enrollment shift and the right side of a change in assessment formula which
has helped our bottom line for FY25, so we are now at the 4.5% that we can accommodate in our levy. The
region budget is $55K over that threshold. The elementary school’s budget is well over that threshold. Right
now, they are around $650K over the benchmark of 4.5%. Their budgets may change. There are some
decisions to be made there. Frank thinks it important that everyone in the room understands exactly what the
process is moving forward.
Peter Lombardi said both budgets will be presented at the FinCom March 20th Meeting. Cape Tech will be a
joint meeting with the Select Board on March 25th.
8.Liaison Reports - none
9. Approval of Minutes- 2/5/24, 2/7/24, 2/9/24 Jt w SB
2/5/24 Jt. w SB –
2/7/24 Jt. w SB –
2/9/24 Jt. w SB –
Bill Henchy MOVED to approve those Minutes. Frank Bridges second.
Finance Committee Minutes
March 6, 2024 Page 5 of 5
Roll Call Vote: Bill Meehan – yes, Frank Bridges – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans –
yes, Patrick Buckley – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
10. Request for agenda items for future meetings – please email Pete
11. Matters Not Reasonably Anticipated by the Chair- none
12. Future Finance Committee Meetings – every Wednesday until Town Meeting and joint
with Select Board 3/25
13. Adjournment
Bill Henchy MOVED to adjourn the meeting at 7:25 PM. Frank Bridges second.
Roll Call Vote: Bill Meehan – yes, Robert Tobias – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper –
yes, Patrick Buckley - yes, Chair Dahl– yes.
The Committee voted: 7-yes 0-no
Respectfully submitted, Beth Devine
Packet of supporting materials on website for public review.
Finance Committee Minutes
March 13, 2024 Page 1 of 6
TOWN OF BREWSTER
FINANCE COMMITTEE
Date: March 13, 2024 Time: 6:00 PM
MEETING MINUTES
Present: Chair Pete Dahl, Clerk Bill Meehan, Andy Evans, William Henchy, Patrick Buckley, Bob Young,
Alex Hopper (attending remotely)
Also present: Donna Kalinick, Assistant Town Manager; Mimi Bernardo, Finance Director; Sarah
Robinson, CPC Chair; Faythe Ellis, CPC Vice Chair
Absent: Vice Chair Frank Bridges; Robert Tobias; Peter Lombardi, Town Manager
The Vice Chair called the meeting to order at 6:01 pm, announced a quorum, and read the participation
statement.
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public
body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting
is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or
participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems
interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular
interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual
attendance accordingly. Additionally, the meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brerwster-ma.gov), or Video recording (tv.brewster-ma.gov).
1.Public Announcements and Comment- none
2.Town Manager/Finance Director Report
Donna Kalinick addressed the committee with two items to report on - Mimi Bernardo is going to go over the
2023 audit; and in the packet there was an update of the FY25 Budget.
Mimi Bernardo said on Monday they received the draft financial statements from the Audit Manager, she
shared those out with the Audit Committee, today, the goal is to get Bob and Sean in to give a presentation on
the audit. We should have the final audit shortly. They send out legal letters to see if there is anything
pending, which is the last item before we can finalize the audit. She will be in touch with everyone once she
hears back from Bob and Sean.
Donna Kalinick said on page 98 of the packet, there is a spreadsheet with the FY25 budget changes. She said
after the budget presentation on 2/5, we had levy capacity of $51,085. We had not received the health
insurance figures yet, and we were carrying a 5% rate increase which ended up being an 8% increase. We also
received the final pension numbers. You will see between the two of those, expense adjustments are around
Approved:
VOTE:
Finance Committee Minutes
March 13, 2024 Page 2 of 6
$100,000. We had a couple of minor adjustments as well – one to the Building Dept. wages and a decrease in
our short-term debt payments. From our partnerships, we expect to receive $1.5M from MA Audubon and
$1M from Brewster Conservation Trust – after a successful Town Meeting. We would then take those
payments and apply them to the short-term debt for the Long Pond Property. That would leave us a small
balance of $725,000. We will look at some scenarios where we pay that debt off if we have adequate Free
Cash. We will keep you updated. Mimi Bernardo talked about the revenue adjustments since the budget
presentations as well. Donna Kalinick said with the increases in expenses and adjustments in revenues, our
levy capacity is now $18,811. And we have to have discussions of the schools which we will update you on
later in the agenda. Opengov has been updated, but this is not the final number.
Bill Henchy asked, in terms of the levy capacity left, what is the historical target to be left with? Donna Kalinick
answered she believed closer to $50,000, but we are dealing with some increases in items and trying to
minimize what override might be brought to the voters. Mimi Bernardo said it is a little tighter than she would
like, but the estimates on new growth are very conservative. With actual numbers for new growth higher, she
feels comfortable knowing that the number given is very conservative. Mimi Bernardo said part of why Free
Cash is so high is because the estimate in revenue is so conservative. She said our revenue estimates are
conservative and when we put the numbers in the recap, we have a large delta. She hopes we stay at this
level. Bob Young said additionally short-term rental revenues come in much higher. Donna Kalinick said the
short-term rental revenues do not go to the budget except for 10%, it doesn’t help the bottom-line budget.
3.Town Meeting Warrant Articles – Discussion and Vote
a.Article 1 – Unpaid Bills
b.Community Preservation Act Funding – Sarah Robinson, Chair
c.CPA Acquisition: 3571 Main Street
d.Water Department Enterprise Fund
e.Golf Department Enterprise Fund
a.Unpaid Bills
Golf Department Columbia Laboratories – prior year bill. Mimi Bernardo said this is testing done at the
golf course and the company sent the bill to Natural Resources and it got lost. This is a housekeeping
item. This will get paid by Golf out of their retained earnings.
Bill Henchy MOVED to approve Article 1. support the recommendations. Alex Hopper second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley –
yes, Bob Young – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
b.Community Preservation Act Funding – Sarah Robinson, Chair; Faythe Ellis, Vice Chair
Sarah Robinson gave a brief overview of the CPA, for historical purposes. CPC accepts applications two
times per year, once in December for Spring Town Meeting and in July for Fall Town Meeting. As part
of the CPC vetting process for this round of applications, two of the articles went to the Housing
Partnership and one came from Open Space and one was vetted from the Rec Department.
Faythe Ellis discussed the Article grid in front of the committee –
1.Historic Preservation
Finance Committee Minutes
March 13, 2024 Page 3 of 6
2.Community Housing
3.Open Space
4.Administrative Expense and Budgeted Reserve
Sarah Robinson went over new projects – Article 12
1.CDP Lower Cape Housing Institute – regional headquarters for affordable housing education, asking
for $20,000 out of a total project cost of $652,337. CPC voted 7-0-0 in favor of this article.
2.Housing Coordinator – CPC pays the salary portion of this position. The request is $74,589 out of a
total cost of $114,599.
3.Safety Improvements for the Finch Skate Park in Orleans - $7500 out of the total cost of $31,300.
Patrick asked if it is typical to designate the Housing Coordinator funds from undesignated funds?
Faythe Ellis answered we have funded it sometimes from the housing fund, but we are trying to use up
the undesignated fund balance this year because it was left over from our old formula.
Alex asked if they know if Orleans is also contributing to the Skate Park? Sarah Robinson answered,
yes.
Pete asked if we need to contribute to an Orleans Skate Park? Donna Kalinick answered there is an
intermunicipal agreement (IMA) for the skate park, so we do have an IMA in place between the 3
towns of Brewster, Orleans, and Eastham.
Bill Henchy said on the Lower Cape Housing Institute (LCHI,) Faythe Ellis has persuaded me to rethink
some of this stuff, it does seem like a regional project. Can you explain the overall cost of $652,337?
Faythe Ellis answered she believes it is the overall cost of that component of their offerings. Donna
Kalinick said one of the offerings was yesterday, a Regional Peer Group Meeting, Jill and she gave a
presentation on local preference with emphasis on the Spring Rock decision with the town asking for
some type of regional preference. All of this material, the presentations, is recorded and you can go
back and listen to any of the meetings/offerings. Faythe Ellis said any Finance Committee member
interested can also attend these presentations.
Bill Henchy MOVED to approve the Article 12 - 1, 2, 3 as presented. Alex Hopper second.
Bill Meehan said there is a substantial amount going into budgeted reserve, what is the current
balance? ($978,341) Mimi Bernardo said technically at the time of this vote, the balance is $0. Of all
the CPA reserve accounts, the budgeted reserve is not allowed to carry a balance. So, at year end,
when she closes the budget out, she closes the balance out to undesignated fund balance. So, July 1,
technically, will be $0 until this appropriation, and then the balance is $1,053,598.
Faythe Ellis said in the article comment section, we included the starting balances. Mimi Bernardo said
those balances carry forward every year. The budgeted reserve is its own thing.
Bill Henchy MOVED to approve Article 12 – 1, 2, 3, 4, 5 as presented. Community Preservation Act budget
transfers of $1,639,323. Alex Hopper second.
Finance Committee Minutes
March 13, 2024 Page 4 of 6
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley –
yes, Bob Young – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
c.CPA Acquisition:
Article 13 - Conservation Restriction (CR) for the Open Space – Washington Chase Bog, requested
$230,000 out of the total cost of $706,660.
Pete said he gets confused when we purchase conservation restrictions – buy a property for $700,000+
and they want us to participate asking for the $230,000, and what do we get for that? The real issue
here is participating in the purchase, correct? Bill Henchy said basically that is correct, but he noticed
the conservation restriction would allow access for the public – the CR is doing two things – placing the
land in conservation forever; and giving access to the public. That is what the town gets by
contributing. He thinks this approach is interesting because it leverages the ability of both the town
and the Conservation Trust to acquire conservation land because it allows the parties to step in quickly.
It has been used with great effect over the years. It is a good thing for preserving the character of the
town and its water resources, its wildlife, and its recreation opportunities. He is in favor. Pete said,
with our participation, it puts the stamp on it that it will be held in perpetuity and that is meaningful.
Bill Meehan agrees completely and is in favor.
Donna Kalinick said the Town has a long-standing relationship with the Brewster Conservation Trust
(BCT) in acquiring key parcels. This parcel is across the street from Nickerson State Park, part of which
is cranberry bogs. The State is investing a lot of money in the restoration of cranberry bogs. This is a
continued partnership between the town and BCT to have perpetual conservation restrictions and
public access at some of these open space areas throughout the town that remain.
Andy Evans MOVED to approve Article 13 as proposed. Alex Hopper second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – abstain, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley
– yes, Bob Young – yes, Chair Dahl – yes.
The Committee voted: 6-yes 0-no 1-abstain
Abstention is out of caution as to proximity of personal holdings.
d.Water Department Enterprise Fund- Article 10
This was presented online. Mimi Bernardo said if looking at the budgets online, the budgets are a bit
less because they are appropriated as an expense. They are more like a revenue stream that is being
allocated in the General Fund.
Andy Evans MOVED to adopt Article 10 as written in the Warrant. Bill Henchy second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley –
yes, Bob Young – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
e.Golf Department Enterprise Fund- Article 11
Finance Committee Minutes
March 13, 2024 Page 5 of 6
Bill Meehan wanted to express his thanks to the management team of the Golf Department. They are a
credit to the town.
Bill Meehan MOVED to accept Article 11 as presented. Bill Henchy second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley –
yes, Bob Young – yes, Chair Dahl – yes.
The Committee voted: 7-yes 0-no
4.Brewster School Department – FY25 Budget Update and Discussion- none
5.Nauset Regional School Department – FY25 Budget Update and Discussion
Donna Kalinick said the NRSC voted on their budget last week. Peter Lombardi emailed the documents last
week, but they handed out paper budgets when this vote was taken so we are just waiting to confirm our
numbers are the same. The budget guidance going in was a 3% increase and then updated to allow for a 4.5%
increase. There are two very significant things that happened – the enrollment shift was in our favor and, as
discussed, the NRSC decided to use the statutory method which was about a $50,000 gain on our side. We are
still in the same place as last week but hope to have the numbers shortly. The Brewster Elementary School is
meeting tomorrow night to finalize their budget. We still believe we will be looking at some form of override
there. The Nauset Regional School budget, as she understands, is a 7.68% increase, but a revenue offset
brought them down to 5.33%. Donna Kalinick believes they took their final vote last Thursday. We hope to
have final numbers soon.
Bob Young said their netting revenues as an offset – for clarity, the latest we had for their operating expense
budget is up 6.9% in the budget, last year it was up 5.8%. He cannot fathom that they have gone up a level as
they have gone down two levels in enrollment. Since 2019 the operating expense budget is up 27%. Through
this year, actual enrollment is down 17%. It just doesn’t make sense.
6.Town Meeting Articles Discussion – Citizen’s Petitions
They will come up for discussion and vote on April 3, 2024 for the Finance Committee.
7.Nauset Regional School District Agreement – Update and Discussion - none
8.Liaison Reports
Bill Meehan attended the Bay Parcel Planning Committee Meeting this week, and they are about to embark on
a series of presentations prior to Town Meeting regarding the final plans and outlining coming actions. He sent
a packet of information along to Pete who he hopes will send to the rest of the committee. There are a lot of
complications, so please take advantage of the information that is out there and ask questions as appropriate.
Pete will forward the information tonight to the committee. Bill said he believes they are presenting to the
Finance Committee on April 3rd.
Finance Committee Minutes
March 13, 2024 Page 6 of 6
9. Approval of Minutes- 2/28/24
2/28/24 –
Andy Evans MOVED to approve the Minutes of 2/28/24. Bill Henchy second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley –
yes, Bob Young – abstain, Chair Dahl – abstain.
The Committee voted: 5-yes 0-no 2-abstain
10. Request for agenda items for future meetings – please email Pete
11. Matters Not Reasonably Anticipated by the Chair- none
12. Future Finance Committee Meetings – every Wednesday until Town Meeting
13. Adjournment
Bill Henchy MOVED to adjourn the meeting at 7:44 PM. Alex Hopper second.
Roll Call Vote: Bill Meehan – yes, Bill Henchy – yes, Andy Evans – yes, Alex Hopper – yes, Patrick Buckley -
yes, Bob Young – yes, Chair Dahl– yes.
The Committee voted: 7-yes 0-no
Respectfully submitted, Beth Devine
Packet of supporting materials on website for public review.