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Home My Public Portal AboutPond Parcel Planning -- 2024-02-07 MinutesTown of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov MINUTES OF THE POND PROPERTY PLANNING COMMITTEE Date: February 7, 2024 Time: 4:OOpm Place: 2198 Main Street Office of: Select Board Town Manager Participants: Chair Doug Wilcock, Cindy Bingham, Kari Hoffmann, Elizbeth Taylor, Tim Hackert, Jan Crocker, Assistant Town Manager Donna Kalinick Remote Participants: Chris Williams, Steve Ferris, Katie Gregorie, Chris Ellis In Attendance: Melissa Lowe (Mass Audubon), Tino Kamarck (Brewster Conservation Trust), Chris Miller (Natural Resources Director) Absent: Cindy Baran Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement Chair Wilcock called the meeting to order at 4:01pm, declared a quorum stating members in person and those participating remotely. Chair Wilcock read the meeting participation statement and the recording statement. Public Announcements and Comment None Update on Financing & Phasing Details and Format for February 15 Forum Ms. Kalinick referenced the materials provided in the packet which include the flyer for the forum and the final recommended plans that will be presented at the forum. The draft phasing and financing is information that the public asked for after the last forum. Ms. Kalinick shared that there will be guest speakers at the forum, including Mark Nelson who will present the wastewater treatment slides that relate to the pond property. He will also be available during the question -and -answer portion of the forum. Jill Scalise, Brewster's Housing Coordinator, will be available to answer questions about general housing. Ms. Kalinick reviewed the overall format for the forum, noting that there will not be breakout sessions, but there will be a question -and -answer segment. Town sponsored information sessions will be scheduled leading up to Town Meeting. Member Hackert inquired about the $2.3M price tag for phase 1 of the pond property plan. Ms. Kalinick reviewed that a large portion of the cost is for roadway improvements, about $750K. This does not include the design and permitting costs, noting that the Town will be subject to the stormwater bylaws. Ms. Kalinick reviewed the financials in more detail, sharing that the information has come from a professional estimator working with Reed Hilderbrand. • $100K for stormwater management, with about $50K for parking and drop off. • Approx. $200K for new trails and trail improvements • Approx. $50K for beach and related amenities • $200K for replanting of disturbed areas PPPC 2.07.24 www.brewster-ma.gov Page 1 of 4 \\\\\OP e a E W v of tee a r m, D 3 2U p. p i 41 RPO RABp Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Manager These numbers don't include the overhead costs, contingencies, design and permitting, also the Town is carrying about 20% for general conditions and overhead in each phase as well as escalation fees. Additionally in phase 1 the Town is carrying $100K for a wastewater infrastructure feasibility study and $125K for a community housing feasibility study. Ms. Kalinick shared that in the overall cost estimate slide there will be a column added about possible funding sources when presented to the public. There were some questions about the improvements to the roadway, at this time it has not been designed or permitted, until those have begun, specific questions cannot be answered. The general layout of the roadway will remain. Ms. Kalinick clarified that construction costs for the wastewater treatment have not yet been included, ultimately through the request for proposal process this will be discussed with the housing developer. The $1.5M cost for phase 3 that is currently included as an additional cost, it was suggested that this be clarified for the forum on what the amount includes. Member Hackert also requested that the costs of housing be reviewed as it will be funded through the developer not a cost to the Town. Ms. Kalinick replied that local funding that is put into housing needs to be reflected somewhere and will discuss it with Reed Hilderbrand. The intention is that parking and at least one path will be ADA compliant, however details will not be available until the design phase. The Town has had discussions with both Mass Audubon and Brewster Conservation Trust to have at least one trail on the property that is an all -access trail. Though the public will want more details on pricing, these are conceptual plans that have not been approved yet. The pricing is based on assumptions of implementing the plans and want to provide the public an idea of the costs. After the forum, the Pond Committee's role will be to help educate the public about the plans, promote the plans, be involved in the information sessions and tours of the property. This is the same for the Bay Property Planning Committee. Chair Wilcock inquired about Mass Audubon and their ability to hold programming on the site during construction. Melisssa Lowe from Mass Audubon shared that the buildings as they exist today are usable for emergency shelter, storage of equipment and quick indoor activities to get out of the sun. Noting that there is no demolish on the area mapped out for Mass Audubon programming. It was suggested that this be made clear. Chris Miller noted that Town Administration and the Department of Public Works is working with Conservation on a permitting path forward, but no permits have been applied for at this time. Update from Brewster Conservation Trust (BCT) on Partnership with the Town Tino Kamarck shared that the BCT Board has voted to endorse the plan that will be presented at the forum and presumably on to Town Meeting. As a donor driven organization, BCT has to make sure all donors who PPPC 2.07.24 www.brewster-ma.gov Page 2 of 4 \\\\\\\\ R E W S ,p ,moi/ Q7� BqF� O —s Co FCORPa. oFt ��\\�S Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of. Select Board Town Manager contributed to their Conservation for the Community campaign are in accord with the decision, this process is going on right now. Mr. Kamarck is confident in predicting once officially adopted by the Town that BCT will be able to make available at least $1M to the Town from the campaign. Short Term Uses of Property Updates a. Recreation & MA Audubon April Vacation -Vote to Approve Request Member Bingham moved to approve the Recreation Department using Long Pond parcel near the Pond on April 19, 2024. Seconded by member Hackert. A roll call vote was taken. Member Bingham - yes, Member Hoffmann -yes, Member Taylor -yes, Member Hackert-yes, Member Williams -yes, Member Crocker -yes, Member Ferris -yes, Member Gregorie -yes, Member Ellis -yes, Chair Wilcock - yes. The vote was 10 -Yes, 0 -No. b. Town Plans for Spring Tour Dates- April 6 and loth Kalinick asked for volunteers for the tour dates which will be from 10am — 2pm., these will be self - guided tours. In March the committee will review a flyer and online registration is currently in the works. The 10 -acre portion of the property will be marked. C. Town Plans for Interim Parking or the Property The interim parking plans will be reviewed at the next meeting with the Department of Public Works, a minor stormwater permit has been filed. An application for a Request for Determination of Applicability is intended to be submitted for the maintenance of the road and the interim opening of the property, which will be good for 3 years. Interim parking is expected to be completed in-house by the DPW and will be 5 spaces. Ms. Kalinick noted that the intention is to have the parking area ready for the tours. Council on Aging vans will run every 15 minutes to drop people off. We will need to convey that we don't want people driving beyond the parking area and there will be no parking on the side of the road or the drive down to the bus turn around area. The Select Board will have to adopt rules for this property the same way they did when we opened portions of the Bay property. During the self -guided tours handouts of the proposed plans will be available and we will have town staff and volunteers stationed in different areas. FYIs Hoffmann expressed her appreciation to Tino Kamarck, Brewster Conservation Trust and Mass Audubon for their partnership. AAp roval of Minutes from January 10, 2024, and January 23, 2024 Member Bingham moved to approve the minutes from January 10, 2024. Member Hackert seconded the motion. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor -yes, PPPC 2.07.24 www.brewster-ma.gov Page 3 of 4 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Manager Member Hackert-abs, Member Williams -abs, Member Crocker -yes, Member Gregorie -yes, Member Ellis -yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No, 2 -Abs. Donna noted that the Select Board and the Bay Committee both approved the meeting minutes with no changes. Chair Wilcock requested a small grammatical change. Member Hackert moved to approve the minutes from January 23, 2024, as amended. Member Bingham seconded the motion. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor -yes, Member Hackert-abs, Member Williams -yes, Member Crocker -yes, Member Gregorie -yes, Member Ellis -yes, Chair Wilcock -yes. The vote was 8 -Yes, 0 -No, 1 -Abs. Matters Not Reasonably Anticipated by the Chair None Questions from the Media None Next Meetings Virtual Community Forum #4 February 15, 2024, at 6pm and March 6, 2024, at 4pm Adjournment Member Bingham moved to adjourn at 5:06pm. Member Hackert seconded the motion. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor -yes, Member Hackert-yes, Member Williams -yes, Member Crocker -yes, Member Gregorie -yes, Member Ellis -yes, Chair Wilcock -yes. The vote was 9 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant to Town Administration Approved on: 3/06/2024 PPPC 2.07.24 www.brewster-ma.gov Page 4 of 4