HomeMy Public PortalAboutORD09545 BILL NO.
INTRODUCED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , REPEALING
ORDINANCE NO. 9502, AND ENACTING A NEW ORDINANCE IN LIEU THEREOF,
AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY
TO EXECUTE A WRITTEN AGREEMENT ON BEHALF OF THE CITY, WITH THE
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION, FOR A GRANT TO
IMPROVE A GENERAL PUBLIC TRANSPORTATION PROJECT TO BE FUNDED
UNDER SECTION 18 OF THE URBAN MASS TRANSPORTATION ACT OF 1964,
AS AMENDED.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI , AS FOLLOWS :
Section 1. Ordinance 9502 of the City of Jefferson is
hereby repealed.
Section 2. The Mayor of the City of Jefferson, Missouri,
is hereby authorized on behalf of the City of Jefferson, to
execute a contract between the City of Jefferson and the
Missouri Highway and Transportation Commission for a grant to
Klan a general public transportation project to be funded under
Section 18 of the Urban Pass Transportation Act of 1964 as
amended, in the amount of Twenty Thousand and No/100 Dollars
($20,000. 00) for the year beginning on the first day of June,
1980, and ending on the last day of Pray, 1981.
Section 3. Said agreement shall read to words as follows :
(SEE ATTACHED)
Section 4. This ordinance shall take effect and be in
force after its passage and approval.
Passed Approved 1?42
•
re Went of We Council Mayo
Attest :
ylerk
lY B. DILLINGHAM. Chairman MISSOURI ROBERT N. HUNTER,Chkj ftMeer
l ltm. 926, Llwetock Exchu►ge BId/. HIGHWAY AND TRANSPORTATION COMMISSION
1600 Genesee
Lr Kansas City 64102 BRUCE A. RING,Chlet Count
ROY W. JORDAN, Vice Chairman , e{ypf�n'a,
7635 Forsyth Blvd. L. V. MCLAUGHLIN,An't. Chief Engineer
Clayton 63105
A ILEY,
4,61w Y,Member MRS. IRENE WOLLENBERG,Secretary ry Madrid 63869 P. O. Box 270
Roy H. GOODHART.Member Jefferson City, Missouri 65102
P. o. Box 877 Telephone(314) 7SI.25SI
Hannibal 63401
CARL B. YATES,Member
1436 South Glenstone
Springfield 65804
EUGENE J. FELDHAUSEN,Member
Suite 430
10920 Ambassador Drive
Kansas City 64153
November 17, 1980
TRANSPORTATION
Transit
Section 18
Project RPT-0231-001(112)
The Honorable George Hartsfield
Mayor
City Hall
240 East High
Jefferson City, Missouri 65101
Dear Mayor Hartsfield:
We are pleased to advise you that the Missouri Highway and
Transportation Commission approved your Section 18 assistance
application, Project RPT-0231-001, on November 7, 1980. This
is the effective date of this Section 18 planning application.
Attached is an original executed agreement for your records .
It will be a pleasure to work with you in this worthwhile
project.
Very truly yours,
Chief Engineer
.� 0 01
RPT 0231 i_is
MISSOURI HIGHWAY AND TRANSPORTATION DEPARTMENT
f NONURBANIZED AREA PUBLIC TRANSPORTATION
? PLANNING GRANT AGREEMENT
® This GRANT AGREEMENT, entered into by the Missouri Highway and Transportation
Commission, hereinafter called "Commission", and the
City of Jefferson , hereinafter called the "Grantee
WITNESSETH THAT:
The Grantee has applied to the Commission for a planning grant to be funded under Section
18 of the Urban Mass Transportation Act of 1964, as amended, and the Commission has awarded
planning funds available pursuant to said act to the Grantee with the understanding that such
funds will be used pursuant to this Agreement for purposes of the Grantee's Planning Assistance
Application, hereinafter referred to as "Project".
NOW THEREFORE, in consideration of the mutual covenants, promises, and representations
herein, the parties hereto agree as follows:
ARTICLE I. PURPOSE.
The purpose of this Agreement is to assist the Grantee in financing the project's expenses
® that are eligible for federal financial assistance. The Commission will make a grant from available
federal funds in the amount of 100% of the project's cost in a manner consistent with the rules
and regulations of the U. S. Department of Transportation as contained in 23 C.F.K. 825, and
any of the regulations issued pursuant to the Urban Mass Transportation Act of 1964, as amended.
ARTICLE II. SCOPE OF WORK AND METHOD OF STUDY.
The services to be provided are presented in the attached scope of work, Appendix A.
ARTICLE III. REPORTS.
Sec. 1 - All draft reports will be submitted to the Commission for review prior to printing
in final form. The Commission will be provided with two (2) copies of each draft and four
(4) copies of the final report.
Sec. 2 - All reports, drawings, estimates, surveys, memoranda and other papers submitted
b; the Grantee shall be dated and bear the Grantee's name.
ARTICLE IV. PUBLICATION PROVISIONS.
Sec. 1 - Papers, interim or final reports, forms or other materials which are a part of the
work under contract will not be copyrighted without written approval of.the Commission and
the Federal Highway Administration (FHWA).
Sec. 2 - Either party to the contract or the FHWA may initiate a request for publication
of reports, or any request thereof.
1, 1
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Sec. 3 - When the scheduled time for presentation of a paper does not permit formal review
and approval of a complete report, abstracts may be used for notification of intent to present
® a paper based on the study. Such presentation must project the interests of the other party
by the inclusion of a statement in the paper and in the presentation to the effect that the paper
has not been reviewed by the other party or the FHWA.
Sec. 4 - Publication by either party shall give credit to the other party and to the FHWA
unless upon failure of agreement or any report of the study, the FHWA or either of the contracting
parties requests that its credit acknowledgment be omitted and then the following statement shall
be added:
"The opinions, findings, and conclusions expressed in this publication are those of the authors
and not necessarily those of the Commission or FHWA".
Sec. 5 - After acceptance of reports, all parties are free to use the data and results for
whatever purpose.
Note: All reports shall bear a statement crediting the cooperative participation of all agencies,
including the U. S. Department of Transportation, Federal Highway Administration.
® Sec. 6 - The publication provisions contained in this Article are subject to provisions of
Chapter 610, Revised Missouri Statutes Cumulative Sup. 1973, and applicable laws of the United
States Government concerning freedom of information.
ARTICLE V. RETENTION OF RECORDS.
The Grantee shall be required to maintain accounting records and other evidence pertaining
to the cost incurred and to make the records available at its office at all reasonable times during
the contract period and for three years from the date of the final payment of Federal funds
to the Commission with respect to the study. Such accounting records and other evidence
pertaining to the costs incurred will be made available for inspection by the Commission, FHWA,
or any authorized representative thereof and copies shall be furnished if requested.
ARTICLE VI. INFORMATION FURNISHED AND WORK PERFORMED BY THE
GRANTEE.
• The Grantee shall make available to the Commission all of the data, reports, analysis,
transcripts of hearings, maps, drawings, tables, and other pertinent background information related
to Article III under this Agreement, that the Commission deems necessary.
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I
ARTICLE VII. TIME.
® The Grantee shall commence work required by this Agreement on the date specified in written
notice to proceed by the Commission and complete not later than June 30, 1981 , unless
the time thereof is extended by mutual agreement of the parties hereto evidenced by letters
from each to the other.
ARTICLE VIII. CONTRACT PRICE AND PAYMENT.
Sec. 1 - For the work described in this Agreement, the Grantee will receive payment based
on actual costs, as defined in Section 2, up to a maximum amount of $2 0, 0 0 0 ,
this amount being the 100 percent Federal reimbursement of the total actual costs.
Sec. 2 - The Grantee agrees to make written monthly progress reports on the work performed.
The Grantee will submit a proper invoice for work performed when the final report is submitted
to the Commission for review and acceptance. The accounting for and billing of project charges
will be accomplished as follows:
a. Direct Labor - based on actual time expended at the current approved gross salary
of the assigned staff member.
® b. Other Direct Costs - based on actual cost of supplies and equipment purchased or rented
for exclusive use of this project. Procurement of supplies and equipment should be in accordance
with State of Missouri established procedures.
The Grantee will establish cost principles for use in determining the allowability of individual
items of costs in accordance with Federal Procurement Regulations, Part 1-15, "Cost Principles
Applicable to Grants and Contracts with State and Local Governments".
Use of Indirect Costs as a method of apportioning costs "not readily assignable to the cost
objectives specifically benefited" is authorized in Federal Procurement Regulations, Part 1-15.
Commission has followed these guidelines in the establishment of its system for apportioning
such costs.
The Commission will withhold 10 percent of the total invoiced amount until a final audit
has been completed. . Grantee's obligation will extend only to those costs incurred, as verified
• by the final audit.
Sec. 3 - Compensation shall be paid by the Commission to the Grantee for work performed
hereunder subject to the limitations of this Article, Sections 1 and 2, as supported by Appendix
A, (contract budget).
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Sec. 4 The following are considered as direct costs and chargeable as such:
a. Salarles and Fringe Benefits
b. Other non-salary expenses .directly related to this Study, such as:
(1) Classified Advertising
(2) Contractual Services
(3) Data Processing
(4) Equipment Maintenance and Rental
(5) Meetings and Conferences
(6) Postage
(7) Publications
(8) Reproduction
(9) Supplies
(10) Travel
(11) Long Distance Telephone Calls
The following are considered as indirect costs and chargeable as such:
a. Indirect Salaries with Fringe Benefits
b. Accounting Fees
c. Legal Expenses
d. Office Supplies
e. Insurance
f. Depreciation
g. Employee Development
h. Maintenance Contracts
i. Professional Conferences
j. Professional Membership
k. Classified Advertising
1. Office Rent
m. Rent and Utilities for Work Described Hereunder
n. Data Processing Costs
o. Office Equipment Rental
p. Auto Rental, Mileage, Gasoline and Parking
q. Reproduction
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r. Publication
S. Postage
t. Travel
u. Long Distance Telephone Calls
Actual indirect costs shall be determined before the final payment through an audit, to
determine the actual indirect costs incurred in the performance of the Agreement.
Sec. 5 - The final payment, not including the amount withheld, will be made only after
acceptance by the Commission of a project completion report, summarizing the results of the
job elements under this Agreement, considered to be satisfactory, to the Commission and the
completion of a filial audit by the Commission. Final audit will be completed after the acceptance
of the project. completion report and.receipt of final invoice.
Sec. 6 - Checks in payment for the services rendered hereunder shall be drawn to the order
of the City of Jefferson
The Grantee hereby agrees that the acceptance of the check so
drawn shall constitute full payment by the Commission to the Grantee for the services for which
® such payments are made.
Sec. 7 - The making of payments to the Grantee in the manner aforesaid shall vest in the
Commission title to the studies, documents and material produced by the Grantee under the
terms of this Agreement up to the time of such payments, and the Commission shall have the
right to use the same for any public purpose or make any desirable alterations thereto, without
other further compensation to the Grantee or to any other such agency or persons.
ARTICLE IX. CHANGES.
The Commission may at any time, by written order, make changes in the work and services
to be performed under this Agreement and within the general scope thereof. If such changes
cause an increase or decrease in the cost of performing the work and services under this Agreement,
or in the time required for its performance, an equitable adjustment mutually agreed upon shall
be made and the Agreement shall be modified accordingly. No work covered by a change in
. Agreement will be performed until the modified Agreement has been executed and the Grantee
has received from the Commission a notice to proceed with the change. Any claim for adjustment
under this article must be made in writing to the Commission within thirty (30) calendar days
from the date the change is ordered. Nothing provided in this article shall excuse the Grantee
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from proceeding with the prosecution of the work so changed, provided the parties have mutually
agreed to an adjustment in the costs, if such change results in a change in the costs.
ARTICLE X. INDEMNIFICATION AGREEMENT.
The Grantee hereby expressly agrees and covenants that they will hold and save harmless
and indemnify the Commission, their officers, agents, servants, and employees from liability of
any nature or kind, in connection with the work to be performed hereunder, arising out of any
act or omission of the Grantee, or of any employee or agent of the Grantee or any of them,
or associated with them including any persons, firm or corporation engaged by the Grantee to
perform any work required by or in connection with the work required by this Agreement.
ARTICLE XI. TERMINATION OF AGREEMENT.
In the event the Grantee shall for any cause fail or refuse to carry out or to perform any
of the terms or provisions of this Agreement on the part of the Grante required to be carried
out or performed, or if the Grantee shall fail to complete any of the work described in this
Agreement, or if in the judgment of the Commission the conduct or progress of the work or
of any part thereof is such that it would be prejudicial to the interest of the Commission to
have the work or any part thereof continue, or if the Commission at any time determines that
it is in the interest of the Commission to terminate this Agreement or any part thereof, the
Commission may, by written notice to the Grantee, terminate this Agreement or any part hereof,
or terminate performance by the Grantee of any of the work required by this Agreement,provided
Commission has given the Grantee written notice of the defect and that the Grantee has failed
to correct said defect within fifteen days after receipt of said notice, and in any such event
the Commission shall pay the Grantee only so much of the compensation herein above set forth
as, in the judgment of the Commission, shall have been earned by said Grantee, and the Grantee,
for itself, its successors, assigns and legal representatives, does hereby agree to accept the amount
of compensation as so determined by the Commission as full satisfaction and acquittance of all
rights or claims for compensation hereunder and the same shall constitute payment in full within
the meaning of this Agreement. In the event of any terminations as aforesaid, the Grantee shall
• deliver to the Commission, as property of the Commission, all designs, reports, drawings, studies,
estimates, surveys, computations, memoranda, and other papers, documents and other materials
either furnished by the Commission or prepared by, for or on behalf of the Grantee in accordance
with any provision of this Agreement; in addition, ownership of all designs, reports, drawings,
studies, estimates, models, computations, etc., prepared within the context of this Agreement,
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shall vest with the Commission, at the Commission's option; and the Commission reserves the
right either to postpone or abandon further work of the type described by this Agreement or
® to cause such work to be continued or completed in such'a manner, by such person or persons,
and under such terms, and agreements as said Commission, in its discretion, may deem to be
the advantage of the Commission.
ARTICLE XII. DISPUTES.
The Chief Engineer of the Missouri Highway and Transportation Department will in all cases
decide any and all questions which may arise concerning a question of fact in connection with
the work not disposed of by agreement among or between the parties of the contract.
ARTICLE XIII. NONDISCRIMINATION IN EMPLOYMENT.
Appendix A, pertaining to the Civil Rights Act of 1964, is attached hereto and made a
part hereof.
ARTICLE XIV. NONASSIGNABILITY.
Sec. 1 - The services to be performed under this Agreement are personnel and shall not
be assigned, sublet or transferred without the written approval of the Commission.
ARTICLE XV. INSPECTION OF WORK.
The Commission and the FHWA shall be accorded proper facilities for review and inspection
of the work hereunder and shall at all reasonable times have access to the premises, to all books,
records, correspondence, instructions, receipt vouchers, memoranda of every description pertaining
to the work hereunder. Arrangements for all reviews and inspections by the FHWA will be
made by the Commission.
ARTICLE XVI. EQUIPMENT AND INSTRUMENTATION.
It is agreed that major items of special equipment which are not identified specifically in
the proposal require specific approval by the Commission prior to purchase. A major special
equipment item is one not used up during the course of the study and costing $100 or more.
The major items of equipment and instrumentation as listed in the proposal are approved
• by the Commission and the cost, therefore, is included in the contract price. The Grantee certifies
that no item listed has been included in the indirect costs that are approved for this study.
Title to all equipment and instrumentation purchased pursuant to this Agreement shall rest with
the Commission. If, at the conclusion of this study, the Grantee desires to acquire the equipment
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and instrumentation, the Commission shall be allowed a credit equal to the current value, to
be determined by mutual agreement between the Grantee and the Commission.
ARTICLE XVII. TRAVEL.
The Commission approves travel expenses for work performed under this Agreement and
in connection with this study within the State of Missouri. Any additional travel must have
prior approval of the Commission to be eligible for reimbursement.
ARTICLE XVIII. COMPLIANCE WITH LAWS.
The Grantee agrees to comply with all Federal,State and Local laws and ordinances applicable
to the prosecution of the work covered by this Agreement.
ARTICLE XIX. MINORITY BUSINESS ENTERPRISE.
Sec. 1 - Policy. It is the policy of the Department of Transportation that minority, business
enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate
in the performance of contracts Financed in whole or in part with Federal funds under this
agreement.
Sec. 2 - MBE Obligation. The recipient or its contractor agrees to ensure that minority
business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate
in the performance of contracts and subcontracts financed in whole or in part with Federal funds
provided under this Agreement. In this regard all recipients or contractors shall take all necessary
and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business
enterprises have the makimum opportunity to compete for and perform contracts. Recipients
and their contractors shall not discriminate on the basis of race, color, national origin, or sex
in the award and performance of DOT-assisted contracts.
i
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by
their respective authorized representatives.
Executed by Grantee on the day of ,
19
Executed by Commission on the day of ,
19
MISSOURI HIGHWAY AND
TRANSPORTATION COMMISSION
By
Chairman
ATTEST:
Secret
APPROVED AS TO FORM:
ORIGINAL SIGNED BY
BRUCE A. RING
Chief Counsel
By - D
ATTEST:
. w
APPROVE AS TO F
City A ey
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d CITY
•a p. A
i
CITY OF JEFFERSON, MISSOURI ;
• i
GEORGE HARTSFIELD
MAYOR
. . C
October 16, 1980
Mr. Robert N. Hunt.er,. P.E.
_ _. .. .Chief Engineer,
� + Missouri Highway and Transportation Dept.
Highway Building
Jefferson City, Missouri 65101
Re: Planning Assistance, Transit , ..
Dear Mr. Hunter:
r
The City of Jefferson, Missouri would like to amend its
�. .
® Section 18 Planning Assistance Application to include a site
location study for a proposed new bus garage, as suggested by
the Transit Division. The amended application will request
$20,000. 00 instead of $15,600. 00 initially requested. As
before, a consulting firm will be selected to do the proposed
planning project.
The applicant affirms that the data shown on the enclosed. j
amended pages is true and correct. !
Sincerely,-� .
aor arts�7� r
Y �
PLANNING ASSISTANCE A11PLICATION
DATE: STATE PROJECT NUMBER:
Applicant ' s Name : -City of Jefferson 'Contact -Person:
Street Address : 911 . East Miller Martin A. ' Brose , P.E.
P. O. Box :
City: Jefferson. City Phone -
State : Missouri 31.4-634-2455
Zip Code : •65101
- -- . .Count Cole . . . .: . _... . ._..__._.
Description of Project :
This project will enable the City of -Jefferson to initiate a
planning process to study the impact of the Truman Office
Building on the JEFTRAN 'system and prepare a- 504 Transition
Plan.
Estimated Number' of Con ressiona District: 8 . ,
g 1 tri t s c ,
Persons 1enefiti.ng :
38 ,000 .
State . Representative State Senatorial
District:. Distracts :
119 23 .
Proposed Funding :
Federal $20,000
Signature of Authorized Official,
State
Local
Otlier
Total $20,000 100%
*In some' instances, planning applications may be 100$ federally
funded.
RE'SOLUT'ION
® Whereas , the Missouri Highway and Transportation Department
is authorized to make grants for planning and implementing general
' public transportation projects ; and ,
Whereas , the contract for financial assistance will impose
certain obligations upon the applicant , including the provision
by it of the local share of project costs unless waived by the
Chief Engineer of the Missouri Highway and Transportation
Department; and,
Whereas , it is the goal of the applicant to provide the
best planning effort that can be provided with funds available.
Now, THEREFORE, be it resolved by the City Council of the
City of Jefferson, Missouri , as follows :
1. That George Hartsfield, Mayor , is authorized to execute
and file an application on behalf of the City of
Jefferson, Missouri, a municipal corporation, with the
Missouri Highway and Transportation Department to aid
in planning a public transportation project .
2. That George Hartsfield, Mayor, is authorized to
furnish such additional information as the Missouri
Highway and Transportation Department may require in
connection with the application or the project.
e this day 19
Adopted h s ��_ y of
Signature t�f
Typed Name George Hartsfield
Title Mayor
ATTEST:
City C1 ibby Tihen
NONDISCRIMINATION PROVISIONS
During the performance of this contract , the Grantees for
themselves , their assignees and successors in interest (herein-,
after referred to as the "Grantees';) , agrees as follows :
1 . Compliance with Civil Rights Statutes : The Grantees will
comply with all ,State and Federal Statutes relating to nondiscrim-
ination, including but not limited to Title 6 , Civil Rights Act
of 1964 .
2 . Compliance with Executive Order : The Grantees will comply
with the provisions of the 13xecutive Order executed by the Honorable
Christopher S. Bond , Governor of Missouri , on the tenth day of
September, 1973, promulgating a code of fair practices in regard
to nondiscrimination, which is incorporated herein by reference
Am
and made a part of this contract . This order stipulates that there
shall be no discrimination employment practices by the Grantees , or
their subcontractors , if any, based on race, color , religion, creed ,
national origin , sex or age .
3. Compliance with Regulations : The Grantee will comply with
the regulations of the U. S. Department of Transporation relative to
nondiscrimination in Federally-Assisted programs of the U. S.
Department of Transportation (Title 49 , Code of federal Regulations ,
Dart 21 , hereinafter referred to as the "Regulations") , which are
herein incorporated by reference and made a pert of this contract.
O4 . Nondiscrimination : The Grantees , with regard to work
performed by it after award and prior to completion of the contract
work, will not discriminate on the grounds of race , color, religion ,
creed , sex , nnational origin , or ancestry of any individual in the
selection and retention of subcontractors , including procurement
of materials and leases of equipment . The Grantees will not
participate either directly or indirectly in the discrimination
prohibited by Paragraph 21 . 5 of the Regulations , including employ-
ment practices when the contract covers a program setforth in
Appendix A of the Contract .
S . Solicitations for Subcontractors , Including Procurements
of Material and lquipment : In all solicitations either by com-
petitive b.i.dding or negotiation made by the Grantees for work
to be performed under a subcontract , including procurements of
materials or equipment , each potential subcontractor or supplier
shall be notified by the Grantees of the Grantors obligations under
this contract relative to nondiscrimination on the grounds of race ,
color, religion , creed , sex or national origin or ancestry of
any individual .
G . Information and Reports : The Grantees will provide all
.information and reports required by the contract , or. orders and
instructions issued pursuant thereto , and will permit access to its
books , records , accounts , other sources of information , and its
facilities as may he determined by the Chief I.ngi.neer of the Missouri
Highway and Transportation Department , (hereinafter referred to as
the "Chief 1?nginecr")or the U.S . Department of Transporat•ion to be
pertinent to ascertain compliance with other such contract , orders
• and instructions .- Where any information required of the Grantees
i.s in the exclusive possession of another who fai. ls or refuses to
furnish this information , the Grantees shall so certify to the Chief
Engineer or , the U. S . Department of 'rransporation a.s appropriated and
shall setforth what efforts it has made to obtain the information .
7 . Sanctions_ For Noncom l.iance : In the event of the
Grantees noncompliance with the nondiscriminations provisions of
this contract , the Chief Engineer shall impose such contract
sanctions as it or the U. S. Department of Transportation may
determine to be appropriate including , but not limited to :
a . withholding of payments to the Grantees
under the contract until the Grantees
comply , and/or
b . cancel.lati,on , termination or suspension
of the contract in whole or in part .
8 . Incorporation or Provisions : The Grantees will include .
the provisions of Paragraphs (1) through (8) in every subcontract ,
including procurements of materials and leases of equipment ,
unless exempt by the statutes , Executive Order , Regulations , or
instructions issued pursuant thereto . The Grantees will take
such action with respect to any subcontract or procurement of
materials and leases of equipment , unless exempt by the statutes ,
Executive Order , Regulations , or instructions issued pursuant
thereto . , 'flie Grantee will take such action with respect to any
subcontract or procurements as the Chief Engineer or the U.S .
Department of Transportation may direct as means of enforcing
such. provisions , inc l tiding. sanctions: for noncompliance ; provided ,
however , that in the event the Grantees become involved in, or is
Sthreatened with , litigation witli a subcontractor or supplier as a
result of such direction , the Grantees may request the Chief
Engineer to enter into litigation to protect the interest of the
Chief Engineer, and in addition , the Grantee may request the
United ,States to enter into such litigation to protect the interests
of the United States,
G ge Ifartsfield, ayor
City of Jefferson, Missouri
G - 3o - �a
Date
0. .
A Exhibit A - Revised 10/15/80
PROJECT JUSTIFICATION AND PROPOSED SCOPE OF WORK
PLANNING PURPOSE
The purpose of the requesCed planning assistance is three-fold:
1. Preparation of a Transition Plan to comply with Section 504 of
the Rehabilitation Act of 1973 .
2. Study the- impact that the new Iiarry S . Truman State Office
Building will have on the Jefferson City Transit System.
3. Evaluate potential locations for a new bus garage.
STUDY SCOPE
I . 504 Transition Plan
The consultant with the support of city employees will evaluate
the requirements of Section 504 of the Rehabilitation Act of 1973 , as
it affects transit operations . Specifically the consultant should:
1. Identify public transportation vehicles , fixed facilities ,
service , policies and practices that do not meet- program
accessibility requirements ;
2 . Identify the improvements and policies, required for bringing
the system into conformance, including any required interim
accessible transportation; the plan should indicate how
interim accessible transportation service levels and fares
were determined;
3 . Establishment of priorities among the improvements , reasonable
implementation schedules , and system accessibility benchmarks
(the plan should document phasing criteria, identify which
projects are necessary to meet three-year requirements , and
set appropriate benchmarks. for long-term efforts) ;
4. Identify and assign responsibilities ;
5. * Identify coordination of activities to improve the efficiency
and effectiveness of existing services ;
6. Estimate total cost and identify sources of funding for im-
plementing the improvements in the plan;
7 . Describe the community participation in the development of
the Transition Plan; at►d
8. Identify responses to substantiate concerns raised during
public hearings on the plan. -
,
' s
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II. Impact Study of the Truman Office Building on the Jefferson City
Transit System.
The consultant should conduct a series of studies and analysis
to indicate service requirements , transit management , and operation
® needs of the system based ,on the anticipated changes in employment
characteristics in the Capital Complex and the changing development
patterns within and adjacent to the City limits .
A. Service Requirements
1. Existing operating conditions should be reviewed. Using
existing City transit records , the performance character-
istics of the present routes and headways would be
evaluated to determine passenger loads , operating speeds ,
transfer characteristics , echedual adherence, and revenue/
cost relationships . .
2. Existing, routes would .be related to employment , commerce ,
and population centers to determine if there is effective
coverage for present and future needs . In particular , the
effect of the new state office building should be taken
into consideration.
3 . Using information from employee surveys combined with other
current source data,' determine the market potential for
expanded peak-hour service. Commuter service , changes in
routing, reduced headways , need to be related to employment
hours and equipment availability to determine feasibility
of proposed improvements in transit service. Off peak
service should be evaluated in order to obtain more cost
effective, energy efficient service.
4. A Transit Improvement Plan would be prepared which would
indicate recommended : routes , headways , schedules , trans-
fer points , bus stops and other potentials to be implemented
to serve present and anticipated demand upon completion of
the Truman Building. The TIP would be prepared in detail
so schedules , personnel , and equipment requirements can be
defined.
B. Transit Management
The efficiency of the present organization and operation
needs review. Replacement and maintenance programs needs to be
reviewed to determine if adequate records are being maintained.
The consultant- would make recommendations as to the effective
use of personnel to provide optimum service and maintenance
within the operating budget of the Transit Division.
C. Operational Needs
The Transit Improvement Plan 'and the 504 Transition Plan will
probably require additional equipment and facility expansions .
• Any acquisitions needs to be evaluated as to the cost effec-
4iveness within the operating budget of the 'Transit Division.
A five year financial forecast should be prepared for the
system. This would enable the Transit Division to budget for
equipment acquisition,' plan facility expansion, determine
personnel requirements , and determine revenue sources to off••
set expected operating deficits .
III , Location Study
The'. consultant with the support of city employees will evaluate
location for a new bus garage, specifically the consultant should:
1 . Identify possible locations ;
2.. Investigate the environmental conditions ;
3 . Identify if the locations meet the requirements of Title II -
-of the Uniform Relocation Assistance and Real Property Ac-
quisition Policies Act of 1970;
4. Identify the most economically qualified site . .
REPORT
The results of the investigations included in the study scope
should be bound and printed in report form. The report should be
narrative, graphic , and tabular .format. Fifty copies of the- final
-report will be prepared as part of the study program.
A draft report shall be .prepared for city, state and Federal
Highway approval .before final publication.
, SCHEDULE
The study program should be completed- within a six month .period,
"Exhibit A-1 -- Revised 10/15/80
BUDGET SUMMARY SHEET
City of Jefferson
Consultant Planning Assistance
Salaries $ 8,400 .00
Clerical 5,100.00
Fringe 3,800.00
' Fixed Fee.. 2,100.00
Travel 600.00
Total $20,000.00
EXHIBIT "B"
PLANNING
The proposed planning will be done by con-
sultants .
A-95 notification has been sent to - the Re-
gional Planning Commission and the State Office
of Administration.
Attached:
1. Memo from Mid-Missouri Council
of Governments
2 . Letter from Missouri State Office
of Administration
3. Standard . form 424 (Federal
Assistance Application)
RECEIVED
JUN 2 3 1980
Mid-Missouri Council of Governments PUBLIC WORKS DEPT.
830 East High Street
Jefferson City, MO 65101
�e 314-634.2303
Audrain, Boone, Callaway, Cole,
Cooper, Howard, Moniteau, ,Osage
MEMORANDUM
TO: Jefferson City Department of Public Works, Transit
FROM: Jeanne Lineberry, Executive Director
SUBJECT: A-95 Review
DATE: June 19, 1980
The attached form contains information of official action of
the Mid-Missouri Council of Governments Board of Directors during
the A-95 review of your application.
A copy of this information has been forwarded to the funding
agency as well as the State A-95 officer.
If you have questions, please do not hesitate to contact -this
office.
t .
Attachment: A-95 Review Summary
I ,
I '
i
A-95 SUMMARY RECOh1MLNDATIONS
(Attach to Form 424)
ame of Clearinghouse Mid-Missouri Council of Governments
Applicant City of Jefferson City, Missouri
Mid-Missouri Council of
Reviewer Governments Date of Application 06-11-80
Telephone 314-634-2303 Federal Catalog # Prog. 20 . 507
Date A-95 Comments Forwarded by Clearinghouse to Applicant 06-19-80
SUPPORT
Comments: Mid-Missouri Council of Governments' Board of Directors
recommend favorable comments.
M SUPPORT ONLY WITH CONDITIONS (Indicate major reservations .about the
project and the specific substantive changes or modifications desired. )
Am Conditions :
F-1 DO NOT SUPPORT (Summarize the major reasons for recommended disapproval.
including documentation or references to plans, statutes, regulations ,
etc. , which substantiates disapproval. )
Comments:.
NO COMMENT (Although the clearinghouse may not wish to take a formal
position, technical comments of the staff may be attached with com-
ments from other reviews. )
Clear nghouse 16p esentative
ti
REG I NIAL CLEAR I116110E(SE
PROJECT FACT SHEET
f OG ID NO . : 1863 11111COG REV Ew DATE : June 18, 19f•
WHO: City of Je.f ferson FUND.1 hJG : Federal . . . .$15, 600
WHAT: Planning Assistance under Section 18
'HERE: Jefferson City, Missouri
Project : Planning assistance for the preparation of a 504 Transition Plan
and study of the impact of the Truman Office Building on Jefferson
City Transportation.
Benefit : This study will coordinate efforts to handle .the massive influx
of people into the downtown area when the Truman 'Office Building
is completed.
&Lndin , : 100% of the $15, 600 funds requested will come from Federal .
Recommendations : Staff recommends Favorable Comments .
Reviewed BY: Jerry Carr
1
State of Missouri
OFFICE OF ADMINISTRATION
Joseph P.Teesdale P.O. Box 809 William D. Dye,Director
Governor Jefferson City 65102 Division of Budget and Planning
June 12 , 1980
Mr. Martin A. Brose, P.E. R E C E IVIED
Assistant Director
Department of Public Works JUN 13 1980
911 East Miller Street
Jefferson City, Missouri 65101 PUBLIC WORKS DEPT,
Dear Mr. Brose:
Subject: 80060118
® The application for a Planning Assistance Grant under Section 18
of the Urban Mass Transportation Act of 1964, as amended, has been
received from the Jefferson City Department of Public Works and
review has begun by the State Clearinghouse in accordance with
procedures delineated by the Office of Management and Budget
Circular A-95 (Revised) .
No negative comments have been received to date, and review will
be completed in approximately 30 days. We request that FHA accept
the application with the condition that any A-95 comments will be
given appropriate consideration.
Sincerely,
Lois Pohl
Chief, Grants Coordination
LP:cm
' r
+• _ _ r�ltr Apnro...r n,.11lt
.... F Dt" AL fh 5IST+A+d`C 2. AP!LI• eNU'rItER 3. +TAIL a. pUMDER
APPLICA.
CANT'S �__$�_ �(� .� II•TFI
1. TYPG PRCAPPLICATION APPLI• b. DATE Iu[tlTt• b, DATE Year month day
`� }'tor month day lor(
ACTIOfI APPLICATION CATION 19 ASSIGNED 19
p(A/nrkaIt. �J T(oTITICAnon OF 1NTEru (6pt.) Gent.
Do:► u CEPORT OF FEDERAL ACTION /hank
4. LEGAL APPLICANT/RECIPIENT S. FEDERAL EMPLOYER IOENTIFICATION NO,
a. Applicant Nam• : City of Jefferson 44-6000193
b. Ortanitallan Unit : Uel)t, of Public Works, Transit G. 'r
c. Strett/P.O. Cart 911 East Miller Street PRO. a. NUMBER 12 10 o P_ 10171
d. City : Jefferson City a• county : Cole GRAM Jr. TITLE
(t'ram Section 18 of the
I. State : Missouri S ZIP Code: 65101 Federal Urban Mass Transportation
h. Con!J:t Person (Nam* Martin A. Arose, P.F. catatop) Act of 1964, as amended.
r _aF
telephone No,) 314-6-14-24.5.5
i, 7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT 8. TYPE OF APPLICANT/RECIPIENT
rA-Slate N-Community Action Alancy
il Planning Assistance e-Interstate 1-Higher Educational Institution
r, C-Snlrtale J-Indian Tribe
Sl)ecificaZly: Preparation of a 504 Transition flan District K-Other (Specifv)s
0-County
r and study of the impact of the Truman Office Bled • on t-City
F-Sthno) Dietrltt
Jefferson City Transportation. G-Spr<ial Putpoee
!!'JM1yy Oistritt Enter appropriate letter -f U
T 9. TYPE OC ASSISTANCE s--�
•aa A-DaNle Grant 0.lnsuranea
8-Supplamontal Grant E-Other 1:etrr app+o,
G D-Loan pride* labr(s)
AREA OF PROJECT IMPACT (Names of cities,counties. 11. ESriMATED NUM. 12. TYPE of APPLICATION
State*, etc.) DER OF PERSONS A-N,. IrRev:sion E-Augmentation
BENEFITING 8=Renewsl D-Conllnuallen
City of Jefferson, Missouri_ 38,000 Enter appropriate letter
13. PROPOSED FUNDING 14. COUGFIESSIONAL DISTRICTS OF: 15. TYPE OF CHANGE (For Jte cr l!s)
~-� a. APPLICANT b. PROJECT A-Intnvse Oollers F-Other (Specify)r
*. FED_FR1L S 15,600 OD O-D-criass DOIIm
It. APPLICANT _--~' 0? 8 8 C-ir..treme Duration
_ _ D-Decrease Duration
e. STATE -- ,00 16. PROJECT START 17. PROJECT E-Cancellalion
--• DATE Year month lay DURATION 1;04ter appro-
-d. LOCAL -- ,00 19 90 ("1 12 Months prints letterl's)
a. OTHER 1 10. ESTIIAATED DATE TO Yen#- month day 19. EXISTING FEDERAL IDENTIFICATION NUMBER
UC SUBMITTED TO
F. TOTAL s
15,600 00 1 EDLRAL AGENCY p 19 80 6 20 N/A
20. FEDERAL AGENCY TO RECEIVE REQUEST (Nano.City.Stets.ZIP code) 21. REMARKS ADDED
_ Federal lli ghlv_ay Adm i n its t_rat.i.on _ Cl Yea b No
a 22, a. To the bat of my knoMltdle end NCO, b. If rtqultad by OMB Circular A-95 this aDplicalien was sobmHted, pursuant to In- No re- Jfeaponso
crs Eats in this prbapplicsllan/applicelion are sttuclions therein, to approprlala claaringhousn and all saspons» are attached: spoase attached
►- THE true and correct, the document 1131 Must
APPLICANT duly suthxlted by the govbmtng ty,dy of O Cl
lz
CERTIFIES the a,pliunt end the oppllrant wRl =,;A, (I>rlid-Missouri Council of Governments ❑ Q
'THAT P,- with the attached mutant" if the uaisl- 01issouri State Office of Administrati.on O
Inca Is approved,
�. 23. a. TYPED NAME AND TITLE b. SIGNATURE r- DATE SIGNED
CtRTIFYING Year eraoeeth day
REPRE' George llartsfield, Mayor 19
SENTATIVE
24. AGENCY NAME 25. APPLICJI• Mesa, naoreth day
TION
RECEIVED 19
26. ORGANIZATIONAL UNIT 27. ADMINISTRATIVE OFFICE 20. FEDERAL APPLICATION
sr IDENTIFICATION
c.
r 29. ADDRESS 30. FF.OI:ItAL G!!AfIT
•.t
r IDENTIFICATION
31. ACTION TAKEN 32. -- - it (No ~- !'ear month day 31. 1'w month day
STARTING
(� a. AWARDED a. TEOERAL S .0-7 33. Ac_TID_N_OA_TC t> 19 _ _ _ _VA_TE 19
(� b. REIECTED b. APMI CAN T 00- 35. CONTACT FOR ADDI)IOIIAL INFORLIA• 34. }'scar eronth day
71ON (Name and ta):phons „wmbor) F NDING
t. REIUtL'1ED FOR c. StAtE ,00 _DATE. 19
AMENDIIEHT d, LOCAL 00 37. FIEUARKS ADDED
�1 (� d. DIHWIED a. OTHER __ .00
n a, WITHDRAWN 1. TvTAI_ s __ l7 Yo, j-
30. e~In Ulirg ot•ovs, s:!i�-, any cmfjreets reutwd from elearin house/ wale ton. It YEDEIIAL Aa-I:CY A-95 0111CIAL
sidaldl.
If !gamy resporw 11 due under preebiona of Part 1.0 Circubr A-95, (Name and toJephons ego.)
Fr.DERAL AGENCY It tas boon at Is being made.
A-95 ACTION
424-101 t.,.y, ,STANDA1tU FOA114 424 PA%E 1 (10-75)
Piosm''boel►y GSA.Federal Atow omeml Circular 74-7
/1M •.
- rr_
SECTION 11hREMAIIKS (/'lease reference the proper item►uw1Aer/rom Sections 1,It or lll,if applicable)
39. STATE PLAN REQUIRED 40, REGIONAL PLAN REQUIRED 41.CITY COMPREHENSIVE PLAN
1 Yes kA No 1 I Yes 1 A No 1 A Yes Year 1977
cc t J No
a 42a, STATE LCGISLATIVE DISTRICTS 43. STATE AGENCY INVOLVED
N EFFECTED MO. Dept. of Ilighway and Transportat(i�nNotified
W
Notified
42b. STATE SENATORIAL DISTRICTS 44. REGIONAL PLANNING COMMISSIONS INVOLVED
EFFECTED Mid-Mo. Council of Governments x
-----.-- 1 Notil led
Mo. State Office of Administration (xY Notified
> 45. Give a judgement as to the nature and extent of the anvironmental effect anticipated. Include any adverse
Z effects that cannot be avoided and any alternatives to the chosen course of action,
j ilt rhe .Jefferson City Tran System is a public transportation agency providing
u, grouped transit services . Any .impact on the environment would be greatly
out-weighed if the passengers drove their own autos.
' ""' STANVARD row 424 PAGE 2 (10-75)
EXHIBIT "D"
ASSURANCE CONCERNING NONDISCRIMINATION
ON THE BASIS OF HANDICAP IN FEDERALLY-ASSISTED
PROGRAMS AND ACTIVITIES RECEIVING OR
BENEFITTING FROM FEDERAL FINANCIAL
ASSISTANCE
This assurance has been executed, please refer
to Exhibit"H" of the Operating Assistance applica-
tion for Fiscal Year 1978-79. See attached copy.
i
A,5S11RANCII. CONCERNING NONDISCRIMINATION ON THE
BASIS OF HANDICAP IC;AP 1 N FEDERALLY-ASS I STUD PROGRAMS
AND ACTIVITIES RECEIVING Olt IWNEVITTING I:RODI
FEDERAL FINANCIAL ASSISTANCE
City of Jefferson, Missouri
t City of ,Jc l' Person , Missouri , (the Recipient)
` (Name of Applicant) ,
AGIIIiI:S TIIAT, as a condition to the approval or extension of tuiy
Federal financial assistance from the United States Department of
Transportation to construct,any facility, or to participate in or
obtain any henefit from any program administered by the Department,
to which the Department's regulation set forth in Title 49, Code of
Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, fart 27--"Nondiscrimination oil the Bisi.s of
ilruulicap in Programs and Activities Receiving or ltenefitting from
j. Federal Finnneial Assistance"(the Regulations) apIIIies, no otherwi.se
I qualified handicapped person shall, solely by reason of his handicap,,
he excluded from participation in, be denied the bcnaf.its of, or other-
wise be subjected to discrimination under any program or activity that
receives or brnefits from Federal financial assistance administered
by the Department of Transportation, including the Urban Mass
f
'Transportation Achni.nistration, and GIVES ASSURANCE, that it will.
conduct any program or operate any facility so assisted in compliance
# with all of the requirements imposed by the Regulation or any
directive issued pursuant to that Regulation.
S—fib—Roo City of Jr..fferson, Missouri
Date Legal Name of Applicant
1