HomeMy Public PortalAboutBPPC Packet 03.26.24
Town of Brewster
2198 Main St., Brewster, MA 02631
bppc@brewster-ma.gov
(508) 896-3701
Bay Property Planning Committee Meeting Agenda
2198 Main Street, Brewster, MA 02631
March 26, 2024 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of
the members of the public body will attend the meeting in person and members of the public are welcome to attend in
person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance
with applicable law. Please note that while an option for remote attendance and/or participation is being provided
as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems
interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law.
Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its
representatives, should make plans for in-person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Please click the link below to join the webinar:
https://us02web.zoom.us/j/84863561303?pwd=bjhQazV3Y0NaN0dESk1LUmxmbGJCdz09
Passcode: 893744
US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 848 6356 1303 Passcode: 893744
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live,
in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-
ma.gov), or Video recording (tv.brewster-ma.gov).
Please note that the Committee may take official action, including votes, on any item on this agenda.
Members:
Amanda Bebrin,
Chair
(At Large)
Katie Miller Jacobus,
Vice Chair
(At Large)
Karl Fryzel,
Clerk
(At Large)
Mary Chaffee,
Select Board
David Whitney,
Select Board
Patricia Hughes,
Natural Resources
Commission
Peter Johnson,
At Large
Caroline McCarley,
At Large
Clare O’Connor-
Rice, At Large
John Phillips,
At Large
Tom Wingard,
Recreation
Commission
Town Staff:
Peter Lombardi,
Town Manager
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be
video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. Public Announcements and Comment: Members of the public may address the Committee on matters
not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. The Committee will not reply to
statements made or answer questions raised during public comment but may add items presented to a future
agenda.
6. Review Updated Draft Presentation Materials and Committee Outreach Activities
7. Review Upcoming Approved Interim Uses and Vote on Proposed New Interim Uses
8. Vote on Meeting Minutes: February 27 and March 12, 2024
9. Discuss Future Meeting Agenda Items
10. Next Meetings: March 27 (site visit), April 3 (site visit), and April 23, 2024
11. Matters Not Reasonably Anticipated by the Chair
12. FYIs
13. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
03/21/2024
SEA CAMPS PLAN OUTREACH ACTIVITIES TIMELINE (2024)
APPROACH DATE TIME CONTACTS ASSIGNED LOCATION
Standard Presentation
FAQs
Flyers and Posters
Pond Property #1 Saturday, April 6, 2024 10AM-2PM Donna K & Peter L Tim H, Chris E (12-2), Cindy B, Cynthia B, Kari, Donna K
Pond Property #2 Wednesday, April 10, 2024 10AM-2PM Donna K & Peter L Kari H, Doug W, Jan C, MA Audubon, Donna K, Chris W
Bay Property #1 Wednesday, April 17, 2024 10AM-2PM Peter L & Donna K Mary C, Caroline M, Karl F, Clare OR, John P (?), Peter J (?), Katie & Amanda tentative 12-2
Bay Property #2 Saturday, April 27, 2024 1PM-5PM Peter L & Donna K Amanda B, Katie MJ, Mary C, Karl F, Caroline M, (Pat H), Peter J, Dave W, Tom W, John P (?)
Package Treatment Plants (BPC)Tuesday, March 26, 2024 5PM-6:30PM Susan Bridges & David Bennett Peter L
Housing 101 Thursday, April 11, 2024 6PM-8PM Donna K Housing Team
Municipal Finance 101 Thursday, April 18, 2024 6PM-8PM Peter L & Donna K Finance Team
Town Meeting Info Session (Sea Camps)Tuesday, April 30, 2024 6PM-8PM Peter L & Donna K Peter L, Donna K, Ned C, Amanda B, and Doug W
Cape Cod Chronicle article(s)
Cape Cod Times article(s)
LCTV video #1 Friday, March 8, 2024 Rafal Kowalczyk Peter L, Ned C, Amanda B, and Doug W
LCTV video #2 - Red Nun TBD Rafal Kowalczyk Ned C
Town Website Announcements Peter L
Town Social Media Suzanne Bryan
Town Meeting Warrant Article Video Thursday, April 25, 2024 11AM-12PM Suzanne Bryan Peter L, Donna K, Ned C, Amanda B, and Doug W
Select Board Monday, March 25, 2024 6PM Ned Chatelain Peter L & Donna K
FinCom Wednesday, April 3, 2024 6PM Pete Dahl Peter L & Donna K
Brewster Historical Society Tuesday, April 2, 2024 4:15PM-6:15PM Sally Gunning
Brewster Men's Club Thursday, April 11, 2024 11:30AM-1PM Ed Kenney Mary C, Peter J, John P, Doug W, and Donna K
Elementary Schools - PTO, Parent Square, digital whiteboard Katie MJ to check Christie Peterson Katie MJ
Democratic Town Committee Saturday, April 13, 2024 9AM Katie Miller Jacobus Mary C, Peter J, Caroline M, Katie MJ, Claire OR, and Kari H
Brewster Ponds Coalition declined Susan Bridges Peter L
Chamber of Commerce Thursday, April 18, 2024 7:30AM-9AM Kyle Hinkle LCTV (Orleans)
COA (newsletter)Elton Culter
Rec (email)Mike Gradone
Brewster Ladies Library (email)Brittany Taylor
Captains Golf Course (email)Jay Packett
Friends of Brewster Seniors Marilyn Dearborn & Meg Morris
Brewster Conservation Trust Amy Henderson
Mass Audubon David O'Neill
Brewster Association of Part-time Residents Ed Kenney
Town Committee/Board Chairs Erika Mawn
Chamber of Commerce Kyle Hinkle
Our Lady of the Cape pending Tracey Konecnik 1 BPPC + 1 PPPC
Brewster Baptist Church declined Doug Scalise 1 BPPC + 1 PPPC
Bible Alliance Church pending Paula Peden 1 BPPC + 1 PPPC
First Parish Church Sunday, April 14, 2024 10:45AM-12PM Jim Lieb Karl + 1 PPPC
Brewster in Bloom Craft Fair Saturday, May 4, 2024 AM & PM Kyle Hinkle Caroline + 1 PPPC in AM & Peter J + Katie Gregoire
Brewster in Bloom Craft Fair Sunday, May 5, 2024 AM only Kyle Hinkle Clare + 1 PPPC
Bloom Run Registration Saturday, May 4, 2024 8:30AM-11AM Mike Gradone Amanda + 1 PPPC Brewster Inn parking lot
Beautify Brewster Lunch Saturday, April 27, 2024 12PM-2PM Meg Morris & Ryan Burch Pat + 1 PPPC
Brewster Rec Soccer #1 Sunday, April 28, 2024 8AM-11:30AM Mike Gradone Peter L + Tom W + 1 PPPC
Brewster Rec Soccer #2 Sunday, May 5, 2024 8AM-11:30AM Mike Gradone Peter L + Dave W + 1 PPPC
Arts Center - Earth Day Cultural Council Saturday, April 20, 2024 10AM-2PM Clare OR Clare OR + Jan C
Recycling Center #1 Sunday, April 14, 2024 10AM-12PM Donna K Peter+ Jan C
Recycling Center #2 Saturday, April 20, 2024 10AM-12PM Donna K John P + Jan C
Dog Park #1 Sunday, April 28, 2024 10AM-12PM Peter L Katie + 1 PPPC
Dog Park #2 Wednesday, May 1, 2024 10AM-12PM Peter L Peter L + Mary (TM & SB office hours)
Ladies Library #1 Tuesday, April 9, 2024 1PM-3PM Brittany Taylor Karl + Chris W
Ladies Library #2 Saturday, April 13, 2024 1PM-3PM Brittany Taylor Mary + Jan C
MEDIA
GROUP OUTREACH - PRESENTATIONS
GROUP NEWSLETTER ARTICLES/EMAIL DISTRIBUTION
OUTREACH
MATERIALS
March Peter L & Donna K
TOURS
PUBLIC PRESENTATIONS
Archive d: Tuesday, April 2, 2024 11:27:06 AM
From: Elton Cutler
Se nt: Mon, 18 Mar 2024 13:59:57
To: Amanda Bebrin
Cc: Mary Chaffee Peter Lombardi
Subje ct: RE: BPPC Agenda item:
Importance : Normal
Se ns itivity: None
Hel l o Amanda,
The y woul d be dri ving themsel ve s and the class size i s up to 25 pe opl e.
Should parki ng be an i ssue the n we coul d se t up a shuttl e.
Thanks, El ton
Elton R. Cutler, Di rector
Bre wster Council on Aging
1673 Mai n Street I Bre wster, MA 02631
508-896-2737 I e cutl e r@bre wste r-ma.gov
“Life is simply better when there's community!”
This electronic message is confidential and intended for the named recipient(s) only. If you received this message in error, please contact the sender and
delete the copy you received. When responding, please be advised that the Office of the Secretary of State has determined that e-mail is a public record.
Thank you.
From: Amanda Be bri n <abe bri n401@gmai l .com>
Sent: Monday, March 18, 2024 9:55 AM
To: El ton Cutler <ecutl e r@bre wste r-ma.gov>
Cc: Mary Chaffe e <mwchaffe e @aol .com>; Pe ter Lombardi <pl ombardi @bre wste r-ma.gov>
Subject: Re : BPPC Age nda i tem:
Thanks, El ton.
I'm meeting wi th Pe ter this morni ng, wi l l put i t on his radar f or staff re view.
How many pe opl e do you anti cipate having? Wi l l the y be drivi ng the mse lves or wil l you shuttle them from the COA?
On Mon, Mar 18, 2024, 9:49 'a0AM Elton Cutl e r <ecutler@brewste r-ma.gov> wrote :
He l l o Amanda,
The COA is requesti ng to use the Sea Camps – Di ning Hal l f or
Hand-drummi ng cl ass by Instructor Sam Holmstock.
On Wednesday, June 12th
f rom 1:30 PM to 3:30 PM
Could you add this to the agenda and then I wi l l pre sent this proposal to the commi ttee for approval .
Thank you,
Elton
Elton R. Cutler, Dire ctor
Bre wster Council on Aging
1673 Mai n Street I Brewster, MA 02631
508-896-2737 I e cutl e r@bre wster-ma.gov
“Life is simply better when there's community!”
This electronic message is confidential and intended for the named recipient(s) only. If you received this message in error, please contact the sender and
delete the copy you received. When responding, please be advised that the Office of the Secretary of State has determined that e-mail is a public
record. Thank you.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 02.27.2024 www.brewster-ma.gov Page 1 of 5
MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING
DATE: February 27, 2024
TIME: 4:00 PM
PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA
PARTICIPANTS: Town Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee,
Selectperson David Whitney, Karl Fryzel, Caroline McCarley, Thomas Wingard, Patricia Hughes, Peter
Johnson, John Phillips (remote),Clare O’Connor-Rice (remote)
Liaisons/Representatives: Bill Meehan, Jan Crocker, Sharon Tennstedt, Gary Christen, Kathleen Walker
Town Staff: Mike Gradone (Recreation Department Director), Elton Cutler (COA Director), Griffin Ryder (DPW
Director)
Absent:Vice-Chair Katie Jacobus
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement:
Chair Amanda Bebrin called the meeting to order at 4:00 pm. Ms. Bebrin read the meeting participation
statement and Clerk Karl Fryzel read the recording statement. Ms. Bebrin announced all members of the
committee who were present, a quorum was declared. There were no public announcements or comments.
Public Announcements and Comments
None
Follow-up on February 15 Community Forum
Town Manager Peter Lombardi explained that he would like feedback from the committee on the
presentation at the February 15 forum and the Q&A session. Caroline McCarley said that the forum was well
managed, and she was impressed with how it went given the amount of information that had to be
communicated. Ms. McCarley asked what happened to all of the questions from the forum. Mr. Lombardi
responded that these questions had all been saved, and the answers to these questions would used for
future content. Selectperson David Whitney said he felt that the presentation went very well. Pat Hughes
agreed with Selectperson Whitney, and suggested that the financing information should be communicated
again at a later date. Mr. Lombardi agreed that this information needs to continue to be communicated.
Karl Fryzel agreed that the presentation was successful, but said that, in terms of the Community Center, the
committee and Town need to clarify the future plan for this facility, and do a better job of communicating
this plan to residents. Selectperson Mary Chaffee responded that the committee does need to communicate
that the plan to be voted on at Town Meeting on May 11 does not include the building of a Community
Center, it is to reserve space so that a decision can be made in the future. Mr. Lombardi said that the
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 02.27.2024 www.brewster-ma.gov Page 2 of 5
Community Center feasibility study will not necessarily be site specific; rather it will begin by looking at the
need in the community for certain programs. Mr. Fryzel said that it is important to strategize how to
communicate this, as the committee should not underestimate how residents at Town Meeting in May will
react to the plans. Mike Gradone, Brewster Recreation Director, said it was important to keep in mind the
current state of the Eddy School when residents mention that it might be a viable location for a future
Community Center – the building is not in great condition.
Discuss Future Public Access to the Property
Mr. Lombardi said that, for this coming summer, there will be resident-only beach access at First Light, and
resident-only pool access. The season for the beach will roughly be the same length as last season. The
property will open to residents on Memorial Day at weekends, and open June 15 on all weekdays, and, after
Labor Day, switch back to weekend openings only. Mr. Gradone has staffing in place for the gatekeepers, and
ARPA funding is available to cover those costs. One-off events will also occur where access is not limited to
residents, such as Movie Night and Touch-a-Truck. In terms of longer-term public access, the Select Board is
working on negotiating a conservation restriction on the northeast corner of the property. Mr. Lombardi
explained that longer-term access decisions, including the potential for non-resident access, would
ultimately be the responsibility of the Select Board. The plan when purchasing the property was not to
restrict access to residents only, and, while it could continue, it would be a challenge operationally and in
terms of staffing.
Ms. Hughes said that her understanding of the original decision to limit access was because of the condition
of the buildings and the safety on site. Mr. Lombardi agreed that this decision was at least partially based on
safety and liability. Ms. McCarley asked if non-residents would be able to access the site for this coming
summer. Mr. Lombardi responded that, if they were accompanied by a Brewster resident that drove them in
with a beach pass, then this would be acceptable, or if they accessed the property on foot or bike.
Thomas Wingard said that he would encourage the Select Board to re-open the property to the public more
often. Mr. Lombardi responded that they expect to be able to provide access to the athletic fields early on in
the phasing process. Clare O’Connor-Rice asked if some signage could be created to notify where people who
are not residents can be dropped off, encouraging people to visit. Mr. Fryzel asked if the gatekeeper will
eventually be removed, and the beach will be treated under the same rules as every other beach in Town.
Mr. Lombardi replied that historically non-residents have been allowed to purchase beach parking permits at
other beaches in Brewster – it would be possible to exclude First Light Beach from this list, but this will
ultimately be a Select Board decision.
Chair Bebrin recapped the main takeaways: access for the upcoming summer would remain the same as
previous years, and longer-term access decisions will be the responsibility of the Select Board.
Discuss Committee Activities in Advance of Town Meeting
Mr. Lombardi outlined possible outreach activities to educate the community about the plans in advance of
Town Meeting, including open campus tours, presentations to community groups, media outreach, and tours
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 02.27.2024 www.brewster-ma.gov Page 3 of 5
of other community centers on Cape Cod. In terms of open campus tours, Mr. Lombardi noted that there will
be two open campus days where residents can visit the pond parcel. It is the plan to do the same for the bay
property, on April 17 from 10am-2pm and April 27 from 1-5pm. Committee members will be encouraged to
help on the day to answer any resident questions.
The second plan is to visit community organizations to present the plans for Town Meeting, and answer
questions. These will be presentations for both parcels, and the help of committee members will be required
for these sessions. Town staff are also in discussions with Lower Cape TV and Capecod.com to cover the
plans, and taped conversations about the plans ahead of Town Meeting will also be released on the website.
Tours of other community centers will also be scheduled, so that committee members and staff can speak in
an informed manner about the benefits of such facilities.
Selectperson Chaffee said that having an overview of information on the Town website will be important so
that all residents feel informed about the articles on the Town Meeting warrant. Mr. Gradone said that
information should be provided to the schools to get messages out to working parents. Ms. Hughes agreed
that outreach to parents will be important. Peter Johnson said that committee members could attend coffee
hours at churches with handout summaries. Selectperson Chaffee said that the Dog Park is another good
location for having these discussions. Mr. Johnson suggested that having a staffed table at the Recycling
Center might also be a good way of getting information out.
Discuss and Vote on Proposed Summer 2024 Brewster Community Pool Program
Mr. Lombardi summarized the proposed pool program for 2024, which includes a longer season, beginning
June 15 and concluding August 18. The Town plans on opening at 6am and closing on Wednesdays for
maintenance. Access will be resident-only, but access will be extended to Town and school employees. The
Recreation Commission will work on new program offerings, including the schedule. Another adjustment will
involve increasing the maximum number of guests to 25. Private rentals will be introduced on Friday and
Saturday nights for a $250 fee, for the birthday parties of residents’ children. Pool memberships will not be
required in order to take a class.
Mr. Fryzel moved to approve the proposed Summer 2024 Brewster Community Pool program as outlined in
the packet. Mr. Johnson second. A roll call vote was taken. Clare O’Connor-Rice – yes, Selectperson Whitney
– yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Thomas Wingard – yes, Amanda Bebrin –
yes, John Phillips – yes, Peter Johnson – yes, Selectperson Chaffee - yes.
Update on Shooting Range Remediation
Mr. Lombardi provided on update on the shooting range remediation project, noting that it was completed
on time and under budget. The area is now cleared and graded, with fences removed.
Review and Vote on Draft Annual Town Report
Chair Bebrin reported that she had worked on the report recently, and that a draft version was included in
the packet for review. Ms. Hughes suggested including a mention of the Reed Hilderbrand team. Chair Bebrin
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 02.27.2024 www.brewster-ma.gov Page 4 of 5
noted that a thank you to Ed Barber, Property Manager, should be added to the document. Mr. Fryzel
suggested including mention of the committee’s Harwich Community Center visit.
Ms. McCarley moved to approve the draft Annual Town Report with aforementioned edits. Ms. Hughes
second. A roll call vote was taken. Clare O’Connor-Rice – yes, Selectperson Whitney – yes, Pat Hughes – yes,
Karl Fryzel – yes, Caroline McCarley – yes, Thomas Wingard – yes, Amanda Bebrin – yes, John Phillips – yes,
Peter Johnson – yes, Selectperson Chaffee - yes.
Review Upcoming Approved Interim Uses and Vote on Proposed New Interim Uses
Selectperson Whitney said that Brewster Bike Fest would like to host their event at the Bay property on May
18. Selectperson’s Whitney’s proposed contingency plan is to use the Dining Hall in the event of inclement
weather. Selectperson Whitney moved to approve Brewster Bike Fest as an interim use on May 18. Mr.
Fryzel second. A roll call vote was taken. Clare O’Connor-Rice – yes, Selectperson Whitney – yes, Pat Hughes
– yes, Karl Fryzel – yes, Caroline McCarley – yes, Thomas Wingard – yes, Amanda Bebrin – yes, John Phillips –
yes, Peter Johnson – yes, Selectperson Chaffee - yes.
Mr. Gradone mentioned that he had been asked about the possibility of using First Light Beach for kite flying
events – Wednesday July 10 and Thursday July 25. The committee determined that the dates and logistics
will need further discussion. Selectperson Chaffee also noted that the Pan-Mass Challenge Da Hedge event
will be on August 4, and that it should also be discussed at a future meeting.
Vote on Meeting Minutes: January 9 and January 23, 2024
Mr. Fryzel noted a discrepancy in the listed meeting minutes on the agenda, and the committee decided to
postpone the approval of meeting minutes due to the mismatch between the listed and actual dates.
Discuss Future Meeting Agenda Items
Mr. Lombardi reviewed potential agenda items for the next meeting, including preparing for presentations
and reviewing draft materials for community outreach.
Next Meetings
March 12 and March 26, 2024
Matters Not Reasonably Anticipated by the Chair
None
FYIs
None
Adjournment
Mr. Fryzel moved to adjourn at 5:23pm. The committee unanimously voted to adjourn the meeting.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 02.27.2024 www.brewster-ma.gov Page 5 of 5
Respectfully submitted by Conor Kenny, Project Manager
Approved: __________________ Signed: _________________________________________
Accompanying Documents in Packet: Agenda, Community Forum Slides, Community Pool Update, Annual Report Draft, BikeFest Email,
2.5.23 & 2.6.24 Minutes
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 03.12.2024 www.brewster-ma.gov Page 1 of 5
MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING
DATE: March 12, 2024
TIME: 4:00 PM
PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA
PARTICIPANTS: Town Manager Peter Lombardi, Vice-Chair Katie Jacobus, Chair Amanda Bebrin, Selectperson
Mary Chaffee, Karl Fryzel, Caroline McCarley, Patricia Hughes (remote), Peter Johnson, John Phillips,
Liaisons/Representatives: Bill Meehan, Jan Crocker, Kathleen Walker
Town Staff: Mike Gradone (Recreation Department Director), Elton Cutler (COA Director), Griffin Ryder (DPW
Director)
Absent: Clare O’Connor-Rice, Thomas Wingard, Selectperson David Whitney
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement:
Vice-Chair Katie Jacobus called the meeting to order at 4:00 pm. Vice-Chair Jacobus read the meeting
participation statement and Clerk Karl Fryzel read the recording statement. Vice-Chair Jacobus announced all
members of the committee who were present, a quorum was declared. There were no public
announcements or comments.
Public Announcements and Comments
None
Review Draft Presentation Materials and Committee Outreach Activities
Town Manager Peter Lombardi introduced the updated draft presentation materials, noting that the original
PowerPoint would have been too long for providing an overview at public information sessions and group
outreach presentations. Mr. Lombardi and Donna Kalinick therefore worked to reduce the slide count by
close to half, and reshuffled content to prioritize important information. Mr. Lombardi noted that there was
a logistical challenge with the presentation software (InDesign), which the Reed Hilderbrand team used –
Town staff do not have access to this software.During the remaining time left working with the Town,Reed
Hilderbrand will help to refine these materials.As an example of what has been removed, the FAQs have
been pulled out, but will be available for staff and committee use during Q&A sessions.In advance of Town
Meeting, the Town will host two information sessions. The first will be held on Monday April 29 at 6PM and
it will cover all articles on the warrant besides the Sea Camps plans. The second session, focusing entirely on
the Sea Camps plans, will be on Tuesday April 30 at 6PM – Mr. Lombardi noted that the updated version of
the presentation would be used during this session. This presentation will also be used for providing an
overview at public information sessions and group outreach presentations. Mr. Lombardi asked the
committee to provide feedback on the draft presentation.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 03.12.2024 www.brewster-ma.gov Page 2 of 5
Karl Fryzel asked if committee members would be expected to visit different locations to deliver these
presentations, considering that not every community group may have the capacity to host a PowerPoint
presentation. Mr. Lombardi responded that this would depend on the group in question. Caroline McCarley
asked if this presentation would be available in hard copy. Mr. Lombardi responded that staff could make a
limited number of hard copies, and make them available at the COA, Ladies Library, and Town Hall.
Mr. Fryzel asked if there could be a slide about the warrant articles, particularly in terms of clarity on what a
"yes" or "no" vote means at Town Meeting, and if the articles could be amended on the floor. Mr. Lombardi
responded that this information would be included. Mr. Fryzel also asked what kind of overlay zoning is
required for this project, as this is referenced on a slide. Mr. Lombardi replied that municipal uses are
normally exempt from zoning, but that there may be some uses with this project that aren’t necessarily
exempt, such as housing and the Nature Centre – the Town anticipates there will therefore need to be an
overlay brought forward at Town Meeting. Mr. Fryzel also suggested adding slides on the financial
implications for residents, including future tax impacts. Mr. Fryzel also asked that the need for a Community
Center feasibility study should be explained in this presentation. Mr. Fryzel added that, if any of this
supplementary financial information is not added to the slides, the material should be provided to
committee members to be able to speak about when meeting with residents.
Selectperson Chaffee asked why, in terms of partnerships on the Bay property, Mass Audubon was
referenced in the slides but not the Brewster Conservation Trust. Mr. Lombardi responded that this still
needs to be determined. Vice-Chair Jacobus suggested that a one-page handout could be produced that
might summarize the distinction between a “yes” vote and a “no” vote. Mr. Lombardi said this would be a
challenge, but agreed it would certainly be useful if the information could be condensed to this level. Vice-
Chair Jacobus said that all of the information should be made available on the website. Ms. McCarley said
she had trouble with the visual plans because of how difficult they can be for the average resident to read,
and there may be too many iterations of the plans. Mr. Lombardi responded that there were initially more
drawings, but that they had been reduced. Vice-Chair Jacobus said that all of the plans on the slides
contained important information. Ms. McCarley asked if some of these slides could be combined.
Selectperson Chaffee suggested that the sub header on Slide 29 could be altered to “Proposed Future
Building Uses”.
John Phillips said the presentation needs to clarify that it is not certain that a Community Center will be
constructed on the Bay Property. Mr. Lombardi concurred with Mr. Phillips’ suggestion. Selectperson Chaffee
suggested the deletion of slides 2-5, as she believes the information here can be deleted to focus on the
plans. Mr. Lombardi disagreed in relation to slide 3, as he belives that the timeline and process are important
for residents to be reminded of. Mr. Lombardi said that slides 2 and 3 could be refined. Peter Johnson asked
if there was a date in mind for a second Town Meeting, if it is needed. Mr. Lombardi said that a date has not
been identified at this point.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 03.12.2024 www.brewster-ma.gov Page 3 of 5
Vice-Chair Jacobus asked if large poster boards on easels could be constructed for Town Meeting. Mr.
Lombardi responded that this is planned, and in the lead up to Town Meeting, these poster boards would be
placed at Town offices for residents to view. Ms. Jacobus asked if these easels could be taken to outreach
meetings. Mr. Lombardi responded that this could be done.
Mr. Lombardi announced that residents have started registering for the Pond Property tours – those will be
held on April 6 and April 10. The Bay Property tours will be held on April 17 and April 27. Mr. Lombardi said
committee members should let Chair Amanda Bebrin know if they are available.
There are a number of other information sessions coming up, not directly related to the Sea Camps, such as a
presentation on the Package Treatment Plant on March 26, an Affordable Housing 101 presentation on April
1, and a presentation by the Finance Team on April 18. These sessions will all reference the Sea Camps. Mr.
Lombardi said that committee members are not expected to attend these sessions, but it might be helpful if
they can.
In terms of media outreach, Town staff will be more proactive with press releases and providing information
to the press in the lead up to Town Meeting.
Chair Amanda Bebrin joined the meeting. In terms of group outreach, Mr. Lombardi has identified the
Chamber of Commerce, the Historical Society, the Brewster Men’s Club, the Elementary School’s PTO, the
Democratic Town Committee, and the Ponds Coalition as potential organizations. A presentation will be also
be given to the Finance Committee, as is the case with all warrant articles. Mr. Lombardi asked if any
committee members could attend the presentation to the Brewster Men’s Club at noon on April 11. John
Phillips and Peter Johnson agreed to attend this presentation. One of Selectperson Chaffee or Vice-Chair
Jacobus will also attend.
Mr. Lombardi said no dates have been set yet for any other organizations. Vice-Chair Jacobus suggested that
April 13 at 10.00am would be a good date to present to the Democratic Town Committee. Chair Bebrin and
Vice-Chair Jacobus will attend this meeting. Mr. Lombardi will confirm the dates for the other presentations.
Mr. Fryzel asked if a presentation could be given at the Council on Aging. Elton Cutler, COA Director, said it
would be unlikely to be heavily attended.
Mr. Lombardi said that church visits were mentioned as a possible form of outreach at a previous meeting.
Mr. Johnson noted that the churches will have to be contacted to check they are comfortable with hosting
committee members. Mr. Lombardi noted that Beautify Brewster and Brewster in Bloom are coming up, and
outreach could be done at these events. A number of Brewster Rec events are also coming up, such as soccer
on Sundays, beginning April 28. All of this outreach would simply involve setting up staffed tables with flyers.
Selectperson Chaffee said a single page, two-sided handout with bay information on one side, and pond
information on the other, will be important for succeeding in this outreach. Mr. Lombardi said that any flyer
like this will have to simply be a map of both properties with a link to the website and information about
when Town Meeting is.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 03.12.2024 www.brewster-ma.gov Page 4 of 5
Review Upcoming Approved Interim Uses and Vote on Proposed New Interim Uses
The review of upcoming approved interim uses and vote on proposed new interim uses was postponed to
the next meeting.
Vote on Meeting Minutes: February 5 and February 6, 2024
The committee voted to approve the minutes from February 5 and February 6, with a minor amendment to
the February 5 minutes – Selectperson Whitney was named twice as an attendee.
Selectperson Chaffee moved to approve the February 5 minutes with the aforementioned change. Chair
Bebrin second. A roll call vote was taken. Pat Hughes – yes, Karl Fryzel – abstain, Caroline McCarley – yes,
Thomas Wingard – yes, Chair Amanda Bebrin – yes, John Phillips – yes, Peter Johnson – yes, Selectperson
Chaffee – yes, Vice-Chair Jacobus – yes.
Selectperson Chaffee moved to approve the February 6 minutes. Chair Bebrin second. A roll call vote was
taken. Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Thomas Wingard – yes, Chair Amanda
Bebrin – yes, John Phillips – yes, Peter Johnson – yes, Selectperson Chaffee – yes, Vice-Chair Jacobus – yes.
Discuss Future Meeting Agenda Items
Mr. Lombardi said that the Town Planner, Jon Idman, would attend a future meeting to discuss the zoning
overlay issue.
Next Meetings
Mr. Lombardi said that the next regular meeting date will be March 26. Tours of Falmouth and Sandwich’s
facilities are scheduled for March 27.April 3 is penciled in for the tour of the Dennis facility. Sandwich’s
facility, the Center for Active Living, is probably closest to what has been discussed for a future Community
Center in Brewster.
April 16 is the only regularly scheduled meeting for April. If another meeting is scheduled, it will have to be
on April 23.
Ms. McCarley asked if there is any decision on who might speak on this article at Town Meeting. Mr.
Lombardi said that this still needs to be determined – this will depend on if there is going to be a formal
presentation or not.
Matters Not Reasonably Anticipated by the Chair
FYIs
Adjournment
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 03.12.2024 www.brewster-ma.gov Page 5 of 5
Karl Fryzel moved to adjourn at 5:34pm. Chair Bebrin second. A roll call vote was taken. Pat Hughes – yes,
Karl Fryzel – yes, Caroline McCarley – yes, Thomas Wingard – yes, Chair Amanda Bebrin – yes, John Phillips –
yes, Peter Johnson – yes, Selectperson Chaffee – yes, Vice-Chair Jacobus – yes.
Respectfully submitted by Conor Kenny, Project Manager
Approved: __________________ Signed: _________________________________________
Accompanying Documents in Packet: Agenda, Draft Presentation Materials