HomeMy Public PortalAboutGolf Commission Packet -04.09.24Golf Commission
Andrea Johnson
Chair
John Kissida
Vice Chair
Rob David
Jim Juras
Anne O'Connell
Jay Paggi
David Valcourt
Town Employees
Jay Packett
Director of
Operations
Colin Walsh
Course
Superintendent
TOWN OF BREWSTER
GOLF COMMISSION
1000 Freemans Way
(508) 896-1716
golfcommission@brewster-ma.gov
www.CaptainsGolfCourse.com
GOLF COMMISSION MEETING AGENDA
2198 Main Street
April 9, 2024 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (305) 224-1968 US or (309) 205-3325 US. Webinar ID:881 4407 8985 Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: htths://us02web.zoom.us/1/88144078985?pwd=M05KOnNsRIRQT2_FzZEr kSFZDWUVOZZ09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.hrewster-ma.,ov),
or Video recording (tv.brewster_ma.' ov i.
Please note that for any item listed in this section the Select Board may take officials action including votes.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law, we are informing you that the Town will be
video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the Chair.
5. Public Comment
6. Director of Operations update on financials, member enrollment, windows/doors
project, Freeman's opening (HVAC), senior department assistant - Jay Packett
7. Update on course conditions, projects, and staffing - Colin Walsh
8. Handbook - Anne O'Connell
9. Questions and Comments from Associations and Liaisons
10. Review and Approve Minutes: 3/12/24 and 3/26/24
11. Future Agenda Items and Meetings (4/23& 5/14)
12. Matters Not Reasonably Anticipated by the Chair
13. Adjournment
Date Posted:
Date Revised: Received by Town Clerk:
BUDGET STATUS rev. 03/31/24
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contracual Obligations
SUBTOTAL
Expended thru
March
FY 2024
Budget
750,001.11 $1,132,652.00
338,739.08 $ 570,394.00
43,931.84 $ 67,302.00
Balance
% of
Budget
Spent
WAGES
$ 382,650.89 66,2% Full-time W ges
$ 231,654.92 59.4% Part-time Wages
$ 23,370.16 65.3% Overtime
$ 3,295.44 $ 14,170.00 $ 10,874.56 23.3% Longevity
$ - $ 7,240.00 $ 7,240.00 - 0.0% Contractual Obligations
� I
$1,135,967.47 $1,791,758.00 $ 655,790.53 63,4% SUBTOTAL
GENERAL EXPENSES
Oi/Grease
Diesel Fuel -
Heating
Gasoline
FY 2023
Expended thru
March Budget
Balance
of
Budget
Spent
$ 730,528.647$ 1,001,971.00 $ 271,442.36
$ 343,521.30 C $ 518,540.00 $ 175,018.70
$ 43,021.62 $ 61,184.00 $ 18,162.38
$ 4,731,00 $ 15,197.00 $ 10,466.00
- $ - $_
$ $ - $
- $ - $
72.9%
- 66.2%
70.3%
31.1%
$ 1,121,802.56
GENERAL EXPENSES
$ 3,082.917 $ 3,500.00 $ 417.09 88.1% Oil/Grease $ 3,744.92 $ 3,200.00
$ 13,671.45 $ 12,500.00 $ (1,171.45) 109.4% Diesel Fuel - $ 13,233.40 $ 10 500.00
$ 13,930.49 $ 16,000_00 $ 2,069.51 87.1% Heating _ _ $ 12,476.77. $ 14,000.00
$ 8,951.05 $ 13,000.00 $ 4,048.95 68.9% Gasoline $ 9,074.76 $ 9,000.00
$ 35,411.28 $ 50,000.00 $ 14,588.72
Electrcty ity-Irrigation Pump $ 11,773.56 $ 25,000.00 $ 13,226.44
R&M Equipment $ 73,811.80 $ 95,000.00. $ _ 21,168.20
R &Mlrrigation _ $ 22,335.93 $ 40,000.00 $ 17,664.07 55.8%
ProffessionallTechnical $ 9285.67 $ 8,500.00 $ (765.67) 109.2%
OSHA Training $ 1,250.95 $ 2,500.00 $ 1,249.05 50.0%
Phones $ 1,044.84 $ 1,600.00 $ 555,16 65.3%
Alarm $ 1,945.00 $ 2,200.00 $ 255.00 68.4
Office Supplies es 2;059.15 $ 10,000.00 $ 7,940.85 20.6%
18,104.12 $ 35,000.00 $ 16,895.88
14,621.97 I $ 13,000.00 $ (1.621.97;
Score Cards $ 2,965.00 $ 6,000.00 $ 3,015.00
Maintenance Supplies $ 12,693.10 $ 15,000.00 _ $ 2,306.90
Range Supplies $ 5,570.52 $ 13,000.00 $ 7,429.46
ComputerS ies $ 7,386.36. $ 8,500.00 $ 1,113.64
Custodial Supplies $ 11,263.61 $ 25,000.00 $ 13736.39
Rubbish Removal/Sanitation $
Seed &Sod $ 6,969.00 I $ 35,000.00 $ 28,031.00 19.9%
Tee &Green $ 112.5%
LElandscaectricping $ 1,830.75 I $ 8,000.00 $ 6,169.25 _ 22.9%
Topsoil & Sand $ 16,253.11 I $ 40,000.00 $ 23,746.89 40.6%
Fertilizer $ 52,695.00 $ 100,000.00 $ 47,305.00 52.7%
Fungicide $ 133,122.46 ' $ 135,000.00 $ 1,877.54 98.6%
Insecticides $ 1,092.37 $ 20,000.00 $ 18,907.63 5.5%
Misc. WettingAgents/Lime $ 41,497.01 $ 60,000.00 $ 18,502.99 69.2%
Cart Lease $ 7A,000.00 $ 111,000.00 $ 37,000.00 66.7%
Clubhouse Fum./Repair $_ 22,658.20: $ 51,000.00 $ 28,341.80 44.4%
Credit Card Expense. $ 96,964.81 $ 85,000.00 $ (11,964.811 114.1%
Environmental Monitorinfl $ 426.08 $ 3,500.00 $ 3,073.92 12.2%
Safety Clothing Allowance $ 5,319.83 $ 10,000.00 $ 4,680.17 53.2%
Mileage -Maintenance $ 390.44 $ 450.00 $ 59.56 86.8%
Meetings/Travel - $ 2,061.62 $ 2,500.00 $ 438.38 82.5%
Dues and Subscriptions - $ 5 581.43 $ 4,100.00 $ (1 481.43) 136.1%
$ 4,000.00 D.0% Clothing Allowance-Admin $ - $ 4,000.00 $ 4,000.00
$ 20,133.56 59.7% Advertising/Promotions $ 21,731.84 $ 50,000.00 $ 28,268.16
$ 1,953.63 r 56.3% CVEC Administration Charges $ 2,734.38 $ 4,688.00 $ 1,953.62
$ $ - $ _ $ - $ - $-_ -
$ $ - $ $ $ $
$ - $ $ $
$ $ - $ $
- $ - $
$ 1,5961892.00 $ 475,089.44
Clothing Allowance Admin $ $ 4 X00.00
Advertising/Promotions $ 29,866.44 $ 50,000.00
CVEC Administration Charges $ 2,734.37 ( $ 4,688.00
70.8% Electricity
47.1% Electricity -Irrigation Pump
77.7% R&M Equipment
R&M Irrigation
Proffess i onalTechn ical
OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0%
Phones $ 1,064.44 $ 1,600.00 $ 535.56 665%
Alarm _ _$ 3,057.31 $ 2,200.00 $ (857,31) 139.0%
Office Supplies $ 5,351.03 $ 9,500.00 $ 4,148.97 56.3%
49.8% Score Cards $ 2,985.00 $ 5,000.00 $ 2,015.00 59.7%
84.6% Maintenance Supplies $ 21,490.70 _ $ 12,000.00 $ (9.490.70) 179.1%
42.9% Range Supplies $ 5,411.62 $ 13,000.00 $ 7,588.38 . 41.6%
85.9% CompuierS Supplies
$ 17,896.46 $ 8,000.00 $ 103.54 98.7%
Supplies 22,000,00 $ 11,779.31 46.5%
51.7% Rubbish RemovaUSanitation $ 12,027.36 $ 20,000.00 $ 7,972.64 60.1%
Seed &Sod $ 20,053.00 I $ 29,000.00 $ 8,947.00 69.1%
Tee & Green $ 12,766.20 $ 12 000.00 $ (766.20)! 106.4%
Landscaping _ $ 3,170.56 $ 5,000.00 $ 1,829.44 63.4%
Topsoil & Sand $ 18,178.02 ,_$ 31,500.00 $ 13,321.98 i 57.7%':
Fertilizer $ 79,604.75 ' $ 96,000.00 $ 16,395.25 I 82.9%,
Fungicide _ $ 138,627.37 : $ 126,000.00 $ (12,627.37) 110.0%.
Insecticides $ - $ 16 000.00 $ 16,000.00 _I 0.0%.
Misc. WettingAagents/Lime $ 47,829.86 $ 58,000.00 $ 10,170.14 I 82.5%
Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
Clubhouse Fum./Repair $ 36,623.79 $ 50,000.00 $ 13,376.21 73.2%
Credit Card Expense $ 59,356.59 $ 75,000,00 ' $ 15,643.41 79.1%
Environmental Monitoring $ 2,119.19 $ 3,000.00 $ 880.81 70.6%
Safety Clothing Allowance $ 3,244.70 $ _ 9,000.00 $ 5,755.30 36.1%
Mileage -Maintenance $ 88.45 $ _ 450.00 $ 361,55 19.7%
Meetings/Travel $ 1,060.00 $ 2,500.00 $ 1,440.00 ' 42.4%
Dues and Subscriptions $ 4,208.00 $ 4,100.00 $ _(108..0) 102.6%
0.0%
43.5%
58.3%
70.2%
$ (544.92) 117.0%
$ (2,733.40) _126.0%
$ 1,523.23., 89.1%
(74.76) , 100.8%
$ 39,033.06 $ 48,760.00 $ 9,726.94 I 80.1%
$ 16,739.98 $ 23,320.00 $ 6,580.02 71.8%
$ 82,660.42 $ 88,000.00 $ 5,339.58 93.9%
$ 36,648.14 $ 37,000.00 $ 351.86 99.0%
$ 12,170,13 $ 4,500.00 $ (7,670.13)1 270.4%
SUBTOTAL
$
$
$,
$
$
$
$
$ - $
$ - $
81,119,538.00 $ 354,896.32
764,641.68
$
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance -
Unemployment
Health Insurance
Medicare $ 12,328.26 $ 26,050.00 $ 13,721.74
_ Compensated Absences $ 8.858.20 $ 20,000.00 $ 11,141.80
Workers Compensation -Ti 12,875.00 $ 16,000.00 $ 3,125.00
General Liability Insurance $ 70,386.77 $ 82,000.00 ; $ 11,613.23
Retirement/Pension Exp. I $ 296,704.66 , $ 296,705.00 i $ 0.34
Insurance Claims ,_$_ - $ - I $ -
Transfer to Capital Stabilization $ 350
SUBTOTAL
I$
68.3% SUBTOTAL
$ 820,682.89 $ 1,021,318.0D $ 200,635.11
80.4%
Other Expenses:
21,000.00 $ 21,000.00 $ - 100% Transfer to Trust $ - $ 21,000.0D $ 21,000.00 0%
218,819.31 $ 240,000.00 $ 21.180.69 91% Pro Shop Purchases $ 117,868.54 $ 230,000.00 $ 112,131.46 51%
- $ - $ - Capital $ $ - $
211,619.00 $ 211,619.00 $ - 100% Indirect Costs - $ 205,356.00 $ 205,356.00 $ 100%
462.77 $ 712.00 $ 249.23 65% Life Insurance $ 511.64 $ 671.00 _ $ _ 159.36 76%
$ 19,073.00 $ 50 000.00 $ 30,927.00 38%1 Unemployment _ $ 26,767.76 $ 55,080.00 $ 28 312.24 49%
$ 203,061.00 $ 373,092.00 $ 170,031.00 54%i Health Insurance $ 222,420.25 $ 343,608.00 $ 121,187.75 65%
47%) Medicare $ 15,351.26 $ 23,976.00 $ 8,624.74 64%
44%'Compensated Absences $ 21,547.75 $ 20,000.00 $ (1,547.75} 108%
80% Workers Compensation $ 10,605.00 $ 16,480.00 $ 5,875.00 64%
86% i General Liability Insurance _ $ 68,262.24 $ 81 198.00 $ 12,935.76 84%
100%, Retirement/Pension Exp. $ 238,554.00 $ 238,554.00 _ $ - 100%
, $ $ - $ - #DIV/D!
,000.00 $ 350 000.00. $ - 100% Transfer to Capital Stabilization $ 400,000 00 $ 400,000.00 $ 100%
$1,425,187.97 J 81,687.178.00 ' $ 261,990.03_, 84% SUBTOTAL $ 1,327,244.44 $ 1,635,923.00 $ 308,678.56 81%
GRAND TOTAL 1 $3,325,797.12 1I 84,598,474.00 81,272,676.88 72% GRAND TOTAL $ 3,269,729.89 $ 4,254,133.00 $ 984,403.11 77%
CAPTAINS GOLF COURSE COMPARISON REPORT
MARCH
Mar -19 Mar -20 Mar -21 Mar -22 Mar -23 Mar -24
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 128,693.00 $ 25,272.00 $ 128,115.00 $ 258,683.00 $ 220,771.00 $ 240,915.00
RESIDENTS -Morning $ 75,868.00 $ 26,298.00 $ 66,551.70 $ 130,952.00 $ 149,620.40 $ 161,125.50
RESIDENTS - Twilight $ 11,596.00 $ 2,340.00 $ 17,316.00 $ 19,760.00 $ 19,960.00 $ 28,625.00
CHARTER NON-RESIDENTS $ 4,344.00 $ - $ 6,080.00 $ 5,205.00 $ 3,610.00 $ 5,745.00
NON-RESIDENTS $ 133,151.00 $ 15,768.00 $ 189,211.00 $ 355,700.60 $ 354,694.96 $ 400,329.65
NON-RESIDENTTWILIGHT $ 8,004.00 $ 1,400.00 $ 29,179.00 $ 48,071.00 $ 37,600.00 $ 46,221.95
AFP COLLEGIATE $ 3,054.00 $ $ 3,612.00 $ 4,630.00 $ 3,750.00 $ 1,950.00
AFP JUNIOR $ 472.00 $ $ 816.00 $ 1,265.00 $ 1,312.00 $ 1,000.00
SUBTOTAL $ 365,182.00 $ 71,078.00 $ 440,880.70 $ 824,266.60 $ 791,318.36 $ 885,912.10
GREEN FEES:
18 HOLE GREEN FEE $ 6,981.00 $ 2,829.00 $ 9,258.00 $ 11,495.00 $ 10,270.00 $ 13,024.00
TWILIGHT GREEN FEES $ 3,391.00 $ 2,058.00 $ 4,917.00 $ 3,835.00 $ 2,475.00 $ 6,419.00
BACK 9 GREEN FEES $ 182.00 $ 428.00 $ 2,071.00 $ 1,830.00 $ 3,645.00 $ 1,725.00
ADVANCED RESERVATIONS $ 200.00 $ 100.00 $ 3,128.00 $ 2,490.00 $ 200.00 $ 675.00
SUBTOTAL $ 10,754.00 $ 5,415.00 $ 19,374.00 $ 19,650.00 $ 16,590.00 $ 21,843.00
CARTS:
18 HOLE CART $ 3,833.08 $ 2,005.56 $ 7,793.12 $ 7,273.76 $ 6,994.96 $ 6,293.93
9 HOLE CART $ 1,749.41 $ 1,286.31 $ 4,314.09 $ 2,426.15 $ 3,660.64 $ 2,969.46
SUBTOTAL $ 5,582.49 $ 3,291.87 $ 12,107.21 $ 9,699.91 $ 10,655.60 $ 9,263.39
DRIVING RANGE $ 3,683.00 $ 2,025.00 $ 2,774.00 $ 7,146.00 $ 6,294.00 $ 5,411.00
PULL CARTS $ 170.43 $ 68.67 $ 125.10 $ $ 93.18 $ 210.87
SNACK BAR RENT $ - $ - $ $ - $ - $ -
GIFT CERTIFICATES $ (2,137.00) $ (635.10) $ (1,773.00) $ (4,486.68) $ (1,340.65) $ (3,533.29)
CREDIT BOOK $ (68.84) $ (32.17) $ (9.50) $ (775.62) $ (322.49) $ (1,593.88)
PRO SHOP SALES $ 12,389.91 $ 3,065.56 $ 15,774.64 $ 22,330.48 $ 7,538.86 $ 9,534.40
HANDICAP REVENUE $ - $ - $ - $ - $
SOLAR REVENUE $ - $ $ $ - $ $
MISC. SALES $ $ - $ - $ - $ - $ 19,000.00
SUBTOTAL $ 14,037.50 $ 4,491.96 $ 16,891.24 $ 24,214.18 $ 12,262.90 $ 29,029.10
TOTAL REVENUE $ 395,555.99 $ 84,276.83 $ 489,253.15 $ 877,830.69 $ 830,826.86 $ 946,047.59
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH MARCH ( 3 months )
YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023 YEAR 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 154,771.00 $ 246,562.02 $ 171,288.00 $ 272,236.00 $ 249,321.00 $ 242,215.00
RESIDENTS-Moming $ 84,777.45 $ 122,871.00 $ 83,214.70 $ 139,356.00 $ 168,430.40 $ 161,125.50
RESIDENTS -Twilight $ 12,042.00 $ 18,864.00 $ 18,720.00 $ 19,760.00 $ 21,040.00 $ 28,625.00
CHARTER NON-RESIDENTS $ 4,344.00 $ $ 6,080.00 $ 5,205.00 $ $ 5,745.00
NON-RESIDENTS $ 169,869.00 $ 230,894.00 $ 250,531.00 $ 376,500.60 $ 424,974.96 $ 400,329.65
NON-RESIDENT TWILIGHT $ 8,004.00 $ 24,910.00 $ 32,448.00 $ 48,071.00 $ 42,144.00 $ 46,221.95
COLLEGIATE $ 3,442.00 $ 1,183.00 $ 4,833.00 $ 4,630.00 $ 3,750.00 $ 1,950.00
JUNIORS $ 472.00 $ 776.00 $ 1292.00 $ 1,265.00 $ 1,312.00 $ 1,000.00
SUBTOTAL $ 437,721.45 $ 646,060.02 $ 568,406.70 $ 867,023.60 $ 910,972.36 $ 887,212.10
GREEN FEES:
18 HOLE GREEN FEE $ 11,905.00 $ 12,755.00 $ 16,163.00 $ 19,990.00 $ 21,745.00 $ 19,482.00
TWILIGHT GREEN FEES $ 4,610.00 $ 5,665.00 $ 7,722.00 $ 5,895.00 $ 5,660.00 $ 9,119.00
BACK 9 GREEN FEES $ 182.00 $ 470.00 $ 3,865.00 $ 3,595.00 $ 8,200.00 $ 2,196.00
ADVANCED RESERVATIONS $ 1,900.00 $ 10,692.20 $ 6,850.00 $ 3,290.00 $ 21,113.45 $ 975.00
SUBTOTAL $ 18,597.00 $ 29,582.20 $ 34,600.00 $ 32,770.00 $ 56,718.45 $ 31,772.00
CARTS:
18 HOLE CART $ 6,161.32 $ 8,122.47 $ 11,747.07 $ 9,894.08 $ 17,913.67 $ 9,281.23
9 HOLE CART $ 2,749.77 $ 4,057.60 $ 6,546.63 $ 3,943.27 $ 8,194.83 $ 5,088.28
SUBTOTAL $ 8,911.09 $ 12,180.07 $ 18,293.70 $ 13,837.35 $ 26,108.50 $ 14,369.51
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
HANDICAP REVENUE
SOLAR REVENUE
MISC. SALES
SUBTOTAL
5,169.00
285.24
(820.90)
(378.13)
16,248.10
20,503.31
5,229.00
153.36
(4,192.73)
(520.59)
16, 693.83
17,362.87
2,774.00 $ 8,939.00 $ 10,839.00 $ 7,144.00
275.65 $ $ 173.16 $ 236.28
$ $ - $
484.00 $ (2,715.68) $ (834.36) $ 151.33
(25.10) $ (1,167.48) $ (877.91) $ (1,929.60)
17,409.42 $ 25,264.15 $ 13,727.45 $ 16,934.75
- $ - $ - $ -
$ - $ - $ -
- $ 8.00 $ 287.15 $ 21,915.00
20,917.97 $ 30,327.99 $ 23,314.49 $ 44,451.76
TOTAL REVENUE $ 485,732.85 $ 705,185.16 $ 642,218.37 $ 943,958.94 $ 1,017,113.80 $ 977,805.37
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH MARCH ( 9 months )
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 172,751.00 $ 259,233.02 $ 194,400.00 $ 279,607.00 $ 249,801.00 $ 246,365.00
RESIDENTS - Morning $ 83,982.45 $ 126,211.00 $ 82,421.70 $ 143,623.00 $ 171,710.40 $ 164,095.50
RESIDENTS -Twilight $ 16,529.00 $ 24,296.00 $ 25,416.00 $ 22,568.00 $ 26,988.40 $ 29,705.00
CHARTER NON-RESIDENTS $ 4,344.00 $ $ 6,080.00 $ 26,005.00 $ - $ 7,910.00
NON-RESIDENTS $ 179,034.00 $ 241,348.00 $ 275,131.00 $ 358,504.60 $ 427,054.96 $ 404,659.65
NON-RESIDENT TWILIGHT $ 10,158.00 $ 28,018.00 $ 39,484.00 $ 50,871.00 $ 44,454.00 $ 46,357.95
COLLEGIATE $ 4,182.00 $ 2,128.00 $ 6,054.00 $ 5,851.00 $ 4,200.00 $ 2,400.00
JUNIORS $ 1,557.00 $ 1,164.00 $ 1,516.00 $ 1,849.00 $ 1,312.00 $ 1,496.00
SUBTOTAL $ 472,537.45 $ 682,398.02 $ 630,502.70 $ 888,878.60 $ 925,520.76 $ 904,989.10
GREEN FEES:
18 HOLE GREEN FEE $1,010,025.34 $1,045,402.58 $ 1,332,424.58 $ 1,170,145.49 $ 1,237,201.56 $ 1,302,792.99
TWILIGHT GREEN FEES $ 116,006.20 $ 122,058.00 $ 184,607.88 $ 157,021.89 $ 158,468.50 $ 307,968.15
BACK 9 GREEN FEES $ 57,989.04 $ 68,312.00 $ 88,488.95 $ 121,346.25 $ 188,195.01 $ 32,023.00
ADVANCED RESERVATIONS $ 55,487.00 $ 64,748.60 $ 33.953.80 $ 37,644.25 $ 68,319.00 $ 85,449.55
SUBTOTAL $1,239,507.58 $1,300,521.18 $ 1,639,475.21 $1,486,157.88 $ 1,652,184.07 $ 1,728,233.69
CARTS:
18 HOLE CART $ 365,384.71 $ 364,332.37 $ 473,937.52 $ 454,720.58 $ 469,190.51 $ 476,087.43
9 HOLE CART $ 87 704.83 $ 93,124.74 $ 116,707.10 $ 103,652.27 $ 120,938.53 $ 117,618.16
SUBTOTAL $ 453,089.54 $ 457,457.11 $ 590,644.62 $ 558,372.85 $ 590,129.04 $ 593,705.59
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
HANDICAP REVENUE
SOLAR REVENUE
MISC. SALES
SUBTOTAL
$
87,651.00
6,313.45
26,500.00
(4,506.54)
(4,965.77)
192, 813.61
303,805.75
91,326.00
5,564.55
28,202.16
(3,151.91)
2,028.40
186, 066.00
310,035.20
123,140.00 $ 114,616.00 $ 108,616.50 $ 113,772.00
7,027.73 $ 3,218.78 $ 4,659.40 $ 5,428.01
10,000.00 $ 25,000.00 $ 24,603.05 $ 35,500.00
7,117.60 $ 12,802.14 $ 9,130.06 $ 12,709.18
4,985.20 $ 16,936.55 $ 12,182.38 $ 4,830.56
172,436.51 $ 198,101.34 $ 182,148.19 $ 263,822.57
$ $ $ 2,480.00
$ . $ $
$ 6231.27 $ 4,585.71 $ 28,170.10
324,707.04 $ 376,906.08 $ 345,925.29 $ 466,712.42
TOTAL REVENUE $2,468,940.32 $2,750,411.51 $ 3,185,329.57 $ 3,310,315.41 $ 3,513,759.16 $ 3,693,640.80
FY 2024 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
JUL
12,000
510,661
167,585
28,507
47,000
8,000
773,753
AUG
6,000
510,661
175,565
37,416
40,000
8,000
777,642
SEP OCT
3,664 $ -
297,886 $ 191,498
119,704 $ 87,783
24,944 $ 17,817
25,770 $ 20,000
6,000 $ 4,000
477,967 $ 321,098
NOV
63,833
31,921
7,127
10,000
2,500
115,380
DEC JAN FEB
$ $ 204,606
21,278 $ 21,278 $ 21,278
7,980 $ 5,586 $ 3,990
1,782 $ 3,563 $ 3,563
4,000 $ 5,000 $ 2,000
- $ $ -
- 5 - $ -
- $ - $ -
35,039 $ 35,427 $ 235,437
$
5
MAR
457,355
42,555
6,384
3,563
20000
1,500
531,358
APR
324,963
63,833
31,921
14,254
25,000
2,000
461,970
EXPENSES:
Wages $ 170,600 $ 170,600 $ 153,012 $ 133,666 $ 123,113 $ 112,561 $ 116,078 $ 87,938 $ 119,596 $ 130,148
Operating Expenses $ 148,899 $ 143,301 $ 116,432 $ 66,053 $ 59,336 $ 40,303 $ 40,303 $ 50,379 $ 79,487 $ 118,671 $
Pro Shop Purchases 5 26,400 $ 24,000 $ 16,800 $ 10,800 $ 4,800 $ 6,000 $ - $ - $ - $ 40.800 $
Life Insurance $ 712 $ - $ - $ - $ - $ - $ - $ - $ - $ $
Unemployment $ $ $ $ - $ 7,000 $ 9,000 5 9,000 $ 9,000 5 9,000 $ 7,000 $
Health Insurance $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 $ 31,091 5
Medicare 5 26,050 $ - $ - 5 $ - 5 - $ - $ $ - $ - $
Compensated Absences 5 20,000 $ $ - $ - $ - $ - $ - $ $ - 5 - 5
Workers Compensation $ 16,000 $ $ - $ $ - 5 - $ - $ $ - $ -
Retirement/Pension $ 296,705 $ $ - $ - $ - $ - $ - $ $ - $ $
-
Liability & Property Insurance $ 82,000 $ 5 - $ - $ - $ $ - $ $ - $ - $
Transfer to Trust $ 21,000 $ $ - $ - 5 - $ - $ - 5 $ - $ - $
Contractual Obligations $ 33,000 5 5 - 5 - $ - $ - 5 - $ $ - $ - $
Indirect Costs $ 211,619 $ $ - $ - $ - $ - 5 - $ $ - $ - $
Transfer to Capital Stabilization 5 350,000 $ $ - 5 - $ - $ $ - $ - $ - $ - 5
FY23 Capital $ - 5 $ - $ - 5 - 5 $ - $ - $ - 5 - $
TOTAL EXPENSES $ 1,434,075 $ 368,991 $ 317,335 $ 241,609 $ 225,340 5 198,955 $ 196,472 5 178,408 $ 239,174 $ 327,710 $
SURPLUS/(DEFICIT) $ (660,322) $ 408,651 $ 160,632 $ 79,488 5 (109,959) $ (163,915) $ (161,045) 5 57,029 $ 292,184 $ 134,260 $
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
AETIJAL ACTUAL ACTUAL, ACTUAL ACT1141 ACTUAL ACTUAL ACTUAL ACTUAL
1681 AUG SEP OCT NOV DEC JAN FE8 MAR
$ 7,871 5 2,240 $ 3,201 5 3,215 $ • $ $ - $ 1,300 $ 685,911
$ 597,856 5 544,328 $ 290,237 $ 191,402 $ 45,288 $ 17,421 $ 3.058 $ 6,871 5 21,&43
5 189,993 $ 169,388 $ 104,856 $ 80,290 $ 24,933 $ 9,936 $ 1,941 $ 3,185 $ 9,474
$ 41,370 $ 32,688 5 14,808 $ 9,819 $ 4,145 $ 2,065 $ 420 § 1,319 $ 5,411
$ 74,086 $ 64,117 $ 39,7(12 $ 31,274 $ 16,300 $ 14,008 $ 5,381 $ 2,019 $ 9,534
$ - 5 - 5 $ 5 19,500 $ 16,000 5 - $ - $ -
$ - $ - 5 $ • 5 - $ - $ • 5 - $
5 3,270 5 2,155 $ 15 $ 380 $ - $ - $ $ 2,915 5 19,000
$ (9,078) $ (2,356) $ 86 $ (2,736) $ 865 $ 22,091 $ 3,055 $ 530 $ (3,533)
5 469 $ 5,691 $ 1,205 $ 2,255 $ 232 $ (3,416) $ (183) $ (1$3) $ (1,594)
$ 905,783 $ 618,252 $ 454,173 $ 316,497 $ 111,263 $ 78,106 $ 13;673 $ 18,086 $ 946,048
$ 127,977 5 184,274 $ 157,194 $ 145,423 $ 186,454 5 100,449 5 84,837 $ 82,851 5 84,509
5 53.472 5 101,993 5 110,768 5 115,269 $ 30,249 $ 187,587 5 46,510 $ 40,947 $ 78,698
$ 12,475 $ 21,139 $. 39,380 5 18,697 $ 13532 $ 43,781 $ 1,158 $ 14,087 $, 67,599
$ 53 5 53 $ 58 5 63 $ 50 $ 53 5 53 $ 43 5 49 ;
$ - $ • $ • $ $ - $ 538 $ 2,846 5 8,127 $ 7,562
$ 23,705 $ 23,705 $ I2,308 5" 23,007 $ 23,007 $ 45,387 $ - $ 20,972 5 20,972 ;
5 S - 5 - $ $ 6,609 $ 5,720 $ $ - $
$ 1,308 $ 6,000 $ • $ $ 1,550 $ - $ $ - $
$ 11,324 $ - $ 5 - $ 1,551 5 - $ - $ 5
$ 296,705 5 $ $ 5 • 5 - $ $ $
$ 70,387 5 - $ 5 $ 5 - $ $ $
$ $ • $ 5 21,000 $ $ 5 $ $
$ - 5 211,619 $ $ - $ 5 $ $ $
$ - $ 351,000 5 5 $ 5 5 $ $
$ - 5 - S $ - 5 - 5 $ 5 5
$ - $ • $ • 5 - $ - $ - 5 - $ $
$ 537,404 5 878,780 $ 326,683 $ 323,459 $ 265,001 $ 383,555 $ 135,403 $ 167,027 $ 249376 ;
$ 308,383 5 (60,521) $ 127,489 $ (6,862) $ (183,739) $ (305,409) $ (131,7521 $ (148;941) $ 896,672 !
MAY
156,464
127,665
63,842
16,035
30,000
6,000
72,517
472,523
167,082
123,149
55,200
31,091
376,522
96,001
JUN
38,514
255,330
95,763
19,599
45,000
7,000
461,206
TOTALS
1,203,566
2,127,754
798,024
178,171
273,770
45,080
72,517
4,698,802
274,366 $ 1,758,758
133,225 $ 1,119,538
55,200 $ 240,000
- $ 712
- $ 50,000
31,091 5 373,092
- $ 26,050
• $ 20,000
$ 16,000
$ 296,705
• $ 82,000
- $ 21,000
- $ 33,000
- $ 211,619
• $ 350,000
• $
493;882 $ 4,598,474
(32,676) $ 100,328
PROJECTED PROJECTED PROJECTED
APR MAY JUN TOTALS
- $ $ $ 903,689
$ $ - $ 1,718,305
$ $ - $ 593,996
- $ $ - $ 112,045
- $ $ $ 256,422
$ $ $ 35,500
$ $ $ -
$ $ 27,735
- $ $ - $ 9,025
$ $ $ 5,166
$ $ $ 3,661,883
$
5
5
1,135,967
765,494
218,819
463
19,073
203,061
12,328
8,858
12,875
296,705
70,387
21,000
211,619
350,000
3,326,649
$ 5 335,234
9
10 SUN
11
12
13 WED
14 THU
15 FRI
16 SAT
17 SUN
18 MON
19 TUE
20 WED
21 THU
22 FRI
23 SAT
24
25
26
27
28
29
30
31
MON
TUE
MONTH: Mar -24
DATE DAY 18 6-9
1 FRI 1
2 SAT 35
3 SUN 6
4 MON 4
5 TUE -
6 WED 11
7 THU
8 FRI - 1
SAT 18 7
GUEST PLAY
TWI-LT PP COMP
1
1 1
16 -
10
16
25 2
9 1 1.
35 . 7
24 -
8 -
6
12 _
2
30 4
10 7
6
8
3
13
10
16
8
21
21
13
3
14
1
1
SUN -
MON ----- 1
TUE j 2
WED ` 6 8
THU l - 2
FRI - -
SAT 35 14 19
SUN 7 13 9 ,
TOTALS 310 56 206
March -23 268 128
March -22 294 72
March -21 261 59
March -20 81 18
March -19 183
March -18 209
March -17 108 14
March -16 139 15
99
OTHER TOT-GST
2
37
22
10
4
146
243
92
157
March -15
March -14 84 2
March -13 323 2
March -12 243
March -11 579
8
2
23 -
13 1 -
6 12
281
23 ' -
61
12
19
4
35
3
23
26
48
18
71
46,
21
9
26 .
2
35
18 1
MEMBER PLAY GRAND
18 1 B-9 TWI-LT TOT-MBR TOTALS COMMENTSIWEATHER
51 - 5 56 58 Cloudy, 41 deg
37 7 _ 24 _ 68 105 Cludy Rain PM, 47 deg
41 6 26 73 95 Drizzle, 45 deg
52 - 9 61 71 Rainy, 43 deg
22 - 22
48 - 8 56
32 - 6 38
48 - 28 76
14 - 3 17
27 17 - 44 67 Sunny, Windy, 43 deg
72 5 28 105 131 Sunny, 52 deg
72 2 27 101 149 Sunny, Nice, 48 deg
46 - 8 54
36 - 60 96
26 40 66
71 6 19 96
20 9 - _ 29
66 - 38 104
2 - - 2
36 - 13 1 49
21 _ 7 4 32
_ I 15 - 7 I 22
2IJ 8-L-_251 8 33
j
14 65 - 25 _ 90
2 11_ - 1
1
-
69 92 8 122 191 Sunny, 52 deg
31 39 65 96 Sunny, 51 deg. Easter
595 1,094
508
530
607
219
370
306
196
41 318
671 7 7
220 31
14 233 34 30
10
March -10 196 10
March -09 233
March -08
March -07
L
March -06
March -05
March -04
March -03
19
214 20
369 15
236 36
149 7
163 16
289 50
March -02 445
30
March -01 440
19
248 12 31
190 18 14
213 30 34
159 53 24
194 66 31
1,356
1,318
1,977„
582
747
412
594
964 j.
'-I
22
2 24
69 432
385 149
313 263
310 723
22, Misty, 43 deg
75 Cloudy, PM Rain 48 deg_
Closed, Rain
42 Cloudy, 42 deg
11.1 Cloudy, 43 deg _
Closed, Rain
20 Cold, Windy, 36 deg
72 Partly Sunny, 52 dg_ t
167 Sun, Nice, 50 deg
112 Rain AM, SUN PM, 52 deg
117 Overcast, 48 deg
38 Sunny 42 deg
130 Sunny, Windy, 47 deg_
4 Sun, Cold, 38 deg _
84 Sunny, 42 deg
50 _ Rainy, 49 deg_
22 Cold, Windy, 34 deg
35 Windy, 36 deg
9 Rainy, Windy, 38 deg
104 Heavy Mist, 47 deg
3 Rain, 45 deg
Closed, Rain
1.585 2,180 Closed 3 Days
1,890 I 2,398 Closed 3 Days
1,894 2,424 Closed 6 Days
3,010 3,617 Closed 2 days
44. 157 783: 1,002 Closed 18 days-2-Snowl16-COV1D
100 153 1,000 1,370 Closed 12 days
62 88 562 868 Closed 19 days
155 79 828 1,024 Closed 6 days
209 331 1,504 1,822 Closed days
167 + 361 89
597 _ 702 177
554 1 1,166 384
880 T 934 218
428
529
157 40 55
39 19 35
62 32 25
108 142 12
313 95 51
113 137 31
March -00
516 83
63 162
470
675
524
654 34
906 52
645 97
916 113
794 91
2
1
2491 1 288 53
300 691 80
604 1__ _ 553 47
9341 1,205 100
740 r 721 10
8241 - 1 214 119
120
196
201
208
185
181
261
253
175
41
74
99
284
26
48
- Closed 31 days
570 737 Closed 16 days
1,075 1,672 Closed 6 days
1,751 2,305: Closed 2 days
1,360 *- 2,240 Closed 1 day
873 1,301 Closed 12 days
1,139 1,668 I Closed 9 days
1,003 1,473 Closed 2 days _
1.282 1,957 Closed 6 days
1,060 1,584 Closed 10 days
382 831 ' Closed26 days
845 1,145. Closed 18 days
699 1,303 Closed 23 days
1,589 2,523 , Closed3 days
757 1,497. Closed 13 days
1.381 2 205 Closed 5 days
CALENDAR YEAR 2024
PLAY TOTALS
_
January
February
March
April
May _
June
July
August
September
October
November
18 hole
green
50
129
310i
GUEST
Back 9
Prepaids w/mbr
PLAY
Twilight
_ green
34
64
206
-
_ _-
-
Misc.
12
20
23
-
-
Guest
Play
101
215
595
-
-
-
MEMBER
18 hole play
427
504
1,084
-
-
-
-
-
-
-
2,015
30,322
Back 9
play
72
PLAY
Twilight
play
111
Member
Play
610
688
1,585_
-
-
TOTAL
PLAY
Monthly
Totals -
711
903
Member
Play %
-
5
2
86%
76%
73%
#DIV/0!
#DIV/0!
#DIV/01
#DIV/01
-
3
69
-
-
-
-
-
-
181
432
-
56
-
-
-
2,180
-
-
-
-
-
-
-
-
-
-
-
-
724
-
-
-
-
-
-
-
-
-
-
--
-
-
-
-
-
-
-_
-
-
-
-
-
911
44,839
#DIV/0!
#DIV/0!_
#DIV/0!
#DIV/0!
#DIV/0!
76%
51%
-
-
-
-
-
- -
-
-
-
-
304
12,238
_ 6,867
8,265
8,682
-
-
55
3,660
2,760
1,376
564
-
December
-
-
-
-
144
-
2,883
47,267
-
TOTALS
489
-
63
3,794
5,445
8,671
7,995
4,728
11,500
7,407
10,569
2023
26,155
25,465
1,304
1,650
1,201
1,482
92,106
6,471
3,939
52%
2022
43,213
30,465
46,543
89,756
26,122
23,830
52,823
2021
40,903
34,259
93,726
56%
57%
52%
51%
52%
51%
36,110
3,240
2020
531 2,503
11,480
48,648
84,758
22,138
i 1,769 2,344
6,082 2,591
5,425
38,492
73,416
2019
34,924
- 26,234
6,833
i 1,888
3,932
36,253
25,608
6,171
38,142
2018
22,289
2,032
6,112
6,363
74,395
2017
21,905
1,907 1,825
6,534 2,926
35,097
26,477
6,426 5,477
38,380
73,477
1,809
6,595 4,206
1
7,663 5,577
40,549
79,418
2016
23,902
2,357
38,869
27,309
6,117 3,435.
38,260
5,502
2015
25,318
2,216 1,174
24,845
5,605
[ 35,952_
74,212
48%
50%
929
I
5,885 3,867
36,508
1 3,932
36,052
72,560_
2014
23,422
2,405
26,145
5,975
3,799
36,906
- 2013
23,220
2,438 1,138
6,311
25,748
6,108
3,769
35,625
72,531
49%
2012
23,523
2,636 1,231
6,161 3,618
37,169
28,694
7,121
2,963
38,778
75,947
51%
843
5,128 1
37,954
74,339
51%
51%
48%
2011
23,723
3,242
3,449
36,385
28,422 6,854
2,678
878
6,594 4,457
27,379
2010
20,652
3,180
35,761
6,782
3,442
37,603
73,364
2,089 f 5,011 I 5,218
26,929
36,196
75,017
2009
22,986 3,517
38,821
6,107
3,160
1,204 5,837 5,816
40,963
25,997 6,959
2008
23,524
4,582
5,918
38,874
79,837
49%
1,177 } 6,544 6,577
43,269
29,758 7,470
2007
24,113
4,858
3,353
40,581
83,850
48%
- 49%
5,828 6,962
43,454
2006
22,099
7,080 1,485.
31,342 7,376
3,654
42,372
85,826
2,162 .
41,692
4,869
41,018
50%
50%
48%
48%
2005
16,577
11,948
4,601
6,404
28,879 7,270
82,710
4,602
5,472
40,737
30,078 7,250
82,277
2004
16,731
12,074 1,858
4,212
41,540
12,342 1,912
41,190
6,065
79,892
2003
17,168
4,371
5,397
- 28,837
3,800
38,702
1
1,953 5,482
7,111
2002
17,705
15,353
4,487
44,980
30,641
3,205
40,957
85,937
2001
13,280
21,699 1,943 5,034
4,070
46,026
30,163 7,039
1,837
39,039
85,065
46%
47%
1,779
I
28,967 4,375
2+879
_
76,931
2000
14,082
18,987
3,480
2,382
40,710
Residents
Early
Morning
Twilight
College
Junior
Totals
_Non Resident
Unrestricted
Charter
Twilight
College
Junior
Totals
#AFP 2021
# AFP 2022
#AFP 2023
4/8/2024
376
333
323
209
243
280
295
181
139
124
128
56
29
17
20
1
18
16
18
7
805
770
t 784
454
318
268
264
197
5
116
102
95
63
15
13
15
4
6
3
3
0
460
386
377
264
Grand Total
1265
1156
1161
718
TO:
FROM:
RE:
DATE:
Overview:
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
MEMORANDUM
Jay Packett & Colin Walsh, Golf Commission
Donna J. Kalinick, Assistant Town Manager & Peter Lombardi, Town
Manager
Maintenance Building
April 4, 2024
Office of:
Town Manager
Select Board
The current maintenance facility at the golf course is from 1987/1999. The Town
authorized funding for a building study through a capital article. A request for quotes
was issued and the Town awarded a contract to Catalyst Architects. The study was
completed and delivered to the Golf Commission in March 2024. The Town authorized
funding for design at the November 2023 town meeting. The next step in the process is
to hire an Owner Project Manager (OPM). The Town is subject to the provisions of MA
Chapter 149 and the Designer Selection Laws Chapter 7C which requires an Owner
Project Manager for projects estimated to cost 1.5 million dollars or more. After the
selection of an OPM, the Town would then go through the process of Designer Selection
with the assistance of the OPM. I have attached the Designing and Constructing Public
Facilities Manual that is issued by the Inspector General's office. The legal requirements
for both processes are defined in this manual. The selection of the OPM follows the
same process as designer selection, a qualifications -based selection (QBS). The QBS is
very specific and defined. The Town will need to create a scope of work for the OPM,
decide if the fee is to be set or negotiated, create a designer selection committee, and
issue a request for proposals (RFP). We expect this process to take approximately 4 to
6 months.
Timeline:
1- April 2024- Memo regarding process and draft timeline to Golf Commission
2- May 2024- Procurement officer to meet with Golf Commission
3- June/July 2024- Develop scope for OPM services, decision regarding set fee or
negotiated fee, require Clerk of the Works or not
4- July 2024- Create Designer Selection Committee- recommend Director of Golf,
Golf Superintendent, Town Manager and 2 members of the Golf Commission with
Business Manager for administrative support
5- August 2024- Advertise (Central Register, Local Paper, Website) and Issue RFP,
site visit for potential proposers (RFP to be open for a minimum of 4 weeks)
6- September/October 2024- Open proposals, conduct interviews with proposers,
choose OPM, contract with OPM by 11/1/24
7- November 2024- OPM to provide town with timeline for Designer Services
Selection
After choosing an OPM, the schedule for Designer Services Selection will be
determined and the rest of the timeline for the project can be drafted out. The
OPM will assist with the drafting of the Scope of Services for the Designer Select
Process (QBS).
TOWN OF BREWSTER
Captains Golf Course
Brewster Golf Commission
Brewster, Massachusetts
Brewster Golf Commission — Policy Handbook
Table of Contents
POLICIES
A. Organization of the Golf Commission 3
B. Function of the Golf Commission 5
C. Communications 5
D. Fees 5
Appendix 1: Town Code (Golf Commission) 8
Appendix 2: Enterprise Fund/Golf Capital Stabilization Fund 9
Appendix 3: Legal Opinions 11
Draft 022024
Page 2
Brewster Golf Commission — Policy Handbook
POLICIES
Organization of the Golf Commission
1. The Golf Commission (hereafter called the Commission), comprised of seven (7) Commissioners,
shall elect the following officers for a term of one (1) year:
• Chairperson
• Vice Chairperson
2. Within the Commission, the following practices shall be observed:
• The Chair of the Commission speaks for the Commission only when addressing the general
public.
• The Chair of the Commission has no more power than the rest of the Commission.
• All matters brought to the Commission for action shall be decided by a majority vote.
3. The Commission shall hold regular meetings and generally on the second and fourth Tuesday of
eachmonth. Meeting date and times shall be legally posted at the Town Hall.
4. At meetings, classified as `Business Meetings', the Commission agenda shall include the following:
• Call to Order
• Declaration of a Quorum
• Meeting Participation Statement
• Recording Statement
• Public Comment
• Course Superintendent's Report including all matters related to course conditions and updates
on maintenance projects and staffing issues, if any.
• Director of Operations' report including monthly financial reports and any other golf
operation issues requiring input/vote from the Commission.
• Updates, if any, from individual commissioners regarding matters pertaining to golf course
operations.
• Questions and Comments from Association representatives and Select Board and Finance
Committee liaisons.
• Minutes from prior meeting(s)
• Future Agenda Items and Meetings
• Topics the Chair did not reasonably anticipate
• Adjournment
5. At meetings not classified as `Business Meetings', the Chair (or their designated representative)
shall prepare an agenda that includes issues identified as requiring discussion and possible votes
by the Commission. This will be done based on discussions at prior meetings and with input
solicited from other commissioners.
Draft 022024
Page 3
Brewster Golf Commission — Policy Handbook
6. In compliance with Brewster policy, any Commission member missing three (3) consecutive
meetings without being excused by the Chair must resign from the Brewster GolfCommission.
7. Commissioners should be familiar with the State's Open Meeting Law and Conflict of Interest
Law. The Town Clerk will advise each commissioner how to access the on-line training courses
regarding these laws on the Commonwealth of MA website and it is the responsibility of each
commissioner to successful complete each course and maintain a current certificate of
compliance.
Draft 022024
Page 4
Brewster Golf Commission — Policy Handbook
Function of the Golf Commission
The Commission, in fulfilling its purpose, shall be responsible for:
1. Annual review of rules governing eligibility for annual playing privileges. Recommending any
changes to same to the Select Board for approval.
2. Recommending all annual membership fees, daily fees, cart rental fees, driving range
fees, and others as may be appropriate to the Select Board for approval.
3. Annual review of method for allotting daily playing time. If, as a result of ongoing monitoring of tee
sheets, there is a consensus that a change should be made, preparation of recommendation to Select
Board for approval.
4. Assisting the Director of Operations and the Course Superintendent in developing and maintaining
a continuous 5 and 10 year plan which includes projects, capital improvements, equipment
replacement, course improvements.
5. As requested, providing input on the Golf Department's budget and capital plan to the Town
Manager.
6. Providing input to the Director of Operations on maintenance of a continuous five (5) year revenue
generation plan.
7. Providing input and assistance, as appropriate, to the Director of Golf Operations, Golf Course
Superintendent, Business Manager and Town Procurement Officer on golf department RFPs and
purchases.
8. Establishing procedures, which allow for communication with the Commission and review of all
correspondence.
9. As needed, review of block times and preparing recommendation to Select Board for any changes
determined to be needed.
10. As requested, assist Director of Operations, Human Resources and Town Manager in interviews and
hiring of key golf staff.
11. As requested, provide input to Human Resources and Town Manager on performance reviews for
key golf staff.
12. As requested, provide input and assistance in selection of vendor to operate golf course restaurant
and banquet facility. Provide input, as appropriate, on lease agreement.
13. Providing opportunities for GROUPS/OUTINGS and approving all tournaments and outings.
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Brewster Golf Commission — Policy Handbook
14. Assisting the Director of Operations, as required, in the review of membership issues.
15. Developing and establishing appropriate rules of play and conduct.
16. Granting exceptions to all policies, regulations, and procedures.
17. Defining all pertinent terminology used in this handbook and in the `Rules and Information Guide'.
18. Developing a yearly calendar by March 1.
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Brewster Golf Commission — Policy Handbook
Communication
The Commission welcomes input from the community.
1. The Commission meets usually on the second and fourth Tuesday of each month. The agenda for
all meetings is posted at Town Hall.
2. Meetings are normally held at Town Hall.
3. Concerned individuals may bring business to the attention of the Commission by use ofthe
Commission mailbox or by attendance at a Commission meeting. All written
communications shall be clearly written and signed.
4. Matters to be placed on the agenda must be submitted in writing, signed by the individual(s)
concerned, and addressed to the Commission mailbox.
5. Such requests must be made at least one (1) week prior to a regular Commission meeting.
Fees
Annually, the Commission shall present to the Select Board its recommendation regarding the fees and
charges for The Captains Golf Course. These fees and charges shall include (but not be limited to) annual and
daily fees for playing privileges and various charges for the use of riding and pull carts as well as the use of
range balls.
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Brewster Golf Commission — Policy Handbook
Appendix 1: Town Bylaw (Golf Commission)
Chapter 6: Boards, Commission andAuthorities
Article V: Golf Commission Adopted STM 11/13/2023
§ 6-5. Appointment; terms.
The Select Board shall appoint a Golf Commission of seven members to serve as the policy -
making board of the Captains Golf Course. Each member shall be appointed for a staggered term
of three years. Reappointment at the end of a term shall be determined by the Select Board. All
vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve
the unexpired term of a former member. All appointments will be made in accordance with the
Town Charter and relevant Select Board policies.
§ 6-6. Purpose.
A. In fulfilling its responsibility to the Town of Brewster, the Select Board, and the Town Manager, the
Golf Commission shall be guided by the following principles:
(1)
The Captains Golf Course facility shall be operated as an Enterprise Fund in accordance with MGL
Chapter 44, Section 53F1/2.
(2) The golf course shall be operated and maintained as a recreational facility available to the residents
of the Town as well as to the general public.
B. The Golf Commission, in coordination with the Town Manager, the Golf Operations Director, and the
Course Superintendent, shall be responsible establishing near and long-term plans, policies and
strategies for the golf course. The Golf Commission may provide recommendations on financial
matters to the Town Manager and Select Board as appropriate. The Select Board shall vote to approve
any proposed changes to fees, limitations on membership, and/or allocation of tee times. The Town
Manager may consult with the Golf Commission in the preparation and development of the Golf
Department's budget and capital plan.
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Brewster Golf Commission — Policy Handbook
Appendix 2: Enterprise Fund/Golf Capital Stabilization Fund
At the 5/14/2022 Special Town Meeting, the following warrant article was approved:
GOLF DEPARTMENT ENTERPRISE FUND
ARTICLE NO. 3: To see if the Town will vote to accept the provision of G.L. Ch. 44 Section 53F% in order to
establish a Golf Department Enterprise Fund for fiscal year commencing on July 1, 2022, and to transfer any
funds remaining in the Golf Department Reserve Fund as of June 30, 2022, or to take any other action relative
thereto.
Or to take any other action relative thereto.
COMMENT
While Brewster Golf Department revenues and expenses have always been accounted for separate from the
General Fund, acceptance of this local option formally establishes the Golf Department as an enterprise fund.
Enterprise fund accounting provides more flexibility and transparency than the current enabling statute for our
Golf Department. It clearly identifies the total cost of providing this service and helps determine if the rates
charged are sufficient to cover the cost, providing useful management information and data tracking for more
informative decision making. The National Golf Foundation recently completed a comprehensive analysis of
operations, finances, and capital needs for the Captains Golf course. The Golf Commission and Town staff have
further refined projections based on their findings and recommendations.
Enterprise fund accounting allows payments for indirect costs to flow from the enterprise to the General Fund to
reimburse the Town for the associated costs of Town employees working on enterprise activities. Also, surpluses
remain in the fund and may be used to pay operating, capital, or debt service costs associated with the
operation. Additionally, investment income earned by the particular enterprise fund is retained within the fund
to finance anticipated projects. The MA Department of Revenue's Division of Local Services recommended
making this change in their 2019 Financial Management Review.
At the 5/14/2022 Annual Town Meeting, the following warrant article was approved:
GOLF CAPITAL STABILIZATION FUND
ARTICLE NO. 7: To see if the Town will vote to accept the provisions of G.L. c. 40, §5B for the purpose of
establishing a Golf Course Capital Improvement and Maintenance Stabilization Fund; and to see if the Town will
transfer from available funds a sum of money for said stabilization fund, or take any other action relative thereto.
COMMENT
With several major capital projects anticipated in the next few years at the Captains, this new capital
stabilization fund would allow the Town to direct a portion of anticipated Golf revenues to help pay for some
of these future projects without issuing debt. For FY23, a $400,000 appropriation is included in the proposed
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Brewster Golf Commission — Policy Handbook
Appendix 2: Enterprise Fund/Golf Capital Stabilization Fund
FY23 Golf Department budget that would transfer those funds to this new account.
Future expenditures from this new Golf Capital Stabilization Fund will require a 2/3 vote by Town Meeting.
The Town currently plans to consistently make substantial contributions to this new fund in the next few years
to help mitigate the cost impacts of several large capital projects to avoid the need of major fee increases.
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Appendix 3: Leg.Opiiio s
Full texts of these rulings are available from the Director of Operations Need to confirm that Jay knows
where all of these documents are.
1. Re: John McMullen's Golf Membership, 09/07/1989
2. Re: Residency Requirement for membership, 06/20/1994
3. Re: John Brown's Membership Status, 08/11/1994
4. Re: Seasonal Resident, 05/08/1995
5. Re: Golf Course Shoes, 10/31/1997
6. Re: AFP Applications, 01/25/1999
7. Re: AFP Applications, 01/24/2000
8. Re: John Brown's Application for Membership, 05/12/2000
9. Re: John Brown's Application for Membership, 09/25/2000
10. Re: Associations Use of Minimum Handicap Requirements, 2009
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Requirement:
Provide a succinct statement to be included in the Captains' Commissioner Handbook that
prescribes the golf commission's responsibilities regarding operation of Captains as a Brewster
Enterprise Fund.
To be successful and in compliance with MGL and Brewster Town guidance Captains Golf Course
Facility Enterprise Fund will:
• operate IAW MGL Chapter 44, Section 53F1/2.
• Creates a separate accounting and financial reporting mechanism for municipal
services (golf) for which a fee is charged in exchange for goods or services.
• Demonstrate total cost of service provided to public by consolidating direct and
indirect costs.
• Be a self-supporting mechanism that ties spending to a specific purpose, enabling
Brewster to operate transparently regarding Captains' revenues and expenditures.
Brewster's Town Charter does not specifically address enterprise funds or Captains' golf
commission; however, Massachusetts state guidance is provided in MGL Chapter 44 (Municipal
Finance), Section 53 (Enterprise Funds).
Recommendation for handbook
Special Town Meeting, 13 Nov 2023, amended Brewster General Bylaws Article V (Golf
Commission) to provide intent guidance and direct coordination responsibilities to the golf
commission.
Chapter 6, Paragraphs A and B of Section 6-6 (Golf Commission Purpose) assign the golf
commission responsibility to support the Town of Brewster, the Select Board, and the Town
Manager in the successful management of Captains Golf Course Facility as an enterprise fund
in compliance with MGL Chapter 44, Section 53F1/2.
I believe that we should discuss/list examples of how the commission will fulfill this
responsibility:
• Continuously monitoring budget expenditures and revenues at business meetings
to determine whether we are on plan or require adjustment recommendations.
• Compliance with MGL guidance listed as bullets above, to include retained earnings.
• Consider adjustment recommendations (fees; tee times; membership, capital plan
execution) to SB and Town Manager when indications that Captains execution of FY
budget is not on plan.
• ???
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of March 12th, 2024
Commissioners Present: Andrea Johnson (Chair, Remote), John Kissida (Vice -Chair, Remote), Anne
O'Connell, Jim Juras, Jay Paggi, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Rob Harris
(CCMGA)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https: ,'reflect-brewster-
ma.cablecast.tviCa blecastPublicSiteJshow/7929?site=1
Anne O'Connell read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — 4 Commissioners present and 2 remote which constitutes a quorum.
Public Comment: Anne O'Connell read an email from Ross Gorman on behalf of the Friends
organization. The email highlighted a new yardage marker installed by the Friends on Port #3. This
marker provides accurate yardage for walkers, eliminating the need to carry multiple clubs up the hill to
the tee.
Update on Business Manager position (Jay Packett) - Jay Packett announced that they have hired Jon
Mohan as the new business manager. Jon Mohan has been with them for two years as an administrative
assistant. His first day in the new role will be Monday, March 18. Jay congratulated Jon on his new
position and noted that they will now need to hire someone to fill his previous role.
Review Financials (Jay Packett) — Jay Packett provided an overview of the financials and a budget
update as of February. Total budget expenditures are slightly lower compared to last year. Two items, oil
and grease, and scorecards, have been processed but not yet reflected in the expenditure. Memberships
were lower due to weather conditions, but there's a positive outlook for the fiscal year overall. Despite
challenges, they are ahead in greens fees and miscellaneous income compared to last year. Monthly play
totals were affected by closures. In February, the golf course recorded 903 rounds of golf played overall.
Despite being closed for 16 days during the month, this number is not significantly lower compared to the
same period in previous years. Calendar year totals are difficult to predict at this point, with expectations
to see increased numbers in the coming months. Jay Packett welcomed questions and comments.
Anne O'Connell suggested considering starting to accept memberships earlier in the year, possibly as
early as January, to address the drop-off in membership from the previous year. Jay Packett
1
acknowledged the idea and he's open to starting earlier. He noted that there are logistical considerations
such as updating the website and coordinating with the online banking system that take time but
expressed willingness to discuss starting memberships earlier next year.
Update on Course Operations (Jay Packett) - Jay Packett provided an update on course operations,
starting with the non-resident waiting list. Currently, there are 289 people on the list, including the next
25 to be admitted this year. He noted the high demand to play at the course and attributed it to the overall
experience offered. Additionally, he reported on membership sign-ups, with a total of $226,003 received
in person and online within seven days of opening memberships. Jay mentioned that the memberships are
coming in quickly, with a higher proportion likely being from residents. Anne O'Connell expressed the
importance of considering membership satisfaction alongside financial aspects, particularly regarding the
balance of tee times. Jay Packett acknowledged the significance of monitoring new memberships versus
renewals and promised to provide updated information on membership numbers soon. They agreed that
having this information by the first meeting in May would be beneficial, considering the return of
members from the south or west. Overall, they were content with the current progress of memberships.
Updates on course conditions, winter projects, and staffing (Colin Walsh) - Colin Walsh delivered an
update on golf course maintenance operations, including staffing and upcoming projects. He highlighted
the return of 40 -week and 32 -week union staff members and mentioned plans to hire seasonal employees
for day-to-day course setup tasks. Additionally, Colin outlined the schedule for aeration, noting that
smaller tine sizes will be used for quicker healing. He also discussed turf management practices to ensure
smooth greens.
On the project front, Colin reported that a contractor had been selected for the number two port well
redevelopment project, with a bid of approximately $45,000, significantly below other bids. He also
provided updates on the cart path project, mentioning a revised paving date of March 25, and the sourcing
supply RFP, pending approval from the town manager's office.
Furthermore, Colin discussed plans to enhance the area around the starter shack by installing a clock and
plantings in collaboration with the Friends of the Captains. Throughout his update, Colin expressed
confidence in the progress made and optimism for the upcoming season.
Updates on Maintenance Building (John Kissida) - John Kissida provided an update on the progress of
the golf course maintenance building project. He mentioned that Kurt's presentation at the last meeting
provided valuable insights into the project, but the next crucial step is to assemble the Request for
Proposals (RFP). John explained the importance of obtaining sample RFPs from other projects, especially
those involving reconstruction similar to theirs. He emphasized the need to gather information on various
aspects of the project, including maintenance building, fueling facility, and chemical storage facility.
Despite facing challenges in finding RFPs for new maintenance buildings, John highlighted the
importance of networking within golf associations and reaching out to organizations like the National
Golf Foundation for assistance. John Kissida underscored the significance of casting a wide net to gather
relevant information and resources for the project. Anne O'Connell thanked John for his update
Review Capital Projects and timing (Anne O'Connell) - Anne O'Connell opened the floor for
questions or comments on the capital projects and timing chart provided by Jay Packett. She began by
addressing specific items on the chart, including tree work and grinding, carpeting, maintenance
equipment, HVAC system, windows and doors, and the water source RFP. Colin provided insights into
the tree work and grinding allocation, mentioning ongoing needs for aerial pruning. Jay elaborated on
budget allocations for various projects, such as carpet improvements and HVAC system upgrades. The
discussion also touched on upcoming walkthroughs for window and door replacements. Anne expressed
satisfaction with the funding for capital projects and inquired about rental clubs, to which Jay provided
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updates. The meeting concluded with an update on the water source RFP status and potential impacts on
the schedule.
Questions and Comments from Associations and Liaisons: - None.
Review and approve minutes (2/27/24) - Approved Unanimously.
Future Agenda Items and Meetings (3/26 & 4/9) - Anne O'Connell suggested reviewing the handbook
at the March 26th meeting.
Matters not anticipated by the Chair: - Anne O'Connell inquired about the status of opening
Freeman's, and Jay Packett responded that it was dependent on the weather forecast for the week and the
finalization of the HVAC system. Jay estimated that Freeman's could potentially open by the 20th or 21st
of the month. Jay Packett hoped to provide a positive update on Freeman's operational status at the next
meeting on the 26th. Rob Harris reported that although Max and Sean are ready to open Freeman's, they
are waiting for the building to be completed before opening. If the building is not finished by Friday of
the current week, they will not open the following week either. Anne O'Connell added that Freeman's
Grill had opened a second restaurant, Navillus in Orleans.
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of March 26th, 2024
Commissioners Present: Andrea Johnson (Chair), John Kissida (Vice -Chair), Anne O'Connell, Jim
Juras, Jay Paggi, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Dave Whitney,
Liaison to the Selectboard, Michael Moore (CCMGA-Remote)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https:,',/reflect-brewster-
ma.cablecast.tv/CablecastPublicSite!'show/7960?site=l
Andrea Johnson read the meeting participation statement and called the meeting to order at 4:00 p.m.
Declaration of a Quorum — 6 Commissioners present and 1 remote which constitutes a quorum.
Public Comment: None.
Possible Home Rule Petition - Pesticides - (Colin Walsh & Jay Packett) - Colin Walsh presented on
behalf of the golf course, discussing their environmental stewardship practices, technological
advancements, and opposition to certain regulations. Colin Walsh highlighted their efforts in reducing
water usage, implementing nutrient management plans, and adopting safer pesticide practices. The
presentation emphasized the importance of precise fertilization, reducing synthetic chemical use, and
promoting biodiversity on the golf course. Colin Walsh also mentioned the financial benefits of their
practices, including cost savings and efficiency gains. Anne O'Connell and other members expressed
appreciation for the presentation and discussed potential avenues for further communication with the
membership. Overall, the discussion underscored the golf course's commitment to sustainability and
environmental responsibility.
Handbook (Anne O'Connell) - Anne O'Connell led the discussion on the contents of the handbook
related to their responsibilities and procedures. A summary of the key points discussed:
Handbook Review: The Commision reviewed sections of the handbook, providing feedback and
suggesting clarifications or changes where necessary.
Policy Clarity: Focused on ensuring clarity in policies and procedures, particularly regarding meeting
organization, reporting terminology, and compliance with state regulations.
Membership Eligibility and Fees: Discussions revolved around clarifying recommendations for
membership eligibility, fees, and the handling of non-resident memberships.
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Long-term Planning: The commission discussed the importance of maintaining continuous five and ten-
year plans in collaboration with the town manager's office to align with overall strategic goals.
Procurement and Hiring: The Commision considered their role in providing input on procurement and
assisting in hiring key staff, ensuring alignment with town policies and procedures.
Enterprise Fund Oversight: Discussion occured about the commission's involvement in overseeing the
golf course's enterprise fund and ensuring fiscal responsibility.
Overall, the conversation reflected a collaborative effort to review and refine the handbook to accurately
represent the commission's roles, responsibilities, and procedures, while also ensuring alignment with
town policies and goals.
Dave Valcourt emphasized the importance of clearly defining the commission's role and responsibilities
within the town's bylaws and charter. He highlighted that while financial authority lay with the town
manager, the commission's role was advisory, focusing on monitoring financial health and offering
recommendations. Dave expressed disappointment with certain aspects of the bylaws, particularly
regarding day-to-day operations, but acknowledged the need to abide by them. He stressed the importance
of outlining the commission's responsibilities m the handbook to ensure clarity for future members. Anne
O'Connell agreed to clean up the handbook and addressed the need to clarify certain sections. John
Kissida suggested seeking legal guidance on the relevance of certain appendices. Dave Valcourt further
discussed the process of revising the handbook and expressed the commission's commitment to its
responsibilities despite feeling undervalued in some areas.
Discuss the need for immediate communication with AFP's regarding fee hikes and spring course
conditions (Dave Valcourt) - Dave Valcourt recounted a recent golf outing where he met a former
commissioner who expressed dissatisfaction with the 6% increase in fees, questioning its benefits to the
players' experiences. He highlighted the need for better communication with members to address such
concerns. Dave Valcourt suggested attending members' meetings and utilizing visual aids like sandwich
boards to communicate improvements made on the course. Anne O'Connell and Jay Paggi discussed
alternative communication methods such as social media and emphasized the importance of highlighting
ongoing projects and long-term plans. John Kissida emphasized the need to educate members on the long-
term benefits of the budget allocation, including infrastructure projects like irrigation and maintenance
building's. The group agreed to work with Jen (Social Media) to improve communication and visibility of
course improvements.
Questions and Comments from Associations and Liaisons: - Mike Moore (CCMGA) began by
acknowledging the challenges of communication based on his 30 years of experience in HR. He
highlighted the importance of proactive communication, especially regarding the recent 6% increase in
fees. Mike Moore stressed the need for clear and concise communication about the reasons behind such
decisions, including financial and strategic drivers. He expressed excitement about upcoming events and
initiatives aimed at enhancing the social and educational aspects of CCMGA. Mike also mentioned
ongoing collaboration with Keith Gagnon and the continued involvement of Rob Harris in supporting the
commission's efforts. He concluded by thanking everyone for listening.
Noted that Freemans Grill opened up last Thursday on a limited schedule, Thursday through Sunday.
Future Agenda Items and Meetings (4/9 & 4/23) - None.
Matters not anticipated by the Chair: - John Kissida mentioned that in the previous meeting, he had
discussed Request for Proposals (RFPs) and was able to obtain a couple of sample RFPs to serve as a
starting point. He also mentioned speaking with Jon Mohan, the new business manager and will begin
working with him. Despite the existing logjam in getting RFPs through, John emphasized the importance
2
of initiating the design phase promptly, as it typically takes six to 12 months, followed by a bidding and
construction process spanning a couple of years. Additionally, John noted that there was no mention of
Freeman's Grill in the handbook and suggested adding it to clarify any associated responsibilities.
A motion to adjourn was made - Motion was approved and the meeting was adjourned.
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