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Home My Public Portal AboutORD09680 BILL NO. � INTRODUCED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND THE CITY CLERK OF THE CITY OF JEFFERSON, MISSOURI, TO EXECUTE A CONTRACT WITH MIRCODATA CORPORATION FOR THE PURCHASE OF A COMPUTER SYSTEM. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City are hereby authorized and directed to execute a contract with Mircodata Corpora- tion, said contract for acquisition of a computer system for the City at !a cost of $118,000 for hardware and software, and an additional $640.00 per month for maintenance of the system. Section 2. A copy of said contract is attached hereto and made a part hereof. Section 3. This ordinance shall take effect and be in force from and after its passage and approval. Passed Q �_ � S' /.f,?/ Approved 7 1`t�s! `i • res' ent of the ouncil ayor ATTEST City Clerk t 1:� 1 A •° CITY OF JEFFERSON Aft : . GEORGE HARTSFIELD MAYOR MAYOR 2410E HIGH STREET August 31, 1981 JEFFERSON CITY,MO.6S101 636-7451 CITY ADMINISTRATOR CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO.65101 634-2524 CITY CLERK October 31, 1980 Audit Fees, Year to Date CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO.65101 January 1981 $ 1,935.23 635-1411 y CITY ATTORNEY March 30, 1981 3,974. 89 CITY HALL 240E HIGH STREET April 1S, 1981 8, 149. 74 JEFFERSON CITY,MO.65101 634-2757 April 29, 1981 5, 0 0 7. 7 4 MUNICIPAL COURT July 15, 1981 2$ 516.99 2#OAI'LGLH STREET 13 ONCITY.MO.65101 paid to Date August 27, 1981 $21, 584. 59 FINANCE CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO.65101 634-4949 CITY COUNCIL Fees paid to Peat, Marwick, Mitchell and Co. CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO.65101 636-4712 MEMORIAL AIRPORT CITY HALL 240 E.HIGH STREET JEFFERSON CITY,MO.65101 James W. Uffmann, C.P.A. 635eese Director of Finance PUBLIC WORKS 911 E.MILLER STREET JWU'V f JEFFERSON CITY,MO.65101 . 634-2455 OLANNING i CODE ENFORCEMENT 911 E.MILLER STREET JEFFERSON CITY,MO.65101 834 FIRO. 621 W.HIGH STREET JEFFERSON CITY,MO.65101 636-7311 POLICE 401 MONROE STREET JEFFERSON CITY,MO.65101 634-2626 PARKING 201 MADISON STREET JEFFERSON CITY,MO.65101 6366136 t1T.Y OF JEFFERSON ,;�tif. �� '' ;• ' GEORGE HARTSFIELD MAYOR I1111 1.1 T , 'MtOR CITY HALL August 31 19 81 40 E.HIGH STREET � JEFFERSON CITY,MO.65101 636.7451 i CITY ADMINISTRATOR :ITY HALL in E HIGH STREET IF.FFERSON CITY,MO.65101 34.2524 CITY CLERK October 31 , 1980 Audit Fees , Year To Date CITY HALL :'40 E HIGH STREET S. •IEFFERSON CITY.MO 65101 T�'� 1 0111 °\ 3 -23 G35.1411 March 30, 1981 $ 330974 . 89 '.ITY HALL ATTORNEY April 15, 1981 8, 149. 74 ;'40 E HIGH STREET IEFFERSONCITY.MO65101 April 29, 1981 5 , 007. 74 ;134.2757 MUNICIPAL COURT July 15 , 1981 230516.99 CITY HALL 240 E HIGH STREET Paid to Date August 27, 1981 $ 6 JEFF CITY.MO 65101 636-4 11 s"Ky r`1 FINANCE CITY HALL 240E HIGH STREET Fees paid to Peat, Marwick, Mitchell and Co . JEFFERSON CITY MO 65101 634.4949 CITY COUNCIL CITY HALL 240 E HIGH STREET JEFFERSON CITY.MO.65101 6364712 MEMORIAL AIRPORT CITY HALL 240E HIGH STREET James 1�/. Uffmann, C.P.A. JEFFERSON CITY.MO 65101 635.6666 Director of Finance PUBLIC WORKS 911 E.MILLER STREET JEFFERSON CITY.MO 65101 JWU'Vf 634.2455 PLANNING A CODE , ENFORCEMENT 911 E MILLER STREET JEFFERSON CITY.MO.65101 634.2456 FIRE • 621 W HIGH STREET JEFFERSON CITY.MO.65101 6367311 POLICE 401 MONROE STREET JEFFERSON CITY.MO.65101 634.2626 PARKING 201 MADISON STREET JEFFERSON CITY.MO.65101 636.6136 August l4, 1Qtt1 RECEIVED F11HANCE DEPT. Mr. Gary Mrburg 17 AUG 1981 00 City Mministrator , City of :efferson 240 &ist Fiigh Jefferson City, Nissourt 65101 _*,bar her. tlaanburg: At your recxsert, vt,. ore pleases to furnish you with inforration regarding t1)e re-encgegm.ent: of ?-at, rarwick, Mitchell hell S Co. as Une ineependent certified public fc:coLa-at-ntr: fcr the City as of znd for the yocr ecx eel M-1.0ber 31, 1581. ® Ific primry obirctive of our services is to mate an exrtaination of the City's financial statements of the varlotw. fumis end account groups and to refort on such e-xt:,nination to tre noverning holy. An 1w.portant by-product of t-Fe audit process is the preparation of a comprehensive letter to the governing body setting forth our findling3 and recotsncndations in regard to the possible improvement of the City's internal controls and operating procsdures. our exAminrtions w•111 incltr.'e, &t no addStionel charge, an Aftinistrative Ftovlew, as outlined !n our original proposil letter dated February 11, 1980, We will perform one review lurirx3 our exersinrtion of the financial statements, with firdings and recd. eneations presented u4t_h the ma"gesnent letter. Our ft. a ninetions are cordurted in &ccorNnce with generally occepted auditing standards es promulgated by the Tiaericen Institute of Certified Public Accountants Frirv~rily in their audit guide, Audits of State and Local C.overnrx-ntal Units, arO irccordingly, include each tests of the accounting records end such other auditiM procedures as we consicler necessary. Zt:e audit procedures vAll encompass the applicable auditing rstandarAs relating to financial and cor-grAlAnce audits incorporated in Standards for Audit of Goverm-entel f`rgani eat ions, rroorrrz, Activities & Mnet ons 13SUed by the Comptroller Ceneral of the t+nited States. • :�epc+rate exminations of F&-eral grant progreins invy be requirec!f howerver, the examination of these furxts is included in the scope of this exmination only to the extent necessery 'to include these fumds in the City's financial statements. 71he scope of our work will not extend to the exa.sination of third parties %ho my have receive grant funes from tho City. Ilk Mr. Cary PAnrhvrq ; City of ieffie rnon ' :<. AtWJust '•.o Oil +Mon! a scrpare-to letter setting forth our suggestions for Improvements in orcrating . procedures anti internal controls. tic, will review our recocrrvMattonrs Oth rinwgcncnt and' appropriate officials tvIoi to finalizing ` the Inter. ruring tt a %m cdl.l be "vollable to F"t with the Mayor ztnd C.aLmcil or the 7-tiCoit rore+ittae to rpvfew our etulit scope raft Frogxess. 1idltiorallyr of the rmpletion of the cyziminstion tie .would be Pleased to nest rgri.n to* discuses the financial statemsnus and management letter, if lest reef. A ectalled c';ect of t}ie clay too-clay trisnsactiorns is not rontemplat-ed. F.eliance ritlst be placed upon Met-quite n%,thods; of Internal chock and control AS your principal eafeguarcl egcinst Irregularities mist a tcst: ex,-minetior, may not disclose: too have reviewed the .audit fen for the 1980 cxamination and believe the .ipprovcr,-*nts in the City'n .nrrountlN rystem will provic!e a reduction in tries ® +;�_s`er of hot:rt� rcquits:a to eo:xletrt the z4uelt sufficlent to offset the effects _ of infistion on our costs, Prcord ingly, our f:". eent:.imte for the C-IL-tober 31, VIT-1 exemInaticn of t-?1,50n, inclte.ing out-of-rocket exrenses,- rerresents no Increase in chargers to tie Ci}y frcm 19,00, Our fee quote asstxnes the books will be closod " in balance wend that u*rkprper prereration (see sttacriment) and clerical assistance by the City 0-a f f. will be provieec. In the nvcmt one or mre of these requests are not met, we will. fumed iatel y ask for a rev- ting wri t.h t:ae City Pehini strator and/or —Alt Moviittee to discuss a delay in the audit tinit-q and/or a fee _. ad justasnt. Becausd x+ost of the sc ha-dules racsuestecl on the attachment dhoul.dl be prepared or uteateO irmnthly, H� would anticipote thiat substantial extra work v,411 not be required of the Finance Mpartment, tour fees contemplPte occeSional consultation on routine accotuiting and finrrcial matters. 8owever, should my requests for sssistence Involve subst4ntial ntnovnts of time or require visiting city offices, we vould expect to bill the City for such consultation at our standard metes. 1-* will, or course, Irfom the City in taclvprme of estIrmted castes of smh services. In order to insure the continim ,,ual tty of scarvice the City has come to expect, the P4400. service testa will be comprised of essentially the same individuals as veto associated with the prior work performed. lbpse Individuals include Robert W. Spence# audit pert:ner# "rgariet J.. McBride, audit supervisor# G. rime Scott, audit senfor. tither individuals will participate. in the audit process or other services . basted upon their qualifications and experience level in relartionshlp to the aasigr*d tasks. Mr. C er y i +ntwrg City of Jefferson,`• , z ;,i August 1!, 1481 < 3 An previotte years wr'?arve provieed various 'services to' the City of•Jrf for son In r�'dition t� the mce.vImMon ' of finrncial 13trtements. We igrrceiete the ar.portunity to proviee t'hc-sen Frofesrional, services to a.e. City and will strive .'.. . . to continue to fulfill its prof-ewsional ricownting ncecis. Mould you wish any W.e lti nal information rcgrrrei". the ruatters discussed herein or Information on .any other topics ralrt.ing to our relationship, ue- would be ;Teased to cdiscuss then s,,t your convenience. If the City is in• ' - agreement with these arramements, please sign and return the onclowd copy indicating that agrem.ont. Wry truly yours, pF�:T, MTamCK, MIMHBLL .F CO Fober, t W. .Sperre, partner 11-T U Fnclosure ect Mr. Jemes UFfrzn✓ Director of Finttme r CITY ( =7F:r F'FIZSCk+1 MIc.SCA r Audit Workiaapers to be PmAcled 1yy the City' 10-31-61._ 1. Pank reconciliations - all bank accountes ?. pcheul� o inv�estsnent transactions: , ��. ,•.. ?. -Listing of collateral pief'gc-ri by city's der-ositories. 4. De-tell ]1sting of t)ccountr, rccelvabl.e. . 5. Detail listing of eccourt.s rmyvble. 5. Peconcilitition of be.;inni.ng of the year tccomts receivable to billings#.. ' collections and end of the year accounts receivable. 7. Reconciliation of be-,inning of the yer,r taxes rcelvPhle to billingst, collections, abatements and end of the year taxes receivable. ' S. Schedule of ♦mbillecl rcvonue calculations. 9. r=chedule of bond i:r1ncir.,-,1 and interest pay3nents and feature debt service. 10, Listing of outstme ing lYirchase orders, beginning and end of year. 11. Scheclulo of insurances in force. 1.2. rchcetle of fixed asset additions and retirerjents by fLux? eM funding source. 1?. Roconc lintion of aciopt.cc01 bLO-get, bur3get revisionn end zcvi.sed budget. 1�. Reconcil iot.ions of rLind N-lances and retained earnings. ® 15. Scbeeule of inter.fund transfers. IF. ScheOul.es of oontrzactual services, leases aM professional fees. 17. Reconciliations of sa-3Pries to p...Byroll registers and Form 941060 I.S. Schedules of all rccmil calculations. 19. Trinl balances - all fun's. , 20. Oonfirmations of !kink accounts, investmcnts, bonds payabloo, revenues Frog external parties, otc. 21. log of Fe2'eral and state grant appllications•'submitted, accepted and rejected. Ti •t.p ..1 ; •.