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Home My Public Portal AboutCPC Packet 042424Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 COMMUNITY PRESERVATION COMMITTEE MEETING AGENDA 2198 Main Street April 24, 2024 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode:326439 To request to speak: Press *9 and wait to be recognized. ZoomWebinar:https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode:326439 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Please note that the CPC may take official action, including votes, on any item on this agenda. 1.Call to Order 2.Declaration of a Quorum 3.Meeting participation statement 4.Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. 5.Public Announcements and Comment: Members of the public may address the CPC on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. The CPC will not reply to statements made or answer questions raised during public comment but may add items presented to a future agenda. 6.Financial Update 7.Project Updates a.Crosby Project Update – Elizabeth b.Spring Rock Update – Sarah c.Habitat Update – Paul 8.Spring Town Meeting Article – update changes 9.Approval of Minutes 10.Matters Not Reasonably Anticipated by the Chair 11.Announcements 12.Next Meeting: May 8, 2024 at 4 PM 13.Adjournment Date Posted:Date Revised:Received by Town Clerk: Community Preservation Committee Sarah Robinson Chair Faythe Ellis Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett, Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine Community Preservation Committee: FY24 Forecast as of 12/6/2023 3,624,053$ 1,223,691$ 358,153$ 1,581,844$ 0 1,581,844$ Pre FY24 FY24 10%10%10% Open Space Housing Historical $ 2,002,817 $ 144,789 $ 301,854 $ 1,174,593 3,624,053.22$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,161,001 $ 302,973 $ 460,039 $ 1,174,593 $ 1,107,291 5,205,897.25$ Open Space Housing Historical $ (49,050) $ (94,400) $ (46,183) (79,092)$ Spring 2024 Town Meeting Approved (70,580)$ 107 Main St, Orleans (55,000)$ Juniper Hill, Wellfleet (55,000)$ FORWARD Phase 2 (125,000)$ Accessible Outdoor Furniture (9,670)$ Millstone Road - POAH (507,500)$ Buydown Program - Housing Trust (255,000)$ (1,346,475)$ 3,859,422.04$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (1,077,750) $ (79,092) $ 1,971,368 $ 302,973 $ 460,039 $ 96,843 $ 1,028,199 3,859,422.04$ Total net available from all accounts [5] Allocated funds from the revised funding allocation method voted on at town meeting in the Spring of 2023. New allocation is 70% for Undesignated Fund Balance FY-24 Estimated Funds available FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: Undesignated Fund Balance [4] Undesignated Fund Balance [5] FY-23 Actual Unreserved Fund Balance with Original Match(4) FY-24 Estimated revenue fy24 Estimated Unreserved Fund Balance as of 12/6/23 with Adjustments FY-24 obligations as of 12/6/23 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] Housing Coordinator [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional {4{ Balance forwarded for all unallocated funds in the previous "Budgeted for Unreserved Funds" account, which contained funds using the Pre-FY24 allocation method (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional Coalition dues. BONDS BONDS Community Preservation Committee: FY25 Forecast as of 2/28/2024 3,859,422$ 1,254,283$ 250,857$ 1,505,140$ 1,505,140$ Pre FY24 FY24 10%10%10% Open Space/Rec Housing Historical $ 1,971,368 $ 302,973 $ 460,039 $ 96,843 $ 1,028,199 3,859,422.04$ $ 150,514 $ 150,514 $ 150,514 $ 1,053,598 1,505,140.08$ $ 2,121,882 $ 453,487 $ 610,553 $ 96,843 $ 2,081,797 5,364,562.13$ Open Space/Rec Housing Historical $ (47,025) $ (90,800) $ (44,783) (75,257)$ Spring Town Meeting Submitted /CPC Approved Housing Coordinator -74589 Cape Housing Institute -20000 Finch Skateboard Park -5246 -2254 Washington Chase Bog CR -225000 Total YTD Obligations - fy25 $ (412,854) $ - $ - $ (96,843) $ (75,257)(584,954.00)$ $ 1,709,028 $ 453,487 $ 610,553 $ (0) $ 2,006,540 4,779,608.12$ Total net available from all accounts [5] Allocated funds from the revised funding allocation method voted on at town meeting in the Spring of 2023. New allocation is 70% for Undesignated Fund Balance {4{ Balance forwarded for all unallocated funds in the previous "Budgeted for Unreserved Funds" account, which contained funds using the Pre- FY24 allocation method Administration Expense [3] FY25 Estimated Unreserved Fund Balance as of 2/28/2024 with Adjustments [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 20% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional Coalition dues. Bates Property Bond Undesignated Fund Balance [4] Undesignated Fund Balance [5] FY-24 Actual Unreserved Fund Balance with Original Match(4) FY-25 Estimated revenue distribution FY-25 Estimated Funds available FY-25 obligations as of 12/6/23 BBJ Property Bond #1 BBJ Property Bond #2 FY-24 Estimated total balance forwarded [1]: FY-25 Estimated local tax revenue: FY-25 Estimated State contribution [2]: Total FY-24 Estimated funds available: BONDS BONDS Warrant Projects by CPA Category Open Space Housing Historical Recreation Admin/Undesignate d (4 categories)Revenue Assumption FY24 Spring TM approved 305,580$ 9,670$ 79,092$ 1,531,897$ FY24 Fall TM approved 762,500$ FY25 Spring Applications 94,589$ 148,400$ 7,500$ 74653 1,493,052$ FY25 Fall FY26 Spring FY26 Fall FY27 Spring FY27 Fall Totals -$ 1,162,669$ 148,400$ 17,170$ 153,745$ 3,024,949$ % of revenue 0%38%5%1%5% Target %30%30%10%10%20% Description Notes Open Space Housing Historical Recreation Unallocated Reserve - Historic, Rec, Housing Unallocated Reserve - all Admin Carryover EOY FY22 1,556,879$ 45,370$ 500,351$ 757,756$ Bond expenseFY23-27 (819,837)$ Net amount (A)737,042$ 45,370$ 500,351$ 757,756$ 2,040,519$ Revenue EOY FY23 50/10/10/25/5 906,595$ 181,319$ 181,319$ 472,422$ 71,535$ 1,813,189$ EOY FY24 30/30/10/10/15/5 543,957$ 543,957$ 181,319$ 181,319$ 271,978$ 76,595$ 1,531,897$ FY25 TAP 30/30/10/10/15/5 459,569$ 459,569$ 153,190$ 153,190$ 229,785$ 74,653$ 1,493,052$ FY26 TAP 30/30/10/10/15/5 447,916$ 447,916$ 149,305$ 149,305$ 223,958$ 76,519$ 1,530,378$ FY27 TAP 30/30/10/10/15/5 459,113$ 459,113$ 153,038$ 153,038$ 229,557$ 78,432$ 1,568,638$ Subtotal (B)2,817,149$ 2,091,874$ 818,171$ 636,852$ 472,422$ 955,277$ 377,733$ 7,937,154$ TOTAL available for projects A + B 3,554,191$ 2,137,244$ 1,318,522$ 636,852$ 1,230,178$ 955,277$ 377,733$9,977,673$ 36%21%13%6%12%10%4% Notes:1. Annual Revenue increase estimated at 2.5% - to be updated once actual revenue calculated 2. New Allocation targets applied to begin with FY24 revenue. 4. Open Space debt expense FY23-28 deducted from carryover revenue 5. Therefore, Open Space TAP calculated based on same annual revenue estimate as other categories TARGET ALLOCATION POLICY TRACKING FY24-FY27 (12/20/23) BACKGROUND ASSUMPTIONS/ CPC BUDGET PROJECTIONS Page 1 of 6 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 November 4, 2021 Brian Locke Peter Lombardi Crosby Property Committee & the Town of Brewster P.O. Box 1888 Brewster, MA 02631 RE: Crosby Mansion Restoration & Preservation Project Dear Mr. Locke and Mr. Lombardi: This letter is written to inform you that on September 8, 2021, the Brewster Community Preservation Committee (“CPC”) voted (7-0-0) to recommend to Brewster Town Meeting approval of Crosby Property Committee & the Town of Brewster’s $67,400 funding request to use CPA funds for restoration work on windows, chimneys, walls, etc. of the historic Crosby Mansion (as more particularly described below, the “Project”). The Commonwealth of Massachusetts owns the mansion and leases it to the Town, which is responsible for its rehabilitation and ongoing maintenance. Brewster Special Town Meeting is currently scheduled to meet on November 15, 2021 to consider the CPC’s recommendation and to appropriate $72,400 for the Project (the “Grant Funds”) under G.L. c.44B, the Community Preservation Act (the “CPA”). If approved by Special Town Meeting, the Town will make the Grant Funds of $67,400 available to the Crosby Property Committee and the Town of Brewster. PROJECT DESCRIPTION The goal of this Project is to continue ongoing restoration needed to preserve this unique building, which is significant in the history of the Town and also has architectural significance, and protect this part of Brewster’s history for future generations. CPA funds are being sought to repair the windows, roof and the chimneys of the Mansion, whose deteriorated condition allowed water to penetrate into and cause damage to the building. The funds will be used to repair the damage and to protect the building from future harm by the elements. PROJECT ELIGIBILITY The Project complies with the provisions of the Community Preservation Act (CPA), G.L. c.44B, §5(b)(2), which provides historic resources, such as the Property and its various Community Preservation Committee Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Page 2 of 6 elements, may be preserved with the use of CPA funds for the acquisition, preservation, and rehabilitation of historic resources, but not for ordinary maintenance. “Preservation” is defined as work designed to protect historic resources from injury or harm, and “rehabilitation” is defined as the making of capital improvements or extraordinary repairs to real property that make the historic resource functional for its intended purpose (“capital repairs”, in turn, is defined as making repairs or improvements that are permanent in nature and appreciably add to the useful life of the building). As the work to be funded by the CPA will protect this historic and historical building from injury and harm from the elements and make permanent improvements to the Mansion, the Project constitutes the preservation and rehabilitation of a historic resource and is eligible for funding under the CPA, provided that the work is done in accordance with the Secretary of the Interior’s standards on historic rehabilitation. The CPC determined that CPA funds may properly be used to for this Project because the Property is listed in the National Register of Historic Districts and is an important part of the history and culture of the Town of Brewster and the region. GRANT AWARD TERMS AND CONDITIONS The disbursement of the Grant Funds awarded by the CPC is contingent upon the following terms and conditions: 1) The Project is approved and $72,400 has been appropriated therefore by Brewster Town Meeting; Town Meeting is currently expected to vote on November 15, 2021. The funding request was for $67,400 and the CPC Committee added on $5,000 to cover any additional historical consulting expenses. 2) Prior to fall Town Meeting, the Town must provide documentation that the Town will have control of the property for a 30-year term or with legal assurances that Article 97, which constitutionally binds DCR to preserve the property, meets CPA eligibility requirements. 3) Any funds not used for the Project shall be returned to the CPC’s Historical Fund Balance. 4) Project to meet stipulations detailed in the September 3, 2021 summary memo from Eric Dray attached. Eric’s sign off will be a requirement of any funds disbursement. 5) The terms and conditions herein shall be binding on the parties unless and until amended, in writing, by mutual agreement. Any significant change in the approved Project shall require CPC approval and amendment of the award letter. The CPC chair shall determine whether a change is deemed to be significant. 6) The CPA funds will only be released to the Crosby Property Committee & the Town of Brewster as reimbursement for work completed in accordance with the provisions Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Page 3 of 6 of this Award Letter. Requests for reimbursement, including documentation of the expenses incurred, shall be submitted to Beth Devine bdevine@brewster-ma.gov, Assistant to the CPC. The CPC reserves the right, through its agent, to inspect the work prior to approving any funding request. 7) The term of the award will last until December 31, 2023, and the Project must be completed by that date. 8) The Crosby Property Committee & the Town of Brewster shall provide project status reports/updates to the CPC liaison every three months (i.e., January 1, April 1, July 1, and October 1) until Project completion, at which time a final report will be due. 9) The CPC liaison for this Project shall be Elizabeth Taylor (etaylor@brewster-ma.gov). Do not hesitate to contact her or Beth Devine, Assistant to the CPC (bdevine@brewster-ma.gov) with any questions or concerns. The CPC is pleased to be able to play a role in preserving this historic landmark. Please do not hesitate to contact me should you have any questions or concerns. Sincerely, Faythe Ellis Chair- Brewster CPC Peter Lombardi Brewster Town Administrator Brian Locke Crosby Property Committee & the Town of Brewster P.O. Box 1888 Brewster, MA 02631 Cc: Mimi Bernardo, Finance Director Elizabeth Taylor, Project Liaison Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Page 4 of 6 Exhibit A – Memo from Eric Dray dated September 3, 2021 Eric E. Dray Eric Dray Consulting 71 Prentiss Street Cambridge, MA 02140 508.566.3797 EricEDray@gmail.com MEMORANDUM TO: Brewster Community Preservation Committee FROM: Eric Dray, Preservation Consultant DATE: September 3, 2021 RE: Crosby Mansion Restoration & Preservation Project The Crosby Property Committee and the Town of Brewster have submitted an application for CPA funding for restoration and preservation of various elements of the Crosby Mansion. Accept as otherwise noted, the proposed work complies with the Secretary of Interior Standards for Rehabilitation. In particular, Standard 6 applies: Standard 6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence. The following is a summary of my specific recommendations for how to respond to the application: Repair Five Chimneys to solve water intrusion. Recommendations: Approve, with condition that photos be taken before and after. Repointing mortar must match the joint depth, profile and color of existing mortar, and be of a composition that is similar or compatible to the existing mortar. Rebuild One Chimney in Billiards Room. Recommendations: Approve, with condition that historic photo be provided to document original appearance of missing chimney. Bricks used and mortar joints must be similar in color and composition to existing historic chimney bricks and mortar joints. Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Page 5 of 6 New Window (Custom Order) Billiards Room. Recommendations: Approve, with condition that the location of the missing window be photographed, and evidence provided of the original appearance of the window prior to work commencing. Four Custom Windows for Basement. Recommendation: Approve, with condition that damaged windows be photographed and/or evidence of original appearance be provided prior to work commencing. Exterior repainting, sections of Mansion. Recommendation: Approve, with the understanding that existing paint colors are being used. If changes in color are to be made, they must be reviewed and approved by the Brewster Historical Commission. Re-putty several second- and third-floor windows. Recommendation: Approve. Repair damaged sections of dormer flat-roof area. Repair Billiards Room roof section. Repair section of Front Porch Ceiling by Entrance Door. New Window (Custom Order) third floor, Back Room. New Window (Custom Order) Kitchen. Repair Basement Staircase. Re-plaster damaged ceilings throughout Mansion. Recommendation: Approve, with condition that damaged elements be photographed prior to work commencing. Replace water damaged carpet for Function Room. Recommendation: Do not approve, this work does not qualify as preservation or rehabilitation within the meaning of the CPA. Replace water damaged Function Room ceiling tiles Recommendation: Do not approve, this work does not qualify as preservation or rehabilitation within the meaning of the CPA. General Recommendation: Photographs should be taken of all completed work and submitted to the Brewster CPC to ensure compliance with the specific recommendations. Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Attachment 1 – Application Application dated 7/1/2021 for the Crosby Mansion Restoration & Preservation Project on file with the Community Preservation Committee. Doc ID: 558aaa528aa3991fbba39af9247c3e5228689ba1 Audit Trail Title File Name Document ID Audit Trail Date Format Status CPC Crosby Mansion Restoration & Preservation Project Award... KP-#784963-v1-BRE...ion) unsigned.pdf 558aaa528aa3991fbba39af9247c3e5228689ba1 MM / DD / YYYY Completed 11 / 07 / 2021 18:58:03 UTC Sent for signature to Faythe Ellis (faythe.ellis@outlook.com), Peter Lombardi (plombardi@brewster-ma.gov) and Brian Locke (crosby1888@aol.com) from bdevine@brewster-ma.gov IP: 73.100.209.115 11 / 08 / 2021 15:00:52 UTC Viewed by Faythe Ellis (faythe.ellis@outlook.com) IP: 67.189.244.161 11 / 08 / 2021 15:01:18 UTC Signed by Faythe Ellis (faythe.ellis@outlook.com) IP: 67.189.244.161 11 / 08 / 2021 16:32:52 UTC Viewed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 11 / 08 / 2021 16:34:05 UTC Signed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 Audit Trail Title File Name Document ID Audit Trail Date Format Status 11 / 12 / 2021 12:19:53 UTC Viewed by Brian Locke (crosby1888@aol.com) IP: 66.31.190.130 11 / 12 / 2021 12:23:55 UTC Signed by Brian Locke (crosby1888@aol.com) IP: 66.31.190.130 The document has been completed.11 / 12 / 2021 12:23:55 UTC CPC Crosby Mansion Restoration & Preservation Project Award... KP-#784963-v1-BRE...ion) unsigned.pdf 558aaa528aa3991fbba39af9247c3e5228689ba1 MM / DD / YYYY Completed Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov September 13, 2022 Community Preservation Committee Chair, Faythe Ellis Office of: Select Board Town Administrator Dear Ms. Ellis and the Community Preservation Committee, The Crosby Property Committee and the Town of Brewster is requesting an extension of the award approved by Town Meeting in November 2021 for restoration work to preserve the building, including repairing of the windows, roof and the chimneys of the historic Crosby Mansion. Per the grant award letter, the original deadline for this work to be completed is December 31, 2023. Several developments have prevented the Crosby Property Committee and Town staff from moving forward with the projects as quickly as we had hoped. In the Spring of 2022, the Town hired a new Property Manager who has dedicated his time through this transition period to learning about the property and managing the busy summer months. Availability of qualified contractors to perform this specialized restoration work is also a challenge. For these reasons, we would like to request an extension of the award from December 2023 to December 31, 2024. We appreciate your consideration of our request. Peter Lombardi Town Administrator Page 1 of 6 ESTIMATE Prepared For Ric hard Archer 163 Cros by, Lane Brewster, Massachusetts 02631 (774) 353-8211 Marksman Masonry And Construction 180 , Linden Street Wel lesley Boston , Massachusetts 02487 Phone: (857) 397-9687 Email : marksmasnory@gmai l.com Web: www.marks manmasonry.com/ Estimate #390 Date 12/15/2023 Descripti on Total Full repointing of 7 chimneys new copper ﬂashi ng on 4 chimneys & new rebuild of 1 c himney $62,000.00 Stage 1 ( chimney #1 ) 1 remove approximately 1 square meter of shingle around chimney base 2 grind-out and remove copper ﬂashing 3 grind-out all repointing from chimney Stage 2 ( chimney #1 repair ) 1 add a new layer of wheather -shield before ﬂashing for added protection from future water leaks 2 re'ﬁt and reset new copper ﬂashing 3 repoint new ﬂashing 4 re'lay new shingle 5 using grouting bags newly repoint complete chimney 6 fully waterproof chimney using ( water-guard ) Stage 3 ( rebuild chimney #2 ) 1 set scaﬀolding on chimney 2 remove both chimney brace,s 3 set roof protection cushions around chimney 4 Demo chimney ( section by section ) until we reach ﬂashing level 5 remove shingle approximately 1 square meter 6 remove old copper ﬂashing Stage 4 ( repair chimney #2 ) 1 add a new layer of wheather -shield for extra protection 2 re'ﬁt new copper ﬂashing 3 repoint new ﬂashing Page 2 of 6 4 rebuild chimney to original size design & brick colour + new ﬂues 5 fully repoint chimney 6 re'ﬁt and reset new shingle 7 fully waterproof chimney using ( water-guard ) a clear based sealer Stage 5 ( chimney #3 ) 1 remove approximately 1 square meter of shingle 2 remove old ﬂashing 3 set scaﬀolding on chimney 4 grind-out all repointing from chimney 5 grind-out and remove 2 top rows of damaged bricks 6 grind-out and remove any damaged bricks from various sections Stage 6 ( repair chimney #3 ) 1 relay 2 new rows of brick on chimney top 2 re'ﬁt any removed br icks with new bricks 3 using grouting bags fully repoint chimney 4 add a new layer of wheather -shield 5 re'ﬁt and reset new copper ﬂashing 6 re'ﬁt and re'lay new shingle 7 fully waterproof chimney Stage 7 ( chimney #4 ) 1 set scaﬀolding + protection for falling debris 2 grind-out and remove top 2 rows of damaged repointing 3 grind-out all repointing on chimney 4 grind-out and remove any damaged/ broken bricks Stage 8( chimney #4 ) 1 relay 2 new rows of brick on chimney top 2 re'ﬁt new bricks on various sections of chimney 3 using grouting bags newly repoint full chimney 4 waterproof chimney Stage 9 ( chimney #5 ) 1 grind-out all repointing 2 remove approximately 1 square meter of shingle 3 remove damaged ﬂashing Stage 10 ( repair chimney #5 ) 1 add a new layer of wheather -shield 2 re'ﬁt new copper ﬂashing 3 newly repoint complete chimney 4 re'lay new shingle Stage 11 ( chimney #6 ) 1 set scaﬀolding on chimney 2 grind-out damaged most damaged areas of repointing 3 grind-out and remove any damaged/broken bricks Stage 12 ( repair chimney #6 ) Page 3 of 6 1 re'ﬁt any removed br ick with new bricks 2 using grouting bags repoint various areas 3 fully waterproof chimney Stage 13 ( chimney #7 ) 1 set scaﬀolding 2 grind-out all damaged areas of repointing 3 grind-out and remove any damaged/ broken bricks Stage 14 ( repair chimney #7 ) 1 re'ﬁt any removed br icks with new 2 repoint all damaged areas 3 waterproof chimney Full clean up on site All work guaranteed for 15 years Subtotal $62,000.00 Total $62,000.00 Page 4 of 6 Page 5 of 6 Page 6 of 6 By si gni ng this document, the c ustomer agrees to the servic es and conditions outlined i n thi s document. Ric hard Archer Crosby Mansion P.O. Box 1888 163 Crosby Lane Brewster, MA 02631 508-896-1744 rarcher@brewster-ma.gov www.CrosbyMansion.com Richard Archer – Properties Manager March 28, 2024 Community Preservation Committee Chair, Faythe Ellis Dear Miss Ellis, I’m writing to thank you again and with good news. The State DCR has approved our request to go ahead with needed Chimney repairs. After over a year of requests and communications we were granted the go ahead this winter to proceed. We have needed to get underway a smaller DCR approved Mini Splits installation for our Reception Hall for the Spring/Summer events of 2024. That is schedu led. We will now begin working on the official Bid Process for the larger Chimney repair project with your gracious extension and patience with our timeline. We hope to have contractors start this fall after our Wedding and Summer Tour Season. Keeping your December deadline in mind we endeavor to have this completed around the Holidays of 2024. I will certainly keep you posted as we proceed. Included, please find attached : Original Grant, Extension request, Preliminary Pricing, Photos of the Chimneys in need of repair. Please let me know if I can answer any further questions or if you would like to do a site visit at any time. Very much appreciated. Warm regards, Richard d l l � i f I I p P d I II � l ft� � p � IIIJpMI111/WO II d440 Dec , 2023,12:44 PM -I i 41,` 41 t'i WVVTATVF Iiiiici\V\L I I i l l� �Il 1 \\\\\\\\\\\\\\N\\\\\\\L\\\V\III\\\\\\\\\ I\\\\\\\11k ` �� I /+ 111 III I f r 1 II B ; i 4 Y II l "II J Id �' 11 1 II I I IP I I I I I I- I- I 11' d I I' ,, II I. r "� � I BREWSTER COMMUNITY PRESERVATION GRANT QUARTERLY PROJECT STATUS REPORT Name of CPA Recipient: Habitat for Humanity of Cape Cod, Inc. Quarter Ending Date: March 31, 2024 Project Title: Brewster Red Top Road Community Housing (aka Phoebe Way) Project Representative/CPC Contact Name: Elizabeth (Beth) Hardy Wade, Director of Land Acquisition Address: 411 Main St., Suite 6A, Yarmouth Port, MA. 02675 Telephone Number: 508-362-3559 x 24 Email: land@habitatcapecod.org Amount: $100,000 # of Homes: 2 Project Status: Permitting: No change: The Town Clerk stamped ZBA decision was recorded at the Barnstable County Registry of Deeds on January 24, 2022: BK 34849, PG 19; Subdivision Plan at: PB 694 PG 44. Habitat closed on the donation of the two lots from Beth Finch on February 28,2022. Deed for transfer of property at: BK 34935 PG 265. Regulatory Agreement, recorded on October 20, 2022, at the Barnstable County Registry of Deeds at BK 35434 PG 166 (original delivered to the Planning office). Building permits were issued in November 2022. Amended RA recorded at the Registry of Deeds on May 11, 2023, BK 35779 PG 33 (original delivered to the Planning Office). Infrastructure: No change: 98% Complete: Each homes’ septic system has been installed, inspected, and covered; Water lines have been installed to both houses; Electric lines installed in both houses; and a new telephone pole has been installed by entry roadway. The street sign for Phoebe Way is in place. Permanent electricity has been brought in. Driveway gravel will be placed at the end of construction. Construction: Update: 70% Complete: We have completed structural work and are nearing the completion of outside shingling. Interior finish work has commenced, and we will be working on plastering, interior finish, such as painting and trim, and flooring. Landscaping will come closer to completion. We are planning a late summer “Permablitz” with Habitat and Resilient Roots volunteers who will be planting native and edible landscape plants alongside the homebuyers https://www.resroots.org/ We are making excellent progress and slightly ahead of schedule. Fundraising: Update: We continue with robust fundraising for the project. Since our last report additional donations have been secured from individuals, faith community, foundations, and local businesses. A match grant of $20,000 from a member of Brewster Baptist Church helped us raise a total of $43,000 toward the project. We are very grateful to all! Homeowners: No change: Applications closed on August 14, 2023, with 30 applications received. Subsequently two eligible families were chosen by lottery. One family qualified for the veteran preference home. Volunteers or Events/Press: The Ocean Edge Resort’s gift was mentioned in our last quarterly report. Here is a link to a recent article in Cape & Plymouth Business Magazine about that generous gift: https://capeplymouthbusiness.com/habitat-for-humanity-of-cape-cod-receives-50000-from- ocean-edge-resort-golf-club/ Brewster Phoebe Way Pro Forma Bud v Act 2024-03-14 PHOEBE WAY, BREWSTER 2 HOMES FUND USES House Costs Revised As Of: 03/14/2024 BUDGET PER UNIT PER SF % of TTL ACTUAL % of TTL DIFFERENCE a Site Acquisition 0 0 0 0%0 0%0 Site Work/Hard Costs Drainage 11,000 5,500 2 1%307 0%10,693 Driveways and Parking 22,500 11,250 5 2%0 0%22,500 Earthwork/Topsoil 26,500 13,250 6 3%45,775 7%(19,275) Excavate, Backfill, Septic, Waterline 61,000 30,500 13 6%147,332 21%(86,332) Lawns, Plantings and Walkways 10,000 5,000 2 1%0 0%10,000 Other: 0 0 0 0%0 0%0 Roadway 103,500 51,750 22 10%0 0%103,500 Sheds 27,500 13,750 6 3%6,488 1%21,012 Site Landscaping & Loam Shoulders 12,500 6,250 3 1%9,605 1%2,895 Site Utilities (not extensions/road)35,500 17,750 7 3%18,744 3%16,756 Water/Wells 8,600 4,300 2 1%18,000 3%(9,400) b Subtotal Site Work 318,600 159,300 66 31%246,252 36%72,348 Direct Construction Appliances 8,000 4,000 2 1%0 0%8,000 Cabinets & Vanities 17,000 8,500 4 2%0 0%17,000 Carpentry/Doors & Windows 100,000 50,000 21 10%89,987 13%10,013 Concrete 42,000 21,000 9 4%47,066 7%(5,066) Electrical 33,380 16,690 7 3%19,716 3%13,664 Insulation 17,580 8,790 4 2%0 0%17,580 Interior Finish 40,600 20,300 8 4%0 0%40,600 Plumbing/HVAC 66,566 33,283 14 6%55,120 8%11,446 Solar Install 0 0 0 0%29,110 4%(29,110) c SubTotal Direct Construction 325,126 162,563 68 32%240,999 35%84,127 d SubTotal Site Wk & Direct Const (b + c)643,726 321,863 134 63%487,250 71%156,476 6% of (d)General Requirements 38,624 19,312 8 4%7,055 1%31,569 6% of (d)Builder's Profit 38,624 19,312 8 4%29,235 4%9,389 2% of (d)Builder's Overhead 12,875 6,437 3 1%9,745 1%3,130 e Total Gen Req, Profit, Overhead 90,122 45,061 19 9%46,035 7%44,087 f 5% of a,b,c,d Construction Contingency 36,692 18,346 8 4% 0 0% 36,692 g TOTAL HARD/CONST COSTS (a+b+c+e+f)770,540 385,270 161 75%533,285 78%237,255 Brewster Phoebe Way Pro Forma Bud v Act 2024-03-14 PHOEBE WAY, BREWSTER 2 HOMES FUND USES House Costs Revised As Of: 03/14/2024 BUDGET PER UNIT PER SF % of TTL ACTUAL % of TTL DIFFERENCE Soft Costs Accounting 3,000 1,500 1 0%0 0%3,000 Architectural 500 250 0 0%0 0%500 Bond Premium 0 0 0 0%0 0%0 Construction Interest 12,375 6,188 3 1%722 0%11,653 Engineering 12,900 6,450 3 1%27,795 4%(14,895) Family Programs/Volunteer Services 12,292 6,146 3 1%581 0%11,711 Financing/Application Fees/Appraisal 500 250 0 0%0 0%500 Insurance 5,684 2,842 1 1%0 0%5,684 Legal 4,500 2,250 1 0%10,909 2%(6,409) Maintenance (unsold units)0 0 0 0%0 0%0 3% of home $Marketing (Affirmative Fair Housing)11,954 5,977 2 1%3,252 0%8,701 Permits/Surveys 2,000 1,000 0 0%8,390 1%(6,390) Real Estate Taxes 0 0 0 0%0 0%0 Security 0 0 0 0%0 0%0 Site & Construction Supervision 70,193 35,096 15 7%26,101 4%44,092 Utilities 0 0 0 0%0 0%0 Less Discounts/Gifts in Kind 0 0 0 0%0 0%0 h Subtotal Soft Costs 135,897 67,949 28 13%77,750 11%58,147 i 5.0%Soft Cost Contingency 6,795 3,397 1 1%0 0%6,795 j TOTAL SOFT COSTS 142,692 71,346 30 14%77,750 11%64,942 k HARD AND SOFT COSTS 913,232 456,616 190 89%611,035 89%302,197 l 12.5%Developer's Fee 114,154 57,077 24 11%76,379 11%37,775 TOTAL DEVELOPMENT COST 1,027,386 513,693 214 100%687,414 100%339,971 FUND SOURCES ACTUAL DIFFERENCE $398,450 Proceeds from Sale of Homes Note 1 $0 ($398,450) $0 Acquisition Funding $0 $0 $100,000 Construction Funding - CPC $90,000 ($10,000) $60,000 FHLBB Grant - Awarded $0 ($60,000) $375,000 Fundraising: Designated Grants & Sponsorships $355,394 ($19,606) $93,936 Habitat Developer Equity $242,020 $148,084 $0 Solar Grants & Energy Rebates Note 2 $0 $0 $0 Other $0 $0 $1,027,386 $687,414 ($339,971) Note 1: Note 2: Note 3: The "Proceeds from Sale of Homes-USDA" is based on 2023 EOHLC approved pricing. We will add a solar funding sources for this project once it is identified. The above Development Cost does not include donations and professional discounts, estimated at $10K - $20K per home. Creating opportunities for people to live, work, and thrive on the Lower Cape 260 Cranberry Hwy, Unit 1 Orleans, MA 02653 p 508.240.7873 p 800.220.6202 contact@capecdp.org capecdp.org BREWSTER  CHATHAM  EASTHAM  HARWICH  ORLEANS  PROVINCETOWN  TRURO  WELLFLEET March 31, 2024 Faythe Ellis Brewster Community Preservation Committee Town of Brewster 2198 Main Street Brewster, MA 2631 RE: Lower Cape Housing Institute 9-Month Progress Report (July 1, 2023 – March 31, 2024) The Community Development Partnership (CDP) presented our 7th annual Lower Cape Housing Institute during the 2023-2024 performance period. This report shares program highlights at the three-quarter point of our grant award from the Brewster Community Preservation Committee. The LCHI will include additional workshops, peer group meetings and other activities through June 30, 2024. The Lower Cape Housing Institute (LCHI) provides ongoing education and technical assistance to elected and appointed municipal officials and town staff about strategies to increase housing production on the Lower and Outer Cape. We do this through virtual training with regional housing experts on topics identified by our target audience. We also convene Lower and Outer Cape Municipal Peer Group meetings quarterly for town officials to share best practices and challenges as we all work together to address the housing crisis. The 2023-2024 Lower Cape Housing Institute has included 101 Lower Cape municipal officials and town staff during the performance period, with 17 from Brewster representing the following Boards and Committees: Planning Board, Finance Committee, Affordable Housing Trust, Community Preservation Committee, Housing Partnership, Select Board, Town Management, Housing office and Planning department. The 2023-2024 Lower Cape Housing Institute has included the events listed below, and all recent workshops can be viewed any time on our YouTube page: https://youtube.com/playlist?list=PLaadMS95l_8JhFv_ybow5jV- PI6gFukFf&si=4V5NpYWGCFFoFg0a FY24 Lower Cape Housing Institute 9-Month Progress Report - CDP 260 Cranberry Hwy, Unit 1 Orleans, MA 02653 p 508.240.7873 p 800.220.6202 contact@capecdp.org capecdp.org BREWSTER  CHATHAM  EASTHAM  HARWICH  ORLEANS  PROVINCETOWN  TRURO  WELLFLEET The following program materials are included to show the breadth and depth of programming offered through the 2023-2024 Lower Cape Housing Institute: 1. Workshops (see enclosed flyers) a. October 17, 2023 - “Housing 101: Building and Advocating for the Homes We Need” b. October 31, 2023 - “Beyond the Usual Suspects: Addressing Barriers to Participation for Community Engagement” c. January 9, 2024 - “ADU’s to Zoning Changes: Strategies to Encourage Housing Production” d. February 13, 2024 - “Local Preference: ‘.... But Who’s Going to Live There?’” 2. Peer Groups (sample flyer enclosed) a. September 12, 2023 - Fall 2023 Outer Cape Peer Group b. September 13, 2023 - Fall 2023 Lower Cape Peer Group c. December 12, 2023 - Winter 2023 Regional Peer Group Meeting d. March 12, 2024 - Spring 2024 Regional Peer Group Meeting 3. Annual & Fall Town Meeting Results: Twice a year, the CDP evaluates regional progress toward housing production goals by 1) identifying warrant articles that have the potential to impact housing opportunities and 2) tracking their passage. The CDP produces and distributes a Lower and Outer Cape Fall Town Meeting Housing Summary enclosed in a visual format. 4. Newsletter: the CDP distributes a monthly housing e-newsletter or e-blast, going to 727 people on September 11th, October 12th, October 24th, November 13th, December 1st, December 12th, January 8th, January 18th, February 12th, and March 21st. See enclosed for copies. FY 24 Budget Actual (July 1 - Feb 29) Income: STATE GRANTS 48,400$ 312,218$ TOWN CPC GRANTS (8)60,000 10,650 PRIVATE/FOUNDATION DONATIONS 15,000 OTHER - 795 Total - Income 123,400$ 323,663 Expenses: SALARIES AND FRINGE BENEFITS 99,000$ 257,718$ PROJECT IMPLEMENTATION 12,000 12,966 ADMINISTRATIVE COSTS 12,340 20,886 Total - Expenses 123,340$ 291,570$ Net Program Income 60$ 32,094$ Community Housing Partnership Initiative Fiscal 24 July 1, 2023 thru June 30, 2024 Lower Cape Cod Community Development Corporation dba: COMMUNITY DEVELOPMENT PARTNERSHIP Tuesday | 10.17.23 | 10 am - 11:30 am | Remote via Zoom AGENDA: What is housing and who needs it? What can it look like? How does it get built? What housing developments are happening in your town? This workshop addresses barriers to housing production on the Lower Cape by providing effective strategies to increase housing in your town. We’ll explore the following questions: WHO SHOULD ATTEND: Town board and committee members, town staff who are directly involved in housing including all housing staff, planners and community development staff. This is especially helpful to new board and committee members. Click Here to Register or contact Amanda Bebrin, Housing Advocacy Director at (508) 290 - 0130 or email at amanda@capecdp.org SPEAKERS: Jay Coburn, Chief Executive Officer | CDP Amanda Bebrin, Director of Housing Advocacy | CDP HOUSING 101 WORKSHOP: BUILDING & ADVOCATINGFOR THE HOMES WE NEED LOWER CAPE HOUSING INSTITUTE 2023 - 2024 LOWER CAPE HOUSING INSTITUTE BEYOND THE USUAL SUSPECTS:ADDRESSING BARRIERS TO PARTICIPATIONFOR COMMUNITY ENGAGEMENT WORKSHOP Tuesday | 10.31.2023 | 10 am - 11:30 am | Remote via Zoom Click here to register or contact Amanda Bebrin, Director of Housing Advocacy at (508) 290-0130 or email at amanda@capecdp.org Objectives: Reimagine what it means to engage with impacted populations; identify barriers to participation and discuss appropriate solutions. Demonstrate the value of developing inclusive, strategic engagement best practices for long-term community success & outcomes Delve more deeply into soliciting and prioritizing input from impacted populations while encouraging a high degree of engagement from the community overall. Speakers: Lily Linke, Citizen’s Housing & Planning Association, MBTA Communities Engagement Manager Kassie Infante, Abundant Housing MA, Associate Director of Operations 2023 - 2024 LOWER CAPE HOUSING INSTITUTE Tuesday | 01.09.2024 | 10 am - 11:30 am | Remote via Zoom Click here to register or contact Amanda Bebrin, Director of Housing Advocacy at (508) 290-0130 or email at amanda@capecdp.org Description: Historically, zoning has been used to exclude development, uses, and people. This workshop will explore: How we can reimagine our communities to encourage certain development patterns Zoning changes that more easily allow homes to be created Creating needed homes and attracting a range of residents Speakers: ADU’S TO ZONING CHANGES: STRATEGIES TO ENCOURAGE HOUSING PRODUCTION Jonathan Berk, Placemaker and President of BuildingBOS Talitha Abramsen, Housing Resource Program Manager Plus, the Cape Cod Commission will preview their Regional Housing Strategy! 2023 - 2024 LOWER CAPE HOUSING INSTITUTE Tuesday | 02.13.2024 | 10 am - 11:30 am | Remote via Zoom Click here to register or contact Amanda Bebrin, Director of Housing Advocacy at (508) 290-0130 or email at amanda@capecdp.org Description: While the term seems self-explanatory, the mechanics of local preference are complex and not widely understood. We’ll explore: How local preference works The history of fair housing and importance of affirmative fair marketing The connection between local preference and community vision Speakers: Laura Shufelt Director of Community Assistance Massachusetts Housing Partnership Whitney Demetrius Director of Fair Housing & Municipal Engagement Citizens Housing & Planning Association LOCAL PREFERENCE: “...BUT WHO’S GOING TO LIVE THERE”? When: Thursday, September 14, 2023, 3 pm - 4:30 pm 7R UHJLVWHUFOLFNKHUH RU HPDLO $PDQGD %HEULQ 'LUHFWRU RI +RXVLQJ $GYRFDF\DW DPDQGD#FDSHFGSRUJ These Peer Group meetings are an informal discussion space for municipal officials and town staff who are involved in or interested in housing production on the Outer Cape. Towns will have an opportunity to share updates on their housing initiatives and projects. 2023 FALL HYBRIDPEER GROUP MEETINGS OUTER CAPEPEER GROUP LOWER CAPEPEER GROUP Quarterly housing conversations for municipal officials & staff When: Tuesday, September 12, 2023, 3 pm - 4:30 pm Provincetown, Truro, Wellfleet and Eastham Orleans, Brewster, Chatham and Harwich Where: Wellfleet Adult Community Center, 715 Old Kings HWY and Zoom Where: CDP Office, 260 Cranberry HWY and Zoom REGIONAL PEER GROUP MEETING 2023 - 2024 LOWER CAPE HOUSING INSTITUTE Tuesday | 12.12.2023 | 3 pm - 5 pm | Remote via Zoom Click here to register or contact Amanda Bebrin, Director of Housing Advocacy at (508) 290-0130 or email at amanda@capecdp.org Description: These Peer Group meetings are an informal discussion space for municipal officials and town staff who are involved in or interested in housing production on the Lower & Outer Cape. Towns will have an opportunity to share updates on their housing initiatives and projects. This event will be fully virtual, and will include all eight towns of the Lower and Outer Cape. Audience: elected and appointed town officials and town staff such as current members of the following boards & committees: Select Board, Finance Committee, Planning & Zoning Boards, Community Preservation Committee, Housing Trust, Housing Committee, Housing Authority, Local Housing Partnership, Town staff, etc. Speaker: Matt Noyes, Citizen’s Housing & Planning Association, Director of Public Policy We will discuss: An update on the Governor's $4.1 billion Housing Bond Bill Results and recommendations from the Provincetown Short-Term Rental Study Town housing highlights REGIONAL PEER GROUP MEETING 2023 - 2024 LOWER CAPE HOUSING INSTITUTE Tuesday | 3.12.2024 | 3 pm - 5 pm | Remote via Zoom Click here to register or contact Amanda Bebrin, Director of Housing Advocacy at (508) 290-0130 or email at amanda@capecdp.org Speakers: Roger Blood, Brookline Housing Advisory Board, Chair We will discuss: Continue our exploration and discussion of Local Preference Hear how Brookline changed their Local Preference policy Hear housing updates from all 8 towns Donna Kalanick, Assistant Town Manager, Town of Brewster Jill Scalise, Housing Coordinator, Town of Brewster $5.7M Approved for housing articles 17 Approved housing articles $762,500 CPA funding approved for housing articles $4.8M Approved for development and acquisition 6 Zoning articles approved for housing 5 Development and acquisition articles approved for housing 2023 SPECIAL TOWN MEETING REPORT Brewster, Orleans, Wellfleet & Provincetown ! ! 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" # . , !, 4 + / 01;C$ " % " ( ( . "& ( & . ) & & & , >,?, ;11 , : , 4 ! = , - # ,)' ,! " ! )" ,"- '. / ,&3 . D;;E1 11 9 '9 & 9 ( 8 = 9 9 .!!, . .!! (( #! * % + 9 '! !" ! # ! " !# $%&'!"$ #( ) $ % & & '& ' %!"'! * + ,-./,-0/,-,/,-,123,.43 5( ) 6 .47,,. 89(:%88 89(:%88 INTERIOR (UPPER LEVEL) • ■ SOLI GARAGE CONVERSION The ABCs of ADUs A tool to increase year-round housing for Outer Cape residents Join us for free information sessions on ADUs (Accessory Dwelling Units). You will learn about: • The need for ADUs and key stages and players involved involved in building ADUs. • The types of support the ADU Resource Center provides. • Funding resources and incentives offered, including the Wellfleet Affordable Housing Trust's ADU Loan Program. r Wellfleet Tue, December 12 6:00-7:30 PM Wellfleet Public Library 55 West Main St TO REGISTER: https://bit.lyJ3sHafka Harwich Wed, December 13 6:00-7:30 PM Housing Resource and Options Fair "The 204" Municipal Cultural Building 204 Sisson Road No registration necessary Questions, contact Talitha Abramsen Talitha@capecdp.org or 508.290.0119 A program of the Lower Cape Housing and ADU Resource Center, an initiative of the Community Development Partnership and the Homeless Prevention Council. Lower Cape Housing & ADU Resource Center 400 community development partnership JHPC $"!): 5 # * ;& ! "# $##%& "% ' # (# ) %$##%&% * + ' ' %, ! " # $ % & % & ! "#$%& '() # * + , -&' # ()# # * + # + # ', - !" # ! 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"# $##%& "% ' # (# ) %$##%&% * + ' ' %, 02/14/2024 Page 1 of 6 COMMUNITY PRESERVATION ACT FUNDING (Annual Town Meeting) ARTICLE NO.x : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2025 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year, with each item considered a separate appropriation to be spent by the Community Preservation Committee, all as set forth below: Estimated revenues FY25 a. Estimated FY25 tax surcharge $1,254,583 b. Estimated FY25 state contribution (20%) $ 250,857 c. FY25 Estimated Total: $1,505,140 FY25 Appropriations and Allocations a. Historic Preservation Reserve appropriation (10%) $150,514 b. Community Housing Reserve appropriation (10%) $150,514 c. Open Space/Recreation Reserve appropriation (10%) $150,514 d. Budgeted Reserve (65%) $978,341 e. Administrative Expense (Budgeted Reserve) ( 5%) $ 75,257 f. Designated Reserves for Open Space $32,094 g. Undesignated Fund Balance $102,089 h. Total $1,639,323 Purpose Item Funding Source(s) Amount 1 Historic Preservation a.Designated Reserves for Historic Preservation Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2025 CPA estimated annual revenues $150,514 Sub-total $150,514 2 Community Housing a.Designated reserves for Housing Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2025 CPA estimated annual revenues $150,514 Sub-total $150,514 3 Open Space/Recreation a. Community Preservation Bonded Debt Service Payment of debt principal and interest for the BBJ Property, and Bates Property bonds $150,514 from Fiscal Year 2025 CPA estimated annual revenues and $32,094 from Designated Reserves for Open Space $182,608 Sub-total $182,608 02/14/2024 Page 2 of 6 4 Budgeted Reserve a.Administration Expense Administration and operating expenses for Community Preservation Committee Fiscal Year 2025 CPA estimated annual revenues $75,257 b. Designated for Budgeted Reserve Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2025 CPA estimated annual revenues $978,341 Sub-total $1,053,598 5 Undesignated Fund Balance a. Community Development Partnership (CDP) 2 Years of funding for Cape Housing Institute Undesignated Balance CPA Reserves $20,000 b.Town of Brewster Administration- Housing Coordinator Payroll and operating costs for Part Time Housing Coordinator position to assist public with affordable housing program Undesignated Balance CPA Reserves $74,589 c.Nauset Together We Can Prevention Council, Inc. Renovations to Finch Skateboard Park in Orleans $7,500 from Undesignated Balance CPA reserves $7,500 Sub-total $102,089 Grand Total $1,639,323 For Fiscal Year 2025 Community Preservation purposes, each item is considered a separate appropriation to be spent by the Community Preservation Committee; provided however, that the above expenditures may be conditional on the grant or acceptance of appropriate historic preservation restrictions for historic resources, open space restrictions for open space reserves, and housing restrictions for community housing, running in favor of an entity authorized by the Commonwealth to hold such restrictions for such expenditures, meeting the requirements of G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or accept such restrictions; And further, any revenues received in excess of the estimated receipts are transferred to their respective reserve fund balance(s) for future appropriation using the allocation formula of 10% Open Space/Recreation, 10% Housing, 10% Historical and 70% for Budgeted Reserve for CPA. Or to take any other action relative thereto. 02/14/2024 Page 3 of 6 (Community Preservation Committee) (Majority Vote Required) COMMENT In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of the modified Community Preservation Act (CPA). The act appropriates a 3% surcharge on the town’s real estate tax revenues, which are reserved in a special fund in order to finance projects and programs for the purposes of preservation of open space, recreation, community housing, and historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year 2025, which is projected at 20%. In Fall 2022 Brewster adopted, through a local bylaw, a distribution schedule for the annual CPA funds beginning in FY24 as follows: 10% of the funds for open space and recreation, 10% for community housing, 10% for historic preservation, and the 70% undesignated reserve balance is available for any CPA eligible project. The 2022 bylaw also established a non- binding 2023-2027 Target Allocation Policy as follows: 30% for Open Space, 30% for community housing, 10% historic preservation, 10% recreation, and 20% for any CPA eligible project. At the beginning of FY24, Reserve balances were as follows: Historic Preservation $ 460,039 Affordable Housing $ 302,973 Open Space and Recreation $1,971,368 Undesignated Reserve $1,125,042 1. Historic Preservation: a. Designated Reserves for Historic Preservation – This item transfers money from FY25 estimated annual revenues to the Historic Preservation reserve for future appropriation to meet the minimum 10% statutory allocation. 2. Community Housing: a. Designated Reserves for Community Housing – This item transfers money from FY25 estimated annual revenues to the Community Housing reserve for future appropriation to meet the minimum 10% statutory allocation. 3. Open Space: a. Community Preservation Bonded Debt Service- This item pays for the $182,608 in FY 2025 principal and interest on 3 CPA (BBJ 1 and 2 and Bates) open space acquisitions that were financed via long term bonding. 4. Reserves for Community Preservation: a. Administrative Expense- This item will fund the costs associated with general administrative and operating expenses, including but not limited to legal and other professional consulting services, related to carrying out the operations of the Community Preservation Committee. The Community Preservation Act allows up to 5 % of expected annual revenues for this purpose. b. Designated for Budgeted Reserve - This item transfers money from FY25 estimated annual revenues to the Budgeted Reserve for future appropriation to meet the minimum statutory allocation. 5.Undesignated Balance/CPA Reserves: 02/14/2024 Page 4 of 6 a. Community Development Partnership (CDP) – Lower Cape Housing Institute - The CDP’s Lower Cape Housing Institute is one of three components of Lower Cape Community Housing Partnership (LCCHP). The LCCHP harnesses the urgency to address the deepening housing crisis by providing opportunities for business owners, low-moderate income households, historically marginalized communities and year round residents to advocate for housing production and related policies at annua town meetings. Since 2017, the CDP has offered an annual Lower Cape Housing Institute (LCHI) to educate at least 40 local elected and appointed officials, per year, from the eight towns on the Lower Cape including the town of Brewster. Over the past six years, 306 Lower and Outer Cape individuals have attended the LCHI, including 45 from Brewster. Through quality training, peer-to-peer learning and technical assistance, the LCHI builds municipal capacity to address the housing needs of Brewster residents. Brewster voters have supported funding for LCHI since its inception. This item will fund years 8 and 9 of the LCHI. Total project cost: $652,337 Funding requested: $20,000 CPC vote: 7-0-0 b. Town of Brewster- Housing Coordinator – This item will fund the part-time Housing Coordinator position. The Community Preservation Committee has supported the Housing Coordinator position since 2017. The hiring of a housing coordinator was identified as a key strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the public weekly, supports multiple town committees, including the Housing Trust and Housing Partnership, works with regional housing agencies and organizations in town to promote housing choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both the Town Vision Plan and the Select Board strategic plan. The Housing Coordinator helps to acquire, create, preserve and support community housing. The FY25 request is to fund the position at 30 hours per week with the CPC providing funding for the salary and the Town providing funding for all benefits of the position. Our housing program continues to be a partnership of many town entities. Total Project Cost: $ 114,599 CPC Request: $ 74,589 CPC Vote: 8-0-0 c.Nauset Together We Can – Finch Skatepark Safety Improvements - The Finch Skatepark in Orleans provides a thriving social hub for the Lower Cape skateboard community. The park was established through a grass roots community effort in 1995 and has been volunteer managed for more than 25 years by Nauset Together We Can -- a 501c3 whose goal is to develop and implement solutions to prevent high-risk social behaviors in our youth. Although the towns of Brewster, Eastham and Orleans provide small amounts of funding for day-to-day operations of the park, all funding for the park’s infrastructure comes from grants and private donations. This award will be used for funding of safety upgrades to the current electrical service and several existing ramp features in order to keep the park open and available to its many users. Total Project Cost: $31,300 CPC Request: $7,500 CPC Vote: 7-0-0 02/14/2024 Page 5 of 6 2/19/24 Please note: This item has not yet been voted on by the CPC. Scheduled to be on the committee’s 2/28/24 agenda ARTICLE NO. XX: CONSERVATION RESTRICTION ACQUISITION: O MAIN STREET To see if the Town will vote to authorize the Select Board to acquire a perpetual conservation restriction under MGL Ch. 184, Secs. 31 through 33, on a parcel of land designated on Brewster Assessors' Map 126 as Parcel 4, 5 and 9 located at 0 Main Street, and a portion of the parcel currently designated on the Brewster Assessors' Map 1 14, Parcel 60 located at the rear of 3571 Main Street in Brewster, Barnstable County, Massachusetts, consisting of 12.36 acres as shown on a plan of land entitled, "Survey and Plan of Land in Brewster, Mass, as claimed by Washington E. & Mary F Chase, Scale I in = 60 ft. March 10, 1989, East Cape Engineering, Orleans MA." and recorded in the Barnstable County Registry of Deeds as Plan Book 459, Page 75, and as more particularly shown as Lot 2 and Lot 3 on a plan of land entitled, " Lot Study Sketch for Property at 3571 Main St, Brewster, MA 02631 Prepared for Brewster Conservation Trust, Scale 1 in. = 80 ft, July 3, 2023, Soule Land Surveying." a copy of which is on file with the Brewster Town Clerk; to acquire interests in said parcel by gift, purchase and/or eminent domain taking under MGL Ch. 79, or any other enabling authority; to acquire said conservation restriction for conservation and passive recreation purposes for the general public, consistent with the provisions of MGL Ch. 40 Sec. 8C and Article 97 of the Amendments to the Constitution of the Commonwealth of Massachusetts, and in compliance with MGL Ch. 44B, Sec. 12(a), protecting the property for the purposes for which it is acquired; to transfer from available funds, including, without limitation, the Community Preservation Fund, the sum of Two Hundred Twenty-Five Thousand and 00/100 Dollars ($225,000.00) to pay costs of this acquisition, and all other costs incidental and related thereto; further, to authorize the Conservation Commission to assume the monitoring and enforcement authority of the conservation restriction on the property; and to authorize the Select Board and Conservation Commission to enter into all agreements and execute any and all instruments as may be necessary on behalf of the municipality to effect this purchase and obtain reimbursement funding; Or to take any other action relative thereto. (Community Preservation Committee)( Majority Vote Required) Community Preservation Committee Minutes of March 27, 2024 Page 1 of 3 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting w In-Person Quorum Wednesday, March 27, 2024, at 4:00 p.m. MEETING MINUTES OF MARCH 27, 2024 Present: Community Preservation Committee (CPC) – Chair Sarah Robinson, Vice Chair Faythe Ellis, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Peggy Jablonski, Christine Boucher (remote attendance) Absent: Also Present: Chair Robinson called the meeting to order at 4:00 pm, announced a quorum, and read the Recording Statement. This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. 1.Public Announcements and Comment- none 2.Financial Update Sarah said there are no new updates from our last meeting. No further questions. 3.Recap of warrant article presentations to Select Board and Finance Committee Sarah said the presentations went well and the Select Board approved the articles with no questions and the Finance Committee did have several questions and approved unanimously. Faythe said that there was one question regarding the nature of the agreement with Brewster Rec and the Skatepark. Rollie said we give so many dollars to the park so that Brewster School Children are able to use the park. The park is where it is because kids use it there and if we didn’t put money into it, he is unsure that Brewster kids would be able to use it. Rollie will ask more about it tomorrow night at the Rec Dept. Meeting and bring it to the next CPC Meeting. Faythe said there was a little bit of conversation of the uncertainty regarding the balances in the funds. In the article, she had included the balances and referred folks to the commentary section of the article. Approved: VOTE: Community Preservation Committee Minutes of March 27, 2024 Page 2 of 3 Faythe, Donna Kalinick, and Sarah went through the balances with the committee during the Finance Committee Meeting last week. 4.Review and revisions to Project Listing spreadsheet Faythe went through the revisions she made on the spreadsheet. She said one change she made had to do with the money broken out for CPC administration for the project and she listed that breakout in the notes portion of the spreadsheet. She said it might be very beneficial to have a meeting with Mimi Bernardo to go over this because it is becoming much more confusing as we have more and more projects. Sarah asked about projects that have money left after 5 years, etc. Faythe answered that during her tenure as Chair, it was during the pandemic and all things were a little more drawn out. But this is something that the committee could improve on going forward. Faythe thinks they need a meeting with Mimi Bernardo to get more clarity here. BAHT – Faythe said if the funds were drawn down to zero, in terms of our tracking, it’s closed. Faythe thinks we need more conversation about this. Paul said from a CPC perspective, the money has been given and the account is closed, but those funds haven’t been spent. Faythe said move to the closed tab but have a note in the notes that this money is part of annual BAHT reporting. Faythe said we will do some research on this. Faythe and Sarah said it would be nice to have a clean project list. Faythe will continue to research and work on this. She would like to get it straightened out for everybody. Sarah said that maybe the liaisons could reach out to their projects and see where they stand. Faythe said if there were questions about certain projects, reach out to her, and she can fill you in on any behind the scenes information that may be available before reaching out so you will know where we stand. She also said we should be updating the balances once/year – at the end of the FY when Mimi Bernardo is doing all of the EOY balances. We need to be in sync with her numbers. 5.Project Updates Faythe said the Community Preservation Coalition CPA Update because they are having a CPA Bootcamp webinar in May. She is very interested in attending and recommends anyone who hasn’t attended in the past to attend. Faythe included a CDP update. We fund Cape Housing Institute, and this is an update on that program. They are also having a seminar next week on attainable housing strategies April 2nd. If you want to register for it, there is information on their website to go in and register for that session. Faythe said the Stony Brook Mill Retaining Wall Project has a public hearing on April 4th at 6PM. The plans are being presented on April 26th at the Conservation Commission. Faythe also said there is going to be another CPA webinar offered by the MA Dept of Revenue – she suggested it be forwarded out to members so they can register for that. Sarah will send out to the committee. Faythe said Sharon Tennstadt, from the COA sent out an update about the age friendly benches. Rollie isn’t sure we have reimbursed them for the benches. Rollie will find out and let the committee know. Community Preservation Committee Minutes of March 27, 2024 Page 3 of 3 6.Approval of Minutes – 2/14/24 & 2/28/24 2/14/24 – Bruce said for Amy Henderson and Peter Johnson – says represent the Conservation Commission – but they represent the Brewster Conservation Trust. On page 4, Paul said the update from Habitat is self-explanatory. Cindy Bingham did attend. Motion to approve the Minutes of 2/14/24 with those edits. MOVED by Faythe Ellis. Rollie Bassett second. Roll Call Vote: Bruce Evans - yes, Sharon Marotti – yes, Roland Bassett – yes, Elizabeth Taylor – yes, Paul Ruchinskas - yes, Peggy Jablonski – abstain, Christine Boucher – abstain, Faythe Ellis – yes, Chair Robinson - yes. VOTE 7-yes 0-no 2-abstain 2/28/24 – Amy and Peter again need to be under the Brewster Conservation Trust. Motion to approve the Minutes of 2/28/24 with those edits. MOVED by Elizabeth Taylor. Rollie Bassett second. Roll Call Vote: Bruce Evans - yes, Sharon Marotti – yes, Roland Bassett – yes, Elizabeth Taylor – yes, Paul Ruchinskas - yes, Peggy Jablonski – yes, Christine Boucher – abstain, Faythe Ellis – yes, Chair Robinson - yes. VOTE 8-yes 0-no 1-abstain 7.Matters Not Reasonably Anticipated by the Chair - none Elizabeth asked Faythe regarding the Conservation Restriction vote in the Article draft. It may need to be changed to a 2/3rds vote. Faythe said she would find out before sending to Town Administration. 8.Announcements - Faythe asked if there was an update regarding meeting with the Housing Trust. Sarah said it will be one of the May meetings. 9.Next meeting: April 10, 2024 at 4PM MOTION made by Bruce Evans to adjourn the meeting at 4:39 pm. Roland Bassett second. Roll Call Vote: Bruce Evans - yes, Sharon Marotti – yes, Roland Bassett – yes, Elizabeth Taylor – yes, Paul Ruchinskas - yes, Peggy Jablonski – yes, Christine Boucher – yes, Faythe Ellis – yes, Chair Robinson - yes. VOTE 9-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.