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Home My Public Portal About09 12 14 Meeting PacketSeptember 5, 2014 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 12, 2014 AT 5:01 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2014 -2015. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2014 -2015. V. Adoption of the Tentative Budget for Fiscal Year 2014 -2015. A. General Fund B. Enterprise Fund (Water) VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. VII. Resolutions. A. No. 014 -07; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. B. No. 014 -08; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. C. No. 014 -09; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 Town of Gulf Stream Tentative Budget 2014 -2015 9/12/14 NOTES: GENERAL FUND 1 CPI April 2014 is 2.3 %. 2 The Proposed 2015 [millage rate is 3.9000. 3 Last Year's millage rate was 3.7000. 4 Estimated 14/15 Taxable Value For Operating Purposes: $878.5M. 5 Recommended increase in Payroll Wages: 3.0 %. 6 Annual 5% Fire As Per Contract with Delray Beach 7 Rolled -back rate is 3.4969 8 Proposed millage rate is 11.53% higher than the rolled -back rate. NOTES: UTILITY FUND 1 No information from Delray available at this time TOWN OF GULF STREAM General Fund FUND BALANCE Use of Fund Balance 0 202,590 0 0 0 0 0.00 Total 0 - - t2,F )0 0" 0 0.00. Total Rev, and Fund Hal. -< $2,966,929 :$3,284;573 $3,538,398- $3,423,727- :$3;564,826 $4,129,691 16.71 EXPENDITURES Administration and General Shcarics $307,335 $325,485 5318,781 PRELIM. $318,781 $344,592 8.10' Benefits 146,220 ACTUAL REVISED ACTUAL 143,630 TENTATIVE 2014 TO 2015 Postage FINAL AS BUDGET AS 4;500 BUDGET BUDGET Printing BUDGET OF 10/1/2013 OF PROJECTED 10/1/2014 % Office Supplies- 9/30/2013 9/30/2013 9/30/2014 7/31/2014 9/30/2014 9/30/2015 CHANGE REVENUE 11,500 10,123 11,500 8,408 11,000 11,500 0.00 Property Taxes- $2,264,629 $2,265,071 $24843,075 $2,844,709: $2,844;709 $3,426,230 20;51 Discount on Taxes (83,800) (78,348) (99,500) (99,500) (99,500) (120,000) 20.60 Fines -3,000 .1,142 - 1.,100: 9,856 10,000 - 1,100: 0:00: Permits 65,000 156,124 90,000 93,115 100,000 90,000 0.00 Business Tax .24,000 22,479 27,000 20,422: 37,000 - 27,000 0,00- Telecommunication Service Tax 62,000 69,177 66,597 47,808 66,500 69,000 3.61 Franch:FPL 130,000 123;554 130,000 88,851- 130,000 130,000 0.00: Franch. Gas 4,000 2,339 3,000 2,156 3,000 3,000 0.00 UST -- Electric 149,000 ..165,753 154,000: 146,454 :154,000 160,000- 0,00: UST - Gas 8,500 12,163 14,500 16,445 14,500 14,500 0.00 Other :(including :Contributions) . :38,000 54,792 15,000 21,238: 24,000 15,000- 0.00 - FL Gas Tax Refund 2,500 2,201 2,500 1,715 2,200 2,500 0.00 Rev. Sharing (Fl- &.Recyle) 18,000 19,903 2,000: :16,541 18;000 20,218'. . 10.77' Half Cent Sales Tax 62,000 56,490 65,517 52,264 65,517 74,426 13.60 County Gas: Tax 32,100 .31;089 3.1,456 25,001 31,000. - 33,017 4,96. Payments in Lieu of Taxes (4% Water) 42,000 42,000 29,900 22,425 29,900 39,700 32.78 Solid Waste Services 140,000 132,147 140,000 11. 1,467- 140,000 140,000 :0;00: Int. Income 6,000 3,907 6,000 2,760 4,000 4,000 (33.33) Total: :$2,966,929 :$3,081,983 $3,538,398 $3,423,727 $3364,826 '$4,129,691 16.71 FUND BALANCE Use of Fund Balance 0 202,590 0 0 0 0 0.00 Total 0 - - t2,F )0 0" 0 0.00. Total Rev, and Fund Hal. -< $2,966,929 :$3,284;573 $3,538,398- $3,423,727- :$3;564,826 $4,129,691 16.71 EXPENDITURES Administration and General Shcarics $307,335 $325,485 5318,781 - $269;458 $318,781 $344,592 8.10' Benefits 146,220 138,556 143,630 126,171 143,630 155,410 8.20 Postage 3,200 4,184 4,500: 3.850 4;500 4,500 :0.00` Printing 2,500 8,403 4,500 5,454 6,000 4,500 0.00 Office Supplies- 4,500 2,312 2,500 1,349: 2,000 2,500- 0,00 Communication 11,500 10,123 11,500 8,408 11,000 11,500 0.00 Electiic 8,500 5,908 8,500- 4,223- 5,900 8,500- 0..00' Water 17,500 19,589 20,000 14,623 19,300 20,000 0.00 Travel: Per:Dicm 9,000 8,476 9,000- -2;391 4,000. 2,000 (77,78) Building Maintenance 6,900 5,367 6,900 11,803 11,803 6,900 0.00 Lawn: Maintenance 16,000 12,494 16,000- 19,844 21;000 16,000- :0.00 Insurance 70,000 69,860 78,500 78,727 78,727 80,000 1.91 Legal - 114,000 411;987 :525,150: 397,591 540,000 440,924: (16.04) Engr. & Other Prof (Code Enforce $35 32,000 48,490 52,500 45,646 52,500 87,500 66.67 Accounting/Audit 16,100 17,450 - 15,050 12,650: 15,050 15,050 0 -.00- Dues & Memberships 3,500 6,518 3,500 3,500 3,500 3,500 0.00 Legal Advertising - 4,000 8,020 5,000 : 2,331 <5,000 5,000- :0:00: - Other 3,000 4,551 10,000 6,248 10,000 10,000 0.00 Town Library - 2,000 2;000 2,000: 2;000 .2,000, 2,000: :0:00 Training 4,453 3,172 4,453 4,900 4,900 4,453 0.00 ARPB: -Legal 5,500 1,128 5,500- 0. 2,000. 5,500- 0.00 Contra- Water Fund Management Fee! (65,000) (65,000) (65,000) (48,750) (65,000) (75,000) 15.38 Capital Outlay 79,083. .4668 192,100 :120;139 - 120,139 70,000 (6156) Copy Machine Lease 8,200 8,196 8,400 6,516 8,400 8,400 0.00 Operating Supplies - Computer Repair 11,000 10;515 - 12,019: 43,288 14,500 - 12}019 0.00 Contributions 1,499 0 1,500 0 1,500 0.00 Total Mministration 832,490 1,090,452 7,396483 1,112,360 17339,630 1,247,248' - (10,69) Page 2 TOWN OF GULF STREAM General Fund POLICE Salaries ACTUAL FINAL AS BUDGET OF 9/30/2013 9/30/2013 POLICE Salaries $817,680 Benefits 388,758 Communication- 5,500 Electric 3,500 Printing. 400 Uniforms & Equip. 7,350 Legal 0 Travel Per Diem 4,800 BuildingMainlenance 2,600 Vehicle Maintenance 7,500 Uniform. Cleaning 3;300 Fuel 51,000 Radio Contract'. 54,300 Office Supplies - Computer Repairs 4,500 Crime Prevention 2,300 Capital Esp. 75,570 Total Police $1,429,058 FIRE Fire Contract Maintenance Repair Total. Fire STREETS Salaries Benefits' Maintenance, Repairs & A I A Uniforms Lighting Communication Supplies ..... Rental. and. Leases' NPDES Capital Total Streets SANITATION Garbage Collection (387 SF) Equipment Disposal Fees Total Sanitation RESERVES TOTAL. EXPENSES Build of: Reserves $839,411 383,708 2;923 2,597 436 5,516 4,700 2;993 13,425 2,052 61,283 54;686 4,992 1,575 44,678 $1,424,975 $1,421,851 $1,152,086 $1,428,193 $1,504,708 2014 TO 2015 BUDGET o� CHANGE 4.20 7.35 0.00' 0.00 0,00 0.00 0;00 (89.58) 0.00 0.(111 0.00 0.00 0.00 0.00 0.00: 39.35 5.83 5428,197 PRELIM. 5389,537 292,152 REVISED ACTUAL 5.00 TENTATIVE BUDGET AS 0 BUDGET 10/1/2013 OF PROJECTED 1011/2014 9/30/2014 7/31/2014 9/30/2014 9/30/2015 $836,718 :$703,368: $840,000 $871im 366,163 322,552 366,163 393,058 5;500 -2,214 2,_5()O 5,500- 3,500 1,928 3,000 3,500 500- -192: 500 500 7,350 4,558 6,500 7,350 0- 950. .950 0 4,800 1,200 1,800 500 2,600: 5;300 5,300 2,600: 7,500 9,421 11,500 7,500 3;300- 1,856 3,300 3,300 55,000 38,557 55,000 55,000 58,200- 54,610 54;610 581209' 4,500 4,682 5,500 4,500 2,300: 698 1,0()0'. 2,300 63,920 0 70,570 89,070 $1,424,975 $1,421,851 $1,152,086 $1,428,193 $1,504,708 2014 TO 2015 BUDGET o� CHANGE 4.20 7.35 0.00' 0.00 0,00 0.00 0;00 (89.58) 0.00 0.(111 0.00 0.00 0.00 0.00 0.00: 39.35 5.83 5428,197 428,196 5389,537 292,152 389,537 $409,013 5.00 2,750 13 1,000 0 0 1,000- 0.00 $430,947 428209 $390,537 292;152: 389;537 5410,013- - 4.99: 52,637 $69,358 57,306 $48,778 $59,000 61,312 6.99 .29,903 38,734 29,972 27;236 .29,972 - 32i710 9.14. 40,000 14,073 26,150 18,259 26,000 36,150 38.24 500 -1,185 -500 1,171 G171" 500 .0:00 13,500 15,200 14,000 12,355 14,000 14,000 0.00 500 375 .500' 415- 550 .500: 1,200 849 1,200 1,420 1,700 1,200 0.00 400 .375 400 0: 0 -400 0.00. 7,500 8,768 7,500 5,142 7,000 7,500 0.00 46,500 59;759 119,000- 101,535 125,000 :502,900 .322:61: $192,640 $208;676 S256,528: $216,311 $264;393 $657,172 156.18: 140,000 132,26.1.. 140,000' :101;042- 140,000 140,000: 0.00 0 0 0 0 0 1 -,000 0 .:1;000" 0: 0 1,000- o.00. $141,000 $132,26.1: S141,000- $.101;042 $140,000 5141,000 0.00' $50,794 $0 - S68,OOt 54 -$0 $169,550 $3,066,929 :$3,284,573.. $3;606;399 $2,573,951 :$3,561,753 $4,129;691 1431. - 549;206: $0 SO .$549,776. $3,073 'so Page 3 w I U A 0 N U O N J m T O r r U o0 w r W O _� ► � Y A O O a 0 tw 00 e .-• 0 N W 0 0 [gyp ^d F O o m � 0 A w O lJi� O e o A A ► 0 0 0 0 m N T � w I U A 0 N U O N J m T A m J O U N U o0 J I W O _� ► � N O A O O O 0 tw 00 W W .-• 0 N W 0 0 [gyp O O O O 0 A w O lJi� O J QOi A m J O O N O O u0+ A O I W O _� ► � N O A O A J N �W-• U O O N O W N O m W O _� ► � N O tJil O b w 0 IJ W W W W A rry_ryn rn J AO .0o A OJa m W O _� ► � N O O O O 0 O 0 O O IJ W W W W O 0 b O� 0 0 [gyp O O O O 0 A N O U O 0 00 A A ► 0 0 0 0 W N T oa m VOi O w � tNi� .A-• A IJ °o N U A O O O O W W W W 0 0 0 0 0 0 0 0 N IJ A t0 O O T ao O O 00 A W N A U O o0 w N J A ? 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ACTUAL AS OF PROJECTED 7131/2014 9/30/2014 TENTATIVE BUDGET 10/1/2014 9/30/2015 Water Sales Revenue $923,000 $795,718 $945,000 $945,000 Interest Income 0 0 Reserves 66,000 55,800 66,000 66,000 Total Water Sales Revenue $989,000 $851,518 $1,011,000 $1,011,000 EXPENSES: Labor Salary 42,640 35,861 42,640 43,878 Benefit 25,582 21,832 25,582 26,404 Total Labor 68,222 57,693 X8,222 70,282 Cost of Purchased Water: 3,394 4,000 5,000 Meter Charge $110 $70 $110 $110 Capacity Charge 30,000 19,244 $30,000 30,000 Commodity Charge 627,000 390,109 $527,000 620,000 Total Purchased Water $657,110 409,423 557,110 650,110 Operational Costs: Repairs/Parts Sampling Compliance Communication Electric Supplies Total Operational Capital: Administrative Expenses: Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees Contingency/Bad Debt Total Administrative Expenses Operating Transfers /Other Non - Operating Depreciation Expense Reserves Payment In Lieu of Taxes Total Operating Transfer Out/Other Total Water System Expenses Net Revenue(Loss) 76,743 $15,327 $30,000 $76,743 3,000 1,365 3,000 4,140 226 400 500 279 400 500 3,394 4,000 5,000 79,743 20,591 37,800 86,883 $35,000 $0 $35,000 $525 $714 $750 $525 2,000 0 1,500 2,000 6,500 135 2,000 6,500 65,000 54,258 65,000 75,000 2,000 0 2,000 2,000 76,025 55,107 71,250 86,025 $12,000 $9,000 $12,000 $12,000 66,000 55,800 66,000 66,000 29,900 16,917 29,900 39,700 107,900 81,717 107,900 17,700 $989,000 $624,531 $842,282 $1,011,000 $0 $226,987 $168,718 $0 Page 6 ro a-. l4 a n a -i nnnn --I nnnnnnn -ironznn n tl ° o tl ° tl ° .ty n n o !v = v o. to -0 ro °. v D 0 = w oo GW oo n R N_ O 'J vi ro ro v ro ro --1 0 ^3 2. 2. a O [fs w IQ N A Oo IQ IJ .p A "IJ J W G 0. 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H o• � --• y cr cs m O H C 7 m r� tj o N E O W O O O f7 C O O 0 ��•j �, d 51 N p' 0 o a ro PC 5 Iv r N N IJ A O (] T O O O O IJ 00 O� N pCp G. � !royy b A N U7C to O O A VNi O �n-j 00 00 [{f O O O N O O O A 4G lA T N p o ro N 0. •- w A '.' � !!PC--yy A m J U N R7 VNA O O O r] 00 O O ll� W W 00 IT RESOLUTION No. 014 -07 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm each County, Florida, on September 12, 2014, adopted 2014 -2015 Fiscal Year Tentative Millage Rates following a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida held a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Palm Beach County has been certified by the county property appraiser to the Town Commission of the Town of Gulf Stream as $878,520,599. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2014 -2015 operating millage rate is 3.9000 mills, which is greater than the rolled -back rate of 3.4969 mills by 11.53 %. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 12th day of September, 2014. MAYOR (SEAL) ATTEST: TOWN CLERK TOWN OF GULF STREAM COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER RESOLUTION No. 014 -08 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2014 -2015 in the amount of $4,136,691. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2014 -2015 General Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 12th day of September, 2014. TU ON •c (SEAL) ATTEST: TOWN CLERK TOWN OF GULF STREAM COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER RESOLUTION No. 014 -09 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm each County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2014 -2015 in the amount of $1,011,000. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2014 -2015 Water Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 12th day of September, 2014. u: •C (SEAL) ATTEST: TOWN CLERK TOWN OF GULF STREAM COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER